W912PB-20-Q-3004 Amendment 02.pdf

0011382919

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

See summary of changes

1. CONTRACT ID CODE PAGE OF PAGES

J 1 7

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 05-Dec-2019

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street , County, State and Zip Code) X W912PB20Q3004

X 9B. DATED (SEE ITEM 11)

07-Nov-2019

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer X is extended, is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

06-Dec-2019

CODE

RCO BAVARIA

AMERIKANISCHE BESCHAFFUNGSSTELLE

GEB 542

92655 GRAFENWOEHR LAGER

GERMANY

W912PB 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

W912PB20Q3004

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

The following items are applicable to this modification:

Points of Contact

Please submit offers to the points of contact below.

SFC Mary Matthews Phone: +49 09641-83-8036 Email: mary.e.matthews51.mil@mail.mil

SSG Shalynn Evans Phone: +49 09641-83-8401 Email: shalynn.a.evans.mil@mail.mil

DESCRIPTION: Services to Door Systems USAG-Bavaria.

SUMMARY OF CHANGES

The purpose of this Amendment 02 to Solicitation W912PB-20-Q-3004 is to do the following.

1. Change the solicitation closing date from 10:00 AM 08 DEC 2019 TO: 10:00 AM 09 DEC 2019 Central European Time (CET)

2. Incorporate Questions and Answers received

3. Change the “INSTRUCTION TO OFFERORS” at the Addendum to Provision 52.212-1 from the original solicitation dated 07 Nov 2019 to the updated Instruction of Offerors listed below.

4. All other terms and conditions remain unchanged

The following have been added by full text:

QUESTIONS & ANSWERS

The purpose of this modification is to incorporate Questions and Answers (Q&A) to the solicitation. Solicitation closing date has been extended to Monday, 09 December 2019 at 10:00 a.m.

Central European Summer Time.

QUESTIONS AND ANSWERS

**Please note that all questions are posted verbatim as they were received**

QUESTION 1: CLIN NO: 0001 ELIN NO: A001AA: When you say "...doors", do you really think of doors or could this as well mean "gates"? Because of size that matters concerning the price.

Answer: A001AA refers to manual operated sectional doors only. In the ELIN sheet these items are without dimensions. In general for the price for the price evaluation: IAW ELIN sheet, I mean doors. The major differentiation takes place according to the type/kind of the Door System and not according to the size (mixed calculation). A001AA Manual Operated Sectional Door

A001AB Power Operated Automatic Door A001AC Power Operated Sectional Doors A001AD Power Operated Side Sliding Gate A001AE Power Operated Rolling Grill A001AF Power Operated Venetian Blind

QUESTION 2: If we don't quote maintenance for e.g. venetian blinds, is it okay for you?

Answer: If not quoting means, not performing maintenance the answer is: NO!!

Maintenance has to be performed IAW PWS on each and every Door System.

Or is it allowed to use a subcontractor?

Answer: IAW PWS 1.10.1 Special Qualifications / Certifications subcontractors are allowed, but have to meet the same requirements as the prime contractor.

QUESTION 3: We divide sliding doors and other doors as well if one or two leafs- can you do as well?

Answer: NO, we don't

QUESTION 4: Are there doors in maximum security areas? question is, if it takes more time for our technician to register and check out of this area

Answer: Reference is made to PWS Para 1.6.3 Installation Access. No maximum security areas. Work at Entrance Gates need to be coordinated with Security Office because of installation access.

QUESTION 5: CLIN NO: 0005 repair parts - Tower Barracks... estimated amount for repair parts...how do you get the amount of 26.765,68 €?

Answer: This is not a fixed amount. As outlined this is just an estimated amount - that may be higher or lower depending on the damage to the doors occur during the performance of the contract.

SECTION SF 1449 - CONTINUATION SHEET

The following have been modified:

ADDENDUM

ADDENDA

Addendum to provision 52.212-1:

NOTE: If this solicitation is a Request for Quotation (RFQ) (with a “Q” in the ninth position of the solicitation number), any reference to “offer(s)” or “proposal(s)” shall mean quotation(s), and any reference to “offeror(s)” shall mean “quoter(s)”.

The following shall apply to this solicitation in addition to those terms and conditions in FAR provision 52.212-1.

The specific paragraphs of FAR provision 52.212-1 affected are shown below:

Paragraph (a) - Small business size standard does not apply to this solicitation.

