W912P920R0060 - Attachment 1 - Section L - Instructions Conditions and Notices to Offerors.pdf

Section 00 21 00 – Instructions

Section 00 21 16 – INSTRUCTIONS TO OFFERORS

SECTION L – PROPOSAL SUBMISSION INSTRUCTIONS,

CONDITIONS, AND NOTICES TO OFFERORS

A. GENERAL INFORMATION

This solicitation is for Bank Stabilization Project on the Big River at Calico Creek for the U.S. Army Corps of Engineers (USACE), Mississippi Valley Division (MVD), St. Louis District (MVS).

USACE intends to conduct this acquisition using Competitive Source Selection Procedures in accordance with provisions set forth in the solicitation and FAR Part 15. The Government intends to award a Firm-Fixed Price Construction contract for a period of performance of approximately 180 days from date of award.

This solicitation is using competition method of total small business set-aside.

The Government intends to award this contract to the offeror whose proposal is determined best value to the Government, in accordance with FAR 15.101-1 and FAR Subpart 15.3.

All solicitation documents and amendments will be made available for viewing in the Beta SAM (https://beta.sam.gov). It shall be the offeror’s responsibility to check the website for any amendments.

The North American Industry Classification System (NAICS) code for this acquisition is 237990 for Other Heavy and Civil Engineering Construction, with a small business size standard of $39,500,000.00.

This solicitation does not commit the Government to reimburse any costs incurred in the preparation and submission of a proposal or for any other costs incurred by any offeror submitting a proposal in response to the solicitation. Note specifically that the offeror will not be participating in a sealed bid procurement process under this acquisition method. Issuance of this solicitation does not constitute an award commitment on the part of the Government.

Proposals must set forth full, accurate, and complete information as required by this solicitation. The penalty for making false statements is prescribed in 18 U.S.C. 1001.

B. DEFINITIONS

1. Offeror – means a company, teaming arrangement, or joint venture (JV) seeking to do business with the Government that submits a proposal in response to this solicitation.

https://beta.sam.gov/

2. Proposal – documentation prepared by the offeror and submitted to the Government for evaluation purposes in response to this solicitation.

3. Government – means the U.S. Army Corps of Engineers, St. Louis District

C. SITE VISIT

A mandatory site visit will be held for this requirement, as follows:

DATE: 19 October 2020

TIME: 10:00am CST

LOCATION: 7198 Hammel Road, Dittmer, MO 63023

POINT OF CONTACT: Mark Games – 314-536-3528

It is mandatory for interested offerors to attend the site visit to understand the full scope of this requirement, and in order to provide a proposal.

D. INQUIRIES

Prospective offerors should submit inquiries related to this solicitation in writing no later than: 10:00 AM CST, 23 October 2020.

All questions will be submitted in writing via e-mail to Contract Specialist, Whitney Dee at whitney.r.dee@usace.army.mil. Telephone inquiries will not be accepted.

Please include in the subject line of your inquiry email the solicitation number and project title.

Oral explanations or instructions are not binding. Any information given to an Offeror which impacts the solicitation and/or proposal will be given in the form of a written amendment to the solicitation.

As this is a Subjective Best Value Trade-Off Request for Proposal, there is no public bid opening and no information will be given out as to the number of offerors or the results of the competition until award is made.

E. DIRECTIONS FOR SUBMITTING PROPOSALS

Only electronic proposals, and their applicable modifications or cancellations, will be accepted. All proposals must be in the possession of the Contracting Office no later than the date and time specified below. Proposals submitted after the specified date and time will not be evaluated.

Proposals may be withdrawn by email. Any electronic notice to withdraw an offer sent to this office must be received by email designated in the solicitation for receipt of offers no later than the exact date and time set for receipt of proposals.

Solicitation Number: W912P920R0060

Proposal Closing Date: 8 November 2020

Proposal Closing Time: 10:00 AM CST

Proposals shall be submitted via email to Whitney Dee, Contract Specialist, at whitney.r.dee@usace.army.mil. After receipt, she will send a receipt confirmation email. If you need to send multiple emails for your proposal, due to the size of the documents, please number the emails in the subject line (Example: 1 of 3, 2 of 3, and 3 of 3)

Hand carried proposals will not be accepted due to social distancing protocols for COVID-19.

F. PROPOSAL SUBMISSION REQUIREMENTS AND INSTRUCTIONS

1. GENERAL INSTRUCTIONS

a. Submit only the documents specifically required in this section. Do not submit excess information, to include audio-visual materials, electronic media, etc.

b. References to “Confidential” projects cannot be submitted to demonstrate capability unless all of the information required for evaluation as specified herein can be provided to the Government as part of the Offeror’s technical proposal. Offerors that include in their proposals information that they do not want disclosed to the public for any purpose, or used by the Government except for evaluation purposes, must be clearly marked in accordance with the instructions at FAR 52.215-1, “Instructions to Offerors— Competitive Acquisition”, paragraph (e), “Restriction on disclosure and use of data”.

c. Offerors are cautioned that “parroting” of the Technical requirements or the Plans & Specifications (P&S) with a statement of intent to perform does not reflect an understanding of the requirement or capability to perform.

