B08_AMD_W912PF23Q0004_20230419_Amend 01.pdf

0011891479

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83)

Prescribed by GSA

FAR (48 CFR) 53.243

The purpose of this amendment is to:

1) Address the Industry questions;

2) Amend Addendum to 52.212-1, paragraphs 1 and 2;

3) Amend Addendum to 52.212-1, B Volume II, Factor I Technical – Experience / Certif ications, paragraph i and Addendum to 52.212-2, 3B

Factor I, Technical – Experience / Certif ications, paragraph i);

4) Amend Addendum to 52.212-1, 3C Volume III - Factor II, MIssion Capability, Management Approach, paragraph iii) Subfactor 3 - Staff ing

Approach and Addendum to 52.212-2, 3C Factor II, MIssion Capability, Management Approach, paragraph iii) Subfactor 3 - Staff ing Approach;

5) Post the slides of the pre-proposal conference of 12th April 2023.

Note: All changes to the Amendment are highlighted in yellow

1. CONTRACT ID CODE PAGE OF PAGES

Y 1 15

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 19-Apr-2023

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X W912PF23Q0004

X 9B. DATED (SEE ITEM 11)

30-Mar-2023

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, X is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE

RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

19-Apr-2023

CODE

414TH CSB RCO ITALY

414TH CSB - RCO ITALY

VIA DELLA PACE #197

VICENZA 36100

W912PF 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

W912PF23Q0004

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 30 - BLOCK 14 CONTINUATION PAGE

The following have been added by full text:

QUESTIONS & ANSWERS

Q1: RFQ, Paragraph iii. It appears you are looking for local companies only, we do have a registered office with our local attorneys, but we have not performed any substantial work in

Italy.

R1: RFQ Updated. See amended Addendum to 52.212-1, 3B, Volume II, Factor I Technical – Experience /

Certifications, paragraph i. The RFQ has been updated to state that experience may be within

Italy or DOD facilities within Europe.

Q2: Contractor shall be ISO 9001-2015: Could the government change this to give the contractor 6-9 months to get the site certified?

R2: This request is denied. In accordance with Addendum to 52.212-1, 3B, Volume II, Factor I Technical -

Experience / Certifications, paragraph ii, the offeror shall be ISO 9001-2015 certified at the time of quote submission.

Q3: Solicitation page 146 of 171 (Volume II- Factor I: Technical- Experience/Certifications) mentions “Relevant in scope means that the contract must be for maintenance and repair of housing facilities services.” Offerors request the

Government to modify “Maintenance of Repair of Housing Facility Services” to read “Maintenance and Repair of

Residential/Commercial Areas or Communities.”

Maintenance and repair scope of works beings performed for residential/commercial areas (i.e. plumbing, heating, sanitary, electrical, and architectural(plaster/paint/flooring) are identical to the complexity of a housing facility and the requirements identified in this solicitation.

R3: Relevant in scope shall be for maintenance and repair of residential housing facilities services similar to those described in Part 5 of the PWS, in accordance with amended Addendum to 52.212-1, 3B, Volume II, Factor I

Technical – Experience / Certifications, paragraph i.

Q4: Solicitation page 146 of 171 (Volume II- Factor I: Technical- Experience/Certifications) mentions “Relevant in scope means that the contract must be…within Italy.” We request the Government modify the contract relevancy criteria to include contracts performed in within the EU.

R4: See R1 above

Q5: As indicated in Section 52.212-1 for the evaluation of Factor 1 of subject Solicitation (pass/fail basis), the

Offeror shall demonstrate his experience in providing daily maintenance and repair of housing facilities, within

Italy, performed in the last three (3) years, with a yearly value of no less than € 800,000. In our opinion, those requirements are very stringent and could reduce the possibility of most of the companies involved in the

Solicitation to be evaluated under Phase Two (Trade-Off) for Mission Capability (Factor III) and Price (Factor III).

For the above reason we kind ask if it is possible to modify the requirement from housing facilities to all kind of facilities (i.e., school, offices, etc.) or/and reduce the yearly value.

R5: See R1 and R3 above. The request to change the yearly value of no less than €800,000.00 is denied.”

Q6: For Volume II – Factor I: Technical – Experience, the requirement currently states in part, “Relevant in scope means that the contract must be for maintenance and repair of housing facilities services, within Italy, similar to the performance based requirements specified in Part 5 of the included PWS.” Will the Government consider revising the requirement to include projects performed outside of Italy?

R6: See R1 above.

