am3_W912PL-12-R-0001.pdf

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

(a) By completing items 8 and 15, and returning or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment your desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT 1. CONTRACT ID CODE

2. AMENDMENT/MODIFICATION NO. 3. EFFECTIVE DATE 4. REQUISITION/PURCHASE REQ. NO. 5. PROJECT NO. (If applicable)

7. ADMINISTERED BY (If other than Item 6) CODE

STANDARD FORM 30 (REV. 10-83)

Prescribed by GSA FAR (48 CFR) 53.243

FACILITY CODE

9A. AMENDMENT OF SOLICITATION

NO.

9B. DATED (SEE ITEM 11)

10A. MODIFICATION OF CONTRACT/ORDER NO.

10B. DATED (SEE ITEM 13)

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers is extended, is not extended.

12. ACCOUNTING AND APPROPRIATION DATA (If required) copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

13. THIS ITEM ONLY APPLIES TO MODIFICATION OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

CHECK ONE A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO.

IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15C. DATE SIGNED

15A. NAME AND TITLE OF SIGNER (Type or print)

16C. DATE SIGNED

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

PAGE OF PAGES

6. ISSUED BY CODE

8. NAME AND ADDRESS OF CONTRACTOR (No., street, county, State and ZIP Code) (X)

CODE

15B. CONTRACTOR/OFFEROR

(Signature of person authorized to sign)

16B. UNITED STATES OF AMERICA

(Signature of Contracting Officer)

NSN 7540-01-152-8070

Previous edition unusable

Design-Build Communications Network Control Center Nellis Air Force Base, Clark County, Nevada

1. Revised Pages: Section 00110, Section 00120, Section 00650 General Wage Decision, 00800-5

LOS ANGELES DISTRICT , COECESPL-CT-EAST REGION

BRANCH P.O. BOX 532711LOS ANGELES, CALIFORNIA

90053-2325

LOS ANGELES DISTRICT , COECESPL-CT-EAST REGION

BRANCH P.O. BOX 532711LOS ANGELES, CALIFORNIA

90053-2325

N/A

W912PL-12-R-0001

N/A

1 1

DEC 06, 2011

11/17/2011

N/A

W912PL-12-R-0001

AMEND 0003 SECTION 00110 - 1

SECTION 00110

SUBMISSION REQUIREMENTS AND INSTRUCTIONS

I. GENERAL SUBMISSION REQUIREMENT

II. GENERAL INSTRUCTIONS

III. SPECIFIC INSTRUCTIONS FOR THE PRICE PROPOSAL

IV. SPECIFIC INSTRUCTIONS FOR THE TECHNICAL PROPOSAL

V. PROPOSAL COVER SHEET

AMEND 0003 SECTION 00110 - 2

SECTION 00110

SUBMISSION REQUIREMENTS AND INSTRUCTIONS

I. GENERAL SUBMISSION REQUIREMENTS:

In order to effectively and equitably evaluate all offers, the Contracting Officer must receive sufficiently detailed information that clearly responds to the technical evaluation factors listed in Section 00120.

Offerors shall submit their proposal packages in accordance with the instructions outlined in Section 00100, 52.0215-5000-Directions for Submitting Offers.

Each Offeror must submit their responses to the technical evaluation factors in a Technical Proposal (Original Plus 3 copies) and Price Proposal (Original only). The Technical Proposal and Price Proposal must be submitted as separate distinct volumes. Both the Technical Proposal (Volume II) and a Price Proposal (Volume I) must be received by the closing date and time set for receipt of proposals.

No dollar amounts or pricing information from the Price Proposal are to be included in the responses to the technical evaluation factors.

All information intended by the Offeror to be evaluated must be submitted as part of the Technical Proposal.

II. GENERAL INSTRUCTIONS:

All written portions: Use only 8 ½ by 11 inch paper, unless another size is specifically authorized elsewhere in this section for a particular submission. Do not use 11” X 14” or 11” X 17” size sheets (e.g.

fold-outs) unless specifically authorized in this section for a particular submission. Do not use a font size smaller than 10, an unusual font style such as script, or condensed print.

Three-ring binders are preferred. Do not use spring clamps or exceed the recommended capacity of the fastener or binder. Do not use plastic multi-hole/spiral binding systems, heat binding systems, or other systems which do not facilitate the ready insertion of additional pages.

“Confidential” projects cannot be submitted to demonstrate capability unless all of the information required for evaluation as specified herein can nonetheless be provided to the Government as part of the Offeror’s Technical Proposal. Offerors that include in their proposals information that they do not want disclosed to the public for any purpose, or used by the Government except for evaluation purposes, must be clearly marked in accordance with the instructions at FAR 52.215-1, “Instructions to Offeror— Competitive Acquisition”, paragraph (3), “Restriction on disclosure and use of data”.

The Corps of Engineers recognizes that submittals by the Offeror may contain confidential or proprietary information; however, the Government reserves the right to make inquiries into the information disclosed.

The submission of false or misleading information may be grounds for disqualification of the proposal.

Offeror(s) shall submit their proposal packages to the Los Angeles District Corps of Engineers (COE) in accordance with Section 00100.

III. SPECIFIC INSTRUCTIONS FOR THE PRICE PROPOSAL (VOLUME I):

Number of Sets of the Price Proposal: Submit One (1) original only.

