B08-RFQ W912PF24Q0122 FINAL.pdf

SEE ADDENDUM

(No Collect Calls)

W912PF24Q0122 01-Aug-2024

b. TELEPHONE NUMBER

39-050-54-8364

8. OFFER DUE DATE/LOCAL TIME

12:00 PM 03 Sep 2024

5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA – FAR (48 CFR) 53.212

(TYPE OR PRINT)

(SIGNATURE OF CONTRACTING OFFICER)

ADDENDA ARE

26. TOTAL AWARD AMOUNT (For Gov t. Use Only )

23.

CODE 10. THIS ACQUISITION IS

SUCH ADDRESS IN OFFER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT

BELOW IS CHECKED

TELEPHONE NO.

W912PF9. ISSUED BY

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a. UNLESS BLOCK

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

SONIA ZANOBINI

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER

(TYPE OR PRINT)

30b. NAME AND TITLE OF SIGNER 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a.UNITED STATES OF AMERICA

0 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1. 52.212-4. FAR 52.212-3. 52.212-5 ARE ATTACHED.

25. ACCOUNTING AND APPROPRIATION DATA

1. REQUISITION NUMBER

20.

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

0012097541

ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

. YOUR OFFER ON SOLICITATION

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

% FOR:SET ASIDE:UNRESTRICTED ORX

SMALL BUSINESS

17a.CONTRACTOR/ CODE FACILITY

OFFEROR CODE

414TH CSB RCO ITALY SUBOFFICE LIVORNO

VIA AURELIA, EDIFICIO 5131

ZONA DEPOSITO

56128 TIRRENIA (PISA)

18a. PAYMENT WILL BE MADE BY CODE

RATED ORDER UNDER

DPAS (15 CFR 700)

13a. THIS CONTRACT IS A

13b. RATING

CODE15. DELIVER TO CODE W582RR 16. ADMINISTERED BY

12. DISCOUNT TERMS11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

14. METHOD OF SOLICITATION

RFQ IFB RFPX

USAG ITALY

USAG ITALY

VIA VECCHIA LIVORNESE

TIRRENIA PISA 56128

TEL: +39050547805 FAX:

39-050-54-8289FAX:

TEL: 39-050-54-8365/4 SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

8(A)

HUBZONE SMALL

BUSINESS

SIZE STANDARD:

$16,500,000

NAICS:

561990

X

OFFER DATED

29. AWARD OF CONTRACT: REF.

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

EMAIL:

TEL:

31c. DATE SIGNED

SEE SCHEDULE

SCHEDULE OF SUPPLIES/ SERVICESITEM NO. QUANTITY UNIT UNIT PRICE AMOUNT

24.22.21.19.

WOMEN-OWNED SMALL BUSINESS (WOSB)

ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

(CONTINUED)

PAGE 2 OF129

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: ______________________________________________________

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f . TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

37. CHECK NUMBER

FINALPARTIALCOMPLETE

36. PAYMENT35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER

FINAL

33. SHIP NUMBER

PARTIAL

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 2/2012) BACK

Prescribed by GSA – FAR (48 CFR) 53.212

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

SEE SCHEDULE

20.

SCHEDULE OF SUPPLIES/ SERVICES

21.

QUANTITY UNIT

22. 23.

UNIT PRICE

24.

AMOUNT

19.

ITEM NO.

W912PF24Q0122

Section SF 1449 - CONTINUATION SHEET

ADDENDUM TO FAR 52.212-4 ALT I

1. In accordance with FAR 12.302, Tailoring of Provisions and Clauses for Acquisition of Commercial Items, FAR 52.212-4 is tailored, as shown below, to reflect the special terms and conditions unique for this contract. The following shall apply to this contract in addition to those terms and conditions in FAR 52.212-4. The specific paragraph of FAR 52.212-4 is tailored as shown below:

a. Inspection and Acceptance. Inspection and acceptance of services under this contract shall be performed by the Contracting Officer’s Representative (COR). Place of inspection and point of acceptance of the services to be provided under this contract shall be at a destination specified in accordance with the delivery information specified above.

b. Invoice: The contractor shall comply with WAWF DFARS Clause 252.232-7006 for submission of invoices. No paper invoices shall be submitted to the Contracting Office for approval. Invoices shall only be submitted through the WAWF electronic system.

2. The contractor shall:

a. Upload the paper version of the invoice in WAWF.

b. Upload a valid DURC certificate in WAWF – ONLY APPLICABLE TO ITALIAN COMPANIES

c. Upload the following statement signed in WAWF:

“The amounts requested are only for performance in accordance with the terms and conditions of the contract. All payment due to employees, subcontractors, and suppliers from previous payments received under the contract have been made, and timely payments will be made from the proceeds of the payment covered by this certification, in accordance with terms and conditions of the contract, local labor laws and agreements, subcontract agreements, and the requirements of chapter 39 of Title 31, United States Code.”

3. PARTIAL PAYMENTS ARE AUTHORIZED. Only the actual services rendered in accordance with the Performance Work Statement will be paid.