Q7: With reference to the requirement in Volume II - Factor I: Technical-Experience/Certifications and in particular the requirement to “provide at least one (1), but NO MORE than three (3) examples of contracts performed by the company that are recent (within the last three (3) years from the solicitation release date) and relevant in scope and magnitude”, confirmation is requested that:

Q7a: In case of JV participation, the above requirement- providing examples of contracts relevant in scope and magnitude - may also be satisfied by only one of the JV member companies.

If the answer is affirmative, confirmation is also requested that the company participating in the JV that meets the requirement and to which the past performance refers can be indifferently one of the principals

(also called “Mandanti”) or the authorized representative (also called “Mandataria”).

R7a: “Please note that the solicitation is requesting information for evaluation of experience and not past performance. Please see the Federal Acquisition Regulations for the difference in definition of experience and past performance.

For Joint Ventures, the requirement for recent and relevant experience can be met by any partner in the

Joint Venture. Please see updated RFQ language at Addendum to 52.212-2, 3B Volume II, Factor I

Technical I – Experience / Certifications, paragraph i.

Q7b: Experiences in office and/or hospital maintenance and repair contracts, relevant in scope and magnitude, are considered valid.

R7b: See R3 above.

Q7c: Experiences in contracts executed in Europe are considered valid.

R7c: See R1 above

Q7d: Only the submission of a self-declaration signed by the quoter be required at the bidding stage, in which the details of the contracts, as stated in i. - B. VOLUME II - FACTOR I: Technical -

Experience/Certifications (p. 146 of the solicitation), are indicated.

Since there are no indications in the solicitation regarding the requirement of bank or insurance bond for the case of the award (performance bond), confirmation is requested that no commitment to the issuance of the performance bond or other bank/insurance guarantee is required at the bidding stage. Clarification is also requested as to whether a performance bond is required to be submitted in case of award. If the answer is affirmative, please also provide indications as to the type of performance bond required for the case of award, indicating the amount, duration, type (bank and/or insurance), terms and conditions, and if possible, also a template.

R7d: No commitment to the issuance of the performance bond or other bank/insurance guarantee is required at the RFQ submission stage nor are performance bonds required in case of award.

Q8: With reference to the wording "Reserved" found in the text of the solicitation, for example next to the list of some of the services in Part 5 of the solicitation, please clarify its meaning, specifically stating whether that services are present in the contract.

R8: The term “reserved” indicates that the section number is available for future use, should the need arise. At this time, there is no requirement for those services to be provided.

Q9: With reference to the method of submitting bids, confirmation is requested that the four volumes indicated are to be sent separately by e-mail only to the following addresses: francesca.candia.ln@army.mil and leslie.d.dobson2.civ@army.mil.

R9: Yes, confirmed. See amended addendum to 52.212-1, paragraph 2. “There is no requirement to submit the four volumes in separate emails. However, if the quoter chooses to submit the four volumes in separate emails then the emails should be delineated so it is clear there are multiple emails for the same quote. For example, an email with the subject line that states “Volume 1 of 4”.

Q10: Confirmation is requested that the documents to be submitted in the bidding process can be digitally signed

(pdf. or p7m format).

R10: Yes, documents may be digitally signed.

SECTION SF 1449 - CONTINUATION SHEET

The following have been modified:

ADDENDUM TO 52.212-1

ADDENDUM TO 52.212-1 INSTRUCTIONS TO QUOTERS

1. INTRODUCTION.

The Government anticipates award of a single-award, Indefinite Delivery/Indefinite Quantity (ID/IQ) contract. This single-award IDIQ solicitation is a full-and-open competition action. The basic ID/IQ contract will have a three-year ordering period with Orders having the capability of performance for up to the last day of the ordering period.

The ceiling value of the contract will be the Total Evaluated Price, calculated in accordance within paragraph 3(D) of this section, plus an additional 15%. As a result of this solicitation, the Government anticipates awarding one

Task Order concurrent with base IDIQ contract award.

The quote shall be submitted in digital format, as set forth below. Quotes shall be valid for 90 days after the date of submission.

The quote shall consist of four (4) volumes. The Volumes are:

VOL I – Mandatory Documentation

VOL II / Factor I – Technical

VOL III / Factor II – Mission Capability

VOL IV / Factor III – Price

Files shall not contain classified data. The use of hyperlinks in quotes is prohibited. The solicitation is submitted as a

Request for Quote (RFQ). Consequently, the terms “Offer” and “Offeror” shall be substituted for “Quote” and

“Quoter” in this solicitation. The term “Quoter” means an individual firm performing the work as Prime Contractor or a Joint Venture. If submitting as a Joint Venture, the arrangement of the firms forming the Joint Venture shall be the same from the quote submittal through the life of the contract.