Format and Contents of the Price Proposal/List of Tabs:

The Price Propo sal shall be app ropriately labeled a s such and shall be org anized as indicated in the following chart.

AMEND 0003 SECTION 00110 - 3

TAB CONTENTS OF THE PRICE PROPOSAL

TAB #A SF 1442, “Solicitation, Offer and Award”

TAB #B

The Completed Pricing Schedule (Section 00 00 10) and Certificate Of Corporate Principal

TAB #C Reps & Certs See Section 00 06 00

TAB #D A Bid Guarantee (e.g., Standard Form 24, “Bid Bond”)

IV. SPECIFIC INSTRUCTIONS FOR THE TECHNICAL PROPOSAL (VOLUME II):

Number of Sets and Pages of the Technical Proposal: Submit original and three (3) additional sets of the written Technical Proposal, with each set separately packaged. In addition, submit one complete copy of the technical proposal on Compact Disk (CD) using a searchable “.pdf” file format. The Technical Proposals shall be in 8-1/2" x 11" format, bound as a single document, with single-sided or double-sided pages being acceptable. Condensed print is not permitted. The Proposals shall be separated with section tabs, and the tabs shall clearly identify the contents of each section. The Maximum number of pages for the Technical Proposal is thirty (30) pages single sided or fifteen (15) pages double sided. Resumes up to 5 pages single sided and the Past Performance Questionnaires (PPQ) will not be included in the above page count. Each page shall be sequentially numbered for that section.

Format and Contents of the Technical Proposal/List of Tabs: The original and all copies of the technical proposal will be appropriately labeled as such. Each set shall be organized using the tabs specified in the chart below. The tabs directly correlate to the evaluation factors identified in Section 00120.

TAB CONTENTS OF THE TECHNICAL PROPOSAL

TAB #1 EXPERIENCE ON SIMILAR CONTRACTS

TAB #2 PAST PERFORMANCE

TAB #3 TECHNICAL APPROACH, METHODS AND PROCEDURES

TAB #4 CORPORATE/MANAGEMENT STRUCTURE

TAB #5 SCHEDULE

Detailed Submission Requirements for the Technical Proposal: Submit detailed responses to the evaluation factors under each of the tabs as follows:

FACTOR #1 EXPERIENCE ON SIMILAR CONTRACTS

This factor will evaluate the offeror for its experience in successful completion of design/build projects of similar scope, magnitude and complexity it has successfully completed within the past five years.

Evaluation Factor: The following are the minimum requirements that are key to successful contract performance to demonstrate experience on similar contracts. Offeror shall identify two (2) or more projects of a similar scope, magnitude and complexity it has successfully completed within the past five years. Offeror should demonstrate experience in Air Force or large commercial or military communications facilities or systems. Provide a description of the project, total dollar value of the

X

AMEND 0003 SECTION 00110 - 4

contract at the time of award and at the time of completion, and the name, address and telephone number of the owner. In the case of a federal, state or local government project, provide the name, address, and telephone number of the contracting officer. Offeror may include projects completed by predecessor companies

FACTOR #2 PAST PERFORMANCE

This factor will assess the offeror’s past performance, evaluate whether the offeror’s past performance is relevant or not relevant to that effort to be acquired, and determine contractor capability to successfully perform the proposed effort.

Evaluation Factor: The following are the minimum requirements that are key to successful contract performance to demonstrate contractor capability to perform the proposed effort. The criteria to establish what is recent and relevant and how well the contractor performed on the contracts will be based upon the efforts of similar scope, magnitude, and complexity of projects successfully completed within the past five years (projects in Tab #1) and projects substantially completed. In the event of an offeror without a record of relevant past performance or of whom information on past performance is not available, the offeror will not be evaluated favorably or unfavorably on this factor.

1. Identify all contracts, including Federal, State, local government and private/commercial, for efforts similar to the Government requirement of similar scope, magnitude, and complexity which are either successfully completed within the past five years (Tab #1) or substantially completed. Past performance on State, local, and private/ commercial contracts will be evaluated equally with past performance on Federal contracts. Offeror(s) are encouraged to provide information regarding predecessor companies, key personnel who have relevant experience or subcontractors that will perform major or critical aspects of the requirement when such information is relevant to this solicitation. Important Note: See paragraph 5. below regarding required consent for release of subcontractor past performance information. For each project, submit the following information in the formats provided at the end of this Section:

a. Furnish a Performance Assessment Report for each referenced contract. If an official written performance evaluation/rating was not received, so indicate. A past performance questionnaire must be sent to the reference if a written performance evaluation/rating is not included in the proposal as an attachment to the Performance Assessment Report.

The Offeror(s) is also encouraged to submit any letters of appreciation or similar correspondence that the Contractor received from the Owner/Customer at the time of contract performance/completion. However, the Offeror(s) is neither required nor requested to have the Owner/Customer write such a letter for the purpose of this solicitation. Formats for the Performance Assessment Report has been provided at the end of this Section titled: Performance Assessment Report.

b. The Past Performance Questionnaire (PPQ) included in the solicitation is provided for the offeror to submit to the client for each project the offeror includes in its proposal for Factor 2 for PAST PERFORMANCE where a written performance evaluation/rating is not included in the proposal as an attachment to the performance assessment report.