ATTACHMENTS

The following documentation is made part of this Request for Quotation:

Attachment #1 – 7.6 Hydrants map CAMP DARBY Attachment #2 - 7.7 Hydrants map DEPOT Attachment #3 – 7.8 Hydrants map PASA-LTA Attachment #4 – 7.9 Hydrant Flow Test Record - BLANK Attachment #5 – 7.10 Flow Test Procedure Attachment #6 – 7.11 O&M Manual Pressure Reducer & Pressure Relief Valves Attachment #7 – 7.12 DMC Consolidated Fire Grid Map Attachment #8 - 7.13 Flow Test Equipment Thrust Buster Diffuser Bundle H-FK9 2,5 inches Attachment #9 - 7.14 Spare Parts for Flow Test Equipment Thrust Buster Diffuser Bundle H-FK9 2,5 inches Attachment #10 – 7.15 UFC_3_601_02_2021, Fire Protection Systems Inspection, Testing, and Maintenance Attachment #11 – 7.16 Linee Guida UMAN_lineeguida_rossa_03-2020 Attachment #12 – DUVRI Attachment #13 - Standard Operating Procedures (Italian and English language) dated 05 October 2020 Attachment #14 - Hazard General List (Italian and English language) dated July 2008 Attachment #15 - Self Certification for Antimafia Certification Attachment #16 - Company Experience Questionnaire

ADDENDUM TO FAR 52.212-1

I. DOCUMENTATION TO BE SUBMITTED

All QUOTES must be submitted electronically by the date and time set forth on Block #8 on the front page of the SF 1449. All quotes shall be submitted in English and include the company point of contact, phone number, and email address.

The Point of Contact and address for this contract is:

Sonia.Zanobini 414th Contracting Support Brigade- RCO Vicenza Phone : 050-965-8762 Email: sonia.zanobini2.ln@army.mil The alternate point of contact for this requirement is:

Wendy D. Arsenault 414th Contracting Support Brigade – RCO Vicenza Phone: 0444-71-6915 Email: wendy.arsenault.civ@army.mil

Only E-mail quotes will be accepted. Quotes shall include one scanned copy of the dated quote signed by an official fully authorized to bid the Quoter submitted in Adobe Acrobat (PDF) format.

E-Mail Submission Instructions: Quoters shall submit their quotation via E-Mail using the subject line “W912PF24Q0122 - Maintenance and Repair Service for Fire Suppression Systems at USAG Italy DMC”. If more than one email is required to submit all quotation attachments, Quoters shall indicate in the E-Mail number at the end of the subject (i.e. for the first of three E- Mails “W912PF24Q0122 - Maintenance and Repair Service for Fire Suppression Systems at USAG Italy DMC”, E-Mail 1 of 3). If the quotation submission requires multiple E-Mails to submit, ALL E-Mails shall be submitted prior to the time listed above. E-Mails received after that time will be considered late and the quote will be rejected.

(NOTE: Recommended maximum file(s) size per email is no larger than 5MB. If quotation documents exceeds 5MB, submit in multiple emails.

Quoters shall include the names and number of attachments in the body of each E-Mail. E-Mail submissions shall be sent to both of the above email addresses. Be advised that the Government does not provide automatic notification of receipt; please contact the point of contact via telephone or email to receive confirmation.

To be awarded a government contract you MUST have an NCAGE code (www.siac.difesa.it/) and be registered in SAM (https://www.sam.gov).

Pre-Quote Conference /Site Visit: The pre-quote meeting will be held during the site visit scheduled on 24 July 2024, 09:00 hrs. The meeting point will be at Gate #27 (Depot Gate), Via Aurelia, Tombolo (Pisa), Italy.

Questions and Answers: All prospective Quoters are highly encouraged to ask questions regarding this RFQ by email to Sonia Zanobini at sonia.zanobini2.ln@army.mil and to Wendy D. Arsenault at wendy.arsenault.civ@army.mil no later than ten (10) calendar days following the RFQ issue, date as identified in Page 1, block 6 of the RFQ.

Answers to questions may be posted to https:/sam.gov//.

II. DOCUMENTATION REQUIRED FOR THE EVALUATION

1. Failure to address all the mandatory requirements may cause the bidder to be disqualified from further consideration.

2. The Quoter is responsible for submitting a well-written quote, with adequately detailed information, which clearly demonstrates compliance with the request for quotation (RFQ).

FACTOR I – TECHNICAL - CERTIFICATIONS

The following certifications shall be submitted and the Quoter shall demonstrate to be in possession of the following documentation:

- Chamber of Commerce Certificate detailing the company qualification to work on fire protection systems, in accordance with D.M.# 37/2008, art. 1 letters “g”

- ISO 9001/2000 certification or equivalent

- Self Certifications in accordance with D.Lgs n. 81/2008 (Italian Safety Code):

a. “Dichiarazione di non essere oggetto di provvedimenti di sospensione o interdittivi di cui all’Art. 14 del Decreto Legge n. 81-2008”

- The Quoter or his sub-contractor must have at least one technician who perform the maintenance of the R-102 system trained and hold a current Ansul certificate and R-102 training program.

- The Quoter or his sub-contractor shall provide a statement that technicians or authorized representatives from manufacturer (Dorot matholding group) will perform the periodical service on Pressure Reducer Valves (PRVs) in order to guarantee their proper efficiency, functionality, and certified level.

