ATTACHMENT 2 - REVISED TE 3 - Maintenance Procedures.pdf

Technical Exhibit 3 Maintenance Procedures

1.0 Maintenance and inspection of Fire Alarm Detection Systems and system component parts.

The maintenance work shall be in accordance with the manufacturer and all applicable German regulations, UFC 3- 601-02 and NFPA standards. The maintenance inspection shall determine measures to evaluate the actual condition and perpetuation of the nominal condition of the systems. Replacement parts (detectors, accumulators, batteries etc.)

with a limited life span and in need during maintenance and inspection will be charged separately. Fire Alarm Detection System (FADS, BMZ) component parts are all type detectors, manual pushbutton alarms, alarm horns, strobe lights, fire department key box (FSD), fire department panels (FKT) and if applicable building coordination tableaus. Additional included component parts where applicable: modems for signal transmission and MSN systems (in example E100 systems). Maintenance and inspection is to be performed for various brand FADS and age such as: Siemens SRS, BMS, and all Sigmasis models; Bosch Hekatron UEZ, and Esser 8000, for detailed information please see TE1 – Inventory List FAS.

1.1 General

- Alarm Systems in a TROUBLE condition should be able to transmit an ALARM condition while in trouble; however, because this is not considered to be a normal or acceptable alarm system status, immediate maintenance action is indicated

- Fire alarm systems with more than two abnormal conditions (trouble conditions) are outside their minimum tested or listed operating parameters and may not meet their performance requirement for receipt or transmission of subsequent alarm or additional trouble conditions.

- A fire alarm system with more than three unexplained activations (fire indication conditions) in a 6-month period is experiencing a system instability shall be evaluated by a technician and appropriate corrective measures shall be implemented immediately.

- Any fire alarm system with more than three explained activations (fire indications) resulting from non-fire events being mistaken for actual fires shall be evaluated by a technician to determine if corrective actions are necessary

1.2 Control Panel and Annunciator Equipment

- Test to verify proper receipt of alarm, supervisory, and trouble signals (input) and operation of notification appliances and auxiliary functions (outputs).

- Verify that all lamps and LEDs are illuminated

- Load test of back up batteries

1.3 Initiating devices: Smoke detectors, Optical Detectors, Heat Detectors

- Test to verify alarm initiation and receipt.

- Verify no facility change that affects performance

1.4 Notification Appliances and Voice Communication (telephone, speakers, horns and strobe lights)

- Test to verify operability

1.5 Digital Alarm transmitters (installed Siemes modems in all Katterbach AFH, one in Bleidorn AFH) and Receivers

- Test to verify operability

1.6 Manual Fire Alarm Stations

- Test to verify alarm receipt

1.7 Replacement of batteries

- The contractor has to replace outdated backup batteries at alarm control panels. Contractor needs to dispose old batteries. The contractor has to install batteries with VdS approval (stamp and certificate) only. The exchanged batteries shall have the same technical specifications and certifications as the old ones.

1.8 Maintenance and inspection of Smoke Detectors (single station detectors)

- Check function, clean if necessary

- Replace back up battery (9V) if more than ten years old or indicates low charge

- Replace defective or missing detector if necessary

- If applicable, replace ionization detectors with optical smoke detectors and discard properly

1.9 Maintenance and inspection of various Sprinkler Systems: Automatic Sprinkler Systems and Sprinkler Systems without Control Panel: Dry Pipe Systems, Wet Pipe Systems, Pre Action Systems, Expansion Foam Systems and Water Mist System; for more details please see TE-1.

The maintenance work shall be in accordance with the manufacturer and all applicable German regulations, UFC 3- 601-02 and NFPA standards. Systems to be inspected are such brand as Minimax.

