Amendment_01.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83)

Prescribed by GSA

FAR (48 CFR) 53.243

The purpose of this solicitation is to:

1) Add Part 9, "Deliverables", to the Performance Work Statement;

2) Correct paragraph 1.6.9 of the PWS "Guard Post Manning" (number of days at Main gate Villaggio).

1. CONTRACT ID CODE PAGE OF PAGES

J 1 36

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 06-Jul-2016

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X W912PF-16-R-0003

X 9B. DATED (SEE ITEM 11)

15-Jun-2016

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, X is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE

RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

06-Jul-2016

CODE

414TH CSB - PARC AFRICA

ATTN: FRANCESCA CANDIA

UNIT 31423, BOX 77

09630 APO

UNITED STATES OF AMERICA (THE)

W912PF 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

W912PF-16-R-0003

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 1449 - CONTINUATION SHEET

The following have been modified:

PERFORMANCE WORK STATEMENT

PERFORMANCE WORK STATEMENT (PWS)

Armed Security Guard Services at USAG–Italy (Vicenza and Livorno)

Part 1

General Information

1.GENERAL: This is a non-personnel services contract to provide armed security guard services at USAG - Italy

(Vicenza and Livorno).

1.1 Description of Services/Introduction: The Contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services, except for what shall be provided by the US Government, necessary to perform the armed security guard services defined in this

Performance Work Statement. The contractor shall perform to the standards in this contract.

1.2 Background: This contract is necessary in order to offer an effective and visual deterrent presence for the prevention of terrorist/criminal activities (i.e., damage, sabotage, espionage, theft, unauthorized access, etc.).

1.3 Objectives: This guard service shall be performed in order to prevent unauthorized access to the installation, designated facilities, activities, or assets and to prevent criminal activity (i.e., damage, sabotage, espionage, and theft, etc.) against US government property and personnel. Guards shall also be responsible for issuing passes for guests/visitors in accordance with Army Regulation 190-16 (access control).

1.4 Scope: The Contractor shall provide all personnel, tools, materials, transportation, equipment, labor, and supplies, except for what shall be provided by the US Government, as specified in this PWS. The purpose of this guard service is to offer an effective and visual deterrent presence for the prevention of terrorist/criminal activities

(i.e., damage, sabotage, espionage, theft, unauthorized access, etc.). This PWS shall be applied to all USAG - Italy installations for which the specific guard contract shall be stipulated. The PWS states the guard posts, required number of security guards at each post, duty guard hours, number and types of employed vehicles, equipment and facilities provided by the US Government, the maps and any other pertinent information.

1.5 Period of Performance: The period of performance shall be for one (1) Base Year of 12 months and four (4) 12-month option years. The Period of Performance will be set forth as per Delivery Terms of contract.

1.6 General Information

1.6.1. IMPORTANT NOTICE. THIS CONTRACT SHALL BE STIPULATED AND MADE EFFECTIVE IN

STRICT COMPLIANCE WITH THIS PERFORMANCE WORK STATEMENT (PWS) AND WITH ALL

APPLICABLE ITALIAN LAWS. ALL GUARD PERSONNEL SHALL BE CITIZENS OF ITALY OR AN EU

MEMBER STATE AND QUALIFIED AS ‘GUARDIE GIURATE’. PROOF OF CITIZENSHIP

(PASSPORT/NATIONAL IDENTIFICATION CARD) SHALL BE PROVIDED TO THE CONTRACTING

OFFICER’S REPRESENTATIVE (COR) PRIOR TO AN EMPLOYEE’S BEGINNING DUTIES UNDER THIS

CONTRACT. ALL EMPLOYEES SHALL POSSESS THE REQUIRED PERMIT TO PERFORM ARMED

SECURITY GUARD SERVICES. THIS PERMIT IS ISSUED BY THE COMPETENT AUTHORITY IAW THE

ITALIAN LAW DATED 1931, “ITALIAN POLICE CONSOLIDATION ACT,” AND IAW THE

REQUIREMENTS OF THE PREFECTURE IN THE AREA WHERE THE WORK SHALL BE PERFORMED

(SEE INSTALLATION MAPS AND MAPS OF THE AREAS WHERE THESE ARE LOCATED). ALL

PERSONNEL SHALL HAVE CURRENT MEDICAL CERTIFICATES STATING FITNESS FOR SERVICE AS

REQUIRED BY THE HOST NATION.

1.6.2 All guards shall be in possession of a valid weapon permit issued by the Italian Authority for the area they are to work in. In all the military areas owned by the Italian state and granted to the USAG - Italy Command by the

Italian Ministry of Defense, guards shall perform their duties armed as per an agreement established between the

Italian and US Government allowing them to do so, and in accordance with the Consolidation Act for Public Safety and Italian Military Regulations. The weapon permit shall be the standard one for all security guards, in accordance with the Italian Regulations.