NOTE: The Quoter shall provide us with a statement indicating if they are going to perform the 100% of service with their own organization or if they are going to sub-contract a part of the work. In this case, the Quoter must indicate the name of the company and the work sub-contracted.

FACTOR II – TECHNICAL - COMPANY EXPERIENCE

The Government will evaluate the information provided on the Company Experience Questionnaire. The Quoter or his sub-contractor must clearly demonstrate that they have relevant experience is providing services similar in size, scope, magnitude, and complexity that provides “Maintenance and Repair of Sprinkler Systems and Maintenance and Repair of Kitchen Suppression Systems”. The Quoter shall provide company work experience examples concerning two completed or on-going contracts within five years of the Request for Quote (RFQ) release date identified on SF 1449 Page 1, Block 6. On-going contract means the contractor performed at least six (6) months of performance from the RFQ release date. The Quoter shall use the Company Experience Questionnaire attachment to describe (in English) their experience in detail in the Maintenance and Repair of Sprinkler Systems and Maintenance and Repair of Kitchen Suppression Systems. The value of each work shall not be less than Euro 2,000.00 ($2,041.23) NOTE: If the Quoter is going to sub-contract a part of the work, the company experience shall be submitted also for both the Quoter and for the sub-contractor as indicated above.

FACTOR III – PRICE

Each Quoter shall provide a price for each CLIN included in the request for quotation, in Euro currency and without IVA tax. The United States government is exempt from payment of Imposta Valore Aggiunto (IVA) tax in accordance with DFAR 252.229-7003, Tax Exemptions, and with Article 72 of the Italian IVA implementing Decree Law 633, dated October 26, 1972.

III. DOCUMENTATION REQUIRED FOR THE DETERMINATION OF RESPONSIBILITY

a. DOCUMENTO UNICO DI REGOLARITA’ CONTRIBUTIVA (DURC) The Quoter shall provide with the quote a copy certified and NOT older than 90 ninety days at the time set forth for the receipt of the quote of the DURC. (Documento Unico di Regolarita’ Contributiva). Self-certifications are NOT accepted, however if the Quoter has submitted a certified DURC to the issuing office (RCO Sub-Office Livorno) within 90 days from the due date of this quote, then the Quoter may submit a copy of the previously certified DURC.

The document MUST include the following statement otherwise the quote will be rejected: “Con il presente document si dichiara che l’impresa RISULTA REGOLARE ai fini del DURC”.

b. CERTIFICATE OF CHAMBER OF COMMERCE (ORDINARIO): The Quoter shall provide a copy of the Chamber of Commerce Certificate of Membership (Certificato di iscrizione alla Camera di Commercio), NOT older than two (2) months at the time set forth for the receipt of quotes. Self-certifications are not allowed. However, if the quoter has submitted a certified Chamber of Commerce Certificate of Membership to the issuing office within 90 days from the due date of this quote, then the Quoter may submit a copy of the previously certified Chamber of Commerce Certificate of Membership.

c. SELF-CERTIFICATION FOR ANTIMAFIA COMMUNICATION: The Quoter shall complete the Attachment titled “Self-certification for Antimafia communication” consisting of one (1) page.

SINGLE AWARD: The Government intends to make a single award; therefore, quotes must be submitted for all the line items indicated in the solicitation. No award will be made for less than the full requirements shown in the solicitation. Any Quoter offering less than all of the solicitation requirements may be excluded from consideration for award if the Contracting Officer elects to make an award without opening discussions.

Army Contract Writing System (ACWS) Transition Information for Offerors

a. The Army Contracting Enterprise (ACE) is in the process of deploying new solicitation and contract writing software to Army contracting offices worldwide. Known as the Army Contract Writing System (ACWS), this modern software suite will soon replace most existing Army contract writing systems, including the system used to create and release this Solicitation.

b. During this transition period, Offerors are hereby advised:

1. The Contracting Office may use any combination of contract writing systems to create and release documents related to this solicitation (e.g. solicitation amendments and awards, if any). Due to this:

i. This solicitation may contain different offer submission instructions than other solicitations released by the same Contracting Office (e.g. requiring offer submission via the PIEE Solicitation Module vs. e-mail). Offerors should review all offer submission instructions contained in the solicitation documents and direct any questions or concerns to the Contract Specialist or Contracting Officer.

ii. If the Contracting Office switches contract writing systems prior to award, documents you receive from the Contracting Officer or view on SAM.gov or other forums may appear noticeably different than the initial solicitation or previous solicitations or awards from the same Contracting Office. This is normal and expected.

iii. A change between contract writing systems may cause important information concerning solicitation response (amendments) or accepted terms (awards) to take on different formatting or appear in different parts of later documents issued.

Offerors shall review all documents carefully to locate this important information and direct any questions or concerns to the Contract Specialist or Contracting Officer.

