B08-SOLAMD0001_W912PF20Q0057_20201001.pdf

0011540776-0002

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

The purpose of this amendment is to answ er questions from intrested parties and address all changes required.

See continuation sheet for details.

1. CONTRACT ID CODE PAGE OF PAGES

J 1 120

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 01-Oct-2020

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X W912PF20Q0057

X 9B. DATED (SEE ITEM 11)

17-Sep-2020

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, X is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

01-Oct-2020

CODE

414TH CSB RCO ITALY

414TH CSB - RCO ITALY

VIA DELLA PACE #197

VICENZA 36100

W912PF 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

W912PF20Q0057

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 30 - BLOCK 14 CONTINUATION PAGE

The following have been added by full text:

QUESTIONS AND ANSWERS

Q1. 5.6.2.4 Corrosion Control “…..When the above work identified in 5.6.2.4 is required, the contractor shall be reimbursed for any materials used”. Are we to assume that the labor associated with this activity will be ordered under the T&M provision? If not, how is the associated labor cost to be covered?

A1. PWS para 5.6.2.4 corrected to:” the contractor will be reimbursed for the labor and material used”(CLIN 0010).

Q2. page 93 of 194 , para 5.1.2.1 “ ……when cost labor material is above 350.00€ the price estimate shall be submitted to the COR… contractor shall submit three quotes .. for repair in excess of 1,000.00”. However, page 128, para 5.7.5 b. Price Estimate states….. “when the cost of labor and material is above €250.00 the price estimate shall be submitted to COR for approval……….contractor shall submit three quotes to COR for all repairs in excess of $3,500.” Please confirm the correct cost of labor and material amount and repair in excess of amount.

A2 Para 5.1.2.1 refers to all work orders except work orders listed under Para 5.7.5.b. (Between Occupancy Maintenance Service Calls).

Q3 Offerors respectfully request the Government to correct the following clerical error on solicitation, para.

5.7.5.b on page 128: Price Estimate: $3,500.

A3 There is no error present, please see answer above (A2).

Q4. Are Offerors authorized to extend the fields in the Government-provided Attachment 2, Past Performance Questionnaire? If so, can the Government please provide Offerors of the Attachment 2, Past Performance Questionnaire in Microsoft Word format?

A4. Word format attached with amendment 0001.

Q5 For Volume III, Factor 2- Past Performance, please confirm is Offerors are to provide past performance information for the projects selected in Vol II, Factor I Technical Experience.

A5 Offerors are not required to submit past performance information for projects identified in Vol. II, Factor I Technical Experience.

Q6. Solicitation page 171, Volume III- Past Performance mentions “…The Quoter shall provide contract information of up to three (3) relevant projects completed or performed within five (5) years of the solicitation release date.” However, solicitation page 174, Factor II Past Performance states “NO MORE than three (3) contracts and subcontracts completed or ongoing within three (3) years from the solicitation release date as identified in Page 1, Block 6 of this solicitation. As Offerors are authorized to provide relevant project within the last five years for Factor 1- Technical Experience, we request the Government to allow Offerors to provide Past Performance for relevant projects completed or performed within five (5) years.

A6 Five Years is correct.

Q7. Although the SF1449 in Block 6 and 8 depict that proposal due date and time (16 October 2020 at 10:00), solicitation page 172, paragraph C.1., states the proposal is due 17 October 2020 at 10:00am. Please verify the correct proposal due date and time.

A7. Correct date is 16 October 2020. See revised Adendum to 52.212-1.

Q8 Reference CLINs x010 and x011, Unscheduled Service Calls (Time and Material). Does this line item allow for the Contractor’s Material Handling charges and indirect Overhead costs with respect to Reimbursable Material IAW FAR 16.601(c)(3), Material Handling Costs for Time and Material Contracts? If not, where can the Contractor recover this expense, or cost?

“ (3) Material handling costs. When included as part of material costs, material handling costs shall include only costs clearly excluded from the labor-hour rate. Material handling costs may include all appropriate indirect costs allocated to direct materials in accordance with the contractor's usual accounting procedures consistent with part 31”.

A8 CLINs 0010 and 0011 do not allow Material handling costs. Include all costs in the burdened labor rates.

SECTION SF 1449 - CONTINUATION SHEET

The following have been added by reference:

52.216-31 Time-and-Materials/Labor-Hour Proposal Requirements--

Commercial Item Acquisition

FEB 2007

The following have been modified:

ADDENDUM TO 52.212-1

A. INSTRUCTIONS. The offeror shall provide a written Quote (in English) that must address each of the factors listed on the table below. The only documents that can be submitted in a language other than English is the Certificate of Chamber Of Commerce and mandatory documents. The offeror shall submit electronic copies of their quotation package via email with the subject line “W912PF20Q0057 –Military Family Housing Maintenance and Repair Services in Army Family Housing (AFH) associated with the USAG – ITALY, VICENZA, Italy,to the following points of contacts rabin.napit@mail.mil, thomas.w.hammerle.civ@mail.mil, and manuela.d.voicu.civ@mail.mil .