1.10 General maintenance and inspection work for sprinkler systems

- Inspection and maintenance includes but is not limited to

- test alarm procedure

- visual inspection of all fixtures and installations

- inspection of water levels

- check of all pressure readings

- test the automatic pump release and automatic switchover to backup power

- check batteries for function

- inspect control and alarm panels for function

- test flow valves

- Check and clean connection for Fire Department (re-flow valve, draining, hose coupling)

- Check filling level and condition of the appropriate monitoring system

- Check floating valves and re-flow valves

- Check shut-off valve

- Check tank, if necessary cleaning, including emptying by contractor

Water Connection

- Check manometer and line pressure

- Check and clean rock catcher and strainer

- Check all backflow prevention devices for mobility and function

- Check flushing valve for feeding line, change battery if necessary

All inspections and maintenance readings and test must meet equipment manufacturer specifications. If not met the contractor will correct deficiencies as part of the maintenance procedure. If repair parts and labor are required to correct issues the contractor shall follow the procedures stated in TE-2 - 5.9 Repair Parts and will supply an estimate for review to the COR as stated in section TE-2 - 5.11 Cost Estimate Procedures

1.11 Additional maintenance and inspection work based on type of system

Wet Pipe Alarm Valve

- Dismount valve, maintain and lubricate (also interior parts)

- Check manometer, pressure switch and fittings

- Check function of shut-off valve

- Check function and tightness of the bypass line

Dry Pipe Alarm Valve

- Dismount valve, maintain and lubricate

- Check manometer, pressure switch and fittings

- Perform flash-over testing (not during frost season)

- Check function of alarm pressure switch, drain system

- Check alarm valve for mobility

- Clean filter of quick release and check membrane

- Check loading time and tightness of quick release

Foam expansion systems: (additional checks which are required for expansion foam systems only)

- Inspect foam concentrate for quality and evidence of sludge or deterioration, take sample and test in accordance with manufacturer’s instructions

- Test foam pumps / proportioners to verify operability and proper proportioning, flush pumps after operation

- Inspect and clean foam concentrate strainers if necessary

Water Mist Systems (Storck Barracks, building 6658 computer room)

- Test a sample of nozzles to verify response characteristics (every five years)

Sprinkler Pump

- Function test of the automatic and manual start-up device of the sprinkler pumps

- Function test of the pump and its drives (test run has to be performed until the normal operation values of the drive motor has been accomplished)

- Measure electrical load during test and document result

- Check power supply and voltage at switch cabinet during operation

- Check manometer

- Check stuffing gland, tighten if necessary

- Check re-flow valves

Tank Filling Pump

- Check the function of the automatic and manual start-up device of the pumps

- Perform function test of pump and its drives

- Check manometer

- Check stuffing glands and tighten if necessary

- Check re-flow valves

Test Alarm

- Check all mechanical and electrical alarm devices

- Check all flow-detectors by draining thru an installed valve or Zone-check (manual release of flow detector is not allowed)

- Check alarm bell for function, clean screen, lubricate bell

- Check all malfunction and alarm reports to fire alarm station, check recovery time

Air compressor

- Check manometer and pressure switches (on- and off position)

- Clean and check condition (Exterior)

- Drain the vessel

- Check oil level, check oil for condition

- Check filter for condition

Air pressure Water Tank

- Visual inspection of exterior corrosion protection

- Check pressure, manometer, filling level and filling level indicator

- Check re-flow valve for air and water feeder

- Check shut-off valve

- Function test of the automatic refill- and re-feeding devices for storage,- sub-, pump refill- and air pressure water tank

Town Water connection Station

- Check and clean filters

- Testing of the flow pressure before the alarm valve at systems, which are directly fed by the public water supply system

- Check pressure before and after the alarm valves

Sprinkler Pump

- Perform flow –thru metering test by using the test line, check pump and water supply for calculated operation points

Sprinkler Pipe Lines

- Check condition of sprinkler pipelines, sprinklers and check pipe suspensions

Sprinkler

- Inspect and clean, if necessary

- Check site conditions for changes and deficiencies

Sprinkler Systems Control Panel

- Check power connection for function

- Clean cabinet, check all connection terminals with screw connections for tight fitting.