2. The Government does not intend to use the transition between contract writing systems to effect any changes to solicitation or award terms and conditions without accompanying document narratives explicitly stating such changes are deliberate and desired. While the Contract Specialist and Contracting Officer will take care to minimize or eliminate any inadvertent changes when adapting to the new contract writing software, you, as the Offeror, may still be the first to spot such errors. Therefore, Offerors shall:

i. Notify the Contracting Officer immediately if any observed changes, removals, or additions affect your award eligibility, violate or alter existing quote/proposal terms, or could affect Contract performance post-award.

ii. Take special care to ensure all fill-in Clauses are populated and remain populated across documents received from the Contracting Office throughout the Solicitation and Award process.

iii. Contact the Contracting Officer listed on the first page of the solicitation or solicitation amendment for guidance if you notice or suspect any inadvertent change has occurred between document issuances.

3. The Contracting Officer will correct problems affecting award documents (if any) via bilateral modification, at no cost to the Contractor. Any such modification will reconcile the award with the latest version of this solicitation reflecting deliberate action by the Contracting Officer (e.g. the first issuance if no amendments, or the latest amendment with accompanying narratives), inclusive of any documented pre-award negotiations or accepted supplemental offer terms.

4. In the unlikely event a network disruption, contract writing system error, or financial system error threatens timely award of the requirement set forth in this solicitation, the Contracting Officer:

i. May elect to use alternative mechanisms to obligate funds and allow work or deliveries to legally begin to the benefit of, and with legal protection for, both parties.

ii. Will incorporate the latest version of this Solicitation into such mechanisms to serve as a framework for contract execution until any such system problems are resolved.

iii. Will ensure any action taken does not conflict with the stated offer evaluation and award methodology of this requirement.

iv. Will issue a complete, properly-formatted award accurately reflecting this requirement and all applicable terms and conditions once systems return to normal.

ADDENDUM TO FAR 52.212-2

I. BASIS FOR AWARD

a. This acquisition will be conducted in accordance with procedures in FAR Part 12, FAR 13.5 Simplified Procedures for Certain Commercial Items and as supplemented by agency.

The source selection process is Lowest Price Technically Acceptable (LPTA) source selection process. Award will be made to the lowest priced offer that meets or exceeds all the minimum mandatory criteria in the solicitation Factors to be evaluated, noted below. Award will be on an "all or none" basis. Offerors are put on notice that:

(1) The non-price factors will be evaluated on an "acceptable/unacceptable" basis

(2) The non-price factors are evaluated for acceptability and NOT ranked

(3) Offers are NOT compared to each other

(4) Tradeoffs are NOT permitted

(5) The offerors must provide all required information or the offer will not be considered

(6) In order to be eligible for an award, an offer shall be rated " ACCEPTABLE" on all non-price factors

II. FACTORS TO BE EVALUATED

a. The evaluation factors for this solicitation are:

FACTOR I – TECHNICAL – CERTIFICATIONS

Rating Description Acceptable The Quote clearly meets the minimum requirements of the solicitation

Unacceptable The Quote does not clearly meet the minimum requirements of the solicitation

Acceptable: The quote meets the minimum requirement of the solicitation if it provided all of the below Certifications.

- CCIAA certificate detailing the company qualification to work on fire protection systems, in compliance with D.M.#37/2008, art.1 letters "g".

- ISO 9001/2000 certification or equivalent.

- Self-Certifications in accordance with D.Lgs n. 81/2008 (Italian Safety Code):

"Dichiarazione di non essere oggetto di provvedimenti di sospensione o interdittivi di cui all'art. 14 del D.Lgs n.81-2008

- The Quoter or his sub-contractor must have at least one technician who perform the maintenance of the R-102 system trained and hold an Ansul certificate and R-102 training program.

- The Quoter or his sub-contractor shall provide a Statement that technicians or authorized representatives from manufacturer (Dorot matholding group) will perform the periodical service on PRVs in order to guarantee their proper efficiency, functionality and certified level;

NOTE: The Quoter shall provide us with a statement indicating if they are going to perform the 100% of service with their own organization or if they are going to sub-contract a part of the work. In this case, they must indicate the name of the companies and the work sub-contracted.

Unacceptable: The quote does not meet the minimum requirement of the solicitation if it does not provide all of the above certifications.

FACTOR II – TECHNICAL – COMPANY EXPERIENCE

The quoter demonstrates recent and relevant experience in scope, complexity, and price. The Government will evaluate the information concerning at least two relevant projects within the past five years, provided by the quoter on Company Experience Questionnaire attachment.

The technical factor will be rated on an acceptable/unacceptable basis using the following ratings:

Rating Description Acceptable The Quote clearly meets the minimum requirements of the solicitation

Unacceptable The Quote does not clearly meet the minimum requirements of the solicitation

Acceptable: Quotes which meets the minimum requirements of the request for quote is considered the following:

The Quoter or his sub-contractor demonstrate that they have relevant experience is providing services similar in size, scope, magnitude, and complexity that provides “Maintenance and Repair of Sprinkler Systems and Maintenance and Repair of Kitchen Suppression Systems”. The Quoter shall provide company work experience examples concerning two completed or on-going contracts within five years of the Request for Quote (RFQ) release date identified on SF 1449 Page 1, Block 6. On-going contract means the contractor performed at least six (6) months of performance from the RFQ release date. The Quoter shall use the Company Experience Questionnaire attachment to describe (in English) their experience in detail in the Maintenance and Repair of Sprinkler Systems and Maintenance and Repair of Kitchen Suppression Systems. The value of each work shall not be less than Euro 2,000.00 ($2,041.23)

NOTE: If the Quoter is going to sub-contract a part of the work, the company experience shall be submitted also for both the Quoter and for the sub-contractor as indicated above.