2. INSTRUCTIONS. The Quoter shall provide a quote (IN ENGLISH) that must address each of the factors mailto:francesca.candia.ln@army.mil mailto:leslie.d.dobson2.civ@army.mil listed below. FAILURE TO DO SO MAY RESULT IN THE FACTOR BEING EVALUATED AS

“UNACCEPTABLE”. The only document that can be submitted in a language other than English is the

Certificate of Chamber of Commerce, the DURC, Antimafia self-certification (Attachment 1) and any professional licenses/certificates.

Quotes must be received no later than the solicitation closing date and time listed in the solicitation. The Quoter is responsible for verifying that their quote was received before the solicitation closing date and time. Failure of a

Quoter to submit its quote in accordance with the date and time deadlines or in the manner specified in the solicitation will result in a determination that a Quoter is ineligible for award. Only email submissions will be accepted. Each volume shall be submitted in a separate email. Any portion of the quote that is changed after initial submission (as a result of negotiations or quote revisions) should be annotated and dated. Each volume shall be clearly labeled with its title and volume number.

Quotes shall be submitted to the following e-mail addresses not later than the solicitation closing date and time listed on the solicitation:

francesca.candia.ln@army.mil and leslie.d.dobson2.civ@army.mil

Quoters shall not use PEC emails (Posta Elettronica Certificata). It is highly recommended that quoters request a “read receipt” to verify that their quote and any questions have been correctly received and acknowledged.

The Quoter is responsible for submitting a well-written quote, with adequately detailed information that clearly demonstrates compliance with the solicitation requirements. The Government intends to make an award based off initial Quote submissions. Award may be made to other than the lowest priced Quoter or other than the highest technically rated Quoter. The Government intends to award one contract to the responsible Quoter whose quote represents the overall best value after evaluation in accordance with the solicitation. Each Quoter must furnish all information required by this solicitation in their quote. Quotes for products or services other than those specified will not be considered.

A. QUESTIONS: All questions concerning the solicitation shall be submitted via email to the following addresses:

Questions must be received by the above mentioned points of contacts no later than 02:00 PM Central European

Time (CET) on 17 April 2023. Answers to quoters’ questions will be posted to www.sam.gov in an amendment to the solicitation as needed.

B. Page Limitations and Format. The quote shall consist of four (4) volumes. Each respective volume shall comply with the following format and page limitations:

Volume Description/Title Page limit

I Mandatory Documentation N/A

II Factor I – Technical: Experience/Certifications 10 Pages

III Factor II – Mission Capability: Management Plan 25 Pages

Sub-factor 1: BOM Management and Execution

Sub-factor 2: Service Calls Performance and Tracking

Sub-factor 3: Staffing Approach

IV Factor III - Price* (Solicitation/Contract/Standard Form 1449 N/A

*Document Format: Font: Calibri, Size 11, single-spaced. Use of hyperlinks is strictly prohibited. PDF should be used for all submissions. All documentation should be provided in

PDF format using International/A4 letter style

NOTE: Pages that exceed the required page limitations will not be evaluated. Additional pages over the maximum allowed will be removed or not read and will not be evaluated by the Government. The cover page and table of contents are excluded from the page limit counting.

All information shall be confined to the appropriate Volume. Quoters are responsible for including sufficient details to permit a complete and accurate evaluation of each quote. Quoters are cautioned that “parroting” of the Technical requirements or the PWS with a statement of intent to perform does not reflect an understanding of the requirement or capability to perform. Parroting will cause a quote to be found unacceptable.

Propriety information shall be clearly marked.

Your responses will be evaluated against the factors defined in Addendum to 52.212-2: Basis of Award, as outlined in this solicitation. The quote shall address all of the requirements of the solicitation for meeting or exceeding the

Government’s minimum performance or capability requirements of each factor. All the requirements specified in the solicitation are mandatory. The Quoter is representing that it will perform all of the requirements specified in the solicitation by submitting a quote.

3. VOLUME CONTENT. Each Volume shall contain the information outlined below:

A. VOLUME I – MANDATORY DOCUMENTATION

The quote must contain the following documentation/certification to ensure the prospective contractor meets the applicable standards in Federal Acquisition Regulation (FAR) § 9.104 – Standards for the determination of responsibility. Failure to provide the following documentation may result in the Quoter being non-compliant and therefore ineligible for award.

i. The Quoter must provide a copy of a current and valid Chamber of Commerce Certificate of

Membership (Certificato Storico di Iscrizione alla Camera di Commercio). Self-certifications are

NOT allowed and will be rejected. The business purpose (oggetto sociale) should include but is not limited to: Maintenance and Repair of Housing Facilities. Only applicable to Italian Companies who plan to be the prime contractor.

ii. DURC: The quoter shall provide a current and valid copy of the DURC (Documento Unico di

Regolarità Contributiva). Self- certifications (autocertificazioni) are NOT allowed. The document

MUST include the following statement: “Con il presente documento si dichiara che l’impresa

RISULTA REGOLARE ai fini del DURC” (“This document declares that the company is regular for the DURC purposes”). Only applicable to Italian Companies who plan to be the prime contractor.

iii. The Quoter must provide Attachment 1 "Self-Certification for Antimafia" completely filled out.