Paragraph (b) – Offerors are required to submit their offers by completing the pricing section on the first part of this solicitation and provide fully completed ELIN sheets (if provided herein). As a result thereof, a single contract will be awarded on an ALL OR NONE basis. Any exceptions made to any of the items and conditions of the offer must be stated in a separate letter of transmittal that is to accompany the offer. The person signing the proposal must initial any erasures, cross outs or changes made. All information should be typed or neatly in ink. Exceptions, as offered, if accepted by the Government, become part of the contract.

12. Subcontracting Information. The offeror shall provide with its offer either:

(1) A statement that all work performed under the contract shall be performed exclusively by the offeror, or

(2) A list of proposed subcontractors, joint ventures, or other business partners that will provide work under the contract. The list must contain contact information and explain what work each party will perform under the contract. In addition, the offeror must provide a letter of intent from each party on the list demonstrating intent to subcontract, partner or otherwise work with the offeror in the performance of the contract. The letter must be written on that party’s letterhead and signed by an authorized representative. NOTE: Manufacturers are not considered Sub-Contractors.

Paragraph (c) - Period for Acceptance of Offers is changed to read:

The offeror agrees to hold the prices in its offer firm for 90 calendar days from the date specified for receipt of offers.

Paragraph (h) - Multiple awards: ONLY ONE CONTRACT AWARD will be made.

Paragraph (i) - Availability of Requirements document cited does not apply to this solicitation.

Paragraph (m) is added to incorporate the following with respect to the information and documents required for submission in response to this solicitation:

- Award of this contract will be on a ”Low Price Technically Acceptable (LPTA) basis pursuant to the award criteria stated in FAR provision 52.212-2.

Since it is the Government’s intent to award without discussions, per FAR provision 52.212-1(g), offerors are cautioned to examine this solicitation in its entirety and to ensure that their proposal contains all necessary information, provides all required documentation, and is complete in all respects. However, the Government reserves the right to conduct discussions, if determined necessary.

INSTRUCTION TO OFFERORS

- Complete blocks 17 and 30 of the Standard Form 1449.

- Complete blocks 15a-c of the Standard Form 30.

The following documents shall be submitted with your quote:

Factor 1: Technical Acceptability

Offeror shall submit current and valid documents indicating proof for the following factors with proposal:

Subfactor 1: Key Personnel: Contract Manager (CM), Site Foreman (SF) and Technician

The Contractor shall submit a list of employee names and their title for each key personnel listed below with the submission of their offer.

a. One Contract Manager (CM) and one Alternate CM for all locations.

b. One Site Foreman (SF) for each place of performance.

c. One Technician for each place of performance.

Subfactor 2: CONTRACTOR EXPERIENCE

The Contractors 5 years’ experience for the Maintenance, Safety Inspection and Repair of Door Systems shall be on company letterhead and explain previous recent and relevant contracts experience.

Subfactor 3: TECHNICIAN EXPERIENCE AND CERTIFICATION

Technician documentation shall be provided for each respective location of Tower Barracks Grafenwoehr (TB), Rose Barracks Vilseck (RB), Hohenfels (HOH) and Garmisch-Partenkirchen (GAP).

Technicians Proof of 5 years’ experience in the field of Maintenance, Safety Inspection and Repair of Door Systems shall be provided by the Offeror explaining the technicians experience with current or past companies on company leader head or a copy of the technician’s journeyman’s license.

Technicians shall demonstrate their expertise by providing a “CONFIRMATION OF PARTICIPATION” for at least one of the following courses of instruction or seminars:

1. Testing for Power Operated Doors and Gates

2. Safety Inspection at Power Operated Doors and Door Systems, IAW ASR A1.7, Part 10.2 - (2)

(Technische Regeln für Arbeitsstätten Türen und Tore / Technical rules for workplaces doors and gates).

3. Manufacturers qualification from one of the following. BEA (Sensorik Automatiktüren), Beta, Crawford, Ditec, DORMA, Elkosta, Faltec, Gartner, GEZE, GU-Automatic, Hörmann, Marantec, Normstahl, Portalp, Riexinger or any door system listed in the PWS.

Subfactor 4: ELECTRICIAN QUALIFICATION

The Contractor shall provide DGUV 3 or DIN VDE 0105-100 Certificate for their respective Electricians and locations.

Subfactor 5: CONTRACTOR CERTIFICATION

The Contractor shall submit the DIN EN ISO 9001 (Quality Management) certificate with the submission of offer.

Subfactor 6: CONTRACTOR CERTIFICATION

The Contractor shall submit DIN EN ISO 14001 (Environmental Management System) certificate with the submission of offer.