Unacceptable: Quotes which does not meets the minimum requirements of the request for quote is considered the following:

The Quoter or his sub-contractor fails to demonstrate that they have relevant experience is providing services similar in size, scope, magnitude, and complexity that provides “Maintenance and Repair of Sprinkler Systems and Maintenance and Repair of Kitchen Suppression Systems”. The Quoter shall provide company work experience examples concerning two completed or on-going contracts within five years of the Request for Quote (RFQ) release date identified on SF 1449 Page 1, Block 6. On-going contract means the contractor performed at least six (6) months of performance from the RFQ release date. The Quoter shall use the Company Experience Questionnaire attachment to describe (in English) their experience in detail in the Maintenance and Repair of Sprinkler Systems and Maintenance and Repair of Kitchen Suppression Systems. The value of each work shall not be less than Euro 2,000.00 ($2,041.23).

The Quoter fails to provide experience of their sub-contractor if any.

FACTOR III – PRICE

Each Quote will be evaluated for price reasonableness, completeness, and total evaluated price

(TEP).

i. The price structure will consist of quantity multiplied by unit price equaling total line item cost. The Quote price will be evaluated separately from the non-price factors. An assessment of the reasonableness of each proposed price will be made. The Contracting Officer will perform a price analysis of each quote found to be acceptable. Quoters are required to price the base period and the option periods. Quoters shall not submit a price for the potential six (6) months extension of services period. The Government may choose to exercise the Extension of Services at the end of any performance period (base or option periods), utilizing the rates of the performance period.

The price analysis is the process of examining and evaluating a proposed price to determine if it is fair and reasonable without evaluating its separate cost elements and proposed profit. The Contracting Officer may use various price analysis techniques and procedures to ensure a fair and reasonable price. The Government will assess price reasonableness and balance by using one or more of the techniques and procedures described under FAR 13.106-3, Award and Documentation. Generally, adequate price competition will satisfy the criteria of price reasonableness. The Government will review the pricing submissions for completeness and compliance with FAR 52.212-1 and its addendum. Incomplete price submissions may not be evaluated and the proposal may be eliminated from the competition.

ii. For purposes of evaluating the total quoted price, the Contracting Officer will add the total line item costs for CLINs 0001 through 2011 in Euros or US Dollars (in accordance with the currency indicated in the quote), plus the total value of the option to extend services under FAR 52.217-8, to derive the total evaluated price. For the purposes of calculating the total price under FAR 52.217-8, the Contracting Officer will use one half of the sum of the total quoted prices for CLINs for the final contract year (either the base year or last option period as applicable).

iii. Total Evaluation Price. The total prices indicated at CLIN 0001 through 2011 will be evaluated for fair and reasonableness and for unbalanced pricing. Unrealistic, unbalanced or unreasonable pricing may cause a proposal to be determined unacceptable. Unbalanced pricing exists when, despite an acceptable total evaluated price, the price of one or more contract line items is significantly overstated or understated as indicated by the application of cost or price analysis techniques. A proposal may be rejected if the Contracting Officer determines that the lack of balance poses an unacceptable risk to the Government

PERFORMANCE WORK STATEMENT

PERFORMANCE WORK STATEMENT (PWS)

Maintenance and Repair Service for Fire Suppression Systems at USAG ITALY DMC

Directorate of Public Works (DPW) Operation & Maintenance Division (O&M)

Utilities Branch

United States Army Garrison (USAG) Italy Darby Military Community (DMC)

11th July 2024

PART 1

General Information

1.0 General: This is a non-personal service(s) contract under which the personnel rendering the service(s) are not subject, either by the contract’s terms or by the manner of its administration, to the supervision and control usually prevailing in relationships between the Government and its employees.

1.1 Description of Services/Introduction: This is a non-personal service(s) contract to provide semi-annual maintenance, test inspection, repairs and certifications of all fire suppression and sprinkler systems and hydrants within USAG Italy Darby Military Community (DMC), which consists of Camp Darby, Depot, Local Training Area (LTA) and Ammunition Storage Area (ASA) locations.

1.2 Background: This service is required to maintain, repair, inspect and certify that the fire suppression systems and its components meet the specifications and safety conditions. This is a recurring requirement needed to ensure the serviceability and operability of all the fire suppression systems at DMC. Systems have been maintained to fully mission capable under a previous three (3) years maintenance contract from 2021 through 2023.

1.3 Scope: The Contractor shall provide non-personal service(s) consisting of the maintenance, tests, inspections, repairs and certifications of all the fire suppression and sprinkler systems at DMC. Fire suppression systems typically include but are not limited to kitchen suppression systems, sprinkler systems, pressure reducer (PRVs) and air relief valves, fire hoses and fire hydrants.