1.6.3 Quality Control (CDRL 0001): The contractor shall develop and maintain an effective quality control program to ensure services are performed in accordance with this PWS. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The contractor’s quality control program is the means by which he assures himself that his work complies with the requirement of the contract The

Contractor shall submit an electronic copy of his Quality Control Plan (QCP) to the Contracting Officer

Representative (COR) for review and approval within 30 days after contract award. An approved and final copy must also be submitted to the KO.

1.6.4 Quality Assurance: The Government shall evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan. This plan is primarily focused on what the Government must do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

1.6.5 Recognized Holidays: see contract clause CCE 204-9000 – American and host Nation Holidays

1.6.6 Hours of Operation: THE MAXIMUM NUMBER OF WORKING HOURS FOR A SECURITY GUARD IN

A TWENTY-FOUR-HOUR PERIOD SHALL BE STRICTLY ADHERED TO 8 HOURS, UNLESS CHANGES

ARE AUTHORIZED BY THE CONTRACTING OFFICER’S REPRESENTATIVE (COR).

1.6.7 Place of Performance: Guard services specified in this Attachment shall be performed at the following

US/Italian ARMY Military Installations in Italy, Vicenza: Caserma Ederle, Longare, Villaggio Americano, Tormeno

ASP-7, and Del Din. Livorno/Pisa: Camp Darby. Location of guard services are subject to change based on mission requirements. The facilities are located as indicated in paragraph 1.6.7

1.6.8 GUARD FORCE MANNING & WORKLOAD ESTIMATE . The contractor shall provide a sufficient number of personnel to guarantee the performance of the guard services specified in paragraph 1.6.7.

1.6.9. Guard Post Manning for USAG-Italy (Vicenza and Livorno)

CLIN Installation Name Gate # Hours

CSG’s

Needed Days

Caserma Ederle Main Gate 24 4 365

Main Gate 12 2 260

Gate 2 24 2 365

Gate 4 - vehicle 12 3 260

Main gate Villagio 24 3 365

Main Gate Longare 24 2 365

Main gate ASP 7 24 2 365

Supervisor 24 1 365

Caserma Del Din Main Gate 24 4 365

0003 Camp Darby

Gate 4 24 2 365

Gate 27 24 2 365

Gate 9 24 1 365

Supervisor 24 1 365

1.6.10 Type of Contract: The Government will award a Firm Fixed Price Contract.

1.6.11 Security Requirements (CDRL 0002): AT Level I Training. All Contractor employees, including subcontractor employees, requiring access to Army installations, facilities, and controlled-access areas will complete

AT Level I awareness training within 30 calendar days after the contract start-date or effective date of incorporation of this requirement into the contract, whichever is applicable. The Contractor will submit certificates of completion for each affected Contractor’s employee and subcontractor’s employee to the Contracting Officer prior to issuance of Installation Access Passes. AT Level I awareness training is available online at http://jko.jten.mil . Access and

General Protection/Security Policy and Procedures. The Contractor and all associated subcontractor employees will comply with applicable installation, facility, and area commander installation/facility access and local security policy and procedures (provided by Government representative). The Contractor will also provide all information required for background checks to meet installation-access requirements to be accomplished by the installation provost marshal office, director of emergency services, or security office. The Contractor workforce must comply with all personal identity verification requirements as directed by DOD, HQDA, and local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the force protection condition (FPCON) at any individual facility or installation change, the Government may require changes in contractor security matters or processes. According to AR 530-1, new Contractor employees must complete Level I OPSEC training within 30 calendar days after they report for duty. All Contractor employees must complete annual OPSEC awareness training.

1.6.12. TRAINING SCHEDULES (CDRL 0003). For the training of the security guard personnel, the contractor shall develop written training schedules on the subjects outlined in the training MATRIX. The written schedules shall be in English and shall reflect the location, date and time of all training classes. Training schedules shall be submitted to the COR, who shall be allowed to monitor the training. Therefore, the contractor shall notify the COR five days in advance of the time, date and place that training shall be conducted.

1.6.13 TRAINING REQUIREMENTS. The contractor shall ensure that each security guard hired under this contract must complete training specified in this PWS. After initial training, each security guard shall go through the training course annually (every 12 months) for the duration of this present contract. Whenever it is impossible to do so at once, all required training shall be completed at the latest within 90 days after contract renewal date. The contractor shall provide refresher or remedial training as necessary to maintain acceptable levels of professional competence.

All contractor employees, to include subcontractor employees, requiring access Army installations, facilities and controlled access areas shall complete AT Level I awareness training within 30 calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever is applicable. The contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee, to the

COR or to the contracting officer, if a COR is not assigned, within 7 calendar days after completion of training by all employees and subcontractor personnel. AT level I awareness training is available at the following website:

https://atlevel1.dtic.mil/at.Security guards who have already worked under the terms of other US Government contracts are not exempt from these above-mentioned requirements. IT IS THE CONTRACTOR’S

RESPONSIBILITY TO TRAIN EACH GUARD IN ALL AREAS BY CERTIFIED INSTRUCTORS AS

APPROPRIATE AND PROVIDED FOR BY THE CURRENT ITALIAN LAWS AND THIS CONTRACT.

