Site Visit Invitation 27QA003.pdf
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- Solicitation number
- W912PB27QA003
About this file
Document Type: Amendment to a federal solicitation announcing a mandatory site visit for a vegetation and weed control contract.
This amendment to Solicitation W912PB27QA003, issued by the Department of the Army's 928th Contracting Battalion Regional Contracting Office–Bavaria, announces a formalized site visit for the Vegetation Control_Embankments and Weed Control Railroad Tracks requirement at United States Army Garrison (USAG) Bavaria. The site visit will occur on Wednesday, 21 October 2026, at 09:00 AM, with tours of Tower Barracks in Grafenwoehr and Rose Barracks in Vilseck, meeting at Gate 3 (former train station building). Prospective vendors must submit RSVPs via email to Contract Specialist Christian Richter (christian.richter.ln@army.mil) no later than 16 October 2026 at 01:00 PM. Each RSVP must include attendee personal details (full name, date of birth, place of birth, citizenship, and passport/national ID number with expiration date), company information (legal name, CAGE Code, and UEI Number), direct contact information for each attendee, explicit statement of current base access status (military ID, CAC, or active IACS pass), and vehicle details (make, model, color, license plate) if driving onto the installation. Attendance is limited to a maximum of two representatives per company, with late arrivals not permitted to join the tour. All attendees must adhere to strict guidelines: no verbal questions will be answered by government officials (escorts provide only physical access), all questions must be submitted in writing within 24 hours post-visit, photography and videos are strictly forbidden at the military facilities, and the tour will depart exactly at the scheduled time. All other terms and conditions of the original solicitation remain unchanged.
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Text version
DEPARTMENT OF THE ARMY
928TH CONTRACTING BATTALION
REGIONAL CONTRACTING OFFICE – BAVARIA
UNIT 28130, BLDG #542
APO AE 09114
92655 GRAFENWOEHR
Grafenwoehr, 9 October 2026
Ladies and Gentlemen, Reference is made to Solicitation W912PB27QA003, Vegetation Control_Embankments, Weed Control Railroad Tracks, USAG Bavaria.
The purpose of this amendment is to announce a formalized Site Visit at Tower Barracks in Grafenwoehr and Rose Barracks in Vilseck for the above-referenced solicitation. This site visit will allow prospective offerors to inspect the physical layout of the requirement at USAG Bavaria (Grafenwoehr and Vilseck) to ensure accurate proposal formulation.
All interested vendors are highly encouraged to attend.
Schedule and Meeting Location
Installation Date & Time Meeting Point Facilities on Tour
Tower Barracks Grafenwoehr Wednesday, Gate 3 & 21 October 2026 (Former train station building Rose Barracks Vilseck at 09:00 AM to the left of Gate 3 on the gravel parking lot)
Vendors wishing to attend must submit an RSVP via email to the Contract Specialist at christian.richter.ln@army.mil no later than 16 October 2026, 01:00 PM.
Late RSVPs will not be accommodated due to the time required for base access and security vetting.
Your RSVP email must contain the following five pieces of information:
1. Attendee Personal Details: Provide the full name (Last, First, Middle) exactly as it appears on your official ID, date of birth, place of birth, citizenship/nationality, and passport or national ID number (including the expiration date).
2. Company Information: Provide the official legal company name, CAGE Code, and UEI Number.
3. Contact Information: Provide a direct email address and mobile phone number for each individual attending.
4. Base Access Status: Explicitly state whether the attendee currently possesses a valid military ID, CAC, or an active IACS pass for USAG Bavaria.
5. Vehicle Details: If you plan to drive a vehicle onto the installation, provide the vehicle make, model, color, and license plate number.
mailto:christian.richter.ln@army.mil
To ensure a fair and equitable competitive environment, all attendees must strictly adhere to the following guidelines during the site visit:
• No Verbal Questions: No Contracting Officer (KO) or Contract Specialist (CS) will be present. The Government escorts are present only to provide physical access and are not authorized to answer any technical or solicitation-related questions. Any verbal information received during this tour is unofficial and non-binding.
• Written Q&A Deadline: All questions arising from this site visit must be submitted in writing via email to the Contract Specialist within 24 hours after the site visit concludes.
• Attendance Limits: Attendance is strictly limited to a maximum of two (2) representatives per company to ensure the tour group remains of a manageable size.
• Punctuality: The tour will depart the designated meeting point exactly at the scheduled time. Late arrivals will not be permitted to join the tour in progress.
• Photography & Electronics: As these are military facilities, taking photos and videos of any kind is strictly forbidden.
All other terms and conditions of the solicitation remain unchanged.
Sincerely, Christian Richter Contract Specialist
| 2026-10-09T08:46:10+0200 | |
| RICHTER.CHRISTIAN.1278060604 |
File details come from the government source that posted it. Updated .