W912PA21Q0004-0001.pdf

RCO BENELUX

SANDRA VAN BENEDEN

+32-22809660

LEUVENSESTEENWEG 13

1932 SINT-STEVENS-WOLUWE

BELGIUM

0011517271

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83)

Prescribed by GSA

FAR (48 CFR) 53.243

The purpose of this amendment is the follow ing:

1. Revise the addendum to FAR 52.212-1 "Instructions to Offerors - Commercial Items (Jun 2020)".

2. Revise the addendum to FAR 52.212-2 "Evaluation - Commercial Items (Oct 2014)".

1. CONTRACT ID CODE PAGE OF PAGES

J 1 13

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 08-Jan-2021

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X W912PA21Q0004

X 9B. DATED (SEE ITEM 11)

15-Dec-2020

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, X is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE

RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

08-Jan-2021

CODE

RCO BENELUX

LEUVENSESTEENWEG 13

1932 SINT-STEVENS-WOLUWE

BELGIUM

W912PA 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE W912PA

FACILITY CODECODE

EMAIL:TEL:

W912PA21Q0004-0001

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 1449 - CONTINUATION SHEET

The following have been modified:

52.212-1 INSTRUCTIONS TO OFFERORS--COMMERCIAL ITEMS (JUN 2020)

(a) North American Industry Classification System (NAICS) code and small business size standard. The NAICS code(s) and small business size standard(s) for this acquisition appear elsewhere in the solicitation. However, the small business size standard for a concern which submits an offer in its own name, but which proposes to furnish an item which it did not itself manufacture, is 500 employees.

(b) Submission of offers. Submit signed and dated offers to the office specified in this solicitation at or before the exact time specified in this solicitation. Offers may be submitted on the SF 1449, letterhead stationery, or as otherwise specified in the solicitation. As a minimum, offers must show--

(1) The solicitation number;

(2) The time specified in the solicitation for receipt of offers;

(3) The name, address, and telephone number of the offeror;

(4) A technical description of the items being offered in sufficient detail to evaluate compliance with the requirements in the solicitation. This may include product literature, or other documents, if necessary;

(5) Terms of any express warranty;

(6) Price and any discount terms;

(7) "Remit to" address, if different than mailing address;

(8) A completed copy of the representations and certifications at FAR 52.212-3 (see FAR 52.212-3(b) for those representations and certifications that the offeror shall complete electronically);

(9) Acknowledgment of Solicitation Amendments;

(10) Past performance information, when included as an evaluation factor, to include recent and relevant contracts for the same or similar items and other references (including contract numbers, points of contact with telephone numbers and other relevant information); and

(11) If the offer is not submitted on the SF 1449, include a statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation. Offers that fail to furnish required representations or information, or reject the terms and conditions of the solicitation may be excluded from consideration.

(c) Period for acceptance of offers. The offeror agrees to hold the prices in its offer firm for 30 calendar days from the date specified for receipt of offers, unless another time period is specified in an addendum to the solicitation.

(d) Product samples. When required by the solicitation, product samples shall be submitted at or prior to the time specified for receipt of offers. Unless otherwise specified in this solicitation, these samples shall be submitted at no expense to the Government, and returned at the sender's request and expense, unless they are destroyed during preaward testing.

(e) Multiple offers. Offerors are encouraged to submit multiple offers presenting alternative terms and conditions, including alternative line items (provided that the alternative line items are consistent with subpart 4.10 of the

Federal Acquisition Regulation), or alternative commercial items for satisfying the requirements of this solicitation.

Each offer submitted will be evaluated separately.

(f) Late submissions, modifications, revisions, and withdrawals of offers:

(1) Offerors are responsible for submitting offers, and any modifications, revisions, or withdrawals, so as to reach the Government office designated in the solicitation by the time specified in the solicitation. If no time is specified in the solicitation, the time for receipt is 4:30 p.m., local time, for the designated Government office on the date that offers or revisions are due.