The contractor shall provide all management services, personnel, labor, vehicles, tools, materials, supplies, general and specialized equipment, transportation, supervision and other items and services necessary to perform the required maintenances. Any damages sustained by contractor’s fault shall be restored to pre-existing conditions at no cost to the US Government.

1.4 Objectives: The objective of this contract is to perform maintenance, repairs, inspections, tests and certifications of all the kitchen suppression systems, sprinkler systems, pressure reducer (PRVs) and air relief valves, fire hydrants and fire hoses specified in this contract. The work performed by the Contractor shall be in accordance with these PWS specifications and subject to the terms and conditions of contract. The Fire suppression systems specified above shall be maintained, repaired, inspected and certified to assure their ability to perform required functions in safety condition and to prevent the systems from deteriorating in value and usability.

1.5 General Information:

1.5.1 Quality Control Plan (QCP): The Contractor shall develop and maintain a QCP to ensure services are performed in accordance with (IAW) this PWS. The Contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The Contractor's QCP is the means by which assure that the work provided complies with the requirements of the contract.

The Contractor’s proposed QCP shall be submitted to the Contracting Officer’s Representative (COR) for review within ten (10) days after the date of contract award (Deliverable A.001).

The Government will review and either notify the Contractor in writing of acceptance of the plan or return their comments to the Contractor within ten (10) days. If the Government has provided comments, the Contractor shall then have three (3) days to submit a Final QCP. After receipt of the Final QCP, the Contractor may receive the COR acceptance in writing. Any proposed changes to the accepted QCP are required to be resubmitted for acceptance by the COR no later than fifteen (15) days prior to the anticipated change and before implementation by the Contractor.

The timeline noted above will apply for review and acceptance for proposed changes. At a minimum, the QCP must include and answer the following to be acceptable:

a) A chart showing the organizational structure and lines of authority, the names, qualifications, duties, responsibilities, and classification of each member of the Contractor's Quality Control Team;

b) How the Contractor will monitor work to ensure that performance complies with all deliverables (timelines, deadlines, goals etc.);

c) How the Contractor will monitor work to ensure that performance complies with all specifications and requirements of the contract, including clauses;

d) How the Contractor will ensure all keys issued will remain controlled items (Paragraph

1.7 Key Control);

e) How the Contractor will inventory and track maintenance of all Government Provided

Equipment / Materials;

f) How the Contractor will identify, investigate, and correct any non-conforming performance and prevent similar deficiencies in the future;

g) How the Contractor will file and save all Quality Control related documents for the life of the contract plus five (5) years.

h) How the contractor will monitor and ensure staff qualifications remain current and valid throughout contractor performance.

1.5.1.1 Optional addendum to the QCP: RESERVED

1.5.1.2 Quality Issues: The Contractor shall inform the COR of issues or potential issues that might affect the performance within one (1) hour of identifying those issues. Verbal reports shall be followed up by written reports to the COR within one (1) day (Deliverable A.002).

1.5.2 Quality Assurance: The Government will evaluate the Contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP).

This plan is primarily focused on what the Government must do to ensure that the Contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the acceptable quality levels (performance thresholds).

1.5.3 Recognized Holidays: The following provides information on recognized holidays for the purpose of the PWS. If submittal of any documentation (e.g. deliverables, submittals, etc.) deadlines fall on a holiday, the closest workday prior to the holiday will apply as the deadline for submittal.

1.5.3.1 U.S. Holidays: Work shall not be performed on U.S. holidays occurring during the normal workweek unless otherwise directed by the Contracting Officer. When a U.S holiday occurs on a Saturday or a Sunday, the holiday is observed on the preceding Friday or following Monday, respectively.

HOLIDAY NAME DATE

New Year’s Day January 1st M. L. King Memorial Day 3rd Monday in January Presidents Day 3rd Monday in February Memorial Day Last Monday in May Juneteenth National Independence Day

June 19th

Independence Day July 4th Labor Day 1st Monday in September Columbus Day 2nd Monday in October Veteran’s Day November 11th Thanksgiving Day 4th Thursday in November Christmas Day December 25th

1.5.3.2 Host Nation Holidays: Work shall not be performed on local Host Nation holidays occurring during the normal workweek unless otherwise directed by the Contracting Officer.

HOLIDAY NAME DATE

New Year’s Day January 1st Epiphany (three Kings Day) January 6th Easter Monday March/April - Monday after Easter Liberation Day April 25th Labor Day May 1st Republic Day June 2nd Assumption Day August 15th All Saints’ Day November 1st

Immaculate Conception Day December 8th Christmas Day December 25th St Stephen’s Day December 26th

1.5.4 Operating Hours: The Government facility office hours, facility operating hours, and the Contractor support hour requirements often coincide, however, they may differ.

Please refer to the following.

1.5.4.1 Government Facility Office Hours: The Government facility office hours are 08:00 to 17:00, days Monday through Friday except U.S. Holidays identified in paragraph

1.5.3.1 and Italian Holidays identified in paragraph 1.5.3.2 above or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings.

1.5.4.2 Government Facility Operating Hours: The Government facility operating hours occur between the hours of 08:00 to 17:00 from Monday through Friday except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings.