Factor 2: Past Performance

Offeror shall submit a list of recent and relevant contracts performed within the last three (3) years with the Federal government or private industry. A contract is considered recent if it has been performed within the last three (3) years. Relevant is defined as contracts of a similar scope and magnitude to the services required in the PWS.

-Similar in scope means that the work must have been for the same type of services as those required for this requirement.

- Similar in magnitude means the work must have been for similar to the amount shown in the estimated quantities as this requirement.. See Relevancy Table below and FAR 52.212-2 for how this information will be evaluated.

All past performance information for relevant contracts shall be submitted with the following minimal information.

The following information shall be provided.

Contract Number:

Organizational Point of Contact and Telephone:

Email Address:

Description of Service Performed:

Contract Value:

Factor 3: Price

- Enter CLIN, and totals of all ELIN sheet (when provided) price information in the Schedule. The price proposal shall be prepared in accordance with these instructions, and will be evaluated in accordance with FAR provision 52.212-2 as contained in this solicitation. The offeror’s price will be calculated by adding the total of all CLIN/SLIN/ELIN extended prices. In the event there is a difference between a unit price and the extended total amount, the unit price will be held to the intended offer and the total recomputed accordingly. If the offer provides a total amount for a contract item but fails to enter the unit price, the amount divided by the specified quantity will be held to be the intended unit price.

- Contractor Manpower Reporting (CMR) (if applicable): Offeror will determine in Schedule of Supplies- Services, CLIN(s), to price or not-separately-price (NSP) the CMRA requirement. CLIN(s) 75xx shall be the CLIN(s) under which the contractor shall bill for all costs associated with the CMRA requirement. If the offeror proposes to report this data at no additional costs to the Government, the offeror shall indicate “NSP” in the space provided in Schedule of Supplies-Services for the CMRA CLIN(s). No entry will be considered “NSP” and “0.00” will be used for evaluation purposes.

- Offerors shall complete the annual representations and certifications electronically via the System for Award Management (SAM) website at http://www.sam.gov. (SEE INSTRUCTION ON THE FIRST PART OF THIS

SOLICITATION)

- This request does not commit the Government to pay any costs incurred in the preparation and submission of your proposal or in making any necessary studies for the preparation thereof, or for any visit the Contracting Officer may request for the purpose of clarification of the proposal or for preparation on negotiations.

- All questions regarding this solicitation should be submitted by E-mail to the Point of Contact stated elsewhere herein. The applicable PWS/SOW paragraph numbers or solicitation reference shall process questions. The Government requests that questions shall be requested no later than 14 working days after the issuance of the solicitation to allow the Government sufficient time to respond prior to the closing date. Answers to questions may be posted as a Solicitation Amendment to Federal Business Opportunities (FedBizOpps) (https://www.fbo.gov/).

Offerors are responsible to watch the web site for postings of amendments, answers to questions, and other instructions/information, if any.

- Offers are due 10:00 AM 09 DECEMBER 2019. Local Time means Central European Time (or Summer Time, as appropriate).

NOTE: The date and time stated here shall govern over any other systems it might be written to (i.e.

FBO).

- Offerors are responsible to provide their proposals to this office before the specified date and time.

Proposals will NOT be picked up by RCO personnel at the Gate. Offerors are encouraged to submit offers via email.

Courtesy Translation:

Anbieter sind verantwortlich, Angebote vor dem angegebenen Zeitpunkt zu diesem Buero zu bringen. Angebote werden NICHT an der Wache abgeholt. Anbieter sind aufgefordert, Angebote via E-Mail zu senden.

- Offers are to be provided with only 2-digit decimals after the Comma. More than 2-digits will need to be shortened by this office.

- US Companies are encouraged to provide US Dollar offers only as otherwise serious payment problems may occur.

- Offerors are required to provide their offers/comments in the English language. Non-compliance may result in rejection of offers.

Courtesy Translation:

Anbieter sind gehalten, die Angebote in englischer Sprache abzugeben. Nichtbeachtung kann zum Ausschluss des Angebotes führen.

- Please return only those pages where entries have been made.

Courtesy Translation:

Bitte nur die Seiten zuruecksenden, auf denen Eintraege gemacht wurden.

Complete the following clauses:

FAR provision 52.212-3 (ALT I) “Offeror Representations and Certifications” (This provision does not have to be completed (except paragraph (b)) if you have an active SAM registration)

DFARS clause 252.229-7001 “Tax Relief”

Complete pricing for each CLIN or Sub-CLIN as required without TAXES Non-compliance may result in rejection of your offer.

(End of Summary of Changes)