1.6.14 TRAINING TASKS: The contractor shall make arrangements for any basic/remedial training concerning the use of force, IACS, entry control, vehicle search procedures, Situational Training Exercise (STX), interpersonal communication and General/Special Guard Orders pertaining to the guards' post or patrol duties. See Training

Matrix.

http://jko.jten.mil/

1.6.15 TRAINING MATRIX

Subject

Hrs

Attempt to

Enter VBIED Breach of gate

Attempt entry of prohibited personnel

Emergency

Vehcile

Access

Demon-strations

IACS 2 X X.

Use of Force 6 X X X

Control entry/exit to a facility 2 X X X X X

Surveillance/counter surveillance

1 X X

Perform patrol duties 1

Respond to incidents 1 X X X X X

Fire arms proficiency 15

General/special guard orders 2 X X X

First Aid/CPR 12

First Aid Refreshing trng 2

Use of Duress Code 1 X X X X X

Action when warmed of

Exp.Div

0.5 X

React to sniper fire 0.5

Interpersonal communication/

Authority and Liability (A&L) 40 X X

A & L Refreshing annual course

8 X

Proper Uniform wear and appearance

1.5

Suicide Awareness 0.5

Sexual Harassment 0.5

Guard Force communication 1 X X X X X

Fires and Explosions 6 X

RAPIDSCAN Training (IVRI only) 40

TOTAL TRAINING HOURS = 143.5

Refreshing training hours = 10

1.6.16 TRAINING RECORDS (CDRL 0004): The contractor shall maintain written records on the training activities carried out by each security guard. The record shall point out in detail the activities and indicate the date that the security guard received the training. A copy of the training record shall be provided to the COR for record within 10 days from completion of training

1.6.17 PHYSICAL Security: The Contractor shall be responsible for safeguarding all Government equipment, information and property provided for Contractor use. At the close of each work phase, Government facilities, equipment, and materials shall be secured.

1.6.18 Combat Trafficking in Persons. IAW FAR 52.222-50 The United States Government and the United States

Department of Defense (DOD) has adopted a zero tolerance policy regarding trafficking in persons. Contractors, subcontractors and their employees shall not: Engage in severe forms of trafficking in persons during the period of performance of the contract; procure commercial sex acts during the period of performance of the contract or use forced labor in the performance of the contract.

1.6.19 Key Control: at the beginning of the contract, the COR shall provide the contractor all security keys, necessary for the security guards to perform their duties;

1.6.20 Badges / installation passes. The COR shall issue required installation passes to contractor personnel.

Furthermore, contract personnel shall wear identification badges provided by the contractor while on duty. The above-mentioned laminated ID badges shall show the contractor’s name and the employee’s name with photo.

These badges shall be worn in a uniform manner on the outer garment in full view. Badges may be attached to the outer shirt or jacket pocket by means of a clip or button or worn around the neck secured by an appropriate identification card chain. Installation passes shall be utilized in accordance with existing US Government regulations and shall be used only during the duty period of the particular guard. The contractor is also responsible for returning all issued badges of personnel who no longer work for this contract and at contract completion. Contractor and all associated sub‐contractors employees shall comply with applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative). The contractor shall also provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal

Office, Director of Emergency Services or Security Office. Contractor workforce must comply with all personal identity verification requirements as directed by DOD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in contractor security matters or processes.

1.6.21 Special Qualifications: N/A

1.6.22 Post Award Conference/Periodic Progress Meetings: The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal

Acquisition Regulation Subpart 42.5. The contracting officer, Contracting Officers Representative (COR), and other

Government personnel, as appropriate, may meet periodically with the contractor to review the contractor's performance. At these meetings the contracting officer will apprise the contractor of how the government views the contractor's performance and the contractor will apprise the Government of problems, if any, being experienced.

Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the government.

1.6.23 Contracting Officer Representative (COR): The COR will be identified by separate letter. The COR monitors all technical aspects of the Contract and assists in Contract administration. The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the Contract; perform inspections necessary in connection with Contract performance; maintain written and oral communications with the

Contractor concerning technical aspects of the Contract; issue written interpretations of technical requirements, including Government drawings, designs, specifications; monitor Contractor's performance and notifies both the

Contracting Officer (KO) and the Contractor of any deficiencies; coordinate availability of Government furnished property; provide site entry of Contractor personnel. The letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order. The WAWF CORT (COR Tracking Tool, https://wawf.eb.mil) for nomination, tracking, documentation, and management of CORs will be used.