(2)(i) Any offer, modification, revision, or withdrawal of an offer received at the Government office designated in the solicitation after the exact time specified for receipt of offers is “late” and will not be considered unless it is received before award is made, the Contracting Officer determines that accepting the late offer would not unduly delay the acquisition; and--

(A) If it was transmitted through an electronic commerce method authorized by the solicitation, it was received at the initial point of entry to the Government infrastructure not later than 5:00 p.m. one working day prior to the date specified for receipt of offers; or

(B) There is acceptable evidence to establish that it was received at the Government installation designated for receipt of offers and was under the Government's control prior to the time set for receipt of offers; or

(C) If this solicitation is a request for proposals, it was the only proposal received.

(ii) However, a late modification of an otherwise successful offer, that makes its terms more favorable to the

Government, will be considered at any time it is received and may be accepted.

(3) Acceptable evidence to establish the time of receipt at the Government installation includes the time/date stamp of that installation on the offer wrapper, other documentary evidence of receipt maintained by the installation, or oral testimony or statements of Government personnel.

(4) If an emergency or unanticipated event interrupts normal Government processes so that offers cannot be received at the Government office designated for receipt of offers by the exact time specified in the solicitation, and urgent

Government requirements preclude amendment of the solicitation or other notice of an extension of the closing date, the time specified for receipt of offers will be deemed to be extended to the same time of day specified in the solicitation on the first work day on which normal Government processes resume.

(5) Offers may be withdrawn by written notice received at any time before the exact time set for receipt of offers.

Oral offers in response to oral solicitations may be withdrawn orally. If the solicitation authorizes facsimile offers, offers may be withdrawn via facsimile received at any time before the exact time set for receipt of offers, subject to the conditions specified in the solicitation concerning facsimile offers. An offer may be withdrawn in person by an offeror or its authorized representative if, before the exact time set for receipt of offers, the identity of the person requesting withdrawal is established and the person signs a receipt for the offer.

(g) Contract award (not applicable to Invitation for Bids). The Government intends to evaluate offers and award a contract without discussions with offerors. Therefore, the offeror's initial offer should contain the offeror's best terms from a price and technical standpoint. However, the Government reserves the right to conduct discussions if later determined by the Contracting Officer to be necessary. The Government may reject any or all offers if such action is in the public interest; accept other than the lowest offer; and waive informalities and minor irregularities in offers received.

(h) Multiple awards. The Government may accept any item or group of items of an offer, unless the offeror qualifies the offer by specific limitations. Unless otherwise provided in the Schedule, offers may not be submitted for quantities less than those specified. The Government reserves the right to make an award on any item for a quantity less than the quantity offered, at the unit prices offered, unless the offeror specifies otherwise in the offer.

(i) Availability of requirements documents cited in the solicitation. (1)(i) The GSA Index of Federal Specifications, Standards and Commercial Item Descriptions, FPMR Part 101-29, and copies of specifications, standards, and commercial item descriptions cited in this solicitation may be obtained for a fee by submitting a request to--GSA

Federal Supply Service Specifications Section, Suite 8100, 470 East L'Enfant Plaza, SW, Washington, DC

20407, Telephone (202) 619-8925, Facsimile (202) 619-8978.

(ii) If the General Services Administration, Department of Agriculture, or Department of Veterans Affairs issued this solicitation, a single copy of specifications, standards, and commercial item descriptions cited in this solicitation may be obtained free of charge by submitting a request to the addressee in paragraph (i)(1)(i) of this provision.

Additional copies will be issued for a fee.

(2) Most unclassified Defense specifications and standards may be downloaded from the following ASSIST websites:

(i) ASSIST (https://assist.dla.mil/online/start/).

(ii) Quick Search (http://quicksearch.dla.mil/).

(iii) ASSISTdocs.com (http://assistdocs.com).

(3) Documents not available from ASSIST may be ordered from the Department of Defense Single Stock Point

(DoDSSP) by--

(i) Using the ASSIST Shopping Wizard (https://assist.dla.mil/wizard/index.cfm);

(ii) Phoning the DoDSSP Customer Service Desk (215) 697-2179, Mon-Fri, 0730 to 1600 EST; or

(iii) Ordering from DoDSSP, Building 4, Section D, 700 Robbins Avenue, Philadelphia, PA 19111-5094, Telephone

(215) 697-2667/2179, Facsimile (215) 697-1462.