Ensure correct phone numbers and email addresses are provided for the client point of contact. Complete PPQ should be submitted with your proposal. If the offeror is unable to obtain a completed PPQ from a client for a project(s) before proposal closing date, the offeror should complete and submit with the proposal the first page of the PPQ, which will provide contact and client information for the respective project(s). Offerors should follow-up with clients/references to ensure timely submittal of questionnaires. If the client requests, questionnaires may be submitted directly to the Government point of contract, Ms. Tina Chavez via email at Christina.chavez@usace.army.mil prior to proposal closing date. Offerors shall not incorporate by reference into their proposal PPQs previously submitted for other RFPs. However, this does not preclude the

AMEND 0003 SECTION 00110 - 5

Government from utilizing previously submitted PPQ information in the past performance evaluation. Also include performance recognition documents received within the last five

(5) years such as awards, award fee determinations, customer letters of commendation, and any other forms of performance recognition. The Past Performance Questionnaire (PPQ) will not be included in the page count. Formats for the Past Sample Cover Letter and Performance Questionnaire (PPQ) has been provided at the end of this Section titled: Sample Cover Letter and Performance Questionnaire (PPQ).

2. In addition to the above, the Government may review any other sources of information available for evaluating past performance. Other sources may include, but are not limited to, past performance information retrieved through the Past Performance Information Retrieval System (PPIRS), included Contractor Performance Assessment Reporting Systems (CPARS), using all CAGE/DUNS number of team members (partnership, joint venture, teaming arrangement, or parent company/subsidiary/affiliate) identified in the offeror’s proposal, inquiries of owners representatives(s), Federal Awardee Performance and Integrity Information System (FAPIIS), Electronic Subcontract Reporting System (eSRS), and any other known sources not provided by the offeror.

3. While the Government may elect to consider data from other sources, the burden of providing detailed, current, accurate and complete past performance information rests with the Offeror.

4. “Confidential” projects cannot be submitted unless all of the information required for evaluation purposes as specified herein can nonetheless be provided to the Government as part of the Offeror(s) technical proposal. Offeror(s) that include in their proposals information that they do not want disclosed to the public for any purpose, or used by the Government except for evaluation purposes, must be clearly marked in accordance with the instructions at FAR 52.215-1, “Instructions to Offeror(s)—Competitive Acquisition”, paragraph (e), “Restriction on disclosure and use of data”.

5. Release of Subcontractor Past Performance Information. Past performance information pertaining to a proposed subcontractor cannot be disclosed to the Offeror(s) by the Government without the proposed subcontractor’s consent. Therefore, if subcontractor past performance information is being utilized by the Offeror(s), the Offeror(s) must also submit as part of its technical proposal the subcontractor’s consent to release of its past performance information by the Government to the Offeror(s). If there is a problem with the proposed subcontractor’s past performance, the prospective prime contractor can be notified, but no details can be discussed without the proposed subcontractor’s permission.

FACTOR #3 TECHNICAL APPROACH, METHODS AND PROCEDURES

Proposals will be evaluated as to the offeror’s ability to perform and satisfy all design/build construction contract requirements. Responses to this factor must discuss the offeror’s technical understanding of the design/build work requirements and their commitment to accomplish all the work in accordance with the solicitation requirements and integrated construction schedule.

Evaluation Factor: The following are the minimum requirements that are key to successful contract performance to demonstrate technical approach, methods, and procedures. Proposals must discuss the offeror’s technical understanding of the work requirements, and the commitment to accomplish all the work in accordance with the solicitation requirements and schedule; the quality of the offeror’s approach and methodology, the plan for design/construction quality control procedures, and the workability of the approach and technical feasibility to perform successfully will all be evaluated. The offeror’s technical discussion shall address their adherence to the RFP documents for the following design areas: civil/site, architectural and interior design, structural, mechanical, electrical and landscaping as well as their approach/phasing for construction activit`ies. The offeror shall also address major building component materials and systems, the operability and maintainability of the proposed facility, energy conservation

AMEND 0003 SECTION 00110 - 6

and LEED certification requirements. Deviations from the RFP requirements will not be considered.

FACTOR #4 CORPORATE MANAGEMENT STRUCTURE

Proposals will be evaluated as to the offeror’s ability to satisfy all design/build contract requirements within its Corporate Management Structure. The Government will review the corporate decision-maker’s support for the construction contract execution team. In addition, the design/build construction management structure should enhance communication flow within the design/construction team as well as with the customer.

Evaluation Factor: The following are the minimum requirements that are key to successful contract performance to demonstrate corporate management structure. The Government will review the corporate decision-maker’s support for the contract execution team. In addition, the corporate structure should enhance communication flow within the corporation as well as with the customer. The offeror must demonstrate its capability to manage and control the project. The offeror must show the corporate organization and reporting chain for key personnel. The offeror shall provide resumes for persons directly responsible for carrying out the day-to-day operations of this contract, including project management, design manager, site superintendent, design quality control manager, construction quality control manager, and safety manager; resumes should specifically describe education, professional qualifications and years of relevant experience. The offeror must explain its present workload and the availability of a team to execute the contract. The offeror must explain a succession plan for replacement of key personnel, including project management, site superintendence, design quality control manager, construction quality control manager, and safety manager.