1.6.24 Key Personnel:. The contractor shall not remove or replace any personnel designated as key personnel, for this Contract without the written concurrence of the Contracting Officer. Furthermore, any proposed substitute shall have the same characteristics, experience and credentials of the individual it is substituting. Prior to utilizing other than personnel specified in the contract, the contractor shall notify the Contracting Officer and the COR. This notification shall be no later than ten (10) calendar days in advance of any proposed substitution and shall include justification (including resume(s)) in sufficient detail to permit evaluation of the impact of the performance.

1.6.24.1. AREA MANAGER. The contractor shall provide an Area Manager, who shall be stationed at Vicenza. The

Area Manager shall be responsible for the overall operational management and have full authority to act for and on behalf of the contractor with regard to all matters relating to daily operations required by this contract. The Area

Manager shall be dedicated to this contract and not be employed elsewhere.

1.6.24.1.1. The Area Manager shall be a liaison to both the Contractor and the COR. The Area Manager shall correctly speak, read, and write English as well as have a sufficient knowledge of the American technical terms to be used in the above-mentioned assignment.

1.6.24.1.2.The Area Manager must have experience - gained within the last five (5) years - in operational fields of the Armed Forces, Police Force, or commercial security agencies. The nature and extent of this experience shall have to guarantee the correct management of the security operations described within this PWS.

1.6.24.1.3. The name of an alternate Area Manager in charge, who shall act for the contractor when the Area

Managers are absent, shall be designated in writing to the COR and the Contracting Officer (KO). Any replacement of the area manager must meet the minimum standards stated in the Performance Work Statement and be approved by the COR.

1.6.24.1.4. The Area Managers or their designated alternates (senior supervisor) shall be available either on-site or by radio/telephone at all times. Moreover, the Area Manager or alternate shall respond as soon as possible if not immediately after notification in order to deal with any issues that might have occurred.

1.6.24.2 GUARD SUPERVISORS.

1.6.24.2.1 In accordance with the PWS, the contractor shall ensure that an adequate number of supervisory personnel are always available during the contract duty performance. A supervisor shall physically check each guard post at least once every 4 hours between 0730 and 2400 hours and once every two hours between 2400 and 0600 hours, unless otherwise specified in the special guard orders, and always keep a record of all deficiencies noticed by the COR. The supervisor shall have to be physically present on the duty site, easily contacted via telephone or radio communication by Military Police, the security guards force and the COR, shall be also capable of personally responding to emergency calls upon notification. Supervisors shall not perform duties as a regular guard unless it is authorized by the COR (pending good justification). Supervisors shall be able to speak, read, and write in English and Italian, as well as have a good knowledge of the work terms in the Italian language, of the terminology used in this contract, of the US military access control regulations, and of the Italian legislation. According to this contract, personnel filling in supervisory positions shall have to be qualified and trained as security guards. Supervisors must have a minimum of two (2) years’ experience acquired in the field of security or law enforcement administration;

otherwise possess the equivalent experience - gained within the last five (5) years - in other operational fields of the

Armed Forces, Police Force, or commercial security agencies.

1.6.24.3 GUARDS.

1.6.24.3.1 The contractor must provide a sufficient number of trained security guards qualified to perform duty in all the foreseen guard posts listed in the General/Special Guard Orders. Prior to beginning duties under this contract, each security guard shall have performed as civilian or military security guard / policeman at least for one (1) year or have had military operational experience within the past three (3) years. Under no circumstances shall any security guard carry out their duty for more than the number of hours specified in the Special Guard Orders, unless the COR authorizes special approval on a temporary basis, e.g. when a security guard does not show up for duty.

1.6.24.4 SENIOR GUARD

1.6.24.4.1.The contractor shall provide a senior guard in charge at each guard post where more than two guards are assigned. Senior Guard, shall be able to speak, read, and write in English and Italian, as well as have a good knowledge of the work terms in the Italian language, of the terminology used in this contract, of the US military access control regulations, and of the Italian legislation. According to this contract, personnel filling Senior Guard positions shall be qualified and trained as security guard, have a minimum of two (2) years’ experience acquired in the field of security or law enforcement administration; otherwise possess the equivalent experience - gained within the last three (3) years - in other operational fields of the Armed Forces, Police Force, or commercial security agencies. In the absence of a Supervisor, act on his behalf within his area of responsibility; a Senior Guard could performs Supervisory duties on a temporary basis as backfill in the absence of a supervisor and only with the COR’s special approval.

1.6.25 LANGUAGE. Contractor security guard personnel shall be able to speak, understand, write and read the topics related to their job (e.g. reporting emergency situations in person or via telephone/radio to their supervisors and/or military authorities) in both the English and Italian language.