- Check all control values of detectors-, controls- and monitoring groups by measuring, adjust if necessary

- Check all detectors-, controls- and monitoring groups for wire breaks and short out displays by test switch

- Batteries/ charging devices: measure charge voltage and adjust if necessary, in order to check the capacity of the batteries a load test is to be performed and in necessary batteries have to be replaced. Disconnect batteries, malfunction report has to appear, connect battery feeder line with condenser, malfunction shall reset. Create short out thru condenser connections. Malfunction report has to appear

- Dependant/ safety and connection switching have to be checked for function

- Check function of all switches and buttons by manipulating

- Check transfer of alarms and malfunction to the UEMCS (Utility Energy Monitoring and Control System) and the Fire Alarm System, check the fire alarm panel for correct texts

1.12 Maintenance and inspection of clean agent systems

The maintenance work shall be in accordance with the manufacturer and all applicable German regulations, UFC 3- 601-02 and NFPA standards

Argon System, (Oberdachstetten, building 8208)

- Piping - Inspect piping and nozzles for condition and orientation

- Flexible Hoses - Inspect for damage

- Storage vessels - Inspect the exterior of storage containers (tanks, spheres, cylinders)

- Valves - Verify that the valves are in proper alignment

- Cylinders - Perform complete external inspection of non-discharged cylinders to ensure suitability for use

- Flexible Hoses - Pressure test hoses to ensure suitability for use (every 5 years)

- Protected Enclosure or Room - Inspect the enclosure to verify integrity and ability to maintain agent concentration (every two years)

- Check function of occupant warning devices (alarm horns)

Agent and Propellant

- Verify adequate quantity of agent

- Verify adequate pressure of agent / propellant and pressure gauge within operating range

- To prevent accidental release of extinguishing agents to the environment, do not disconnect and weigh cylinders to accomplish the annual agent quantity verification. Disconnecting cylinders to verify agent quantity damages seals and O-rings. Only liquid or manufacturer recommended level methods should be used to determine agent quantity.

Actuators

- Inspect manual actuators for accessibility

- Test actuation without agent release

Auxiliary Equipment

- Test to verify that interfaces (equipment shutdown, dampers, damper motors, and door closures) operate properly and are activated by the system actuation

- Test occupant warning devices

- Test signal transmission to the building fire alarm system

- Conduct hydrostatic test for pressure cylinders in accordance with OSHA and TUEV standards (5-12 years)

CO2 extinguishing systems: (Storck Barracks, Illesheim) buildings 6501 and 6502)

Piping and Nozzles

- Inspect piping for condition and proper support.

- Check nozzles for obstruction and alignment.

- Flexible Hoses - Inspect for damage

High Pressure Cylinders

- Inspect for condition and securing.

- Verify CO2 quantity by weighing cylinders (mandatory requirement every two years)

Actuation System

- Exercise control panel function, including zone valve operation.

- Inspect manual actuators for accessibility

- Check times and time delay (pre-discharge)

- Check function of occupant warning devices (alarm horns)

- Check function of signal transmission to the Building Fire Alarm System

- Conduct hydrostatic test for pressure cylinders in accordance with OSHA and TUEV standards (5 12 years)

1.13 Maintenance and inspection of Dry and Wet Chemical Systems protecting cooking surfaces, hoods and ducts of various brand, such as: Ansul Reven-o-Mat and Lorenz –Guardian; for more details please see

TE-1.

- Inspect panels (secured and indicator lamps functional)

- Inspect piping for obstructions and proper support

- Inspect nozzles for obstruction and proper alignment, nozzle covers (blow–off caps) in place

- Inspect storage vessels (agent container for condition)

- Pressure gauge within operating pressure

- Verify storage pressure of propellant

- Verify quantity and quality of agent

- Inspect manual actuators for accessibility

- Inspect detection devices (heat detectors, if applicable) for contamination and clean

- Replace fixed temperature sensing elements (fusible link/metal alloy type)

- Test actuation system without agent release

- Verify that interfaces (power shut off) operate properly

- Replacement of extinguishing Agent every 10 years

- Conduct hydrostatic test for pressure cylinders in accordance with OSHA and TUEV standards (5 12 years)

- If total dry chemical system replacement becomes necessary, the replacement shall be wet-chemical type systems

1.14 Maintenance and inspection of Fire Protection Flaps / Smoke Dampers, manual release, electrical release (smoke detector), motor driven ( details are listed in TE-1)

-Inspect fixture condition and mounting

- Inspect for dirt, damage, corrosion and all movable parts for operation. Clean repair, repaint and adjust if necessary.

- Inspect fusible links, if present, for paint or other accumulations that slow thermal response

- Inspect and test the motor, if applicable, for dirt and noise, check the cable for defective and loose connections. Check the switch contacts and control lamps for dirt and defective parts.

