B08_AMD_W912PF23Q0004_20230505_Amend 02.pdf

0011891479

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

The purpose of this amendment is to:

1) Address Industry questions (from Q11 to Q23);

2) Extend the quotes due date from 02 May 2023 to 22 May 2023 at 01:00 P.M. (C.E.T.);

3) Amend Technical Exhibit B "Prices";

4) Add Technical Exhibit F "VIllaggio specs" and Technical Exhibit G "BOM Sample";

5) Amend paragraphs 5.7.1d, 5.7.13.26, 3.9, 5.9.9, 5.7.14.5, 5.7.11.15, 5.5.2, 5.6, 5.6.5 of the Performance Work Statement;

6) Amend Addendum to 52.212-1, paragraph 2B "Page Limitations and Format".

1. CONTRACT ID CODE PAGE OF PAGES

Y 1 123

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 05-May-2023

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X W912PF23Q0004

X 9B. DATED (SEE ITEM 11)

30-Mar-2023

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer X is extended, is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

05-May-2023

CODE

414TH CSB RCO ITALY

414TH CSB - RCO ITALY

VIA DELLA PACE #197

VICENZA 36100

W912PF 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

W912PF23Q0004

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 30 - BLOCK 14 CONTINUATION PAGE

The following have been modified:

QUESTIONS & ANSWERS

Q1: RFQ, Paragraph iii. It appears you are looking for local companies only, we do have a registered office with our local attorneys, but we have not performed any substantial work in Italy.

R1: RFQ Updated. See amended Addendum to 52.212-1, 3B, Volume II, Factor I Technical – Experience / Certifications, paragraph i. The RFQ has been updated to state that experience may be within Italy or DOD facilities within Europe.

Q2: Contractor shall be ISO 9001-2015: Could the government change this to give the contractor 6-9 months to get the site certified?

R2: This request is denied. In accordance with Addendum to 52.212-1, 3B, Volume II, Factor I Technical - Experience / Certifications, paragraph ii, the offeror shall be ISO 9001-2015 certified at the time of quote submission.

Q3: Solicitation page 146 of 171 (Volume II- Factor I: Technical- Experience/Certifications) mentions “Relevant in scope means that the contract must be for maintenance and repair of housing facilities services.” Offerors request the Government to modify “Maintenance of Repair of Housing Facility Services” to read “Maintenance and Repair of Residential/Commercial Areas or Communities.”

Maintenance and repair scope of works beings performed for residential/commercial areas (i.e. plumbing, heating, sanitary, electrical, and architectural(plaster/paint/flooring) are identical to the complexity of a housing facility and the requirements identified in this solicitation.

R3: Relevant in scope shall be for maintenance and repair of residential housing facilities services similar to those described in Part 5 of the PWS, in accordance with amended Addendum to 52.212-1, 3B, Volume II, Factor I Technical – Experience / Certifications, paragraph i.

Q4: Solicitation page 146 of 171 (Volume II- Factor I: Technical- Experience/Certifications) mentions “Relevant in scope means that the contract must be…within Italy.” We request the Government modify the contract relevancy criteria to include contracts performed in within the EU.

R4: See R1 above

Q5: As indicated in Section 52.212-1 for the evaluation of Factor 1 of subject Solicitation (pass/fail basis), the Offeror shall demonstrate his experience in providing daily maintenance and repair of housing facilities, within Italy, performed in the last three (3) years, with a yearly value of no less than € 800,000. In our opinion, those requirements are very stringent and could reduce the possibility of most of the companies involved in the Solicitation to be evaluated under Phase Two (Trade-Off) for Mission Capability (Factor III) and Price (Factor III).

For the above reason we kind ask if it is possible to modify the requirement from housing facilities to all kind of facilities (i.e., school, offices, etc.) or/and reduce the yearly value.

R5: See R1 and R3 above. The request to change the yearly value of no less than €800,000.00 is denied.”

Q6: For Volume II – Factor I: Technical – Experience, the requirement currently states in part, “Relevant in scope means that the contract must be for maintenance and repair of housing facilities services, within Italy, similar to the performance based requirements specified in Part 5 of the included PWS.” Will the Government consider revising the requirement to include projects performed outside of Italy?

R6: See R1 above.

Q7: With reference to the requirement in Volume II - Factor I: Technical-Experience/Certifications and in particular the requirement to “provide at least one (1), but NO MORE than three (3) examples of contracts performed by the company that are recent (within the last three (3) years from the solicitation release date) and relevant in scope and magnitude”, confirmation is requested that:

Q7a: In case of JV participation, the above requirement- providing examples of contracts relevant in scope and magnitude - may also be satisfied by only one of the JV member companies.

If the answer is affirmative, confirmation is also requested that the company participating in the JV that meets the requirement and to which the past performance refers can be indifferently one of the principals (also called “Mandanti”) or the authorized representative (also called “Mandataria”).

R7a: “Please note that the solicitation is requesting information for evaluation of experience and not past performance. Please see the Federal Acquisition Regulations for the difference in definition of experience and past performance.

For Joint Ventures, the requirement for recent and relevant experience can be met by any partner in the Joint Venture. Please see updated RFQ language at Addendum to 52.212-2, 3B Volume II, Factor I Technical I – Experience / Certifications, paragraph i.

Q7b: Experiences in office and/or hospital maintenance and repair contracts, relevant in scope and magnitude, are considered valid.

R7b: See R3 above.

Q7c: Experiences in contracts executed in Europe are considered valid.

R7c: See R1 above

Q7d: Only the submission of a self-declaration signed by the quoter be required at the bidding stage, in which the details of the contracts, as stated in i. - B. VOLUME II - FACTOR I: Technical - Experience/Certifications (p. 146 of the solicitation), are indicated.