1.6.26 GUARD INSTRUCTIONS. All Supervisors shall receive written Guard Orders that shall be given to each security guard or displayed at every single guard post. The contractor shall ensure that each guard thoroughly understands the Orders and associated instructions for his/her post before assuming duty at the guard post. Guard orders shall be written both in English (by the US Government) and Italian (by the contractor) and shall include instructions on the use of force, when the Authority in charge shall authorize this, as outlined in 6.1 (AR 190-56).

The contractor shall, in coordination with the COR, ensure that the guard orders and the assigned instructions are kept current.

1.6.27 Access and General Protection/Security Policy and Procedures:

1.6.27.1. RENEWAL OF THE WEAPON PERMIT. The Contractor shall provide the COR with a copy of the renewal of the weapon permit every two years in accordance with the Italian Laws and regulations. The copy of the renewal of the weapon permit shall be kept and filed by the Area Manager and be available for inspection upon

COR request. The COR will perform his inspection of the records at least annually.

1.6.27.2 VERIFICATION OF DOCUMENTATION (CDRL 0005): For verification reasons, the contractor shall provide the COR with original and duplicate copies of all the documents pertaining to the personnel employed under the terms of this contract, who shall be on a temporary basis pending receipt of their individual background checks or investigation. At the pre-performance conference the contractor shall furnish the COR a roster with the names of all contract employees. This roster shall carry the date or prospective date of the employee's entry into employment, the date that the weappon permit was furnished to the COR, the employee's position, each employee’s qualifications

(training received, etc.). The roster shall be updated upon any employee’s transfer and a copy of the revised roster furnished to the COR.

1.6.27.3 SPECIAL CHECKS. Prior to beginning duties under this contract, the contractor shall provide the COR with a list of employees’ who are going to work under this contract for verification

1.6.28 Contractor Travel N/A

1.6.29 Other Direct Costs N/A

1.6.30 Data Rights N/A

1.6.31 Organizational Conflict of Interest: N/A

1.6.32 PHASE IN /PHASE OUT PERIOD: A no more than 30-day phase in period will be granted to the contractor, if necessary, in accordance with the phase-in plan submitted with the solicitation.

PART 2

DEFINITIONS & ACRONYMS

2. DEFINITIONS AND ACRONYMS:

2.1. DEFINITIONS:

2.1.1. CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

2.1.2. CONTRACTING OFFICER. A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

2.1.3. CONTRACTING OFFICER'S REPRESENTATIVE (COR). An employee of the U.S. Government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.4. DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.5. DELIVERABLE. Anything that can be physically delivered, but may include non-manufactured things such as meeting minutes or reports.

2.1.6. PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property.

2.1.7. QUALITY ASSURANCE. The government procedures to verify that services being performed by the

Contractor are performed according to acceptable standards.

2.1.8. QUALITY ASSURANCE Surveillance Plan (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.9. QUALITY CONTROL. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.10. SUBCONTRACTOR. One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

2.1.11. WORK DAY. The number of hours per day the Contractor provides services in accordance with the contract.

2.1.12. WORK WEEK. Monday through Friday, unless specified otherwise.

2.2. ACRONYMS:

ACOR Alternate Contracting Officer's Representative

AFARS Army Federal Acquisition Regulation Supplement

AR Army Regulation

CCE Contracting Center of Excellence

CFR Code of Federal Regulations

CONUS Continental United States (excludes Alaska and Hawaii)

COR Contracting Officer Representative

COTR Contracting Officer's Technical Representative

COTS Commercial-Off-the-Shelf

DA Department of the Army

DD250 Department of Defense Form 250 (Receiving Report)

DD254 Department of Defense Contract Security Requirement List

DFARS Defense Federal Acquisition Regulation Supplement

DMDC Defense Manpower Data Center

DOD Department of Defense

FAR Federal Acquisition Regulation

HIPAA Health Insurance Portability and Accountability Act of 1996

KO Contracting Officer

OCI Organizational Conflict of Interest

OCONUS Outside Continental United States (includes Alaska and Hawaii)

ODC Other Direct Costs

PIPO Phase In/Phase Out

POC Point of Contact

PRS Performance Requirements Summary

PWS Performance Work Statement

QA Quality Assurance

QAP Quality Assurance Program

QASP Quality Assurance Surveillance Plan

QC Quality Control

QCP Quality Control Program

TE Technical Exhibit

PART 3

GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

3. GOVERNMENT FURNISHED ITEMS AND SERVICES:

TECHNICAL EXHIBIT 1 – List of Government Furnished Property (GFP)

3.0 Introduction The US Government shall make available certain property and facilities as identified in the

Performance Work Statement (PWS) for the contractor’s use. In accordance with Federal Acquisition Regulation

(FAR), the Contractor is directly responsible and accountable for all Government property in accordance with requirements of the contract. This includes Government Property (GP) in the possession of the subcontractor. The

Contractor shall establish and maintain a system in accordance with the Federal Acquisition Regulation Subpart 45