Quotation packages must be received no later than the solicitation closing date and time listed on the solicitation.

The offeror is responsible for verifying that their quotation package was received before the solicitation closing date and time. Only email submissions will be accepted.

Page Limitations and Format. The Offeror’s quotation package shall consist of four (4) volumes. Each respective volume shall comply with the following format and page limitations in accordance with the table below.

Volume Description/Title Page limit

I Mandatory Documentation No Page limit

II Factor I – Technical Experience* 35 pages

III Factor II - Past Performance* 35 pages

IV

Factor III – Price* (Solicitation/Contract/Standard Form 1449) No page limit *Document Format: Times New Roman, Size 10 Font, single spaced.

Use of hyperlinks is prohibited.

1. All information shall be confined to the appropriate Volume. The Quote shall be prepared clearly and concisely to demonstrate that the quoter has a complete understanding of the requirements. Quoter shall prepare their quotes on the presumption that the Government has no previous knowledge of the offeror’s capabilities. Quotes will be evaluated only on the information specifically presented in respective submittals.

2. The term “Quoter ” means an individual firm or a Consorzio. No A.T.I., Joint Ventures or Scarl businesses may participate in this solicitation.

3. Quotes shall not merely repeat to perform work in accordance with the Performance Work Statement (PWS). The PWS reflects the objectives of the program; therefore, repeating the PWS without sufficient elaboration will not be accepted. Offerors that submit generic Quotes risk receiving unacceptable ratings.

4. The cover of each volume shall include the solicitation number, volume number, and firm name, address, POC, CAGE Code (NCAGE Code) and DUNS number.

NOTE: The Technical Evaluation Board (TEB) will not evaluate pages exceeding the “Page Limits” stated in the Table above ( e.g. Volume II, Description/Title, Factor 1 –Experience, Page Limit – 35 Pages: the 36th + pages will not be evaluated by the TEB).

B. VOLUME CONTENT. Each Volume shall contain the information outlined below:

1. VOLUME I – MANDATORY DOCUMENTATION:

The following documentation shall be submitted with the offerors’ quote and shall be in accordance with Italian requirements and laws:

a. The quoter must provide a copy of a Historical Chamber of Commerce Certificate of Membership (Certificato Storico di Iscrizione alla Camera di Commercio) or equivalent (for foreign companies) not older than 90 days at the time set forth for the receipt of Quotes. Self-certifications are NOT allowed and will be rejected. The business purpose (oggetto sociale) should include but is not limited to: Maintenance and Repair of Housing Facilities.

b. DURC: The offeror shall provide with the Quotation a copy NOT older than ninety (90) days from the date for initial receipt of quotation of the DURC (Documento Unico di Regolarità Contributiva). Self- certifications (autocertificazioni) are NOT allowed. The document MUST include the following statement: “Con il presente documento si dichiara che l’impresa RISULTA REGOLARE ai fini del DURC” (“This document declares that the company is regular for the DURC purposes”). Only applicable to Italian Companies.

c. The offeror must provide Attachment 1 "Self-Certification for Antimafia" duly filled out. Only applicable to Italian Companies.

d. The quoter shall provide Attachment 3 “Suitability of the contractor”, blocks A and B1), duly filled out.

e. The quoter shall provide Attachment 4 “Qualification of contractor operating in areas suspected of pollution or confined spaces – MD 0103”, duly filled out.

f. Return completed FAR Provision 52.204-26 Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment if SAM representations and certifications are not updated.

2. VOLUME II - FACTOR I: TECHNICAL EXPERIENCE

1. The quoter must demonstrate that they have experience in providing relevant projects that are similar to the services required in this solicitation, and completed within five (5) years of the solicitation release date.

The quoters shall provide contract information of at least one (1) but not more than three (3) relevant projects currently being performed, completed or performed within five (5) years of the solicitation release date. Consorzio firms may submit past experience for the firms which have performed work under their consorzio. The project submitted shall include a description of the scope, the dollar/euro amount of the project, an explanation of similarity to this project, the completion date, and a client’s point of contact.

2. It is the quoter’s responsibility to clearly explain and demonstrate to the Government how its work experience (and the experience of each teaming partner, if applicable) in each submitted project is relevant to the contract requirements in this solicitation.

3. The Quoter shall provide a current copy of ISO 9001/2015 and ISO 14001/2015 certifications.

3. VOLUME III - FACTOR II – PAST PERFORMANCE

This volume shall contain past performance information regarding similar contracts. The Quoter shall provide contract information of up to three (3) relevant projects completed or performed within five

(5) years of the solicitation release date of scope similar to this solicitation. The information shall be presented by completing the Past Performance Questionnaire (Attachment 2 of solicitation), one (1) for each contract. It is the offeror’s responsibility to provide accurate points of contact, current telephone numbers and e-mail addresses for each identified contract. The quoter is highly encouraged to submit past performance information with evidence of customer satisfaction such as performance evaluation, special commendation, recognition, letters of appreciation, awards of excellence, offeror’s quality certifications etc.; as long as these references are relevant to the effort set out in this solicitation. Consorzio firms may submit past performance for the firms which have performed work under their consorzio.