Only applicable to Italian Companies who plan to be the prime contractor.

iv. The Quoter shall provide Attachment 2 “Suitability of the contractor”, blocks A and B1, completely filled out.

v. The Quoter shall return Standard Form SF1449 and any amendments completely signed and filled out.

vi. The Quoter shall provide proof of SAM registration with completion of the required representations and certifications within SAM. Failure to obtain SAM registration prior to the submission of the

Quote will result in submissions not being considered for award.

SAM REGISTRATION: to be evaluated and considered for a Government contract the Quoter

MUST be registered in the System for Award Management (SAM) website

(https://www.sam.gov/portal/public/SAM/). To start the registration process the Quoter must:

1. Have New Unique Entity Identifier (UEI). For more information about UEI, please visit https://www.gsa.gov/about-us/organization/federal-acquisition-service/office-of-systems-management/integrated-award-environment-iae/iae-systems-information-kit/unique-entity-identifier-update

2. Have a CAGE/NCAGE number:

-American Contractor: CAGE code will be generated upon completion of SAM registration.

- Italian Contractor: NCAGE code can be obtained via https://www.siac.difesa.it/tiki/tikiindex.php?page=NCAGE

It takes two to three business days to receive a UEI number and two to three business days to receive a

CAGE code. Please begin the process as soon as you receive this RFQ in order to be evaluated and considered for award.

Although past performance may not be used as an evaluation factor, sources available to the Government will be used as part of the responsibility determination made in accordance with FAR § 9.104-1. The

Government reserves the right to obtain information relative to present and past performance on its own.

The above requirements for the Mandatory Documentation Volume will not be evaluated and receive an assessed rating; rather, the requirements will be addressed in the Contracting Officer’s responsibility determination. If, prior to award, the Government has questions regarding the potential awardee’s

Mandatory Documentation Volume, the communications and questions are not part of discussions as defined in FAR § 15.306, Exchanges with Offerors After Receipt of Proposals.

B. VOLUME II - FACTOR I: Technical – Experience/Certifications

i. The Quoter/Joint Venture must demonstrate that it has experience in providing daily maintenance and repair of residential housing facilities, similar to the services specified in Part 5 of the included PWS. The

Quoter/Joint Venture, shall provide at least one (1), but NO MORE than three (3) examples of contracts performed by the company that are each recent (within the last three (3) years from the solicitation release date) and each individual contract shall fulfill the relevant scope and magnitude and cannot be combined to fulfill the relevant scope and magnitude. The three (3) examples cannot be combined to satisfy the Factor I requirements. Relevant in scope means that the contract must be for maintenance and repair of residential housing facilities services, within Italy and/or within the Department of Defense (DOD) facilities in Europe, similar to the performance based requirements specified in Part 5 of the included PWS. Relevant in magnitude means a recent contract that includes a yearly value of no less than €800,000. For each example provided, the

Quoter shall identify:

1) Contract number (if available);

2) Period of performance (start date and completion date);

3) Contract value for each year;

4) Contract Organization; and

5) Point of Contact for Contract Organization with email and phone number.

It is the Quoter’s responsibility to clearly explain and demonstrate to the Government how its work experience in each submitted project is recent and relevant to the contract requirements in this solicitation.

For Joint Ventures, the requirement can be met by the Joint Venture submitting recent and relevant experience https://www.sam.gov/portal/public/SAM/ from one of the Joint Venture partners. If proposing as a Joint Venture, the Quoter shall provide a copy of the Joint Venture agreement as an attachment to this VOL. which will be excluded from the page count.

ii. The Quoter shall submit a current and valid copy of the ISO 9001-2015 certification.