& 52 to control, protect, preserve, and maintain all Government property. This property control system shall be in writing unless the Government Property Administrator (GPA) determines that maintaining a written system is not necessary. The system shall be reviewed and, if satisfactory and it is in compliance, the GPA will recommend in writing to the Contracting Officer (KO) such plan it is in compliance, FAR 45.105. The

Contractor shall be held accountable for any property, supplies, materials and facilities accepted as Government

Furnished Property (GFP) and shall maintain accurate records in accordance with current regulations. The

Contractor shall perform the work required under this contract regardless of the condition, quantity, or lack of any items the Government furnishes. The Contractor shall not retain title to U.S. Government-provided facilities, equipment, or services for any purpose other than in the performance of this contract. The Federal Acquisition

Regulation Subparts 45, 52.245-1 “Government Property”, indicates the Contractor’s responsibility for Government furnished facilities, equipment, and services. The Contractor shall not use GP or services for any other purpose than the execution of work under this contract. Contractor shall develop a Property Control Plan IAW Guidebook for

Contract Property Administration, dated April 2012, FAR part 45 and FAR 52.245-5. The Property Control Plan shall detail contractor activities concerning Government Furnished Property (GFP) control in the following areas: Acquisition; Receiving (Identification); Records; Physical Inventories; Subcontractor Control;

Reports; Relief of Stewardship(Disposition) Utilization (Storage, Movement, Consumption); Maintenance;

and Contract Close-out as pertinent.

3.1 Government Furnished Property (GFP). Government Furnished Property (GFP) means property in the possession of, or directly acquired by the Government and subsequently furnished to the Contractor for performance of the contract. Government Furnished Property consist of Material (FAR 45.101, 52.245.1(a), Equipment (FAR

45.101, 52.245-1(a), Special Test Equipment (FAR 2.101), Special Tooling (FAR 2.101), Sensitive Property and

Real Property (FAR 45.101, 52.245-1(a), to be placed in the Contractor’s custody. The Contractor shall inspect and accept the GFP “AS IS” (FAR 45.201(5) and within sixty (60) days of turnover inventory, identify and provide a list of GFP to be turned in. The Contractor shall become accountable for GFP when the KO transfers it from the

Government accountable records to the Contractor via DD Form 3161 or DD Form 1149. The Contractor shall affix tags to all GFP (except facilities) which indentify the property as Government owned. Prior to affixing tags, submit the tag design and color, which shall be distinctly discernible from that tags affixed to Contractor fixed assets, to the

GPA for approval. The Contractor shall not mark or affix any tags, emblems or signs portraying the Contractor’s name or logo to Government facilities or equipment.

Unique Item Identification (UID) of GP is mandatory IAW DoD FAR Supplement Clause 252.211-7003. The purpose of UID is so that the Government will have the ability to know the quantity, location, condition and value of assets it owns; safeguard its assets from physical deterioration, theft, loss or mismanagement; prevent unnecessary purchase of items already on hand and to determine the full cost of Government programs that use these assets.

The Contractor shall:

a. Not Turn in GFP without a written request to the GPA for approval.

b. Not accept GP from any functional/directorate support of the contract without processing the proper Issue or Lateral Transfer documentation through the GPA and KO. Exceptions will be granted on a case-by-case basis as authorized by the KO.

c. Maintain property account listing/record of all GFP, Contractor Acquired Property (CAP), Government

Furnished Material (GFM) and Contractor Acquired Material (CAM) and provide a Property Inventory and

Condition Status Report monthly to the USG IAW the CDRLs (CDRL 0006)..

d. Provide GFP and Contractor Furnished Property / Equipment Record accessibility through electronic means: i.e., provide electronic data to the GPA by electronic media compatible with Microsoft Office (i.e. Microsoft

Excel).

e. The Contractor will provide invoices/receipt copies to the GPA immediately upon delivery and receipt of any GFP/GFM.

f. Determine whether to serialize within the enterprise identifier or serialize within the part, lot, or batch number; and

g. Place the data elements of the unique item identifier (enterprise identifier; serial number; and for serialization within the part, lot, or batch number only; original part, lot, or batch number) on items requiring marking by paragraph (c)(1) of this clause, based on the criteria provided in the version of MIL-STD-130, Identification Marking of U.S. Military Property, cited in the contract Schedule.

(ii) The issuing agency code

(a) Shall not be placed on the item; and

(b) Shall be derived from the data qualifier for the enterprise identifier.

h. Provide the below information as part of the Material Inspection and Receiving Report, the Contractor shall report at the time of delivery, either as part of, or associated with, the Material Inspection and Receiving Report, the following information:

(1) Concatenated unique item identifier; or DoD recognized unique identification equivalent.

(2) Unique item identifier type.

(3) Issuing agency code (if concatenated unique item identifier is used).

(4) Enterprise identifier (if concatenated unique item identifier is used).

(5) Original part number.

(6) Lot or batch number.

(7) Current part number (if not the same as the original part number).

(8) Current part number effective date.