4. VOLUME IV - FACTOR III – PRICE

a. Providing Pricing. The quoter shall provide pricing by filling in the prices on Price Exhibit, which includes prices for each type of service required (base year and two option years).

b. The quoter shall also fill out the total amounts for each Contract Line Item Number (CLIN) of SF 1449.

The quoter shall ensure that prices are entered for all CLINs for which space has been provided. Quoter shall enter a unit price and a total price for each CLIN.

c. SINGLE AWARD. The Government intends to make a single award; therefore, Quotes must be submitted for all the line items indicated in the solicitation. No award will be made for less than the full requirements shown in the solicitation. Any Quoter quoting less than all of the solicitation requirements may be excluded from consideration for award if the Contracting Officer elects to make an award without opening discussions.

d. SUBMISSION OF QUOTES IN EUROS currency. Quotes submitted in response to this solicitation will be in terms of EUROS. Quotes received in other than EUROS shall be rejected.

e. QUOTES shall be valid 90 calendar days from the date of submission.

C. ADDITIONAL INFORMATION.

1. QUOTE DUE: Transmission of offers in response to this RFQ, shall be submitted as an electronic version in Microsoft Word, or PDF, via email not later than 17 16 October 2020 at 10.00 A.M. Central European Time to the following email addresses: rabin.napit@mail.mil, thomas.w.hammerle.civ@mail.mil, and manuela.d.voicu.civ@mail.mil

2. QUESTIONS: All questions concerning the solicitation shall be submitted via email to the following addresses rabin.napit@mail.mil, thomas.w.hammerle.civ@mail.mil and manuela.d.voicu.civ@mail.mil no later than 10:00 am Central European Time (CET) on 28 September 2020 Answers to offerors' questions will be posted to https://beta.sam.gov/ in an amendment to the solicitation as needed.

3.SAM REGISTRATION: to be awarded a Government contract the offeror MUST:

a. Have a DUNS number (Dun & Bradstreet); Phone: 01-28-455-379;

-American: http://fedgov.dnb.com/webform);

-Italian: https://www.dnb.it

b. Have a CAGE/NCAGE number;

-American Contractor: CAGE code will be generated upon completion of SAM registration.

- Italian Contractor: NCAGE code can be obtained via https://www.siac.difesa.it/tiki/tikiindex.php?page=NCAGE

c. Be registered in the System for Award Management (SAM) website (https://www.sam.gov/portal/public/SAM/)

Please ensure that your firm is registered with SAM and that all information is current. If you are not registered or your information is not current, you need to go to https://www.sam.gov/portal/public/SAM/ and fill out a web based application. You must have a DUNS number in order to start this process. If you do not have a DUNS number, you can obtain one at http://www.dnb.com/. It takes two to three business days to receive a DUNS number and two to three business days to receive a CAGE code. Please begin the process as soon as you receive this RFQ in order to speed up the contracting process in the event that you are the winning bidder.

Not being registered in SAM does not preclude the offeror from submitting a quote. However, the SAM registration shall be valid to be awarded the contract.

ADDENDUM TO 52.212-2

This acquisition will be conducted in accordance with FAR Part 12 Acquisition of Commercial Items, FAR 13.5 Simplified Procedures for Certain Commercial Items and as supplemented by agency.

The award will be made to the responsible quoter whose quote conforming to the solicitation will be most advantageous to the Government, price and other factors considered. Award will be made to the lowest priced quote that meets or exceeds all the minimum mandatory criteria in the solicitation evaluation factors. No additional merit is given for quotes that exceed the minimum criteria. Award basis will be Lowest Price Technically Acceptable (LPTA).

Quoters are put on notice that:

a. The non-price factors will be evaluated on an “acceptable/unacceptable” basis.

b. The non-price factors are evaluated for acceptability and not ranked.

c. The term “quoter” means an individual firm or a Consorzio. No A.T.I., Joint Ventures or Scarl businesses may participate in this solicitation.

d. Tradeoffs are not permitted.

e. The quoters must provide all required information or the quote will not be considered.

f. In order to be eligible for an award, a quote shall be rated “acceptable” on all non-price factors.

g. Quoters may be asked to clarify some issues regarding the non-price factors to enhance U.S.

Government understanding of them. The Government may enter into discussions in order to cure quote deficiencies or material omissions, and/or otherwise revise the quote.

h. Before awarding, the Government will make a responsibility determination by analyzing whether the apparent successful quoter complies with the requirements of FAR subpart 9.104.

i. The following factors shall be used to evaluate quotes:

Factor I – Technical Experience Factor II – Past Performance Factor III – Price (SOLICITATION/CONTRACT/STANDARD FORM 1449 AND PRICE EXHIBIT)

EVALUATION APPROACH: Non-price factors are evaluated on an Acceptable/Unacceptable basis, assigning ratings of “acceptable” or “unacceptable” as defined below:

Rating Description

Acceptable Quote meets the requirements of the solicitation

Unacceptable Quote does not meet the requirements of the solicitation

1. FACTOR I: TECHNICAL EXPERIENCE

To be determined acceptable in this factor the quoter shall provide all of the following:

4. The quoter must demonstrate that they have experience in providing relevant projects that are similar to the services required in this solicitation, and completed within five (5) years of the solicitation release date.