C. VOLUME III - FACTOR II: MISSION CAPABILITY: Management Approach

i. Subfactor 1 – Between Occupancy Maintenance (BOM) Management and Execution

The Quoter shall describe its approach for managing and executing BOM, in accordance with PWS paragraph 5.7, for the tasks identified below:

1) BOM for a single property ensuring quality standards are met prior to final inspection in accordance with PWS 5.7 within 7 calendar days after receiving COR approval;

2) Procurement of the ancillary supplies and materials needed to execute the required BOMs within 7 calendar days after receiving COR approval;

3) BOM, in which tasks go above those listed in PWS 5.7, with completion of the BOM within 7 calendar days after receiving COR approval;

4) Ten BOMs, concurrently, within the Area of Responsibility (AOR), in accordance with PWS paragraph

5.7, within 7 calendar days after receiving COR approval.

ii. Subfactor 2 – Service Calls Performance and Tracking

1) The Quoter shall describe its approach to managing and executing service calls, in accordance with PWS paragraph 5.8, for responding up to two (2) emergency service calls, concurrently, within duty hours, while maintaining execution of required BOMs and routine service calls;

2) The Quoter shall describe its approach to managing and executing service calls, in accordance with PWS paragraph 5.8, for responding up to two (2) emergency service calls, concurrently, outside of duty hours, while maintaining execution of required BOMs and routine service calls;

3) The Quoter shall describe its approach to managing and executing scheduled maintenance and services in accordance with PWS paragraph 5.5.1;

4) The Quoter shall describe its approach to providing an accounting system which tracks all work orders performed to include labor hours, materials, u-do-it center resources in accordance with PWS paragraph

5.9.5 .

iii. Subfactor 3 – Staffing Approach

1) The Quoter shall delineate how the effort required by the solicitation will be assigned within the Quoter’s organization (prime Quoter) and among the anticipated major subcontractors (major subcontractor is defined as a subcontractor performing equal to or above 10% of the total contract value as proposed by the quoter). The Quoter shall clearly identify and describe the work that the affiliate/subsidiary/parent company and/or major subcontractor will be performing under the TMC contract effort. For each prime

Quoter/affiliate/subsidiary/parent company and/or major subcontractor, the Quoter shall identify the total percentage of the proposed price to be completed by the entity. The total percentage of work outlined in the submitted quote to be completed by the prime Quoter shall be incorporated into the terms of the resultant contact action in accordance with PWS paragraph 1.5.7.

2) The Quoter shall describe its approach to recruit and retain key personnel identified in the PWS paragraph

1.10 with required knowledge, skills, and experience to ensure successful accomplishment of the required tasks with no interruption in performance.

3) The Quoter shall describe its staffing procedures to be used for adjusting staffing levels to accomplish both surges and reductions in BOM executions, and unscheduled service calls.

D. VOLUME IV - FACTOR III: Price

i. The Quoter shall provide prices required in the Technical Exhibit B “Prices” spreadsheet by filling in the unit prices for each CLIN of the three ordering periods, besides CLIN 0007 which will automatically be populated

ii. The Quoter shall provide pricing for the spreadsheet “Consumable Materials” of Technical Exhibit B-Prices, for each ordering period. The spreadsheet will automatically provide a total for each ordering period and will automatically populate CLIN 0007 on the “Price Exhibits” spreadsheet.

iii. The spreadsheet will automatically populate totals for each CLIN on the spreadsheet “CLINs”. The Quoter shall report the totals of the spreadsheet ‘CLINs” to each related CLIN on the SF 1449.

The Quoter shall ensure that prices are entered for all CLINs for which space has been provided. The Quoter shall enter a total price for each CLIN. Failure of the Quoter to include pricing for Technical Exhibit B –

Prices, will render the quote non-compliant with the terms of the solicitation and therefore ineligible for award.

For evaluation purposes only, the Total Evaluated Price (TEP) is defined as that which is calculated in the

“Total Evaluated Price” worksheet of Technical Exhibit B. The proposed prices within Technical Exhibit B are binding and will be utilized for the life of the ID/IQ contract.

4. ADMINISTRATIVE INFORMATION

A. SINGLE AWARD. The Government intends to make a single award, therefore, Quotes must be submitted for all the line items indicated in the solicitation. No award will be made for less than the full requirements shown in the solicitation.

B. DISCUSSIONS. Discussions MAY be conducted but are NOT REQUIRED. The Government intends to make award based on the initial quote submissions, without conducting discussions. Therefore, each quote should contain the Quoter’s best terms from a price and technical standpoint. If during any part of the best value selection it is determined to be in the best interest of the Government, the Government reserves the right to hold discussions with none, all or a limited number of Quoters to address any issues including technical and price (if necessary). Responses to discussions will be considered in making the best value selection.

C. SUBMISSION OF QUOTES IN EURO CURRENCY. Quotes submitted in response to this solicitation will be in terms of EUROS. Quotes received in other than EUROS shall be rejected. Current exchange rate is 1€=$0.9381.