(9) Serial number.

(10) Governments unit acquisition cost.

i. For embedded DoD serially managed subassemblies, components, and parts that require unique item identification under paragraph (c)(1)(iii) of this clause, the Contractor shall report at the time of delivery, either as part of, or associated with the Material Inspection and Receiving Report specified elsewhere in this contract, the following information:

(1) Concatenated unique item identifier or DoD recognized unique identification equivalent of the parent item delivered under a contract line, subline, or exhibit line item that contains the embedded subassembly, component, or part.

(2) Concatenated unique item identifier or DoD recognized unique identification equivalent of the embedded subassembly, component, or part.

(3) Unique item identifier type.**

(4) Issuing agency code (if concatenated unique item identifier is used).**

(5) Enterprise identifier (if concatenated unique item identifier is used).**

(6) Original part number.**

(7) Lot or batch number.**

(8) Current part number (if not the same as the original part number.**

(9) Current part number effective date.**

(10) Serial number.**

(11) Unit of measure.

(12) Description.

** Once per item.

j. The Contractor shall submit the information required by paragraphs (d) and (e) of this clause in accordance with the data submission procedures at http://www.acq.osd.mil/dpap/UID/DataSubmission.htm.

k. Subcontracts. If paragraph (c)(1) of this clause applies, the Contractor shall include this clause, including this paragraph (g), in all subcontracts issued under this contract.

3.1.1 Withdrawal of Government Furnished Property. The Government retains the right to withdraw any GFP at any time during the performance of the contract. The Government will provide a written thirty (30) days notice of http://www.acq.osd.mil/dpap/UID/DataSubmission.htm withdrawal of GFP and provide direction to the Contractor as to the method by which such GFP will be replaced, if it applicable.

3.1.2 Proper Use and Care of Government Furnished Property. The Contractor shall maintain GFP as specified in the Performance Work Statement (PWS). The Contractor shall:

a. Maintain GFP/CAP in a fully operational condition (FAR)

b. Not commingling GP with property that is not owned by the Government, unless otherwise authorized in this contract or by the PA. FAR 52.245-1(f)(1)(viii)

c. Be responsible for the proper use and care of all GFP, CAP, GFM and CAM. Use of the GFP, CAP, GFM and CAM shall be restricted to work required as part of this contract.

d. Not cannibalize or modify any GFP/CAP without written approval of the GPA or in his/her absence, the

KO.

e. Ensure all test, measurement and diagnostic equipment (TMDE) in their possession are labeled to indicate condition and calibration date.

f. Use GFP, CAP, GFM and CAM only for the purposes described in this contract.

g. Not remove GFP, CAP, GFM and CAM from Area Support Group-Vicenza or other authorized supported areas.

h. Not move or transfer GFP, CAP, GFM and CAM from functional directorate to another without written approval from losing and gaining Contracting Officer Representative (COR) and, prior to moving GFP. The

Contractor shall provide a copy of the COR written approval to the GPA.

i. Not dispose of turn in any GFP, CAP, GFM and CAM prior to receiving proper condition codes from the

Installation Classification Section.

j. Not dispose of turn in any GFP, CAP, GFM and CAM without written approval from GPA or in his/her absence obtain approval from the KO.

k. Be responsible for the cost of any repair or replacement, caused by negligence, abuse or misuse by the supervisors or employees.

l. Any damage to GFP, CAP, GFM and CAM, due to negligence and failure to secure, or accidents caused by

Contractor employees, shall be repaired and replaced at the Contractor’s expense.

3.1.3 Contractor Furnished Property (CFP). Contractor Furnished Property is equipment owned, rented or leased with option to buy by the Contractor for use on this contract. At the point that property provided by the Government as “initial issue only” is replaced by the Contractor, it becomes CFP. Reference PWS Section 4 for more information regarding CFP.

3.1.4 Removal of Contractor Property. The Government shall not be responsible for any Contractor owned material left after contract completion or termination. If the Contractor fails to remove said property from the installation within the stated time, title to the property shall revert to the Government. The Contractor shall remove all Contractor owned vehicles, equipment, tools, supplies, materials or other items from the installation premises within five (5) days after completion or termination of this contract.

3.2 Property Control System (PCS). The Contractor shall have a system to manage and shall initiate and maintain the processes, systems, procedures, records and methodologies necessary for effective control of

Government property, consistent with Voluntary Consensus Standards (VCS, FAR 2.101) and or Industry-

Leading Practices (ILP) and standards for Government property management.( FAR 45.105) (FAR 52-245.1(b)).

The Contractor shall ensure that the PCS includes the requirements of this contract and meets property requirements contained in the FAR Subpart 45.105, Subpart 52.245-1(b)&(f). The Contractor shall update/review the plan at least annually or as required based on changes to property regulations and requirements. The PCS will include the

Contractor’s database system for tracking and controlling GFP.