Since there are no indications in the solicitation regarding the requirement of bank or insurance bond for the case of the award (performance bond), confirmation is requested that no commitment to the issuance of the performance bond or other bank/insurance guarantee is required at the bidding stage. Clarification is also requested as to whether a performance bond is required to be submitted in case of award. If the answer is affirmative, please also provide indications as to the type of performance bond required for the case of award, indicating the amount, duration, type (bank and/or insurance), terms and conditions, and if possible, also a template.

R7d: No commitment to the issuance of the performance bond or other bank/insurance guarantee is required at the RFQ submission stage nor are performance bonds required in case of award.

Q8: With reference to the wording "Reserved" found in the text of the solicitation, for example next to the list of some of the services in Part 5 of the solicitation, please clarify its meaning, specifically stating whether that services are present in the contract.

R8: The term “reserved” indicates that the section number is available for future use, should the need arise. At this time, there is no requirement for those services to be provided.

Q9: With reference to the method of submitting bids, confirmation is requested that the four volumes indicated are to be sent separately by e-mail only to the following addresses: francesca.candia.ln@army.mil and leslie.d.dobson2.civ@army.mil.

R9: Yes, confirmed. See amended addendum to 52.212-1, paragraph 2. “There is no requirement to submit the four volumes in separate emails. However, if the quoter chooses to submit the four volumes in separate emails then the emails should be delineated so it is clear there are multiple emails for the same quote. For example, an email with the subject line that states “Volume 1 of 4”.

Q10: Confirmation is requested that the documents to be submitted in the bidding process can be digitally signed (pdf. or p7m format).

R10: Yes, documents may be digitally signed.

Q11: Technical Exhibit B Prices; all column B references to the contract chapters and subchapters are not matching the descriptions in column D. It is unclear what KTR has to quote for every single CLIN. Please Clarify.

R11: The references to the paragraphs of the PWS have been corrected in Technical Exhibit B Prices.

Q12: Technical exhibit B Prices; In period of performance 01 July 2025/30 June 2026 there are no clear instructions and information needed to quote management and maintenance for Government properties still under construction at this day. Numbers of units forecasted to be given to the KTR, type of equipment installed in them, grounds total surface to be maintained, linear meters of guters and downspouts, and so on... Can we please have drawings, specs and everything necessary to make a proper assessment or some guidance about how to quote those items? Please, take into consideration also that KTR will need additional time to do this evaluation once received the documents.

R12: Technical Exhibit F has been added to provide the building specification for Villaggio. Solicitation closing date has been extended from 02 May 2023 to 22 May 2023 at 01:00 P.M. (C.E.T.).

Q13: 5.7.1 d. Liquidated Damages of 200.00 EU per day per BOM seems to be unreasonable compared to the estimative total value of a single BOM, excluding Other Than Normal tasks. Italian common market standards are between 0,1% and 1% of the total project value per day and not to exceed a 5/10% of the total project value.

Can this LD parameter be reconsidered and/or limited to a certain total percentage of the BOM total Value to reflect a more reasonable and fair approach to potential delays?

R13: The amount of liquidated damages has been amended in Paragraph 5.7.1d.

Q14: 5.7.13.26 Performance Time: performance times for painting listed in subchapters a, b,c seem to do not match up with the 7 days BOM total performance time. For example if one apartment has more than 1200 sm to be painted and one or more staircases KTR should be given 14 days to paint with ordinary maintenance and cleaning still to be done. Can you please clarify performance times requested?

R14: Timelines provided on 5.7.13.26 are only intended for external and common areas painting.

BOM painting is to be performed as per BOM performance timelines (7 calendar days).

Q15: 5.7 BOM it is unclear how to estimate the expendable materials for normal maintenance during a BOM. For instance, how many bathrooms are to be maintained on average for each house? Numbers of Toilet seats, toilet brushes, lightbulbs, AC filters and so on will significantly modify the estimation of a BOM fixed price.

This type of material in other similar contracts are normally compensated separately. If not possible to modify, can KTR have historical data about expendable materials in BOM?

R15: Appendix 3 of the PWS provides details on bedrooms, square meters and quantities; Appendix 4 provides historical data on all BOMs since 2018. Additionally, Technical Exhibit G “BOM Sample” is added with Amendment 2 to provide an extract of typical services performed in the most recent BOMs.

Average number of some consumable materials per house are as follows:

Bathrooms: 3 Toilet brushes: 3 Toilet seats: 2 Lightbulbs: 8 AC filters: 3 Shower heads: 2 Faucets: 1 Door panel: 1

Door handle: 1

Q16: 5.5.1.1 Heating Units Cleaning and maintenance schedule requires 1 maintenance per year for the Heating system and 2 for the AC, one of those during the Heating maintenance. In Exhibit B there is only one CLIN for this type of maintenance. How shall this two different tasks has to be quoted into one CLIN?

R16: A separate line item for each performance year of the contract (lines C025, C125, C225) for AC Maintenance and Cleaning has been added to the Prices Exhibit worksheet on Technical Exhibit B. Each performance year is identified as a period of 12 months from the date of IDIQ execution.

Q17: 5.7.12.4 Gutters and Downspouts in Government Leased apartments should be maintained by the Land Lord since they are to be considered part of the common areas. Please confirm apartments into condos are not to be considered for this task.

R17: Confirmed, Gutters and Downspouts are the responsibility of the Landlord for all Government Leased Quarters on this IDIQ contract.

Q18: 5.7.12.5 Roofing and accessories in Government Leased apartments should be maintained by the Land Lord since they are to be considered part of the common areas. Please confirm apartments into condos are not to be considered for this task.