Standard for Acceptability: This standard is met when the proposal clearly meets the minimum requirements of the solicitation.

FACTOR #5 SCHEDULE

Proposals will be evaluated as to the offeror’s ability to schedule the design and construction of the project. The offeror shall show that the design portion shall be completed within 6 months or less allowing time for government reviews. The schedule shall show the remaining 12 months for construction activities. The construction schedule shall clearly show long lead items, indicate the sequence of events and allow for submittals, Testing and Balancing of the mechanical systems (TAB), inspections, and other activities at the end of the construction cycle.

Evaluation Factor: The following are the minimum requirements that are key to successful contract performance to demonstrate the schedule. The Offeror shall provide a narrative that includes, as a minimum, discussion of proposed sequence of work, mandatory phasing, testing and balancing, interim and final acceptance. Offers shall include a bar chart reflecting the major design/construction activities with the completion period from the applicable contract Notice to Proceed (NTP). The proposal schedule shall be graphically presented, and may be on a maximum paper size of 11" x 17". The schedule shall reflect the major design/construction milestones, and the sequence of work required for this project. The schedule shall indicate start/finish dates of events, and durations. A detailed network analysis is not required as a proposal submittal item. As a minimum, Offeror's schedule shall include the Items of Work shown in Section 00800, SPECIAL CONTRACT REQUIREMENTS, Clause 52.211-10, “COMMENCEMENT, PROSECUTION AND COMPLETION OF WORK” (APR 1984).

Offerors are cautioned that if they do not meet the schedule completion times shown in Section 00800-1, Clause 52.211-10, of this Request for Proposals, their Technical Proposals may be rated Unacceptable for this factor.

Offerors are cautioned that schedules showing shortened government review times for submittals may cause the Schedule evaluation factor to be rated unacceptable.

AMEND 0003 SECTION 00110 - 7

V. PROPOSAL COVER SHEET:

Format for the Proposal Cover Sheet: The proposal cover sheet is required by FAR 52.215-1(c)(i)-(v). This provision, titled “Instructions to Offerors—Competitive Acquisition,” has been provided in full text in Section 00100. The format is as follows:

PROPOSAL COVER SHEET

1. Solicitation Number: W912PL-12-R-0001

2. The name, address, and telephone and facsimile numbers of the Offeror and electronic address (if available):

3. A statement spe cifying the extent of agreement with all terms, conditions, and provi sions included in the solicitation and agreement to furnish any or all item s upon which prices are offered at the price set opposite each item.

4. Names, titles, and teleph one and fa csimile numbers (and electronic addresses if available) of pe rsons authorized to negotiate on the Offeror’s behalf with the Government in connection with this solicitation:

5. Name, title, and signature of person aut horized to sign the proposal. Proposals signed by an agent sh all be accompanied by evidence of that agent’s authority, unless that evidence has been previously furnished to the issuing office.

END OF SECTION 00110

AMEND 0003 SECTION 00110 - 1

PERFORMANCE ASSESSMENT REPORT

(To be completed by Offeror)

1. Contractor (Firm being evaluated):

Name: Address:

2. Contract Number: Task Order (TO) Number if Applicable:

3. Solicitation Type: Negotiated or Sealed Bid

4. Contract/TO Type: Fixed-Price Cost, Reimbursement, Hybrid (explain)

5. Routine Difficult Complexity of Work 1 2 3 4 5

6. Contract/TO Dollar Value:

7. Contract/TO Status: Active Complete Completion Date (w/ extensions):

8. Description, location & relevancy of work:

9. Problems encountered and how resolved:

10. Name, Address, Telephone Number and E-mail of the Procuring Contracting Officer and/or the Contracting Officer’s Representative (COR) (and other references, e.g., Administrative Contracting Officer, if applicable):

11. Check one of the following blocks:

A written performance evaluation was received for this project and is attached.

A written performance evaluation was not received for this project. A Past Performance Questionnaire (PPQ) has been sent to the reference(s) listed in Block 10, with a letter requesting that the completed questionnaire be returned directly to the U.S. Army Corps of Engineers by the closing date for this solicitation.

AMEND 0003 SECTION 00110 - 2

SAMPLE COVER LETTER

Date

SUBJECT: NAVFAC/USACE Past Performance Questionnaire

Name and Address of Reference

Ladies and Gentlemen:

The U.S. Army Corps of Engineers, Los Angeles District, is conducting a review of our past performance history as part of an upcoming source selection acquisition.

Please complete the attached NAVFAC/USACE Past Performance Questionnaire to aid the Government in its evaluation of our past performance and FAX it directly to the U.S. Army Corps of Engineers, ATTN:

Tina Chavez at (213) 452-4184. If you prefer, you may provide the requested information by email to Christina.chavez@usace.army.mil.

The Government is requesting receipt of this information by 2:00 p.m. on 18 Jan 2012.

You are advised that it is Government policy that the identity of sources providing past performance information will not be released outside the Government.

We appreciate your efforts to help the Government fairly evaluate our record of past performance. Should you have any questions related to this matter, please contact Ms. Chavez at telephone (213) 452-3246.