(4) Nongovernment (voluntary) standards must be obtained from the organization responsible for their preparation, publication, or maintenance.

(j) Unique entity identifier. (Applies to all offers that exceed the micro-purchase threshold, and offers at or below the micro-purchase threshold if the solicitation requires the Contractor to be registered in the System for Award

Management (SAM).) The Offeror shall enter, in the block with its name and address on the cover page of its offer, the annotation "Unique Entity Identifier" followed by the unique entity identifier that identifies the Offeror's name and address. The Offeror also shall enter its Electronic Funds Transfer (EFT) indicator, if applicable. The EFT indicator is a four-character suffix to the unique entity identifier. The suffix is assigned at the discretion of the

Offeror to establish additional SAM records for identifying alternative EFT accounts (see FAR subpart 32.11) for the same entity. If the Offeror does not have a unique entity identifier, it should contact the entity designated at www.sam.gov for unique entity identifier establishment directly to obtain one. The Offeror should indicate that it is an offeror for a Government contract when contacting the entity designated at www.sam.gov for establishing the unique entity identifier.

(k) Reserved.

(l) Debriefing. If a post-award debriefing is given to requesting offerors, the Government shall disclose the following information, if applicable:

(1) The agency's evaluation of the significant weak or deficient factors in the debriefed offeror's offer.

https://assist.dla.mil/online/start/ http://quicksearch.dla.mil/ http://assistdocs.com/ https://assist.dla.mil/wizard/index.cfm http://www.sam.gov/

(2) The overall evaluated cost or price and technical rating of the successful and the debriefed offeror and past performance information on the debriefed offeror.

(3) The overall ranking of all offerors, when any ranking was developed by the agency during source selection.

(4) A summary of the rationale for award;

(5) For acquisitions of commercial items, the make and model of the item to be delivered by the successful offeror.

(6) Reasonable responses to relevant questions posed by the debriefed offeror as to whether source-selection procedures set forth in the solicitation, applicable regulations, and other applicable authorities were followed by the agency.

(End of provision)

ADDENDUM TO FAR 52.212-1

A. The following is added to Standard Subparagraph (b):

(11)(c) Period for acceptance of offers. The offeror agrees to hold the prices in its offer firm for 120 calendar days from the date specified for receipt of offers.

(12) This solicitation is a Request for Quotations to meet all solicitation requirements and perform the work specified in the Performance Work Statement (PWS).

(13) Questions and comments pertaining to this RFQ shall be submitted in writing e-mail to the individual(s) listed below not later than 16.00 hrs on 13 January 2021.

The government reserves the right to disregard questions submitted after the proposed deadline.

Email 1: sandra.r.vanbeneden.ln@mail.mil

Email 2: john.s.favara.civ@mail.mil

Email 3: usarmy.rheinland-pfalz.409-contr-spt-bde.mbx.409csb-brurequest@mail.mil

(14) Quotations must be transmitted and received by the Government via electronic mail to both of the following email addresses:

Email 1: sandra.r.vanbeneden.ln@mail.mil

Email 2: john.s.favara.civ@mail.mil

Email 3: usarmy.rheinland-pfalz.409-contr-spt-bde.mbx.409csb-brurequest@mail.mil

(15) QUOTATION PREPARATION INSTRUCTIONS:

(a) Quotes shall include separate electronic files for each part listed below. All file names shall include the respective company name, CAGE, DUNS number, document name, and part number (using abbreviations as necessary). The Offeror shall confine submissions to essential matters sufficient to define the quote and provide adequate basis for evaluation. All pages of each part shall be appropriately numbered and identified by the RFQ number in the header and/or footer. Company identifying information shall be limited to the cover page of the submitted quote of each section with the exception of SF 1449, or as otherwise requested. This includes technical submittals and schedules provided with the quote.