- Inspect and test smoke detector (if applicable)

- Perform function test in coordination with the fire department

1.15 Gym Fire Curtain Maintenance.

-Inspect condition and mounting -Inspect rail/track for damage, corrosion and all movable parts for operation. Clean repair, repaint and adjust if necessary.

-Inspect and test the motor, if applicable, for dirt and noise, check the cables for defective and loose connections. Check the switch contacts and controls for dirt and defective parts.

- Inspect and test activation system (if applicable)

- Perform function test in coordination with the fire department

1.16 Aqueous film-forming foam disposal

AFFF is a completely synthetic foam consisting of combinations of fluorochemical and hydrocarbon surfactants combined with highboiling point solvents and water. The surfactants alter the surface properties of water in such a way that a thin aqueous film can spread on a hydrocarbon fuel even though the aqueous film is more dense than the fuel. All generated AFFF will be disposed of offsite at an approved hazardous waste site.

2.0 Fire Hydrants

2.1 Maintenance and Water Flow Test: Service (May Time frame) with water flow testing and documentation of flow rate and pressure

Documentation in accordance with USAG Ansbach Fire and Emergency Services (FES) requirements. Indication in L/min .Development of a diagram for the water flow printed in Size DIN A4 as well as digital documentation of Water flow data in PDF format on CD-R. This electronic data information shall be provided to the Fire & Emergency Services Division within 30 days after completion of service.

•Cleaning and lubrication of hydrants •Static water pressure test including the testing of the main valve and the 2 screw valves for leakage.

•Plugged downspouts- flush line versus water flow with water and pump out water when necessary. Testing of the downspouts function.

•Testing of the two Storz B couplings to ensure that hoses can be easily connected.

•Testing, to include the mobility, of valve seat, valve and valve spindle.

•Ensure that plastic cap on hydrant stock connection is in good condition and that outlet is covered with the cap.

•Ensure that the seat for the hydrant stock is clean and functional •Defective valves and seals shall be replaced •Test results of water flow must be documented on paper and in digital format

2.2 Maintenance and Water Flow Test: Service (November Time frame) with winterization work

•Winterization of the fire hydrants, especially below ground hydrants – the metal cap shall be greased.

•Cleaning and lubrication of hydrants •Test water flow by opening of valve and flush hydrant until clean water is discharged.

•Static water pressure test including the testing of the main valve and the 2 screw valves for leakage.

•Plugged downspouts- flush line versus water flow with water and pump out water when necessary. Testing of the downspouts function.

•Testing of the two Storz B coupling to ensure that hoses can be easily connected.

•Testing and mobility of valve seat, valve and valve spindle.

•Ensure that plastic cap on hydrant stock connection is in good condition and that outlet is covered with the cap.

•Ensure that the seat for the hydrant stock is clean and functional •Defective valves and seals shall be replaced

2.3 Repair of Fire Hydrants

-The contractor shall provide service technician for work not included in 2.1, i.e. for repair work etc. carried out from Monday to Friday during normal working hours. The service technician shall report to the Fire Station prior to work start. This shall include travel cost to the USAG Ansbach for the purpose of repair work.

-Excavation work: The contractor shall provide all necessary heavy duty equipment such as excavator, plate vibrator etc. which might be required if hydrant has to be dismantled totally. This includes the securing of the construction site and the delivery of materials, as well as equipment required to perform the work at the construction site.

Permission to excavate (digging permit) shall be obtained from the USAG Ansbach, DPW - Utilities Division prior to work start.

3.0 Fire Extinguishers - General maintenance work

Maintenance inspection, refill, repair and hydrostatic test of portable and wheeled type fire extinguishers In accordance with DIN 14406 and manufacturer technical manuals. Number and type of non-serviceable fire extinguishers shall be reported to the Ansbach Fire Department for proper disposal in accordance with applicable regulations.