D. PRE-PROPOSAL CONFERENCE: information for the pre-proposal conference will be provided at a later time and date and posted on www.sam.gov. All interested parties are required to indicate their interest by submitting a written request not later than 11:00 A.M. Central European Time (C.E.T.) on 04

April 2023 to the following e-mail addresses:

Please indicate in your e- mail the solicitation number (W912PF23Q0004), the name of the company along with the address, phone number, and e-mail address. Please indicate the name of the person(s) (maximum of 2) who will be present at the conference: first name, last name, date of birth, place of birth, and type and number of identification document. Your information will allow your representative(s) to go through the security checkpoints on base.

ADDENDUM TO 52.212-2

1. GENERAL INFORMATION. This acquisition will be conducted in accordance with FAR Part 12 Acquisition of Commercial Items, FAR 13.5 Simplified Procedures for Certain Commercial Items and as supplemented by agency.

The Government intends to enforce all of the solicitation/quote submission requirements outlined in Addendum to 52.212-1. Failure to comply with the solicitation requirements may result in a quote being rejected. All quote information is subject to verification by the Government.

Exceptions to the terms, conditions, and/or provisions of this solicitation or assumptions within the quote will result in a determination that a quoter is ineligible to be considered for award.

Quoters are cautioned that while the Government will not evaluate every PWS requirement for the purposes of the source selection evaluation, the awardee will be required to comply with the Base PWS requirements during contract performance. The Government may determine a quote is unacceptable if the quote indicates that: it cannot or will not meet any of the PWS requirements.

Before awarding, the Government will make a responsibility determination by analyzing whether the apparent successful quoter complies with the requirements of FAR subpart 9.104.

The following factors shall be used to evaluate quotes:

Factor I – Technical: Experience/Certifications (pass/fail)

Factor II – Mission Capability: Management Approach (tradeoff)

Sub-Factor 1: BOM Management and Execution

Sub-Factor 2: Service Calls Performance and Tracking

Sub-Factor 3: Staffing Approach

Factor III – Price (SOLICITATION/CONTRACT/STANDARD FORM 1449) (tradeoff)

2. EVALUATION APPROACH.

The evaluation will be conducted in two phases:

A. PHASE ONE. Factor I Technical will be evaluated on a pass/fail basis, assigning ratings of “acceptable” or

“unacceptable” as defined below. Quotes not meeting the minimum requirements of Factor I will result in an unacceptable rating and may not be further evaluated nor considered for award.

Adjectival Rating Description

Acceptable Quote meets the requirements of the solicitation.

Unacceptable Quote does not meet the requirements of the solicitation

Quoters are put on notice that:

i. Factor I, Technical, will be evaluated on an “pass/fail” basis.

ii. Factor I, Technical, is evaluated for acceptability and NOT ranked.

iii. Quotes are NOT compared to each other.

iv. Quotes shall be rated “ACCEPTABLE” on Factor I, Technical, to be evaluated under Phase Two.

v. No additional merit is given for quotes that exceed the minimum criteria for Factor I requirements.

vi. Tradeoffs with Factor I are NOT permitted

B. PHASE TWO: In this phase, the Government will evaluate Factor II Mission capability - Management

Approach and Factor III – Price.

Quoters are put on notice that:

a) The evaluation process for Factor II Mission capability - Management Approach will be a tradeoff process with Factor III - Price. The Contracting Officer’s award decision will be based on the Contracting Officer’s independent judgement of which quote is most advantageous to the Government. The award decision will be based on a comparative assessment of quotes against the evaluation criteria (52.212-2 and the relating

Addendum) of the solicitation. Subjective judgment against objective criteria is implicit in the evaluation process of Factor II, Mission capability -Management Approach;

b) Quoters are cautioned that award may be made to other than the highest-technically-rated quote or other than lowest priced-quote, if the Government determines, based on the evaluation of Factor II, that paying a price premium is warranted;

c) Each SubFactor within Factor II will be assessed and given a Combined Technical/Risk Rating (See table below) based upon strengths, weaknesses, and deficiencies defined in the table below. An overall

Combined Technical/Risk Rating will be assigned to Factor II by combining the ratings of SubFactors 1, 2, and 3 in accordance with the relative importance noted below.

d) Relative Order of Importance. The relative order of importance is as follows:

- Factor II (Mission capability - Management Approach) is equal to Factor III (Price).

- Factor II (Mission capability - Management Approach) includes 3 Sub-factors:

Subfactor 1 (BOM Management and Execution) is more important than Subfactor 2 (Service Calls

Performance and Tracking).