R18: Confirmed, Gutters and Downspouts are the responsibility of the Landlord for all Government Leased Quarters on this IDIQ contract.

Q19: paragraph 3.9, 4.9 and 5.8.9 about telephone lines seem to be conflicting. It is unclear whether is KTR responsible for getting and paying telephone lines, including UDOIT and WO Desk or USG is. Please clarify which one is the correct one.

R19: Paragraph 3.9 has been amended to state, “the Government will provide one DSN Line for the use of the contractor on this contract. Government telephones shall be used only for official Government business. The Contractor shall be responsible for providing one line for the U-Do-It Center and one line for after duty emergencies. The phone number for the U-Do-It Center shall be provided within thirty (30) days from contract award.” Paragraph 5.9.9 Telephone had previously been inadvertently numbered as 5.8.9 and it has been amended as “Reserved”.

Q20: 5.7.14.3.20 Is this task to be performed on Villaggio only during OY2 and, therefore quoted into Grounds maintenance CLIN or is this to be done also during BY and OY1? In this case, under what CLIN is this going to be compensated?

R20: The annual inspection of Villaggio and Ederle Housing Area Perimeter Fence may be required during the second and the third performance year of the contract and shall be priced against CLIN 0011. Each performance year is identified as a period of 12 months from the date of IDIQ execution.

Q21: 5.4 ArMA: is KTR responsible for importing into this web based application also all BOMs activities or is this to be used only to handle WO requests from residents and LLs?

R21a: No, BOM activity is required to be tracked on ArMA. ArMA shall be used to log in, address and follow-up work orders received via e-mail, calls, web portal and walk-ins. MMIS will be used for uploading all information regarding the inspection/repair/work orders in accordance with PWS paragragph 5.4 Is this application able to interface with other softwares or is it possible to export/input excel files from it?

R21b: This application will not interface with other softwares. It is possible to export data in PDF or Excel, but not to input data on ArMA.

Q22: 5.8.13 Please clarify which criteria KTR should use to evaluate whether a damage is caused by the occupant or not.

R22: Contractor responsibility is to notify the COR when a Work Order request has been submitted where damage could have occurred. DPW-Housing will determine if damage was indeed caused by the occupants.

Q23: 5.10 Water Flushing and Sampling seems to not be present into Exhibit B to be priced. Please Clarify How KTR is to be compensated for this task.

R23: A separate line item for each performance year of the contract (lines C026, C126, C226) for Water Flushing and Sampling has been added to the Prices Exhibit worksheet on Technical Exhibit B. Each performance year is identified as a period of 12 months from the date of IDIQ execution.

SECTION SF 1449 - CONTINUATION SHEET

SOLICITATION/CONTRACT FORM

The required response date/time has changed from 02-May-2023 02:00 PM to 22-May-2023 01:00 PM.

SUPPLIES OR SERVICES AND PRICES

CLIN 0009

The CLIN extended description has changed from:

Phase in shall be accomplished in accordance with the PWS. Prices for the different ordering periods as defined in Technical Exhibit B - Prices.

To:

Phase in shall be accomplished in accordance with the PWS. Prices for the different ordering periods as defined in Technical Exhibit B - Prices.This CLIN is for a 30-day phase-in period, from 30 August 2023 to 29 September 2023.

DELIVERIES AND PERFORMANCE

The following Delivery Schedule item for CLIN 0001 has been changed from:

DELIVERY DATE QUANTITY SHIP TO ADDRESS DODAAC /

CAGE

POP 01-AUG-2023 TO

31-JUL-2026

N/A VICENZA MILITARY COMMUNITY

VICENZA MILITARY COMMUNITY

CASERMA EDERLE

VIALE DELLA PACE

VICENZA 36100

FOB: Destination

W582RR

DELIVERY DATE QUANTITY SHIP TO ADDRESS DODAAC /

CAGE

POP 30-SEP-2023 TO

29-SEP-2026

N/A VICENZA MILITARY COMMUNITY

VICENZA MILITARY COMMUNITY

CASERMA EDERLE

VIALE DELLA PACE

VICENZA 36100

The following Delivery Schedule item for CLIN 0002 has been changed from:

CAGE

POP 01-AUG-2023 TO

31-JUL-2026

N/A VICENZA MILITARY COMMUNITY

VICENZA MILITARY COMMUNITY

CASERMA EDERLE

VIALE DELLA PACE

VICENZA 36100

CAGE

POP 30-SEP-2023 TO

29-SEP-2026

N/A VICENZA MILITARY COMMUNITY

VICENZA MILITARY COMMUNITY

CASERMA EDERLE

VIALE DELLA PACE

VICENZA 36100

The following Delivery Schedule item for CLIN 0003 has been changed from:

CAGE

POP 01-AUG-2023 TO

31-JUL-2026

N/A VICENZA MILITARY COMMUNITY

VICENZA MILITARY COMMUNITY

CASERMA EDERLE

VIALE DELLA PACE

VICENZA 36100

CAGE

POP 30-SEP-2023 TO

29-SEP-2026

N/A VICENZA MILITARY COMMUNITY

VICENZA MILITARY COMMUNITY

CASERMA EDERLE

VIALE DELLA PACE

VICENZA 36100

The following Delivery Schedule item for CLIN 0004 has been changed from:

N/A VICENZA MILITARY COMMUNITY

VICENZA MILITARY COMMUNITY

CASERMA EDERLE

VIALE DELLA PACE

VICENZA 36100

CAGE

POP 30-SEP-2023 TO

29-SEP-2026

N/A VICENZA MILITARY COMMUNITY

VICENZA MILITARY COMMUNITY

CASERMA EDERLE

VIALE DELLA PACE

VICENZA 36100

The following Delivery Schedule item for CLIN 0005 has been changed from:

CAGE

POP 01-AUG-2023 TO

31-JUL-2026

N/A VICENZA MILITARY COMMUNITY

VICENZA MILITARY COMMUNITY

CASERMA EDERLE

VIALE DELLA PACE

VICENZA 36100

CAGE

POP 30-SEP-2023 TO

29-SEP-2026

N/A VICENZA MILITARY COMMUNITY

VICENZA MILITARY COMMUNITY

CASERMA EDERLE

VIALE DELLA PACE

VICENZA 36100

The following Delivery Schedule item for CLIN 0006 has been changed from:

N/A VICENZA MILITARY COMMUNITY

VICENZA MILITARY COMMUNITY

CASERMA EDERLE

VIALE DELLA PACE

VICENZA 36100

CAGE

POP 30-SEP-2023 TO

29-SEP-2026

N/A VICENZA MILITARY COMMUNITY

VICENZA MILITARY COMMUNITY

CASERMA EDERLE

VIALE DELLA PACE

VICENZA 36100

The following Delivery Schedule item for CLIN 0007 has been changed from:

CAGE

POP 01-AUG-2023 TO

31-JUL-2026

N/A VICENZA MILITARY COMMUNITY

VICENZA MILITARY COMMUNITY

CASERMA EDERLE

VIALE DELLA PACE

VICENZA 36100

CAGE

POP 30-SEP-2023 TO

29-SEP-2026

N/A VICENZA MILITARY COMMUNITY

VICENZA MILITARY COMMUNITY

CASERMA EDERLE

VIALE DELLA PACE

VICENZA 36100

The following Delivery Schedule item for CLIN 0008 has been changed from:

N/A VICENZA MILITARY COMMUNITY

VICENZA MILITARY COMMUNITY

CASERMA EDERLE

VIALE DELLA PACE

VICENZA 36100

CAGE

POP 30-SEP-2023 TO

29-SEP-2026

N/A VICENZA MILITARY COMMUNITY

VICENZA MILITARY COMMUNITY

CASERMA EDERLE

VIALE DELLA PACE

VICENZA 36100

The following Delivery Schedule item for CLIN 0009 has been changed from:

CAGE

POP 01-JUL-2023 TO

31-JUL-2023

N/A VICENZA MILITARY COMMUNITY

VICENZA MILITARY COMMUNITY

CASERMA EDERLE

VIALE DELLA PACE

VICENZA 36100

CAGE

POP 30-AUG-2023 TO

29-SEP-2023

N/A VICENZA MILITARY COMMUNITY

VICENZA MILITARY COMMUNITY

CASERMA EDERLE

VIALE DELLA PACE

VICENZA 36100

The following Delivery Schedule item for CLIN 0010 has been changed from:

POP 01-AUG-2025 TO

N/A VICENZA MILITARY COMMUNITY

VICENZA MILITARY COMMUNITY

CASERMA EDERLE

VIALE DELLA PACE

VICENZA 36100

CAGE

POP 30-SEP-2023 TO

29-SEP-2026

N/A VICENZA MILITARY COMMUNITY

VICENZA MILITARY COMMUNITY

CASERMA EDERLE

VIALE DELLA PACE

VICENZA 36100

The following Delivery Schedule item for CLIN 0011 has been changed from:

CAGE

POP 01-AUG-2025 TO

31-JUL-2026

N/A VICENZA MILITARY COMMUNITY

VICENZA MILITARY COMMUNITY

CASERMA EDERLE

VIALE DELLA PACE

VICENZA 36100

CAGE

POP 30-SEP-2023 TO

29-SEP-2026

N/A VICENZA MILITARY COMMUNITY

VICENZA MILITARY COMMUNITY

CASERMA EDERLE

VIALE DELLA PACE

VICENZA 36100

The following Delivery Schedule item for CLIN 0012 has been changed from:

N/A VICENZA MILITARY COMMUNITY

VICENZA MILITARY COMMUNITY

CASERMA EDERLE

VIALE DELLA PACE

VICENZA 36100

CAGE

POP 30-SEP-2023 TO

29-SEP-2026

N/A VICENZA MILITARY COMMUNITY

VICENZA MILITARY COMMUNITY

CASERMA EDERLE

VIALE DELLA PACE

VICENZA 36100

The following Delivery Schedule item for CLIN 0013 has been changed from:

CAGE

POP 01-AUG-2025 TO

31-JUL-2026

N/A VICENZA MILITARY COMMUNITY

VICENZA MILITARY COMMUNITY

CASERMA EDERLE

VIALE DELLA PACE

VICENZA 36100

CAGE

POP 30-SEP-2023 TO

29-SEP-2026

N/A VICENZA MILITARY COMMUNITY

VICENZA MILITARY COMMUNITY

CASERMA EDERLE

VIALE DELLA PACE

VICENZA 36100

The following Delivery Schedule item for CLIN 0014 has been changed from:

N/A VICENZA MILITARY COMMUNITY

VICENZA MILITARY COMMUNITY

CASERMA EDERLE

VIALE DELLA PACE

VICENZA 36100

CAGE

POP 30-SEP-2023 TO

29-SEP-2026

N/A VICENZA MILITARY COMMUNITY

VICENZA MILITARY COMMUNITY

CASERMA EDERLE

VIALE DELLA PACE

VICENZA 36100

The following Delivery Schedule item for CLIN 0015 has been changed from:

CAGE

POP 01-AUG-2025 TO

31-JUL-2026

N/A VICENZA MILITARY COMMUNITY

VICENZA MILITARY COMMUNITY

CASERMA EDERLE

VIALE DELLA PACE

VICENZA 36100

CAGE

POP 30-SEP-2023 TO

29-SEP-2026

N/A VICENZA MILITARY COMMUNITY

VICENZA MILITARY COMMUNITY

CASERMA EDERLE

VIALE DELLA PACE

VICENZA 36100

The following Delivery Schedule item for CLIN 0016 has been changed from:

N/A VICENZA MILITARY COMMUNITY

VICENZA MILITARY COMMUNITY

CASERMA EDERLE

VIALE DELLA PACE

VICENZA 36100

CAGE

POP 30-SEP-2023 TO

29-SEP-2026

N/A VICENZA MILITARY COMMUNITY

VICENZA MILITARY COMMUNITY

CASERMA EDERLE

VIALE DELLA PACE

VICENZA 36100

The following Delivery Schedule item for CLIN 0017 has been changed from:

CAGE

POP 01-AUG-2023 TO

31-JUL-2026

N/A VICENZA MILITARY COMMUNITY

VICENZA MILITARY COMMUNITY

CASERMA EDERLE

VIALE DELLA PACE

VICENZA 36100

CAGE

POP 30-SEP-2023 TO

29-SEP-2026

N/A VICENZA MILITARY COMMUNITY

VICENZA MILITARY COMMUNITY

CASERMA EDERLE

VIALE DELLA PACE

VICENZA 36100

The following have been added by full text:

52.211-11 LIQUIDATED DAMAGES--SUPPLIES, SERVICES, OR RESEARCH AND DEVELOPMENT (SEP 2000)

(a) If the Contractor fails to deliver the supplies or perform the services within the time specified in this contract, the Contractor shall, in place of actual damages, pay to the Government liquidated damages of 1% of BOM value per day. The total assessed value will not exceed 10% of the BOM.

(b) If the Government terminates this contract in whole or in part under the Default--Fixed-Price Supply and Service clause, the Contractor is liable for liquidated damages accruing until the Government reasonably obtains delivery or performance of similar supplies or services. These liquidated damages are in addition to excess costs of repurchase under the Termination clause.

(c) The Contractor will not be charged with liquidated damages when the delay in delivery or performance is beyond the control and without the fault or negligence of the Contractor as defined in the Default--Fixed-Price Supply and Service clause in this contract.

(End of clause)

The following have been modified:

ADDENDUM TO 52.212-1

ADDENDUM TO 52.212-1 INSTRUCTIONS TO QUOTERS

1. INTRODUCTION.

The Government anticipates award of a single-award, Indefinite Delivery/Indefinite Quantity (ID/IQ) contract. This single-award IDIQ solicitation is a full-and-open competition action. The basic ID/IQ contract will have a three-year ordering period with Orders having the capability of performance for up to the last day of the ordering period.

The ceiling value of the contract will be the Total Evaluated Price, calculated in accordance within paragraph 3(D) of this section, plus an additional 15%. As a result of this solicitation, the Government anticipates awarding one Task Order concurrent with base IDIQ contract award.

The quote shall be submitted in digital format, as set forth below. Quotes shall be valid for 90 days after the date of submission.

The quote shall consist of four (4) volumes. The Volumes are:

VOL I – Mandatory Documentation VOL II / Factor I – Technical VOL III / Factor II – Mission Capability VOL IV / Factor III – Price

Files shall not contain classified data. The use of hyperlinks in quotes is prohibited. The solicitation is submitted as a Request for Quote (RFQ). Consequently, the terms “Offer” and “Offeror” shall be substituted for “Quote” and “Quoter” in this solicitation. The term “Quoter” means an individual firm performing the work as Prime Contractor or a Joint Venture. If submitting as a Joint Venture, the arrangement of the firms forming the Joint Venture shall be the same from the quote submittal through the life of the contract.

2. INSTRUCTIONS. The Quoter shall provide a quote (IN ENGLISH) that must address each of the factors listed below. FAILURE TO DO SO MAY RESULT IN THE FACTOR BEING EVALUATED AS “UNACCEPTABLE”. The only document that can be submitted in a language other than English is the Certificate of Chamber of Commerce, the DURC, Antimafia self-certification (Attachment 1) and any professional licenses/certificates.

Quotes must be received no later than the solicitation closing date and time listed in the solicitation. The Quoter is responsible for verifying that their quote was received before the solicitation closing date and time. Failure of a

Quoter to submit its quote in accordance with the date and time deadlines or in the manner specified in the solicitation will result in a determination that a Quoter is ineligible for award. Only email submissions will be accepted. Each volume shall be submitted in a separate email. Each e-mail shall be not greater than 10MB. Any portion of the quote that is changed after initial submission (as a result of negotiations or quote revisions) should be annotated and dated. Each volume shall be clearly labeled with its title and volume number.

Quotes shall be submitted to the following e-mail addresses not later than the solicitation closing date and time listed on the solicitation:

francesca.candia.ln@army.mil and leslie.d.dobson2.civ@army.mil

Quoters shall not use PEC emails (Posta Elettronica Certificata). It is highly recommended that quoters request a “read receipt” to verify that their quote and any questions have been correctly received and acknowledged.

The Quoter is responsible for submitting a well-written quote, with adequately detailed information that clearly demonstrates compliance with the solicitation requirements. The Government intends to make an award based off initial Quote submissions. Award may be made to other than the lowest priced Quoter or other than the highest technically rated Quoter. The Government intends to award one contract to the responsible Quoter whose quote represents the overall best value after evaluation in accordance with the solicitation. Each Quoter must furnish all information required by this solicitation in their quote. Quotes for products or services other than those specified will not be considered.