The quoters shall provide contract information of at least one (1) but not more than three (3) relevant projects currently being performed, completed or performed within five (5) years of the solicitation release date. Consorzio firms may submit past experience for the firms which have performed work under their consorzio. The project submitted shall include a description of the scope, the dollar/euro amount of the project, an explanation of similarity to this project, the completion date, and a client’s point of contact.

5. It is the quoter’s responsibility to clearly explain and demonstrate to the Government how its work experience (and the experience of each teaming partner, if applicable) in each submitted project is relevant to the contract requirements in this solicitation.

6. The Quoter shall provide a current copy of ISO 9001/2015 and ISO 14001/2015 certifications.

2. FACTOR II – PAST PERFORMANCE

Evaluation: Past performance will be evaluated to determine if the quoter and any major subcontractors have performed favorably for previous contracts of a similar scope as the services required in this solicitation. The Government will evaluate an quoter’s past performance to determine if past performance evaluations and all other past performance information reviewed by the Government (see below) reflect a trend of satisfactory performance. The quoter’s past performance record must be determined to be acceptable or neutral in order to be considered for award. Quoter(s) must demonstrate successful past performance of the quoter and any major subcontractors or partnerships as evidenced by information gathered concerning NO MORE than three (3) contracts and subcontracts completed or ongoing within five (5) years from the solicitation release date as identified in Page 1, Block 6 of this solicitation, which are similar to the services requested in this solicitation. Quoter(s) must submit the information as per Attachment 2 (Past Performance Questionnaire) for each of the contracts provided. If there are subcontractors or partnerships, they will be evaluated in the same manner as the Prime. Consorzio firms may submit past performance for the firms which have performed work under their consorzio.

Past performance will be rated on an acceptable/unacceptable basis using the following ratings:

Rating Description

Acceptable

Based on the quoter’s performance record, the Government has a reasonable expectation that the quoter will successfully perform the required effort, or the quoter’s performance record is known (see note below).

Unacceptable

Based on the quoter’s performance record, the Government does not have a reasonable expectation that the quoter will be able to successfully perform the required effort.

Note: In the case of an quoter without a record of relevant past performance or for whom information on past performance is not available or so sparse that no meaningful past performance rating can be reasonably assigned, the quoter may not be evaluated favorably or unfavorably on past performance. Therefore, the quoter shall be determined to have unknown (or “neutral”) past performance. In the context of acceptability/unacceptability, a neutral rating shall be considered acceptable.

i. The Government may consider past performance information from other sources such as: the quoter's former customers, business associates, federal, state, and local government agencies; the Past Performance Information Retrieval System (PPIRS), Federal Awardee Performance and Integrity Information System (FAPIIS), or other databases; interviews with Program Managers and Contracting Officers.

ii. While the Government may elect to consider data from other sources, the burden of providing detailed, current, accurate and complete past performance information rests with the quoter.

3. FACTOR III: PRICE (SOLICITATION/CONTRACT/STANDARD FORM 1449)

i. The contract will be a Firm Fixed Price with T&M CLINs contract. The Government will evaluate price reasonableness for this requirement. The price factor will be evaluated separately from the non-price factors.

1.The quoter shall submit firm fixed pricing for Contract Line Item Numbers (CLINs) 0001 – 0006, 1001 – 1006, and 2001 – 2006. The quoter shall provide a monthly price for the services described in the CLINs on Price Exhibit.

2.CLIN 0007 with its option CLINs (1007 and 2007) establishes a fixed price for various

Entomology Services. Quoter shall complete the pricing in Exhibit A CLINs. The total for each year shall then be entered into the appropriate CLIN of the SF1449.

3. CLINs 0008 – 0009, 1008 – 1009, and 2008 – 2009, prices shall be completed in Exhibit B and Exhibit C and the total for each year shall then be entered into the appropriate CLIN in Schedule B. The Exhibit CLINs have estimated quantities that will each have a fixed price.

4.CLIN 0010 and its option CLINs 1010 and 2010 for Unscheduled Service Calls Villaggio - (Exhibit D CLINs) are Time and Material (T&M) CLINs. These CLINs shall be priced in Exhibit D. There are thirteen (13) labor categories for which the quoter must supply an hourly wage price. The number of hours is an estimated amount and could vary significantly. The contractor will be paid the labor hour cost for the unscheduled service. There is also a subCLIN for reimbursable materials for these unscheduled service calls. The contractor will not provide a price for that CLIN. The contractor will be reimbursed for the cost of the material (see PWS paragraph 5.1.2).