1.5.4.3 Contractor Support Hours: The Contractor shall provide support between the hours of 06:30 through 18:00 from Monday to Friday except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. The contractor may be required to work out of the above duty hours and/or on Saturdays and Sundays for potential emergencies. The Contractor shall always maintain an adequate workforce, for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce is essential. For other than Firm Fixed Price (FFP) contracts, the Contractor will not be reimbursed when the Government facility is closed for the above reasons.

1.5.4.3.1 Contractor Work Plan: The Contractor shall prepare and maintain a Work Plan for the 6-month maintenance and inspections. The plan, as a minimum, shall identify regularly scheduled work (to include location, work to be completed, timeline, etc.) The Contractor’s proposed Work Plan shall be submitted to the COR for review within ten (10) workdays after the date of contract award and on recurring bases every option year (Deliverable A.003).

The Government will review and either accept or return their comments to the Contractor within ten (10) workdays. The Contractor shall then have three (3) workdays to submit a Final Work Plan. Any proposed change to the accepted Final Work Plan is required to be resubmitted via the COR for review and acceptance at a minimum thirty (30) days prior to implementation. The timeline noted above shall apply for review and acceptance for proposed changes.

1.5.5 Training Holidays: USAREUR has historically granted military personnel training holidays as compensation for time that they spent in field training. These are typically combined with regular holiday leave schedules (for example, Christmas half days or day on day off schedules). Training holidays may affect access to military operated facilities.

If scheduled work or access to facilities is required, coordination with occupants will be necessary or the work in affected facilities shall be rescheduled after the training holiday.

However, announced training holidays or exodus of military personnel may provide the Contractor with an opportunity for unrestricted access to facilities and areas. The Contractor shall take full advantage of such opportunities by planning maintenance or actions that are better accomplished when such areas are vacant.

1.5.6 Place of Performance: The work to be performed under this contract will be performed throughout the United States Army Garrison (USAG) Italy DMC located in Pisa, Italy. Services are performed at Government facilities.

1.6 Security Requirements: The following information is provided on security related matters.

1.6.1 Security Program: RESERVED

1.6.2 Personnel Security Clearance Requirements: RESERVED

1.6.3 Installation Access: Access to U.S. installations and controlled areas is limited to personnel who meet security criteria and are authorized by Host Nation law to work in that country. Failure to submit required information/data and obtain required documentation or clearances in accordance with Army in Europe (AE) Regulation 190-16 (AE Reg 190-16) Installation Access Control or (AE) Regulation 604-1 for Italy specific contracts, will be grounds for denying access to U.S. installations and controlled areas.

The Contractor shall ensure that any subcontractors used in performance of this contract complies with these requirements and that all employees, of both the Contractor and any subcontractor utilized by the Contractor, are made aware of and comply with these requirements. Should anything in this paragraph conflict with AE Reg 190-16 or (AE) Regulation 604-1, the regulation takes precedent.

The Contractor shall be aware of and comply with the requirements associated with Installation Access Control. The Government is not liable for any costs associated with performance delays due solely to a firm’s failure to comply with Installation Access Control System (IACS) processing requirements.

The Contractor shall return installation passes to the issuing IACS office when the contract is completed or when a Contractor employee no longer requires access.

AE Reg 190-16 can be found on the following website:

https://media.defense.gov/2017/Apr/27/2001921546/-1/-1/0/AER190-16.pdf

1.6.3.1 Installation Pass Log: In addition, the Contractor shall provide the COR, an Initial Installation Pass Log within three (3) workdays after contract award (Deliverable A.004).

The Log must, at a minimum, contain the following information:

a. Name and address of each employee;

b. Identification Document of each employee;

c. Copy of personnel register;

d. “Centro per l’impiego” Identification Document;

e. The contractor shall furnish a list of commercial vehicles which will be used in conjunction with contract work. The contractor’s vehicles shall be clearly marked with the contractor’s name or company logo. The contractor shall maintain all contractor furnished vehicles in an operational condition. All vehicles shall meet all requirements as per Italian “Codice della Strada”. The contractor personnel shall comply with all standard signs and regulations in regard to parking on the Government installations.

The list of such commercial vehicles shall be submitted together with the list of personnel and shall contain:

1) Make of vehicle;

2) Model and year of manufacture;

3) License Plate Number.

The log shall be updated as employees are added or removed. The Updated Installation Pass Log shall be current and available at any time upon request by the Government and submitted to the COR within five (5) workdays after any changes to the log (Deliverable A.004).

1.6.3.2 Installation Pass Collection: The Contractor shall collect the installation access passes the same day employment of an individual has expired or has been terminated and shall return them to the issuing office through the COR within seven (7) calendar days (Deliverable A.005).

1.6.3.3 Installation termination: Upon termination or cancellation of this contract, the Contractor shall collect all outstanding installation access passes and return them to the issuing office through the COR within seven (7) calendar days (Deliverable A.005).

1.6.3.4 Common Access Cards (CAC): RESERVED

1.6.3.4.1 CAC Log: RESERVED

1.6.4 Background Checks: Army in Europe (AE) Regulation 604-1 provides guidance pertaining to background checks for U.S. and Host Nation Contractors.