A. QUESTIONS: All questions concerning the solicitation shall be submitted via email to the following addresses:

Questions must be received by the above mentioned points of contacts no later than 02:00 PM Central European Time (CET) on 17 April 2023. Answers to quoters’ questions will be posted to www.sam.gov in an amendment to the solicitation as needed.

B. Page Limitations and Format. The quote shall consist of four (4) volumes. Each respective volume shall comply with the following format and page limitations:

Volume Description/Title Page limit

I Mandatory Documentation N/A

II Factor I – Technical: Experience/Certifications 10 Pages

III Factor II – Mission Capability: Management Plan 25 Pages Sub-factor 1: BOM Management and Execution

Sub-factor 2: Service Calls Performance and Tracking Sub-factor 3: Staffing Approach

IV Factor III - Price* (Solicitation/Contract/Standard Form 1449 N/A

*Document Format: Font: Calibri, Size 11, single-spaced. Margins: Top, Bottom, Left, Right

– 2 cm / 1 inch. Use of hyperlinks is strictly prohibited. PDF should be used for all submissions. All documentation should be provided in PDF format using International/A4 letter style.

NOTE: Pages that exceed the required page limitations will not be evaluated. Additional pages over the maximum allowed will be removed or not read and will not be evaluated by the Government. The cover page and table of contents are excluded from the page limit counting.

All information shall be confined to the appropriate Volume. Quoters are responsible for including sufficient details to permit a complete and accurate evaluation of each quote. Quoters are cautioned that “parroting” of the Technical requirements or the PWS with a statement of intent to perform does not reflect an understanding of the requirement or capability to perform. Parroting will cause a quote to be found unacceptable.

Propriety information shall be clearly marked.

Your responses will be evaluated against the factors defined in Addendum to 52.212-2: Basis of Award, as outlined in this solicitation. The quote shall address all of the requirements of the solicitation for meeting or exceeding the Government’s minimum performance or capability requirements of each factor. All the requirements specified in the solicitation are mandatory. The Quoter is representing that it will perform all of the requirements specified in the solicitation by submitting a quote.

3. VOLUME CONTENT. Each Volume shall contain the information outlined below:

A. VOLUME I – MANDATORY DOCUMENTATION

The quote must contain the following documentation/certification to ensure the prospective contractor meets the applicable standards in Federal Acquisition Regulation (FAR) § 9.104 – Standards for the determination of responsibility. Failure to provide the following documentation may result in the Quoter being non-compliant and therefore ineligible for award.

i. The Quoter must provide a copy of a current and valid Chamber of Commerce Certificate of

Membership (Certificato Storico di Iscrizione alla Camera di Commercio). Self-certifications are NOT allowed and will be rejected. The business purpose (oggetto sociale) should include but is not limited to: Maintenance and Repair of Housing Facilities. Only applicable to Italian Companies who plan to be the prime contractor.

ii. DURC: The quoter shall provide a current and valid copy of the DURC (Documento Unico di Regolarità Contributiva). Self- certifications (autocertificazioni) are NOT allowed. The document MUST include the following statement: “Con il presente documento si dichiara che l’impresa RISULTA REGOLARE ai fini del DURC” (“This document declares that the company is regular for the DURC purposes”). Only applicable to Italian Companies who plan to be the prime contractor.

iii. The Quoter must provide Attachment 1 "Self-Certification for Antimafia" completely filled out.

Only applicable to Italian Companies who plan to be the prime contractor.

iv. The Quoter shall provide Attachment 2 “Suitability of the contractor”, blocks A and B1, completely filled out.

v. The Quoter shall return Standard Form SF1449 and any amendments completely signed and filled out.

vi. The Quoter shall provide proof of SAM registration with completion of the required representations and certifications within SAM. Failure to obtain SAM registration prior to the submission of the Quote will result in submissions not being considered for award.

SAM REGISTRATION: to be evaluated and considered for a Government contract the Quoter MUST be registered in the System for Award Management (SAM) website (https://www.sam.gov/portal/public/SAM/). To start the registration process the Quoter must:

1. Have New Unique Entity Identifier (UEI). For more information about UEI, please visit https://www.gsa.gov/about-us/organization/federal-acquisition-service/office-of-systems-management/integrated-award-environment-iae/iae-systems-information-kit/unique-entity-identifier-update

2. Have a CAGE/NCAGE number:

-American Contractor: CAGE code will be generated upon completion of SAM registration.

- Italian Contractor: NCAGE code can be obtained via https://www.siac.difesa.it/tiki/tikiindex.php?page=NCAGE

It takes two to three business days to receive a UEI number and two to three business days to receive a CAGE code. Please begin the process as soon as you receive this RFQ in order to be evaluated and considered for award.

Although past performance may not be used as an evaluation factor, sources available to the Government will be used as part of the responsibility determination made in accordance with FAR § 9.104-1. The Government reserves the right to obtain information relative to present and past performance on its own.

The above requirements for the Mandatory Documentation Volume will not be evaluated and receive an assessed rating; rather, the requirements will be addressed in the Contracting Officer’s responsibility determination. If, prior to award, the Government has questions regarding the potential awardee’s Mandatory Documentation Volume, the communications and questions are not part of discussions as defined in FAR § 15.306, Exchanges with Offerors After Receipt of Proposals.