Sincerely, Contractor

Attachment

AMEND 0003 SECTION 00110 - 3

NAVFAC/USACE PAST PERFORMANCE QUESTIONNAIRE (Form PPQ-0) CONTRACT INFORMATION (Contractor to complete Blocks 1-4)

1. Contractor Information Firm Name: CAGE Code:

Address: DUNs Number:

Phone Number:

Email Address:

Point of Contact: Contact Phone Number:

2. Work Performed as: Prime Contractor Sub Contractor Joint Venture Other (Explain) Percent of project work performed:

If subcontractor, who was the prime (Name/Phone #):

3. Contract Information Contract Number:

Delivery/Task Order Number (if applicable):

Contract Type: Firm Fixed Price Cost Reimbursement Other (Please specify):

Contract Title:

Contract Location:

Award Date (mm/dd/yy):

Contract Completion Date (mm/dd/yy):

Actual Completion Date (mm/dd/yy):

Explain Differences:

Original Contract Price (Award Amount):

Final Contract Price (to include all modifications, if applicable):

Explain Differences:

4. Project Description:

Complexity of Work High Med Routine How is this project relevant to project of submission? (Please provide details such as similar equipment, requirements, conditions, etc.)

CLIENT INFORMATION (Client to complete Blocks 5-8)

5. Client Information Name:

Title:

Phone Number:

Email Address:

6. Describe the client’s role in the project:

7. Date Questionnaire was completed (mm/dd/yy):

8. Client’s Signature:

NOTE: NAVFAC/USACE REQUESTS THAT THE CLIENT COMPLETES THIS QUESTIONNAIRE AND SUBMITS DIRECTLY BACK TO THE OFFEROR. THE OFFEROR WILL SUBMIT THE COMPLETED QUESTIONNAIRE TO USACE WITH THEIR PROPOSAL, AND MAY DUPLICATE THIS QUESTIONNAIRE FOR FUTURE SUBMISSION ON USACE SOLICITATIONS.

CLIENTS ARE HIGHLY ENCOURAGED TO SUBMIT QUESTIONNAIRES DIRECTLY TO THE OFFEROR. HOWEVER, QUESTIONNAIRES MAY BE SUBMITTED DIRECTLY TO USACE. PLEASE CONTACT THE OFFEROR FOR USACE POC INFORMATION. THE GOVERNMENT RESERVES THE RIGHT TO VERIFY ANY AND ALL INFORMATION ON THIS FORM.

AMEND 0003 SECTION 00110 - 4

ADJECTIVE RATINGS AND DEFINITIONS TO BE USED TO BEST REFLECT

YOUR EVALUATION OF THE CONTRACTOR’S PERFORMANCE

RATING DEFINITION NOTE

(E) Exceptional Performance meets contractual requirements and exceeds many to the Government/Owner’s benefit. The contractual performance of the element or sub-element being assessed was accomplished with few minor problems for which corrective actions taken by the contractor was highly effective.

An Exceptional rating is appropriate when the Contractor successfully performed multiple significant events that were of benefit to the Government/Owner. A singular benefit, however, could be of such magnitude that it alone constitutes an Exceptional rating.

Also, there should have been NO significant weaknesses identified.

(VG) Very Good Performance meets contractual requirements and exceeds some to the Government’s/Owner’s benefit. The contractual performance of the element or sub-element being assessed was accomplished with some minor problems for which corrective actions taken by the contractor were effective.

A Very Good rating is appropriate when the Contractor successfully performed a significant event that was a benefit to the Government/Owner. There should have been no significant weaknesses identified.

(S) Satisfactory Performance meets minimum contractual requirements. The contractual performance of the element or sub-element contains some minor problems for which corrective actions taken by the contractor appear or were satisfactory.

A Satisfactory rating is appropriate when there were only minor problems, or major problems that the contractor recovered from without impact to the contract.

There should have been NO significant weaknesses identified. Per DOD policy, a fundamental principle of assigning ratings is that contractors will not be assessed a rating lower than Satisfactory solely for not performing beyond the requirements of the contract.

(M) Marginal Performance does not meet some contractual requirements. The contractual performance of the element or sub-element being assessed reflects a serious problem for which the contractor has not yet identified corrective actions. The contractor's proposed actions appear only marginally effective or were not fully implemented.

A Marginal is appropriate when a significant event occurred that the contractor had trouble overcoming which impacted the Government/Owner.

(U) Unsatisfactory Performance does not meet most contractual requirements and recovery is not likely in a timely manner. The contractual performance of the element or sub-element contains serious problem(s) for which the contractor's corrective actions appear or were ineffective.

An Unsatisfactory rating is appropriate when multiple significant events occurred that the contractor had trouble overcoming and which impacted the Government/Owner. A singular problem, however, could be of such serious magnitude that it alone constitutes an unsatisfactory rating.

(N) Not Applicable No information or did not apply to your contract Rating will be neither positive nor negative.

AMEND 0003 SECTION 00110 - 5

TO BE COMPLETED BY CLIENT

PLEASE CIRCLE THE ADJECTIVE RATING WHICH BEST REFLECTS

YOUR EVALUATION OF THE CONTRACTOR’S PERFORMANCE.