(b) Quotes shall include a Table of Contents which outlines the contractor’s quote submission. The submission shall be clearly indexed, logically assembled, and clearly identified. A page, for purposes of this request for quotation, is defined as one side of standard 8 1/2" x 11" (letter) or 8.27” x 11.69” (A4) sheet of paper, font size

(12), 1 inch margin on all sides, single spaced. Tracking, kerning, and leading values shall not be changed from the default values of the word processing or page layout software.

mailto:sandra.r.vanbeneden.ln@mail.mil mailto:john.s.favara.civ@mail.mil mailto:usarmy.rheinland-pfalz.409-contr-spt-bde.mbx.409csb-brurequest@mail.mil mailto:sandra.r.vanbeneden.ln@mail.mil mailto:john.s.favara.civ@mail.mil mailto:usarmy.rheinland-pfalz.409-contr-spt-bde.mbx.409csb-brurequest@mail.mil

(c) Quote font type shall be Times New Roman, 12-point font. Graphics, photos, and charts may use color;

however, offerors are cautioned to use colors that are legible if printed in black and white. Information submitted on charts and graphs may be no smaller than 9-point font; however, the information shall be legible.

For ease of reference, consecutive page numbering is requested. Pages without information (blank pages) do not need to be numbered and shall not be reflected in the page count.

(d) All information pertaining to a particular volume shall be confined to that volume. For example, no Price information shall be included in any volume other than the Price volume.

(e) The offeror shall complete the following clauses and provisions:

(i) FAR 52.212-3 OFFEROR REPRESENTATIONS AND CERTIFICATIONS--COMMERCIAL ITEMS (OCT 2018)

ALTERNATE I (OCT 2014): The Offeror shall complete only paragraph (b) of this provision if the Offeror has completed the annual representations and certification electronically in the System for Award Management (SAM) accessed through https://www.sam.gov. If the Offeror has not completed the annual representations and certifications electronically, the

Offeror shall complete only paragraphs (c) through (u)) of this provision.

(ii) DFARS 252.229-7001 TAX RELIEF (APR 2020) - ALTERNATE I (APR 2020): The Offeror shall insert the name of the tax that is exempted (ex. Sales Tax, Value Added Tax, etc.) and the tax rate that is exempted in percentage (%).

(iii) FAR 52.204-24 Representation Regarding Certain Telecommunications and Video Surveillance Services.

(f) Microsoft Excel files submitted shall be unlocked, formula driven, and numbers shall not be hard coded, where applicable. Spreadsheets shall be in Microsoft Excel 2013 compatible format (.xlsx format).

(g) Page Limitation: If the page limits are exceeded, the pages in excess of the limit will be removed and not evaluated.

The following are excluded from the page limitations: Covers for parts, tables of contents, glossary of abbreviations and acronyms, indices, title pages, cross reference indexes, and section dividers if they are inserted solely to provide ease to the reader in locating parts/sections of the quote. Section dividers will be counted if they contain any other material information required for the evaluation of the quote. Additionally, pages marked “This page intentionally left blank” will not be counted. Page limitations are as follows:

PART Section Title Page Limit Format

I Price No Page Limit Adobe PDF; MS Excel

II Technical 50 Pages MS Word; Adobe PDF

III Past Performance 20 Pages MS Word; Adobe PDF

All quotations shall be complete, concise and respond directly to the requirements of this solicitation. The Government may accept a quotation as initially submitted without requesting further information from any offeror. The response shall consist of three (3) parts: Part I – Price with two (2) subparts; Part II – Technical and Part III – Past Performance.

PART I – PRICE:

Subpart (1) The offeror shall insert its proposed prices for the Contract Line Items (CLINs) 0001 through 1016. The extended amount must equal the whole Euro unit price multiplied by the number of units (quantity x unit price). All quotations will be submitted without the inclusion of taxes to include VAT type taxes. All pricing shall be submitted in

EUROS only. Offers submitted in a currency other than EUROS will not be evaluated.