5.CLIN 0011 and its option CLINs 1011 and 2011 for Unscheduled Service Calls Government Leased- (Exhibit E CLINs) are Time and Material (T&M) CLINs. These CLINs shall be priced in Exhibit E. There are twelve labor categories for which the quoter must supply an hourly wage price. The number of hours is an estimated amount and could vary significantly. The contractor will be paid the labor hour cost for the unscheduled service. There is also a CLIN for reimbursable materials for these unscheduled service calls. The contractor will not provide a price for that CLIN. The contractor will be reimbursed for the cost of the material (see PWS paragraph 5.1.2).

6.CLIN 0012 and its option CLINS 1012 and 2012 are for the management of the U-DO-IT Center Villaggio. The quoter shall provide a lump fixed price for month.

7.CLIN 0013 and its option CLINS 1013 and 2013 are for the management of the U-DO-IT Center Government Leased. The quoter shall provide a lump fixed price for month.

8.CLIN 0014 and its option CLINS 1014 and 2013 are for consumable materials at the U-DO- IT center. The quoter shall provide a lump fixed price per year in accordance with estimated quanities listed in Exhibit H.

9.CLIN 0015 and its option CLINs 1015 and 2015 for Maintenance of AFN lines and decoders for UPH on Ederle and Del Din is a T&M CLIN. There is one labor categories for which the quoter must supply an hourly wage price. The number of hours is an estimated amount and could vary significantly. The contractor will be paid the labor hour cost for this service. There is also a subCLIN for reimbursable materials for this service. The contractor will not provide a price for that subCLIN. The contractor will be reimbursed for the cost of the material (see PWS paragraph 5.6.9.7.1 and 5.1.2).

10.CLIN 0016 is a one-time payment for the 30 day Phase-In Period. This is the period that a new contractor (not the incumbent) would be paid if required while phasing into the contract as the incumbent is finishing the last month of performance. The estimated amount for the phase in is €25,000.00.

ii. A price reasonableness approach will be utilized by the Government to determine that the proposed prices offered are fair and reasonable and that a “buy-in” or unbalanced pricing between CLINs or option periods is not occurring.

iii. The base period and all option years shall be included in the price calculation.

Should the Government determine proposed prices are unrealistically low (an indication of “buy-in”), this will be considered a performance risk and may be deemed ineligible for contract award.

iv. As part of price evaluation, the Government will evaluate its option to extend services (see FAR Clause 52.217-8) by adding six (6) months of the quoter's final option period price to the quoter's total price. An assessment of the reasonableness of each proposed price will be made. The Contracting Officer will perform a price analysis of each quote.

Quoters are required to price the base and option periods. Quoters shall not submit a price for the potential six (6) month extension of services period. The Government may choose to exercise the extension of services at the end of any performance period (base or option periods).

v. In evaluating price reasonableness, other than cost and pricing data shall be utilized.

Prices shall be completed in the Price Exhibit and the total for each year shall then be entered into the appropriate CLIN in 1449 and the total for each CLIN.

MANDATORY DOCUMENTATION:

In addition to the Evaluation factors listed above the Government will review if all the required mandatory documentation in accordance with Addendum to 52.212-1 have been submitted.

PWS

PERFORMANCE WORK STATEMENT (PWS)

FOR MILITARY FAMILY HOUSING MAINTENANCE AND REPAIR SERVICES

VICENZA, ITALY

Note: For the purpose of this acquisition, “Government Owned Quarters (GOQ)” means Villaggio housing area;

“Government Leased Quarters (GLQ)” means any family housing with a valid government lease agreement; “Army Family Housing (AFH)” means any government-controlled family dwellings unit leased or owned by the government to house military families; “Unaccompanied Personnel Housing (UPH) – refers to any government-controlled (leased or owned) to barracks unaccompanied military personnel. For the purpose of this solicitation, the term “Villa” means any housing quarters located in Villaggio and “unit” means any Government Leased Housing (GLQ) outside Villaggio.

Part 1

General Information

1. General: This is a non-personal services contract under which the personnel rendering the services are not subject, either by the contract’s terms or by the manner of its administration, to the supervision and control usually prevailing in relationships between the Government and its employees. The contractor shall provide all management, supervision, personnel, supplies, materials, equipment, vehicles and services necessary to perform military family housing maintenance and repair services in Army Family Housing (AFH) associated with the USAG – ITALY, VICENZA, Italy, as set forth in this PWS.

1.1 Description of Services/Introduction: This is a non-personal service(s) contract to provide recurring Inspection and Preventive Maintenance mentioned in paragraphs below. The contractor shall provide the technical knowledge and skills necessary to perform services to meet the standards set forth in this PWS for the housing units and support facilities. The contractor shall maintain military family housing units in a timely and professional manner to achieve clean, safe and livable conditions. All work shall be performed in accordance with manufacturer’s recommendations, national codes, and applicable federal, state, and local rules and regulations, unless otherwise specified herein.

Military family housing maintenance applies to all of the housing units, storage and garage buildings, playgrounds, and buildings.