Here is a link to the publications: https://media.defense.gov/2015/Aug/26/2001922060/- 1/-1/0/AER604-1.pdf

1.6.4.1 U.S. Citizen: The Requiring Activity Manager will determine the extent of background checks required. The Contractor employee may begin performance of the contract after receiving a favorable background check. The Contractor agrees to replace the employee should results of the background check, if required, be unfavorable as determined by the Requiring Activity Manager. The Contractor’s replacement of the employee with the unfavorable background check shall be within a timeframe provided by the Requiring Activity Manager. The Contractor shall replace employees whose background check, during their tenure of employment renders them with an unfavorable background check, as determined by the Requiring Activity Manager.

1.6.4.2 Local Nationals and Third Country Nationals: Forwarding correspondence from the Contractors shall identify the associated contract number. At a minimum prior to beginning performance, Contractors employing local national and third country nationals shall furnish the Contracting Officer via the COR and the Requiring Activity Manager current documents required for working on a US installation, no later than seven (7) calendar days after contract award (Deliverable A.005).

Local nationals and third country nationals agree to the same employee termination provisions as stated for U.S. Citizens (see paragraph 1.6.4.1 above, in particular, same requirements to replace the employee (and within timeframe noted) when results of background check are unfavorable).

1.6.5 Physical Security: The Contractor shall safeguard all Government equipment, information, and property provided for Contractor use. At the close of each work period, Government facilities, equipment, and materials shall be secured IAW the Army Physical Security Program (AR 190-13).

1.6.6 Operations Security (OPSEC) Requirements: Contractor personnel shall adhere to facility security policies and restrictions. The Contractor shall immediately report suspicious activities to security personnel. Government issued access badges shall not be worn outside designated facilities where visible to the general public.

1.7 Key Control: RESERVED

1.8 Post Award Conference: The Contractor shall attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation (FAR) Subpart 42.5 and Army Regulation 70-13. The Contracting Officer, COR, and other Government personnel, as appropriate, may meet periodically with the Contractor to review the Contractor's performance. At these meetings the Contracting Officer will apprise the Contractor of how the Government views the Contractor's performance and the Contractor shall apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the Government.

1.8.1 Periodic Progress Meetings: The Contractor shall attend, participate in, and furnish input to scheduled and unscheduled meetings, conferences, and briefings that relate to the functions and services herein as required by the Government to provide effective communication and impart necessary information. The Contract Manager or designated representative shall attend meetings as requested by the Government.

Meeting attendees shall at times include Contractor managerial, supervisory, and other personnel knowledgeable of the subject matter. Meetings may start or end outside of regular duty hours.

1.9 Contracting Officer’s Representative (COR): Refer to Part 2 of this PWS for the definition of a COR. As determined by the Contracting Officer, a COR will be appointed and identified by letter of designation, a copy of which will be provided to the Contractor by the Contracting Officer. The designation letter states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates, or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order. The COR monitors all technical aspects of the contract and assists in contract administration. The COR is not authorized to obligate the Government. If the work is not written in the contract, the COR is not authorized to request new work. The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract, perform inspections necessary in connection with contract performance, maintain written and oral communications with the Contractor concerning technical aspects of the contract, issue written interpretations of technical requirements, including Government drawings, designs, specifications, monitor Contractor's performance and notifies both the Contracting Officer and Contractor of any deficiencies, coordinate availability of Government property, and coordinate site entry of Contractor personnel.

1.10 Key Personnel: The following personnel are considered key personnel by the Government:

The Contractor shall appoint a Contract Manager who shall be responsible for the performance of the work. The name of this person and an Alternate Contract Manager, who shall act for the Contractor when the Contract Manager is absent. The contractor shall provide point of contact information for each of these individuals; this information shall be provided in writing to the Contracting Officer through the Contracting Officer’s Representative (COR) at the time of contract award or during the post-award meeting (Deliverable A.006).

LEVEL 3 Language Fluency is required (refer to PART 7 - ATTACHMENT AND TECHNICAL EXHIBIT LIST, paragraph 7.5 ATTACHMENT 2 - Language Fluency Clarification).

1.11 Identification of Contractor Employees: All Contractor personnel attending meetings, answering Government telephones and working in other situations where their Contractor status is not obvious to third parties must identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. The Contractor shall ensure that all documents or reports produced by Contractors are suitably marked as Contractor products or that Contractor participation is appropriately disclosed.

The Contractor shall provide a uniform shirt or shop-coat with the company name inscribed on the back and the employee nametag on the front, for each employee. The company and employee name shall be of a contrasting color and be distinguishable from a distance of 3 meters. Contractor's employees shall wear uniform shirt or shop-coat at all times while engaged in the performance of this contract. Uniform apparel similar in appearance to any of the American or Italian fire, police or military services is not acceptable.

1.11.1 Contractors Workplace: RESERVED

1.11.2 Contractor Identification Badges: Contractor personnel shall be easily identifiable through the display of badges IAW Contractor Identification (AE Reg. 27-715).

(For services at Child, Youth, and School Services where children are present, recommend personnel wear identification when children are present).