For CLINs 0016 and 1016, the contractor shall insert its proposed prices into Attachment 2 – Price Book. For evaluation purposes, the value of each corresponding cell “TOTAL FOR CLIN X016” from the Price Book shall be the proposed price of that CLIN.

The total evaluated price shall be the sum of all CLINs.

Subpart (2) The offeror is required to complete blocks 17a, 17b, 30a, 30b, and 30c of the SF 1449. By completing these blocks, the offeror accedes to the contract terms and conditions as written in the RFQ. The Government, at its discretion, may incorporate all or portions of an offeror’s quotation into the contract at time of award.

Offer shall acknowledge receipt of solicitation amendments prior to the hour and date specified in the solicitation by completing item 8 and 15 of Standard Form 30 and returning one (1) copy of the amendment.

PART II – TECHNICAL:

Subfactor (1): The offeror shall demonstrate Prime Contractor’s recent and relevant experience of the Contract

Manager and Alternate Contract Manager. In order to be considered acceptable, the experience evidence shall include objective and verifiable evidence/documentation that meets the following criteria:

In accordance with the Performance Work Statement, Paragraph 1.10 (a), Special Qualifications - The Contract

Manager and Alternate Contract Manager shall have within the past ten (10) years, three (3) years’ experience working as a Contract / Project manager consisting of a minimum of two (2) years manager and/or supervisory experience in managing facility/equipment maintenance and repair contracts.

In order to be objective and verifiable, the evidence/documentation shall include the following, as a minimum:

i) The Contract Manager and Alternate Contract Manager names and last names, title/position within the current company/offeror and their contact information (valid email address and valid telephone number);

ii) Description of the Contract Manager and Alternate Contract Manager experience within the past ten (10) years, including, but not limited to: industry profile, title/position, special managerial/supervisory diplomas or certifications, number of subordinates and their qualifications (for the supervisory experience) as well as description, location and size/volume of the supporting contracts/projects, etc.

iii) The Contract Manager and Alternate Contract Manager’s current and past performance location (city/base and country);

iv) Contact information (name, valid email address and valid telephone number) of the Contract Manager’s and

Alternate Contract Manager’s supervisors related to the experiences described under paragraph ii).

Subfactor (2): The offeror shall provide a Prime Contractor’s Quality Control Plan (QCP) in English language, in accordance with the Performance Work Statement (PWS), paragraph 1.5.1, Quality Control Plan (QCP). In order to be objective and verifiable, the plan shall include at minimum:

a. A chart showing the organizational structure and lines of authority, the names, qualifications, duties, responsibilities, and classification of each member of the Contractor's Quality Control Team.

b. How shall the Contractor monitor work to ensure that performance complies with all deliverables (etc. timelines, deadlines, and goals)?

c. How shall the Contractor monitor work to ensure that performance complies with all specifications and requirements of the contract, including clauses?

d. How shall the Contractor monitor and ensure staff qualifications remain current and valid throughout contract performance.

e. How shall the Contractor identify, investigate, and correct any non-conforming performance and prevent similar deficiencies in the future?

f. How shall the Contractor file and save all Quality Control related documents for the life of the contract?

g. How will Contractor ensure reports are submitted monthly?

Subfactor (3): The offeror shall demonstrate the Prime Contractor having a minimum of three (3) years of prior relevant facility/equipment maintenance and repair experience within the past five (5) years from the date of the solicitation posting.

In order to be acceptable, the evidence/documentation shall include as a minimum, three (3) contracts for facility/equipment maintenance and repair contracts of a similar size (manpower) and scope as the requirement identified in this solicitation with a magnitude of at least € 200,000.- per year.

Sufactor (4): The offer shall demonstrate having the required Prime Contractor or Subcontractor qualifications listed under paragraph 10.b. of the PWS. In order to be acceptable, the evidence/documentation shall include as a minimum the following

Prime Contractor or Subcontractor certifications or equivalent certifications approved by the designated Belgian Authority:

a. Flemish region L certificate (oil) and G1 or G2 (gas) Flemish region certificate for heating purposes.

b. Refrigeration certification for refrigeration purpose.

c. Valid Veiligheid, gezondheid en milieu Checklist Aannemers (VCA) certificate for personnel performing services under this contract.