1.2 Background: This contract is necessary to maintain in efficiencies conditions the following items: This is a firm fixed priced contract with T&M CLINS-type contract where all listed activities are not to be exclusively performed by the contractor. This contract shall be used to augment or supplement the capacity of the USAG – Italy, Vicenza, and its Government-Owned and Government-Leased Housing inventory in Vicenza, Italy. The USAG Vicenza Directorate of Public Works (DPW) may choose to perform some service calls under this contract. If, for any reason, DPW personnel is not able to perform works, service calls will be directed to contractor.

1.3 Scope: The Contractor shall provide non-personal services. The contractor shall provide all personnel, labor, vehicles, containers, tools, materials, equipment, transportation, supervision and other items and services necessary to manage and perform works described in the PWS, any attachment related to it, and the latest applicable Italian and European Standards, Laws and Regulations. The contractor shall perform related services such as managing staff, organizing work, preparing and submitting required reports, submitting information and performing all associated administrative work related to required contract activities. All work performed by the Contractor shall be in accordance with all applicable U.S. and Italian Nation laws and regulations, whichever is more restrictive at contract award date. This includes any required certification by authorized technicians in Italy (UNI- CEE regulations);

moreover the contractor must be ISO 9001-2015 and ISO 14001 certified. The contractor and all his staff must be authorized to work in confined space IAW Italian regulation “DPR 177/2011” (Attachment 4).

1.4 Period of Performance: The period of performance shall be for one (1) Base Year of 12 months and two (2) 12- month option years. The Period of Performance is anticipated as follows:

Base Year: 1 February 2021 to 31 December 2021 Option Year One: 1 January 2022 to 31 December 2022 Option Year Two: 1 January 2023 to 31 December 2023

A Phase-In Period is provided if needed from 1 January 2021 through 31 January 2021.

1.5 Reserved:

1.6 General Information:

1.6.1 Quality Control Plan (QCP): The Contractor shall develop and maintain a QCP to ensure services are performed in accordance with (IAW) this PWS. The Contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The Contractor's QCP is the means by which it assures that the work provided complies with the requirements of the contract.

The Contractor’s Proposed QCP shall be submitted to the Contracting Officer (KO) through the Contracting Officer’s Representative (COR) for review within ten (10) calendar days after contract award (DELIVERABLE 0001).

The Government will review and either notify the Contractor in writing of acceptance of the plan or return their comments to the Contractor within ten (10) calendar days. If the Government has provided comments, the Contractor shall then have three (3) calendar days to submit a Final QCP. After receipt of the Final QCP, the Contractor may receive the Contracting Officer’s acceptance in writing. Any proposed changes to the accepted QCP are required to be resubmitted for acceptance by the Contracting Officer no later than thirty (30) calendar days prior to the anticipated change and before implementation by the Contractor (DELIVERABLE 0001). The timeline noted above will apply for review and acceptance for proposed changes. At a minimum, the QCP must include and answer the following to be acceptable:

a. A chart showing the organizational structure and lines of authority, the names, qualifications, duties, responsibilities, and classification of each member of the Contractor's Quality Control Team.

b. How will the Contractor monitor work to ensure that performance complies with all deliverables (etc. timelines, deadlines, and goals)?

c. How will the Contractor monitor work to ensure that performance complies with all specifications and requirements of the contract, including clauses?

d. How will the Contractor ensure all keys issued will remain controlled items (Paragraph 1.8 Key Control)?

e. How will the Contractor inventory and track maintenance of all Government Provided Equipment / Materials?

f. How will the Contractor identify, investigate, and correct any non-conforming performance and prevent similar deficiencies in the future?

g. How will the Contractor file and save all Quality Control related documents for the life of the contract plus 5 years?

1.6.1 Quality Control Plan Features. As a minimum, the contractor's QC plan shall address the following areas:

a. Personnel Management Plan - The contractor shall provide identification and clearly defined authority of all personnel under the contractor's organization. The contractor shall also provide an organization chart, and resumes of key supervisory and management personnel assigned to this contract.

b. Work Reception Quality Control - The service order desk is the interface between the contractor and customers. It is extremely important that the service order desk operate in an efficient and friendly manner.

The contractor's QC Plan must include checks of this work. As a minimum, the following must be checked periodically:

(1) How quickly the work order telephone is answered.

(2) The service call receptionist’s apparent attitude and tone when answering the telephone.

(3) Are service orders entered into Maintenance Management Information System (MMIS) on the same day as received?

(4) Are appointments for service made the same day?

(5) Are completed service orders properly filled out by the worker?

(6) Is data from completed service orders entered into MMIS the same day as received by service order desk?

c. Inspection System Quality Control - The contractor shall provide a quality control inspection system covering general and specific tasks included in the Performance Work Statement It shall specify tasks or areas to be inspected on either a scheduled or unscheduled basis, and the manner and frequency in which inspections are to be conducted. The system shall include methods for identifying deficiencies in the quality of service performed, before the level of performance becomes unacceptable.

d. Inspector Quality Control - The contractor shall provide names and qualifications of all individuals tasked to perform inspections, and the extent of their authority. This information may be in the form of an organization chart or other format approved by the COR.

e. Testing - The contractor shall provide information specifying the proposed test methods, including names of technicians and qualified testing laboratories to be used, if applicable. Testing types must be specified and approved by the COR.

f. Deficiencies - The contractor shall provide a method to identify, track and manage deficiencies in the work.