B. VOLUME II - FACTOR I: Technical – Experience/Certifications

i. The Quoter/Joint Venture must demonstrate that it has experience in providing daily maintenance and repair of residential housing facilities, similar to the services specified in Part 5 of the included PWS. The Quoter/Joint Venture, shall provide at least one (1), but NO MORE than three (3) examples of contracts performed by the company that are each recent (within the last three (3) years from the solicitation release date) and each individual contract shall fulfill the relevant scope and magnitude and cannot be combined to fulfill the relevant scope and magnitude. The three (3) examples cannot be combined to satisfy the Factor I requirements. Relevant in scope means that the contract must be for maintenance and repair of residential housing facilities services, within Italy and/or within the Department of Defense (DOD) facilities in Europe, similar to the performance based requirements specified in Part 5 of the included PWS. Relevant in magnitude means a recent contract that includes a yearly value of no less than €800,000. For each example provided, the Quoter shall identify:

1) Contract number (if available);

2) Period of performance (start date and completion date);

3) Contract value for each year;

4) Contract Organization; and

5) Point of Contact for Contract Organization with email and phone number.

It is the Quoter’s responsibility to clearly explain and demonstrate to the Government how its work experience in each submitted project is recent and relevant to the contract requirements in this solicitation.

For Joint Ventures, the requirement can be met by the Joint Venture submitting recent and relevant experience from one of the Joint Venture partners. If proposing as a Joint Venture, the Quoter shall provide a copy of the Joint Venture agreement as an attachment to this VOL. which will be excluded from the page count.

ii. The Quoter shall submit a current and valid copy of the ISO 9001-2015 certification.

C. VOLUME III - FACTOR II: MISSION CAPABILITY: Management Approach

i. Subfactor 1 – Between Occupancy Maintenance (BOM) Management and Execution

The Quoter shall describe its approach for managing and executing BOM, in accordance with PWS paragraph 5.7, for the tasks identified below:

1) BOM for a single property ensuring quality standards are met prior to final inspection in accordance with PWS 5.7 within 7 calendar days after receiving COR approval;

2) Procurement of the ancillary supplies and materials needed to execute the required BOMs within 7 calendar days after receiving COR approval;

3) BOM, in which tasks go above those listed in PWS 5.7, with completion of the BOM within 7 calendar days after receiving COR approval;

4) Ten BOMs, concurrently, within the Area of Responsibility (AOR), in accordance with PWS paragraph 5.7, within 7 calendar days after receiving COR approval.

ii. Subfactor 2 – Service Calls Performance and Tracking

1) The Quoter shall describe its approach to managing and executing service calls, in accordance with PWS paragraph 5.8, for responding up to two (2) emergency service calls, concurrently, within duty hours, while maintaining execution of required BOMs and routine service calls;

2) The Quoter shall describe its approach to managing and executing service calls, in accordance with PWS paragraph 5.8, for responding up to two (2) emergency service calls, concurrently, outside of duty hours, while maintaining execution of required BOMs and routine service calls;

3) The Quoter shall describe its approach to managing and executing scheduled maintenance and services in accordance with PWS paragraph 5.5.1;

4) The Quoter shall describe its approach to providing an accounting system which tracks all work orders performed to include labor hours, materials, u-do-it center resources in accordance with PWS paragraph

5.9.5 .

iii. Subfactor 3 – Staffing Approach

1) The Quoter shall delineate how the effort required by the solicitation will be assigned within the Quoter’s organization (prime Quoter) and among the anticipated major subcontractors (major subcontractor is defined as a subcontractor performing equal to or above 10% of the total contract value as proposed by the quoter). The Quoter shall clearly identify and describe the work that the affiliate/subsidiary/parent company and/or major subcontractor will be performing under the TMC contract effort. For each prime Quoter/affiliate/subsidiary/parent company and/or major subcontractor, the Quoter shall identify the total percentage of the proposed price to be completed by the entity. The total percentage of work outlined in the submitted quote to be completed by the prime Quoter shall be incorporated into the terms of the resultant contact action in accordance with PWS paragraph 1.5.7.

2) The Quoter shall describe its approach to recruit and retain key personnel identified in the PWS paragraph

1.10 with required knowledge, skills, and experience to ensure successful accomplishment of the required tasks with no interruption in performance.

3) The Quoter shall describe its staffing procedures to be used for adjusting staffing levels to accomplish both surges and reductions in BOM executions, and unscheduled service calls.

D. VOLUME IV - FACTOR III: Price

i. The Quoter shall provide prices required in the Technical Exhibit B “Prices” spreadsheet by filling in the unit prices for each CLIN of the three ordering periods, besides CLIN 0007 which will automatically be populated

ii. The Quoter shall provide pricing for the spreadsheet “Consumable Materials” of Technical Exhibit B-Prices, for each ordering period. The spreadsheet will automatically provide a total for each ordering period and will automatically populate CLIN 0007 on the “Price Exhibits” spreadsheet.

iii. The spreadsheet will automatically populate totals for each CLIN on the spreadsheet “CLINs”. The Quoter shall report the totals of the spreadsheet ‘CLINs” to each related CLIN on the SF 1449.

The Quoter shall ensure that prices are entered for all CLINs for which space has been provided. The Quoter shall enter a total price for each CLIN. Failure of the Quoter to include pricing for Technical Exhibit B – Prices, will render the quote non-compliant with the terms of the solicitation and therefore ineligible for award.

For evaluation purposes only, the Total Evaluated Price (TEP) is defined as that which is calculated in the “Total Evaluated Price” worksheet of Technical Exhibit B. The proposed prices within Technical Exhibit B are binding and will be utilized for the life of the ID/IQ contract.

4. ADMINISTRATIVE INFORMATION

A. SINGLE AWARD. The Government intends to make a single award, therefore, Quotes must be submitted for all the line items indicated in the solicitation. No award will be made for less than the full requirements shown in the solicitation.