PART III – PAST PERFORMANCE:

a. The offeror shall demonstrate successful Prime Contractor’s past performance of the required effort, “successful” defined as the ability to fulfill the solicitation requirements while meeting schedule, budget, and performance quality constraints and to satisfactorily perform services and satisfy customers.

The past perfromance evidence for the Prime Contractor shall include at least three (3) but no more than five (5)

Government or commercial contracts that meet the following criteria:

a. Each of the contracts was executed within the past five (5) years;

b..Each of the contracts involved Installation Maintenance Services;

c. Each of the contracts has a cost of at least € 200,000.-/year;

Evidence/documentation shall include:

i) The contract’s title and number;

ii) A brief description of the contract’s scope;

iii) The contract’s performance location (city/base and country);

iv) The contract’s original award amount and the final cost;

v) The contract’s period of performance start and end date;

vi) Contact information (name, email address and telephone number) of the contracting party (The Customer).

In order to be considered acceptable, the offer shall demonstrate a performance record based on which the government will have a reasonable expectation that the offeror will successfully perform the required effort, or the offeror’s performance record is unknown.

(16) SAM Registration:

Only contractors who are registered and have an active account in the System for Award Management

(SAM) system may be awarded a contract as a result of this solicitation.

In order to better manage its expenditures, the U.S. Government requires all contractors, foreign, as well as domestic, to input basic company information into a central database. This means all vendors doing business with the Regional

Contracting Office – Benelux are required to register in the System for Award Management (SAM) database.

In order to be eligible for contract award, the offeror must be registered in the System for Award Management (SAM) website (https://www.sam.gov/sam/) at the time of the contract award. If the offeror is not yet registered in SAM, the detailed instructions for SAM registration are:

Step-1: Obtain a NATO Contractor and Government Entity (NCAGE) Code prior to logging onto the SAM website.

NCAGE Codes can be obtained on the following web site: https://eportal.nspa.nato.int/AC135Public/scage/CageList.aspx

Step-2: Obtain a DUNS number by registering at: http://www.dnb.com

At this website, you must first pick your country from the drop-down menu in the upper right-hand corner, then pick your language, and follow the directions.

http://www.sam.gov/sam/) http://www.dnb.com/

(Background information: The U.S. Government system uses the Data Universal Numbering System (DUNS) number as your contractor identification number. This number consists of a nine-digit number assigned to your firm by Dun and

Bradstreet Information Services.)

Step-3: To complete mandatory SAM registration, please complete the following steps (3-5 business days after obtaining the DUNS number) :

Go to SAM’s homepage: http://www.sam.gov

Click on “Start New Registration”

When prompted, enter your DUNS number. Click “Submit”

Input your specific information (mandatory information is marked in green with an asterisk (*) next to it)

Click “Validate/Save” when finished entering all your information on each page.

W912PA21Q0004

END OF ADDENDUM TO FAR 52.212-1

52.212-2 EVALUATION--COMMERCIAL ITEMS (OCT 2014)

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:

1. Price

2. Technical

3. Past Performance

Using these equally-weighted evaluation factors, the Government will award a contract from this solicitation to the responsible offeror, whose quote conforms to the Request for Quotations (RFQ) and is the lowest price, receiving an acceptable rating for the non-price factors. This basis of award is known as the lowest-price, technically acceptable

(LPTA) source selection process.

(b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).

(c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(End of provision)

ADDENDUM TO FAR 52.212-2

BASIS FOR CONTRACT AWARD

A. The Government anticipates awarding a contract resulting from this Request for Quotations (RFQ) and whose quotation represents the best value to the Government utilizing the LPTA source selection process. Award will be made on the basis of the lowest evaluated price meeting the technical acceptability and past performance acceptability standards as described in the RFQ. Technical acceptability will be based on a contractor submitting a quotation that complies with all of the requirements listed in the RFQ and Performance Work Statement (PWS). A contractor’s ability to comply with all the requirements listed in the RFQ and PWS is met when they have received an “acceptable” rating on all non-price factors.