3.1.1 Maintenance and Inspection for functionality

- general condition: vessel, release mechanism, gauges, protective coating

- pressure hose, pistol and nozzle

- pressure vessel and pressurized component parts

- plastic-moldings for damage, cracks, cuts, distortion and discoloration

- release- and break mechanism, valve and tamper seal

- rated capacity: weight, mass or volume of extinguishing agent

- threaded connections for mechanical damage and mobility

- safety mechanisms and pressure relief valve for damage and corrosion

- seals, gaskets, o-rings - replace if applicable

- riser, hoses and passageways for extinguishing agent or propellant flow: check for damage, corrosion and uninterupted discharge

- stored pressure fire extinguishers:check propellant pressure (15 bar)

- Cartridge fire extinguisher: check cartridge condition, weight and pressure

- correct labeling DIN EN 3 german and english language, legibility of inscription and protective coating

- contractor maintenance label:

date of inspection information interior vessel inspection information for next inspection iacw. Industrial safety and health ordinance Name and address ofmaintenance expert or company Expert ID code

- Inspection sticker: date inspected and next inspection due date

- Inspect chassis frame and protective coating and wheels (applicable for wheeled type fire extinguishers only)

- Inspect mounts and plastic cabinets for fire extinguishers (applicable for fire extinguishers in AFH only)

3.1.2 Maintenance and inspection for technical safety

This is required every five years and also applicable for refill service of partly or totally emptied fire extinguishers.

- Open vessel (prior release of pressure for stored pressure extinguishers)

- Remove extinguishing agent

- Inspect the interior of vessel for corrosion and wear

- Inspect riser pipe

- Cartridge operated extinguishers: Inspect cartridge and rated capacity (weight)

- Inspect extinguishing agent for possible reusability, filtert he agent and refill

- dispose unusuable extinguishing agent in accordance with applicable regulations and refill the fire extinguisher with appropriate agent in accordance with manufacurer and applicable environmental regulations

- Cartridge operated fire extinguishers: reinstall cartridge

- Replace gaskets and o-rings

- Refill fire extinguisher with manufacturer required extinguishing agent

- Dispose overaged or waste extinguishing agent in accordance with environmental regulations

- Stored pressure fire extinguishers: clean the exterior and gauges from excessive agent

And recharge pressure, test for leaks

- Perform hydrostatic test (if required) in accordance with applicable regulations

3.1.3 Hydrostatic testing

Pressure test in accordance with German regulation “Druckbehaelterverordnung” § 32 and § 15(5)2 Fire extinguishers and cartridges are required to be pressure tested using water or some other Non-compressible fluid to help prevent unwanted failure or rupture of the cylinder. This is called hydrostatic testing and includes both an internal and external examination of the cylinder. Because this testing requires special training and equipment, it needs to be performed by an approved extinguisher servicing company.

• Pressure cylinders (e.g. carbon dioxide) that pass the hydrostatic test must be stamped with the tester’s identification number and the month and year of the test.

The exception to this rule is non-rechargeable extinguishers, which are required to be removed from service 12 years from the date of manufacture.

3.1.4 Disposal of Foam

The contractor shall dispose overaged and non-usable foam agent in accordance with all applicable HN regulations

3.1.5 Spare Parts

All maintenance related spare and repair parts (US and EN type) are included in the contract. The Contractor shall as a minimum include valves, testing equipment, hoses, nozzles, cylinders, handles, fasteners, adaptors, gauges, seals, tags, O-rings, pull pins, swivel discharge assemblies, wall hangers, manufacturer required extinguishing agents and labels, spare parts for wheeled type extinguisher chassis, Replacement extinguishing agent such as CO2 gas, dry chemical powder with ABC rating: 34A, 233 B and C, foam concentrate in accordance with host nation environmental requirements. Plastic Fire Extinguisher cabinets (AFH only).

3.2 Onsite maintenance of building fire extinguishers for Army Family Housing

Onsite maintenance in AHF shall be performed on annual base. Contractor shall ensure that installed portable fire extinguishers are maintained and inspected on an annual base do not exceed the maintenance due date as indicated on the fire extinguisher maintenance label. Fire Extinguishers which can no longer be serviced or are damaged b shall be reported to the Fire Department. The contractor shall notify the fire department 10 days prior to onsite work start.

Onsite maintenance shall be in accordance with general maintenance work as described in this PWS (Para 3.1.1 – Para 3.1.3)

Spare Parts as described in Para 3.1.5