As a minimum the contractor shall:

(1) Establish an inspection system to find deficiencies.

(2) Record deficiencies on a tracking list.

(3) Check that the service order is not closed until all deficiencies are corrected.

(4) Identify the worker that performed the deficient work.

(5) Determine the best reason why the deficient work occurred, i.e. lack of competence, training, proper tools, time, materials.

(6) Record the reason in the MMIS to ensure the worker is credited with the deficient work.

(7) Order re-work to correct the deficiency.

(8) Inspect when the re-work is complete.

(9) Annotate the Deficiency Tracking List to close the deficiency.

g. Documentation and Enforcement - The contractor shall provide a method of documenting and enforcing quality control operations of both prime and subcontractor work, including inspection and testing. The contractor shall maintain a current file of all inspections conducted by the contractor, and the corrective actions taken. The documentation shall be made available to the Government at any time during the term of this contract.

h. The contractor shall establish and maintain a complete written QCP to ensure the requirements of this contract are provided as specified. The COR will notify the contractor of acceptance or required modifications to the plan. The contractor shall make appropriate modifications (at no additional cost to the Government) and obtain acceptance of the plan by the COR. The Government has the right to require revisions of the QCP (at no cost to the Government) should the incorporated plan fail to control the quality of the services provided, at any time during contract performance. If at any time revisions are required to the QCP, the contractor shall submit the requested revisions within seven (7) calendar days of notification from the Government.

1.6.2 Quality Assurance: The Government will evaluate the Contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP). This plan is primarily focused on what the Government must do to ensure that the Contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the acceptable quality levels (performance thresholds).

1.6.3 Recognized Holidays: The following provides information on recognized holidays for the purpose of the PWS. If submittal of any documentation (e.g. deliverables, submittals, etc.) deadlines fall on a holiday, the closest work day prior to the holiday will apply as the deadline for submittal.

1.6.3.1 U.S. Holidays: Work shall not be performed during American holidays, unless otherwise directed by the Contracting Officer. When a U.S holiday occurs on a Saturday or a Sunday, the holiday is observed on the preceding Friday or following Monday, respectively.

HOLIDAY NAME DATE HOLIDAY NAME DATE

New Year’s Day January 1st M. L. King Memorial

Day 3rd Monday in January

Presidents Day 3rd Monday in February

Memorial Day last Monday in May

Independence Day July 4th Labor Day 1st Monday in September

Columbus Day 2nd Monday in October

Veteran’s Day November 11th

Thanksgiving Day 4th Thursday in November

Christmas Day December 25th

1.6.3.2 Host Nation Holidays: Work shall not be performed on local Host Nation holidays occurring during the normal workweek unless otherwise directed by the Contracting Officer.

ITALIAN HOLIDAYS DATE

New Year's Day 1 January Epiphany Day 6 January

Easter Monday Varies yearly Liberation Day 25 April Labor Day 1 May Republic Day 2 June Assumption Day 15 August Local Holiday * 8 September * All Saints’ Day 1 November Immaculate Conception Day 8 December Christmas Day 25 December Saint Stephen’s Day 26 December

1.6.4 Operating Hours: The Government facility office hours, facility operating hours, and the Contractor support hour requirements often coincide, however, they may differ. Please refer to the following.

1.6.4.1 Government Facility Office Hours: The Government facility office hours are Monday through Friday from 08:00 hours through 17:00 hours except Italian and U.S. Holidays identified in paragraph 1.6.3.1 and 1.6.3.2 above or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings.

1.6.4.2 Government Facility Operating Hours: The Government facility operating hours are Monday through Friday from 08:00 hours through 17:00 hours except Italian and U.S. Holidays identified in paragraph 1.6.3.1 and

1.6.3.2 above or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings.

1.6.4.3 Contractor Support Hours: The Contractor shall provide support Monday through Friday from 08:00 hours through 17:00 hours and in accordance with subparagraphs of this section except Italian and U.S. Holidays identified in paragraph 1.6.3.1 and 1.6.3.2 above or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. The Contractor shall at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential.

1.6.4.3.1 Normal Duty Hours: The contractor shall perform work required under this contract during the following hours: 8:00 to 17:00 Monday through Friday.

BETWEEN OCCUPANCY MAINTENANCE (BOM) may be accomplished at any time, including weekends and holidays, except between the hours of 21:00 and 8:00. Turn back of BOMs to the Government shall be restricted to the hours of 8:00 to 16:00 Monday through Friday, excluding US Government and Italian holidays. The contractor may work extended hours when requested in advance and approved of by the COR, to ensure timely completion of work, at no additional cost to the Government.