1. QUALITY:

a) Quality of technical data/report preparation efforts E VG S M U N

b) Ability to meet quality standards specified for technical performance E VG S M U N

c) Timeliness/effectiveness of contract problem resolution without extensive customer guidance

E VG S M U N

d) Adequacy/effectiveness of quality control program and adherence to contract quality assurance requirements (without adverse effect on performance)

E VG S M U N

2. SCHEDULE/TIMELINESS OF PERFORMANCE:

a) Compliance with contract delivery/completion schedules including any significant intermediate milestones. (If liquidated damages were assessed or the schedule was not met, please address below)

E VG S M U N

b) Rate the contractor’s use of available resources to accomplish tasks identified in the contract

E VG S M U N

3. CUSTOMER SATISFACTION:

a) To what extent were the end users satisfied with the project? E VG S M U N

b) Contractor was reasonable and cooperative in dealing with your staff (including the ability to successfully resolve disagreements/disputes;

responsiveness to administrative reports, businesslike and communication)

E VG S M U N

c) To what extent was the contractor cooperative, businesslike, and concerned with the interests of the customer?

E VG S M U N

d) Overall customer satisfaction E VG S M U N

4. MANAGEMENT/ PERSONNEL/LABOR

a) Effectiveness of on-site management, including management of subcontractors, suppliers, materials, and/or labor force?

E VG S M U N

b) Ability to hire, apply, and retain a qualified workforce to this effort E VG S M U N

c) Government Property Control E VG S M U N

d) Knowledge/expertise demonstrated by contractor personnel E VG S M U N

e) Utilization of Small Business concerns E VG S M U N

f) Ability to simultaneously manage multiple projects with multiple disciplines E VG S M U N

g) Ability to assimilate and incorporate changes in requirements and/or priority, including planning, execution and response to Government changes

E VG S M U N

h) Effectiveness of overall management (including ability to effectively lead, manage and control the program)

E VG S M U N

5. COST/FINANCIAL MANAGEMENT

a) Ability to meet the terms and conditions within the contractually agreed price(s)?

E VG S M U N

AMEND 0003 SECTION 00110 - 6

b) Contractor proposed innovative alternative methods/processes that reduced cost, improved maintainability or other factors that benefited the client

E VG S M U N

c) If this is/was a Government cost type contract, please rate the Contractor’s timeliness and accuracy in submitting monthly invoices with appropriate back-up documentation, monthly status reports/budget variance reports, compliance with established budgets and avoidance of significant and/or unexplained variances (under runs or overruns)

E VG S M U N

d) Is the Contractor’s accounting system adequate for management and tracking of costs? If no, please explain in Remarks section.

Yes No

e) If this is/was a Government contract, has/was this contract been partially or completely terminated for default or convenience or are there any pending terminations? Indicate if show cause or cure notices were issued, or any default action in comment section below.

Yes No

f) Have there been any indications that the contractor has had any financial problems? If yes, please explain below.

Yes No

6. SAFETY/SECURITY

a) To what extent was the contractor able to maintain an environment of safety, adhere to its approved safety plan, and respond to safety issues?

(Includes: following the users rules, regulations, and requirements regarding housekeeping, safety, correction of noted deficiencies, etc.)

E VG S M U N

b) Contractor complied with all security requirements for the project and personnel security requirements.

E VG S M U N

7. GENERAL

a) Ability to successfully respond to emergency and/or surge situations (including notifying COR, PM or Contracting Officer in a timely manner regarding urgent contractual issues).

E VG S M U N

b) Compliance with contractual terms/provisions (explain if specific issues) E VG S M U N

c) Would you hire or work with this firm again? (If no, please explain below) Yes No

d) In summary, provide an overall rating for the work performed by this contractor.

E VG S M U N

Please provide responses to the questions above (if applicable) and/or additional remarks.

Furthermore, please provide a brief narrative addressing specific strengths, weaknesses, deficiencies, or other comments which may assist our office in evaluating performance risk (please attach additional pages if necessary):

AMEND 0003 SECTION 00120 - 1

SECTION 00120

PROPOSAL EVALUATION AND CONTRACT AWARD

I. ELIGIBILITY FOR CONTRACT AWARD

II. SOURCE SELECTION USING LOWEST PRICE TECHNICALLY ACCEPTABLE

(LPTA)

III. LIST OF EVALUATION FACTORS (VOLUME II) AND SPECIFIC

TECHNICAL EVALUATION CRITERIA

IV. PROPOSAL SUBMITTAL……………………………………………………………………….6

V. INITIAL EVALUATION OF TECHNICAL PROPOSAL (VOLUME II)………………………6

VI. EVALUATION OF PRICE PROPOSAL (VOLUME I)………………………………………..6

VII. INTENT TO AWARD WITHOUT DISCUSSIONS………………………………………….…7

VIII. DISCUSSION PROCESS………………………………………………………………….…….7

IX. FINAL PROPOSAL REVISIONS……………………………………………………………

X. DEBRIEFINGS…………………………………………………………………………………

XI. PROPOSAL EXPENSE AND PREAWARD COSTS…………………………………………7

AMEND 0003 SECTION 00120 - 2

SECTION 00120

PROPOSAL EVALUATION AND CONTRACT AWARD

I. ELIGIBILITY FOR CONTRACT AWARD

In accordance with the FAR, no contract shall be entered into unless the contracting officer ensures that all requirements of law, executive orders, regulations, and all other applicable procedures, including clearances and approvals, have been met. This includes the FAR requirement that no award shall be made unless the contracting officer makes an affirmative determination of responsibility. To be determined responsible, a prospective contractor must meet the general standards in Part FAR 9 and any special standards set forth in the solicitation.