ALL OR NONE AWARD

Only one contract will be awarded from this solicitation. Award will be made on an all or none basis. Quotations for less than all of the solicited work will be rejected as non-conforming/non-responsive. A written notice of award or acceptance of an quotation, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the quotation, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the Government may accept a quotation (or part of a quotation), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

B. By submission of its quotation, the offeror accedes to all solicitation requirements, including terms and conditions, representations and certifications, and technical requirements, in addition to those identified as evaluation factors.

C. The evaluation process shall proceed as follows

(1) FACTOR I – PRICE.

(a) Evaluated price will equal total of amounts of all offer’s Line Items (CLIN).

(b) All extended prices in Section B will be totaled to arrive at an evaluated price.

(c) All extensions of the unit price shown in Section B will be subject to verification by the government. In case of variation between the unit price and the extension, the unit price will be considered to be the quotation and the total recomputed accordingly. If the offeror provides a total amount for a contract line item but fails to enter the unit price, the amount divided by the specified quantity will be held to be the intended unit price.

(d) The government may eliminate quotations with unrealistic prices from the competitive range on the basis that they demonstrate a lack of understanding of the requirement.

(e) The Government will evaluate the reasonableness of the offered prices. Normally, adequate price competition establishes a fair and reasonable price. Analytical technique and procedures described in

FAR 13.106-3 may be used, singly or in combination with others, to ensure that the final price is fair and reasonable.

2) FACTOR II – TECHNICAL.

The quotation shall demonstrate a sound a comprehensive technical approach that meets the requirements of the

Performance Work Statement. The standard has been met when:

Subfactor (1) : The quotation provides evidence of the Prime Contractor’s recent and relevant experience of the

Contract Manager and Alternate Contract Manager. In order to be considered acceptable, the experience evidence shall include objective and verifiable evidence/documentation that meets the following criteria:

In accordance with the Performance Work Statement, Paragraph 1.10 (a), Contract Manager and Alternate Contract

Manager - The Contract Manager and Alternate Contract Manager shall have within the past ten (10) years, three (3) years’ experience working as a Contract / Project manager consisting of a minimum of two (2) years manager and/or supervisory experience in managing facility/equipment maintenance and repair contracts.

In order to be acceptable the evidence/documentation shall include the following, as a minimum:

i) The Contract Manager and Alternate Contract Manager names and last names, title/position within the current company/offeror and their contact information (valid email address and valid telephone number);

ii) Description of the Contract Manager and Alternate Contract Manager experience within the past ten (10) years, including, but not limited to: industry profile, title/position, special managerial/supervisory diplomas or certifications, number of subordinates and their qualifications (for the supervisory experience) as well as description, location and size/volume of the supporting contracts/projects, etc.

iii) The Contract Manager and Alternate Contract Manager’s current and past performance location (city/base and country);

iv) Contact information (name, valid email address and valid telephone number) of the Contract Manager’s and

Alternate Contract Manager’s supervisors related to the experiences described under paragraph ii).

Subfactor (2): The quotation provides a Prime Contractor’s Quality Control Plan (QCP) in English language, in accordance with the Performance Work Statement (PWS), paragraph 1.5.1, Quality Control Plan (QCP). The QCP shall be evaluated for its capacity to assure satisfactory quality control of the service. In order to be acceptable, the documentation shall include the following, as a minimum:

a. A chart showing the organizational structure and lines of authority, the names, qualifications, duties, responsibilities, and classification of each member of the Contractor's Quality Control Team.

b. How shall the Contractor monitor work to ensure that performance complies with all deliverables (etc. timelines, deadlines, and goals)?

c. How shall the Contractor monitor work to ensure that performance complies with all specifications and requirements of the contract, including clauses?

d. How shall the Contractor monitor and ensure staff qualifications remain current and valid throughout contract performance.

e. How shall the Contractor identify, investigate, and correct any non-conforming performance and prevent similar deficiencies in the future?

f. How shall the Contractor file and save all Quality Control related documents for the life of the contract?

g. How will Contractor ensure reports are submitted monthly?