Subfactor 2 (Service Calls Performance and Tracking) is more important than Subfactor 3 (Staffing

Approach).

e) Quoters must achieve a rating of ACCEPTABLE, or higher, for Factor II, Mission Capability -Management

Approach (see tables below, paragraphs e and f), in order to be considered for award;

f) Key Evaluation definitions. The following definitions apply to Factor II, Mission Capability - Management

Approach:

Significant

Strength

A significant strength is an aspect of a quote that has appreciable merit or appreciably exceeds specified performance or capability requirements in a way that will be appreciably advantageous to the Government during contract performance.

Strength

Any aspect of a quote that has merit or exceeds specified performance or capability requirements in a way that will be advantageous to the

Government during contract performance.

Weakness A flaw in the quote that increases the risk of unsuccessful contract performance.

Significant

Weakness

A flaw in the quote that appreciably increases the risk of unsuccessful contract performance

Deficiency

A material failure of a quote to meet a Government requirement or a combination of significant weaknesses in a quote that increases the risk of unsuccessful contract performance to an unacceptable level.

g. The following Ratings definitions apply to Factor II, Mission Capability - Management Approach:

Combined Technical/Risk

Ratings

Adjectival Rating Definition

Outstanding Quote indicates an exceptional approach and understanding of the requirements and contains multiple strengths, and risk of unsuccessful performance is low.

Good Quote indicates a thorough approach and understanding of the requirements and contains at least one strength, and risk of unsuccessful performance is low to moderate.

Acceptable Quote meets requirements and indicates an adequate approach and understanding of the requirements, and risk of unsuccessful performance is no worse than moderate.

Marginal Quote has not demonstrated an adequate approach and understanding of the requirements, and/or risk of unsuccessful performance is high.

Unacceptable Quote does not meet requirements of the solicitation, and thus, contains one or more deficiencies, and/or risk of unsuccessful performance is unacceptable.

Quote is unawardable.

3. EVALUATION FACTORS.

A. Reserved

B. 1. FACTOR I: TECHNICAL - Experience/Certifications

The Government will evaluate this Factor on Acceptable/Unacceptable basis. In order to be determined acceptable in this evaluation factor, the Government will evaluate the quote to ensure the following minimum requirements are met:

iii. The Quoter/Joint Venture must demonstrate that it has experience in providing daily maintenance and repair of residential housing facilities, similar to the services specified in Part 5 of the included PWS. The

Quoter/Joint Venture, shall provide at least one (1), but NO MORE than three (3) examples of contracts performed by the company that are each recent (within the last three (3) years from the solicitation release date) and each individual contract shall fulfill the relevant scope and magnitude and cannot be combined to fulfill the relevant scope and magnitude. The three (3) examples cannot be combined to satisfy the Factor I requirements. Relevant in scope means that the contract must be for maintenance and repair of residential housing facilities services, within Italy and/or within the Department of Defense (DOD) facilities in Europe, similar to the performance based requirements specified in Part 5 of the included PWS. Relevant in magnitude means a recent contract that includes a yearly value of no less than €800,000:

1) Contract number (if available);

2) Period of performance (start date and completion date);

3) Contract value for each year;

4) Contract Organization; and

5) Point of Contact for Contract Organization with email and phone number.

It is the Quoter’s responsibility to clearly explain and demonstrate to the Government how its work experience in each submitted project is recent and relevant to the contract requirements in this solicitation.

For Joint Ventures, the requirement can be met by the Joint Venture submitting recent and relevant experience from one of the Joint Venture partners. If proposing as a Joint Venture, the Quoter shall provide a copy of the Joint Venture agreement as an attachment to this VOL. which will be excluded from the page count.

iv. The Government will evaluate the quote to determine if a current and valid copy of the ISO 9001-2015 certification was provided

Evaluation of this factor will be on an acceptable/unacceptable [pass/fail] basis.

C. FACTOR II: MISSION CAPABILITY: MANAGEMENT APPROACH

The Government will evaluate the Quoter’s approach to effectively and efficiently address the full breadth of contract requirements pertaining to each of the following sub-factors:

i. SUB-FACTOR 1: BETWEEN OCCUPANCY MAINTENANCE (BOM) MANAGEMENT AND

EXECUTION.