The Contractor shall:

a. As a part of the response to the solicitation: Provide a Property Control System (PCS) plan that is acceptable to the Government. Under Far 52.245-1(f) in this paragraph list the processes with their respective outcomes. The Contractor shall submit a Property Control Plan IAW the CDRLs Technical Exhibit. The PCS will be used as an evaluation tool.

b. Upon contract award, the Contractor will submit a Property Management System Procedures (PMSP) within 30 days outlining all outcomes in FAR 52.245-1 (f) specifically who, how, and in what timeline property control procedures will be completed (CDRL 0007). The PMSP will be reviewed and approved by the GPA.

c. All property shall be inventoried IAW the Contractor's Government approved Property Control Plan and

Federal Acquisition Regulation (FAR) Part 45.

d. Establish and maintain procedures necessary to assess its property management system effectiveness.

e. Perform periodic internal reviews and audits and the results of such outcomes, pertaining to Government property shall be made available to the GPA, FAR 52.245-1(f)(1)(x) and submit reports to the USG Bi-Annually

IAW the CDRLs (CDRL 0008).

f. Maintain the official Government property records.

g. Provide records to the Government within five (5) days of the request by the GPA (CDRL 0009).

h. Provide monthly report of all GFP, CAP, GFM and CAM on hand (CDRL 0010).

i. Can be held liable (FAR 52.245-1(h)(1) (i-ii) for the related cost of GFP, CAP, GFM and CAM that is unaccounted, lost, theft, damaged, destroyed or misused as result of willful misconduct or lack of good faith on part of the Contractor as result to failure to follow the provisions of their PCS, notwithstanding any other provision of this contract.

j. The Contractor shall operate a customer service help desk for services/repairs, replacements and maintenance. The Contractor shall maintain a database for service orders. The Contractor shall maintain and deliver a Service Order Report IAW CDRLs Technical Exhibit. The Contractor shall complete the work required by the

Service Order on schedule (CDRL 0011).

3.3 Services

3.3.1 Emergency and Rescue. The Government will furnish emergency medical and rescue services to prevent loss of life, limb or undue suffering. The medical treatment facility at the installation will be the primary treatment facility in case of emergencies. Medical billings will be sent directly to the employee and/or the Contractor’s medical insurance company as appropriate.

3.3.2 Telephone Service. The Government will provide telephone service for official use only through the

Government system for on post, Defense Switched Network (DSN) and local commercial calls. The Government will install, maintain and remove all Government Furnished telephones. The Contractor shall comply with Army

Regulation 25-1 “Army Knowledge Management and Information Technology”. A written request with justification must be submitted to the KO if the Contractor desires telephone service for non-official use outside the performance of this contract. After the Contracting Officer approved the request, the Contractor may contract with the private sector for the desire service. The cost of non official services will not be reimbursed by the Government. The

Contractor shall obtain prior Government review and written approval before connecting any CFE to the

Government official communications/data/lines equipment systems.

3.3.3 Utilities. The Government will furnish utilities as currently installed in Government Furnished Facilities

(GFF). The Contractor, as a consumer, shall comply with and pursue established procedures, techniques, regulations, and goals set forth in energy conservation and utilization standards. Electrical connections or temporary installations shall be made in accordance with safety regulations. All facilities do not receive the same utility services. The Contractor shall:

a. Not change or modify any utility system/component without prior Government review and written approval.

b. Not connect any CFP or system that would consume abnormal or unreasonable amounts of utilities without prior Government review and written approval.

3.3.4 Government Publications. The Government will provide Army and Department of Defense Forms and initial supply of publications. The Contractor shall:

a. Maintain requisition supplements, updates and other publications requirements in direct support of this contract through Official Department of Army (DA) publications and forms are managed by the Army Publishing

Directorate (APD).

b. Maintain publications library in order to comply with paragraph C1.16 “Regulations, Manuals and

Technical Documents” and requirements of related forms and publications.

3.3.5 Housekeeping. The Contractor shall be responsible for all housekeeping in all Government provided

Contractor occupied facilities to include all yards, compounds parking areas and ancillary work areas. The

Contractor shall:

a. Sweep, remove trash, police and generally perform housekeeping tasks necessary to keep work places in a neat and orderly manner.

b. Store supplies and materials in an organized storage locations appropriated for the type(s) of item(s) and material(s) being stored.

c. Properly clean-up and dispose of spills.

3.4 Equipment, Supplies and Materials. Government Furnished Property (GFP) is equipment provided to the

Contractor for use in performing work specified in this contract. The Contractor shall not use GFP for any other work unless prior authorization is received from GPA/KO. The Contractor is encouraged to make efficient use of

GFP as possible, i.e., the Contractor is encouraged to draw and use hazardous materials at no charge from the

Recycling Center.

3.4.1 On-Hand Balances. Existing Government supplies, materials and repair parts will be turned over to the

Contractor…