B. DISCUSSIONS. Discussions MAY be conducted but are NOT REQUIRED. The Government intends to make award based on the initial quote submissions, without conducting discussions. Therefore, each quote should contain the Quoter’s best terms from a price and technical standpoint. If during any part of the best value selection it is determined to be in the best interest of the Government, the Government reserves the right to hold discussions with none, all or a limited number of Quoters to address any issues including technical and price (if necessary). Responses to discussions will be considered in making the best value selection.

C. SUBMISSION OF QUOTES IN EURO CURRENCY. Quotes submitted in response to this solicitation will be in terms of EUROS. Quotes received in other than EUROS shall be rejected. Current exchange rate is 1€=$0.9381.

D. PRE-PROPOSAL CONFERENCE: information for the pre-proposal conference will be provided at a later time and date and posted on www.sam.gov. All interested parties are required to indicate their interest by submitting a written request not later than 11:00 A.M. Central European Time (C.E.T.) on 04 April 2023 to the following e-mail addresses:

Please indicate in your e- mail the solicitation number (W912PF23Q0004), the name of the company along with the address, phone number, and e-mail address. Please indicate the name of the person(s) (maximum of 2) who will be present at the conference: first name, last name, date of birth, place of birth, and type and number of identification document. Your information will allow your representative(s) to go through the security checkpoints on base.

PWS

PERFORMANCE WORK STATEMENT (PWS)

FOR MILITARY FAMILY HOUSING MAINTENANCE AND REPAIR SERVICES

VICENZA, ITALY

Part 1

General Information

1. General: This is a non-personal services contract under which the personnel rendering the services are not subject, either by the contract’s terms or by the manner of its administration, to the supervision and control usually prevailing in relationships between the Government and its employees. The contractor shall provide all management, supervision, personnel, supplies, materials, equipment, vehicles and services necessary to perform military family housing maintenance and repair services in Army Family Housing (AFH) associated with the USAG

– ITALY, VICENZA, Italy, as set forth in this PWS.

1.1 Description of Services/Introduction: This is a non-personal service(s) contract to provide recurring Inspection and Preventive Maintenance mentioned in paragraphs below. The contractor shall provide the technical knowledge and skills necessary to perform services to meet the standards set forth in this PWS for the housing units and support facilities. The contractor shall maintain military family housing units in a timely and professional manner to achieve clean, safe and livable conditions. All work shall be performed in accordance with manufacturer’s recommendations, national codes, and applicable federal, state, and local rules and regulations, unless otherwise specified herein. Military family housing maintenance applies to all of the housing units, storage and garage buildings, playgrounds, and buildings.

1.2 Background: This contract is necessary to maintain in efficiencies conditions the following items: This is a firm fixed priced contract with T&M CLINS-type contract where all listed activities are not to be exclusively performed by the contractor. This contract shall be used to augment or supplement the capacity of the USAG – Italy, Vicenza, and its Government-Owned and Government-Leased Housing inventory in Vicenza, Italy. The USAG Vicenza Directorate of Public Works (DPW) may choose to perform some service calls under this contract. If, for any reason, DPW personnel is not able to perform works, service calls will be directed to contractor.

1.3 Scope: The Contractor shall provide non-personal services for Army Family Housing Maintenance & Repair Services of Army Family Housing (AFH) to including, Gardening Services Between Occupancy Maintenance (BOM) associated with the USAG Italy, in and around Vicenza, as set forth in this PWS. The contractor shall accomplish all work by qualified personnel who have obtained all of the necessary certifications and authorizations to perform this service. The contractor shall provide all management, supervision, personnel, supplies, materials, equipment, vehicles, key control procedures to include ability to pick up keys from the Housing office at all times for any type of maintenance to be performed in a vacant unit. All work performed by the Contractor shall be in accordance with all applicable U.S. and Italian Nation laws and regulations, whichever is more restrictive at contract award date. This includes any required certification by authorized technicians in Italy (UNI- CEE regulations);

moreover, the contractor shall be ISO 9001-2015 certified.

1.4 Objectives: Contractor shall provide services necessary to perform military family housing maintenance and repair services in Government Controlled Quarters (GCQ) and Between Occupancy Maintenance (BOM) associated with the USAG Italy, in and around Vicenza, as set forth in this PWS. The contractor shall provide labor and stock, as well as maintain and operate the U-DO-IT Center for issuance of those tools, materials, and supplies to customers, necessary for accomplishment of normal self-help projects for Army Family Housing..

1.5 General Information:

1.5.1 Quality Control Plan (QCP): The Contractor shall develop and maintain a QCP to ensure services are performed in accordance with (IAW) this PWS. The Contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The Contractor's QCP is the means by which it assures that the work provided complies with the requirements of the contract.

The Contractor’s Proposed QCP shall be submitted to the Contracting Officer (KO) through the Contracting Officer’s Representative (COR) for review within ten (10) calendar days after date of contract award

(DELIVERABLE 0001).

The Government will review and either notify the Contractor in writing of acceptance of the plan or return their comments to the Contractor within ten (10) calendar days. If the Government has provided comments, the Contractor shall then have three (3) calendar days to submit a Final QCP. After receipt of the Final QCP, the Contractor will receive the Contracting Officer’s acceptance in writing. Any proposed changes to the accepted QCP are required to be resubmitted for acceptance by the Contracting Officer no later than thirty (30) calendar days prior to the anticipated change and before implementation by the Contractor. The timeline noted above will apply for review and acceptance for proposed changes. At a minimum, the QCP shall include and answer the following to be acceptable:

a. A chart showing the organizational structure and lines of authority, the names, qualifications, duties, responsibilities, and classification of each member of the Contractor's Quality Control Team.

b. How the Contractor will monitor work to…