The Government will evaluate the Quoter’s approach to effectively and efficiently address the full breadth of contract requirements for managing and executing Between Occupancy Maintenance

(BOM), per PWS paragraph 5.7, for the tasks identified below:

2) BOM for a single property ensuring quality standards are met prior to final inspection in accordance with PWS 5.7 within 7 calendar days after receiving COR approval;

2) Procurement of the ancillary supplies and materials needed to execute the required BOMs within 7

3) BOM, in which tasks go above those listed in PWS 5.7, with completion of the BOM within 7

4) Ten BOMs, concurrently, within the Area of Responsibility (AOR), in accordance with PWS paragraph 5.7, within 7 calendar days after receiving COR approval.

ii. SUB-FACTOR 2: SERVICE CALLS PERFORMANCE AND TRACKING

1) The Government will evaluate the Quoter’s proposed approach to effectively and efficiently address the full breadth of contract requirements pertaining to the management and execution of service calls, per PWS paragraph 5.8, with consideration to responding up to, two emergency service calls, concurrently, within duty hours, while maintaining execution of required BOMs and routine service calls;

2) The Government will evaluate the Quoter’s proposed approach to effectively and efficiently address the full breadth of contract requirements pertaining to the management and execution of service calls, per PWS paragraph 5.8, with consideration to responding up to, two emergency service calls, concurrently, outside duty hours, while maintaining execution of required BOMs and routine service calls;

3) The Government will evaluate the Quoter’s proposed approach to managing and executing scheduled maintenance and services in accordance with PWS paragraph 5.5.1;

4) The Government will evaluate the Quoter’s approach to providing an accounting system which tracks all work orders performed to include labor hours, materials, u-do-it center resources in accordance with PWS paragraph 5.9.5.

iii. SUB-FACTOR 3: STAFFING APPROACH

1. The Government will evaluate the completeness and effectiveness of the Quoter’s approach to delineate how the effort required by the solicitation will be assigned within the Quoter’s organization (prime Quoter) and among the anticipated major subcontractors (major subcontractor is defined as subcontractor performing equal to or above 10% of the total contract value as proposed by the quoter). The Quoter shall clearly identify and describe the work that the affiliate/subsidiary/parent company and/or major subcontractor will be performing under the TMC contract effort. For each prime Quoter/affiliate/subsidiary/parent company and/or major subcontractor, the Quoter shall identify the total percentage of the proposed price to be completed by the entity. The total percentage of work outlined in the submitted quote to be completed by the prime Quoter shall be incorporated into the terms of the resultant contact action in accordance with PWS paragraph 1.5.7.

2. The Government will evaluate the completeness, effectiveness of the Quoter’s approach to recruit and retain key personnel identified in the PWS paragraph 1.10 with required knowledge, skills, and experience to ensure successful accomplishment of the required tasks with no interruption in performance.

3. The Government will evaluate the completeness and feasibility of the Quoter’s approach to describe its staffing procedures to be used for adjusting staffing levels to accomplish both surges and reductions in BOM executions, and unscheduled service calls.

Evaluation will be based on a tradeoff approach.

3. FACTOR III: PRICE

a. The Government will evaluate quotes using price analysis described in FAR 13.106-3 to ensure the price is fair and reasonable. Priced quotes should support the proposed Factors and Sub-factors and will be evaluated for total price, completeness, and reasonableness. The Quoter whose price is determined to be incomplete or unreasonable will not be considered for award.

b. The price quote will be evaluated but not rated. The individual CLINs will be totaled to determine the quoter’s total proposed price. The quote will be reviewed to determine the reasonableness of price and the quoter’s understanding of the work and ability to perform the PWS requirement.

Completeness: Pricing will be reviewed to determine if all price information requested by the solicitation has been submitted.

Reasonableness: The total evaluated price will be evaluated for reasonableness, defined as the degree to which the proposed prices compare to the prices a reasonably prudent person would expect to incur for the same or similar service.

c. The Government will evaluate Technical Exhibit B – Prices to ensure valid pricing was submitted for required task identified in each worksheet tab.

d. A price reasonableness approach will be utilized by the Government to determine that the proposed prices offered are fair and reasonable and that a “buy-in” or unbalanced pricing between CLINs or ordering periods is not occurring.

e. The base period and all ordering years shall be included in the price calculation. Should the Government determine proposed prices are unrealistically low (an indication of “buy-in”), this will be considered a performance risk and may be deemed ineligible for contract award.

f. As part of price evaluation, the Government will evaluate its option to extend services (see FAR Clause 52.217-8) by adding six (6) months of the quoter's final ordering period price to the quoter's total price. To evaluate price for the ordering period(s) possible under FAR 52.217-8, the Government will calculate this price by dividing the proposed total of Ordering Period 3 by two. The total evaluated price will be calculated as a sum of the Quoter’s proposed prices for all CLINs, for the three ordering periods, and a six-month extension of services.

g. An assessment of the reasonableness of each proposed price will be made. The Contracting Officer will perform a price analysis of each quote. Quoters are required to price all the three ordering periods. Quoters shall not submit a price for the potential six (6) month extension of services period. The Government may choose to exercise the extension of services at the end of the ordering period on the base contract or at the end of a Task Order.

(End of Summary of Changes)