The contractor may be required by the COR to accept and respond to service calls for Ederle, Del Din, ASP7, Longare, Torri, Lerino , Villaggio (or Vicenza Military Community - VMC) during normal duty hours due to special events (estimated at approximately 300-400 hours per year).

1.6.4.3.2 After Hours Service Call Reception Hours: Service calls for emergencies shall be accepted and responded to 24 hours a day, 7 days a week, including American and Italian holidays. The contractor shall receive requests for service at Ederle, Del Din, ASP7, Longare, Torri, Lerino, Villaggio (or VMC) after normal duty hours, weekends, holidays, and special occasions, at the request of the COR (estimated at approximately 1500 calls per year).

1.6.4.3.3 U-DO-IT Center Work Hours: The U-DO-IT Center’s normal work hours shall be:

For the period of 01 September through 30 April; Tuesday and Thursday: 08:00 to 12:00 hours and 13:00 to 17:00 hours; Monday, Wednesday and Friday from 09:00 to 18:00 hours; Saturday from 10:00 to 14:00 hours

For the period of 1 May through 31 August; Tuesday and Thursday 09:00 to 12:00 hours and from 13:00 to 18:00 hours; Monday, Wednesday and Friday from 10:00 to 19:00 hours; Saturday from 09:00 to15:00 hours.

The U-DO-IT Center shall be closed on Italian Holidays.

1.6.4.4. Contractor Work Plan: RESERVED.

1.6.5 Training Holidays: USAREUR has historically granted military personnel training holidays as compensation for time that they spent in field training. These are typically combined with regular holiday leave schedules (for example, Christmas half days or day on day off schedules). Training holidays may affect access to military operated facilities. If scheduled work or access to facilities is required, coordination with occupants will be necessary or the work in affected facilities shall be rescheduled after the training holiday. However, announced training holidays or exodus of military personnel may provide the Contractor with an opportunity for unrestricted access to facilities and areas. The Contractor shall take full advantage of such opportunities by planning maintenance or actions that are better accomplished when such areas are vacant.

1.6.6 Base Closure Notification Procedures. After an official decision to close Villaggio has been made by the Post Commander, the closure shall be broadcast on all major regional TV and radio stations.

1.6.7 Unforeseen Base Closures. When an unforeseen base closure occurs on a regularly scheduled day of work, the contractor shall work service calls falling in the Emergency category only. Work, other than emergency, shall be completed on the following work day, providing the base has been reopened. If necessary, the contractor may reschedule the work to any day satisfactory to the occupant and contractor.

1.6.8 Emergency Cancellation of Maintenance Services. The project manager shall be notified by the COR if maintenance services will not be required due to any other emergency reason.

1.6.9 Place of Performance: The work to be performed under this contract will be performed throughout the United States Army Garrison (USAG) Vicenza, and at Army Family Housing areas.

1.6.9.1 Villa Locations: A list of both Villaggio Villas and LH units is provided at Appendix 3.

1.6.9.2 Villaggio Villas (Government Owned Housing): These housing units (Villas) are located on the Villaggio Housing Compound (Villaggio Americano Della Pace) in Vicenza, Italy. There are 249* Villas of different sizes.

The Villas are grouped together in buildings. Most buildings contain either 2 or 4 Villas. There are also five (5) single Villa buildings. The Villas are classified by size as follows:

a. Type A - 3 Villas, each with 165 sq/mt floor & 800 sq/mt wall/ceiling area.

b. Type B - 8 Villas, each with 146 sq/mt floor & 590 sq/mt wall/ceiling area.

c. Type C - NONE

d. Type D - NONE

e. Type E - 84 Villas, each with 111 sq/mt floor & 510 sq/mt wall/ceiling area.

f. Type F - 152 Villas, each with 128 sq/mt floor & 520 sq/mt wall/ceiling area.

g. Type G - 2 Villas, each with 250 sq/mt floor & 1,212 sq/mt wall/ceiling area.

*Total amount of Villas and sizes may vary during the duration of the contract due to MILCON project which will renovate the Villaggio della Pace Housing area.

1.6.9.3 Leased Quarters (GLQ): The U.S. Government also leases approximately 493 housing units from local landlords/companies. A complete list is found at Appendix 3.

1.7 Security Requirements: The following information is provided on security related matters.

1.7.1 Security Program: RESERVED

1.7.2 Personnel Security Clearance Requirements: RESERVED

1.7.3 Installation Access: Access to U.S. installations and controlled areas is limited to personnel who meet security criteria and are authorized by Host Nation law to work in that country. Failure to submit required information/data and obtain required documentation or clearances in accordance with Army in Europe (AE) Regulation 190-16 (AE Reg 190-16) Installation Access Control or (AE) Regulation 604-1 for Italy specific contracts, will be grounds for denying access to U.S. installations and controlled areas. The Contractor shall ensure that any subcontractors used in performance of this contract complies with these requirements and that all employees, of both the Contractor and any subcontractor utilized by the Contractor, are made aware of and comply with these requirements.