Subfactor (3): The quotation provides evidence of the Prime Contractor having a minimum of three (3) years of prior relevant facility/equipment maintenance and repair experience within the past five (5) years from the date of the solicitation posting. In order to be acceptable, the evidence/documentation shall include as a minimum, three (3) contracts for facility/equipment maintenance and repair contracts of a similar size (manpower) and scope as the requirement identified in this solicitation with a magnitude of at least € 200,000.- per year.

Sufactor (4): The quotation provides evidence of the Prime Contractor or Subcontractor having the required qualifications listed under paragraph 10.b. of the PWS. In order to be acceptable, the evidence/documentation shall include as a minimum the following Prime contractor or Subcontractor certifications or equivalent certifications approved by the designated Belgian Authority:

a. Flemish region L certificate (oil) and G1 or G2 (gas) Flemish region certificate for heating purposes.

b. Refrigeration certification for refrigeration purpose.

c. Valid Veiligheid, gezondheid en milieu Checklist Aannemers (VCA) certificate for personnel performing services under this contract.

TECHNICAL RATING DESCRIPTION

Acceptable:

Quotation meets the requirements of the solicitation

Unacceptable

Quotation does not meet the requirements of the solicitation

(3) FACTOR PART III – PAST PERFORMANCE

(a) The past performance of the Prime Contractor’s entity shall be evaluated for recency and relevancy. Recency is defined as performance occurring within the last five (5) years of the date of this solicitation posting. Relevancy includes performance of efforts involving requirements that are similar or greater in scope, magnitude (of at least

€ 200,000.-/year), and complexity than the effort described in this solicitation. Offeror’s responsibility shall be evaluated in accordance with FAR Subpart 9.1, Responsible Prospective Contractors.

(b) The offeror shall demonstrate the Prime Contractor’s successful past performance of the required effort, “successful” defined as the ability to fulfill the solicitation requirements while meeting schedule, budget, and performance quality constraints and to satisfactorily perform services and satisfy customers.

The past perfromance evidence shall include at least three (3) but no more than five (5) Government or commercial contracts that meet the following criteria:

a. Each of the contracts was executed within the past five (5) years;

b. Each of the contracts involved Installation Maintenance Services;

c. Each of the contracts has a cost of at least € 200,000.-/year;

Evidence/documentation shall include:

i) The contract’s title and number;

ii) A brief description of the contract’s scope;

iii) The contract’s performance location (city/base and country);

iv) The contract’s original award amount and the final cost;

v) The contract’s period of performance start and end date;

vi) Contact information (name, email address and telephone number) of the contracting party (The Customer).

3. In conducting the past performance evaluation, the Government may use information obtained from the offeror as well as from other sources, or may use information with regard to other contract(s) performed by the offeror of which it has knowledge, whether or not those contracts are disclosed to the Government by the offeror. Other sources of information may include, but are not limited to System For Award Management (SAM), Contractor

Performance Assessment Reporting Systems (CPARS), and/or Federal Awardee Performance and Integrity

Information System (FAPIIS)). Vendor CAGE codes or DUNs will be used to query the sources available to the

Government. The results of these searches will be the basis for evaluation for this factor.

PAST PERFORMANCE DESCRIPTION RATING

Acceptable Based on the offeror’s performance record, the government has a reasonable expectation that the offeror will successfully perform the required effort, or the offeror’s performance record is unknown.

Unacceptable Based on the offeror’s performance record, the government has no reasonable expectation that the offeror will be able to successfully perform the required effort.

NOTE: In the case of an offeror without a record of relevant past performance or for whom information on pass performance is not available or is so sparse that no meaningful past performance rating can be reasonably assigned, the offeror may not be evaluated favorably or unfavorably on past performance.. Therefore, the offeror shall be determined to have unknown past performance. In the context of acceptability/unacceptability, “unknown” shall be considered “acceptable”.

END OF ADDENDUM TO 52.212-2

(End of Summary of Changes)