II. SOURCE SELECTION USING LOWEST PRICE TECHNICALLY ACCEPTABLE (LPTA)

The Government will make award to the offeror submitting the lowest priced technically acceptable proposal meeting or exceeding the acceptability standards for non-cost factors. The Government will first review non-cost technical proposals to determine which are acceptable to the Government.

Responses that the offeror understands, or will comply with the specifications, statements paraphrasing the specifications, and general or overly broad responses such as “standard procedures will be employed” or “well known techniques will be used”, will be rated unacceptable.

The objective of the Government is to award a contract to an offeror who submits a proposal that when evaluated is determined to meet the acceptability levels established in the solicitation for each non-cost evaluation factor. Each non-cost evaluation factor will receive a rating of Acceptable or Unacceptable.

The award will be made to the technically acceptable proposal with the lowest evaluated proposed price.

III. LIST OF EVALUATION FACTORS (VOLUME II) AND SPECIFIC TECHNICAL EVALUATION

CRITERIA

In order to be considered technically acceptable, proposals must meet the following minimum acceptable requirements:

FACTOR #1 EXPERIENCE ON SIMILAR CONTRACTS

This factor will evaluate the offeror for its experience in successful completion of design/build projects of similar scope, magnitude and complexity it has successfully completed within the past five years.

Evaluation Factor: The following are the minimum requirements that are key to successful contract performance to demonstrate experience on similar contracts. Offeror shall identify two (2) or more projects of a similar scope, magnitude and complexity it has successfully completed within the past five years. Offeror should demonstrate experience in Air Force or large commercial or military communications facilities or systems. Provide a description of the project, total dollar value of the contract at the time of award and at the time of completion, and the name, address and telephone number of the owner. In the case of a federal, state or local government project, provide the name, address, and telephone number of the contracting officer. Offeror may include projects completed by predecessor companies

Standard for Acceptability: This standard is met when the proposal clearly meets the minimum requirements of the solicitation.

FACTOR #2 PAST PERFORMANCE

This factor will assess the offeror’s past performance, evaluate whether the offeror’s past performance is

X

AMEND 0003 SECTION 00120 - 3

relevant or not relevant to that effort to be acquired, and determine contractor capability to successfully perform the proposed effort.

Evaluation Factor: The following are the minimum requirements that are key to successful contract performance to demonstrate contractor capability to perform the proposed effort. The criteria to establish what is recent and relevant and how well the contractor performed on the contracts will be based upon the efforts of similar scope, magnitude, and complexity of projects successfully completed within the past five years (projects in Tab #1) and projects substantially completed. In the event of an offeror without a record of relevant past performance or of whom information on past performance is not available, the offeror will not be evaluated favorably or unfavorably on this factor.

1. Identify all contracts, including Federal, State, local government and private/commercial, for efforts similar to the Government requirement of similar scope, magnitude, and complexity which are either successfully completed within the past five years (Tab #1) or substantially completed. Past performance on State, local, and private/ commercial contracts will be evaluated equally with past performance on Federal contracts. Offeror(s) are encouraged to provide information regarding predecessor companies, key personnel who have relevant experience or subcontractors that will perform major or critical aspects of the requirement when such information is relevant to this solicitation. Important Note: See paragraph 5. below regarding required consent for release of subcontractor past performance information. For each project, submit the following information in the formats provided at the end of this Section:

a. Furnish a Performance Assessment Report for each referenced contract. If an official written performance evaluation/rating was not received, so indicate. A past performance questionnaire must be sent to the reference if a written performance evaluation/rating is not included in the proposal as an attachment to the Performance Assessment Report. The Offeror(s) is also encouraged to submit any letters of appreciation or similar correspondence that the Contractor received from the Owner/Customer at the time of contract performance/completion. However, the Offeror(s) is neither required nor requested to have the Owner/Customer write such a letter for the purpose of this solicitation. Formats for the Performance Assessment Report has been provided at the end of this Section titled: Performance Assessment Report.

b. The Past Performance Questionnaire (PPQ) included in the solicitation is provided for the offeror to submit to the client for each project the offeror includes in its proposal for Factor 2 for PAST PERFORMANCE where a written performance evaluation/rating is not included in the proposal as an attachment to the performance assessment report. Ensure correct phone numbers and email addresses are provided for the client point of contact. Complete PPQ should be submitted with your proposal. If the offeror is unable to obtain a completed PPQ from a client for a project(s) before proposal closing date, the offeror should complete and submit with the proposal the first page of the PPQ, which will provide contact and client information for the respective project(s). Offerors should follow-up with clients/references to ensure timely submittal of questionnaires. If the client requests, questionnaires may be submitted directly to the Government point of contract, Ms. Tina Chavez via email at Christina.chavez@usace.army.mil prior to proposal closing date. Offerors shall not incorporate by reference into their proposal PPQs previously submitted for other RFPs. However, this does not preclude the Government from utilizing previously submitted PPQ information in the past performance evaluation. Also include performance recognition documents received within the last five (5) years such as awards, award fee determinations, customer letters of commendation, and any other forms of performance recognition. The Past Performance

AMEND 0003 SECTION 00120 - 4

Questionnaire (PPQ) will not be included in the page count. Formats for the Past Sample Cover Letter and Performance Questionnaire (PPQ) has been provided at the end of this Section titled: Sample Cover Letter and Performance Questionnaire (PPQ).

2. In addition to the above, the Government may review any other sources of information available for evaluating past performance. Other sources may include, but are not limited to, past performance information retrieved through the Past Performance Information Retrieval System (PPIRS), included Contractor Performance Assessment Reporting Systems (CPARS), using all CAGE/DUNS number of team members (partnership, joint venture, teaming arrangement, or parent company/subsidiary/affiliate) identified in the offeror’s proposal, inquiries of owners representatives(s), Federal Awardee Performance and Integrity Information System (FAPIIS), Electronic Subcontract Reporting System (eSRS), and any other known sources not provided by the offeror.

3. While the Government may elect to consider data from other sources, the burden of providing detailed, current, accurate and complete past performance information rests with the Offeror.

4. “Confidential” projects cannot be submitted unless all of the information required for evaluation purposes as specified herein can nonetheless be provided to the Government as part of the Offeror(s) technical proposal. Offeror(s) that include in their proposals information that they do not want disclosed to the public for any purpose, or used by the Government except for evaluation purposes, must be clearly marked in accordance with the instructions at FAR 52.215-1, “Instructions to Offeror(s)—Competitive Acquisition”, paragraph (e), “Restriction on disclosure and use of data”.

5. Release of Subcontractor Past Performance Information. Past performance information pertaining to a proposed subcontractor cannot be disclosed to the Offeror(s) by the Government without the proposed subcontractor’s consent. Therefore, if subcontractor past performance information is being utilized by the Offeror(s), the Offeror(s) must also submit as part of its technical proposal the subcontractor’s consent to release of its past performance information by the Government to the Offeror(s). If there is a problem with the proposed subcontractor’s past performance, the prospective prime contractor can be notified, but no details can be discussed without the proposed subcontractor’s permission.

Standard for Acceptability: Based on the offeror’s performance records, the Government has a reasonable expectation that the offeror will successfully perform the required effort, or the offeror’s performance record is unknown.

FACTOR #3 TECHNICAL APPROACH, METHODS AND PROCEDURES

Proposals will be evaluated as to the offeror’s ability to perform and satisfy all design/build construction contract requirements. Responses to this factor must discuss the offeror’s technical understanding of the design/build work requirements and their commitment to accomplish all the work in accordance with the solicitation requirements and integrated construction schedule.

Evaluation Factor: The following are the minimum requirements that are key to successful contract performance to demonstrate technical approach, methods, and procedures. Proposals must discuss the offeror’s technical understanding of the work requirements, and the commitment to accomplish all the work in accordance with the solicitation requirements and schedule; the quality of the offeror’s approach and methodology, the plan for design/construction quality control procedures, and the workability of the approach and technical feasibility to perform successfully will all be evaluated. The offeror’s technical discussion shall address their adherence to the RFP documents for the following design areas: civil/site, architectural and interior design, structural, mechanical, electrical and landscaping as well as their approach/phasing for construction activities. The offeror shall also address major building component materials and systems, the operability and maintainability of the proposed facility, energy conservation

AMEND 0003 SECTION 00120 - 5

and LEED certification requirements. Deviations from the RFP requirements will not be considered.

requirements of the solicitation.

FACTOR #4 CORPORATE MANAGEMENT STRUCTURE

Proposals will be evaluated as to the offeror’s ability to satisfy all design/build contract requirements within its Corporate Management Structure. The Government will review the corporate decision-maker’s support for the construction contract execution team. In addition, the design/build construction management structure should enhance communication flow within the design/construction team as well as with the customer.

Evaluation Factor: The following are the minimum requirements that are key to successful contract performance to demonstrate corporate management structure. The Government will review the corporate decision-maker’s support for the contract execution team. In addition, the corporate structure should enhance communication flow within the corporation as well as with the customer. The offeror must demonstrate its capability to manage and control the project. The offeror must show the corporate organization and reporting chain for key personnel. The offeror shall provide resumes for persons directly responsible for carrying out the day-to-day operations of this contract, including project management, design manager, site superintendent, design quality control manager, construction quality control manager, and safety manager; resumes should specifically describe education, professional qualifications and years of relevant experience. The offeror must explain its present workload and the availability of a team to execute the contract. The offeror must explain a succession plan for replacement of key personnel, including project management, site superintendence, design quality control manager, construction quality control manager, and safety manager.

Standard for Acceptability: This standard is met when the proposal clearly meets the minimum requirements of the solicitation.

FACTOR #5 SCHEDULE

Proposals will be evaluated as to the offeror’s ability to schedule the design and construction of the project. The offeror shall show that the design portion shall be completed within 6 months or less allowing time for government reviews. The schedule shall show the remaining 12 months for construction activities. The construction schedule shall clearly show long lead items, indicate the sequence of events and allow for submittals, TAB, inspections, and other activities at the end of the construction cycle.

Evaluation Factor: The following are the…