Offerors are responsible for including sufficient details to permit a complete and accurate evaluation of each proposal. Proprietary information shall be clearly marked.

d. The following volume of material shall be submitted:

Volume Maximum Pages mailto:whitney.r.dee@usace.army.mil

Volume I – Technical Proposal 40 Factor 1 - Resource Plan 10 Factor 2 - Company Experience 15 Factor 3 - Past Performance 15 Volume II – Price Proposal & Administrative Submission

N/A

Factor 4 – Bid Schedule, Solicitation, Offer and Award Documents, Amendments, and Representations & Certifications

NOTE: Proposals that exceed the maximum page limitations will not be evaluated.

Factor 1 is significantly more important than Factors 2 and 3 combined. Factors 1, 2, and 3, when combined, are slightly more important than price.

e. The proposal cover sheet is required by FAR 52.215-1 (c) (2) Instructions to Offerors, and must be submitted by all offerors. The following is the format for the proposal cover sheet:

2. PROPOSAL FILES

a. Format. Pages shall use the following setup parameters:

i. Margins: Top, Bottom, Left, Right – 1”

PROPOSAL COVER SHEET

1. Solicitation Number:

2. The name, address, and telephone and facsimile numbers of the Offeror (and electronic address if available):

3. A statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation and agreement to furnish any or all items upon which prices are offered at the price set opposite each item. NOTE: Any exceptions in the technical or cost/price proposal or exceptions inherent in Offeror’s standard terms and conditions should be resolved with the Government prior to proposal submission.

4. Names, titles, and telephone and facsimile numbers (and electronic addresses if (available) of persons authorized to negotiate on the Offeror’s behalf with the Government in connection with this solicitation:

5. Name, title, and signature of person authorized to sign the proposal. Proposals signed by an agent shall be accompanied by evidence of that agent’s authority, unless that evidence has been previously furnished to the issuing office.

6. Offeror’s DUNS, CAGE Code and Tax Identification Number

ii. Gutter: 0”

iii. Header, Footer: 0.5” from edge

iv. Page Size: 8.5” x 11”

v. Font: 12-point minimum font size, and Arial or New Times Roman font

vi. All pages must be numbered

vii. Tables and illustrations may use a reduced font size no less than 8-point and may be landscape

viii. Spacing: single spaced. Each paragraph shall be separated by at least one blank line.

b. Files and Labeling. Each volume shall be submitted in a separate file. Do not mix contents of Volume I (Technical) and Volume II (Price) in the same file. Each volume shall include, as a minimum, the following:

i. Volume Title Page shall include the volume number, title, and offeror’s identification, and be the first page of each volume;

ii. The prime, consortium, or joint venture’s name, address, telephone number, and email address on the proposal cover, each volume title page, and table of contents;

iii. Table of contents and a cross-reference to the solicitation paragraphs;

iv. List of tables/figures; and

v. Volume number, factor, solicitation number, and date submitted shall appear in the bottom right corner of each page (along with the revision number for the amended page, if applicable).

vi. Proposal volume cover format is at the offeror’s discretion, so long as the information required by this paragraph and subsequent paragraphs are met.

c. Page count. Pages furnished for organizational purposes only, including cover pages, table of contents, title pages, or divider tabs, are not included in the page limitation. Pages over the maximum allowed will be removed or not read and will not be evaluated by the Government. Past Performance Questionnaires (PPQ) and schedules are not considered in the page limitations.

d. Foldouts (electronic): Do not use fold-outs (e.g. 11” x 14” or 11” x 17”)

e. Digital Copy Format. Files shall be in PDF format. Self-extracting .exe files are not acceptable, and will not be considered.

f. Content. All proposals shall contain the information stated below. Material not included with the proposal shall NOT be incorporated by reference, and any material incorporated by reference will not be evaluated. The use of hyperlinks in proposals is prohibited. The offeror shall confine submissions to essential matters, sufficient to define the proposal in a concise manner, to permit a complete and accurate evaluation of each proposal.

i. Offerors shall submit their proposals in a format that addresses each identified factor and subfactor individually and in the exact order that the factors are presented in this solicitation.

ii. Offerors must clearly mark as proprietary any data contained in the proposal that it does not want disclosed by the Government. Portions of the selected proposal(s) will be incorporated into the contract and are subject to disclosure notwithstanding restrictive markings.

iii. The offeror’s proposal shall consist of two (2) separate volumes.

Each volume shall be submitted as a separate file. All pages of each volume shall be numbered and identified by the complete name, date, and solicitation number in the header or footer.

iv. The title page of each separate volume/file (Volume I – Technical;

Volume II – Price) must be clearly marked to indicate its contents and the identity of the offeror.

v. No dollar amounts from Volume II are to be included in Volume I.

vi. All information intended to be evaluated as part of the Technical Proposal must be submitted as part of the Technical Proposal. Do not cross-reference similar material in the Price Proposal, or vice versa.

Technical Proposals will not be provide to the price evaluation team, and Price Proposals will not be provided to the technical evaluation team. Therefore, information submitted in the wrong volume could lead to the proposal being determined “unacceptable” if materially incomplete in any aspect.

vii. Do not include links to websites in lieu of incorporating information into your proposal.

viii. Do not attempt to modify the terms and conditions of the solicitation in either the technical or past performance proposal or add conditions or qualifications to your proposal. Should the offeror include terms and conditions that conflict with the terms and conditions of the Solicitation, the proposal will be determined “unacceptable” and thus ineligible for award. Any questions related to specific terms and conditions contained within the solicitation should be resolved prior to submission for the proposal. Notwithstanding the above, the offeror must clearly describe on the Proposal Cover Page submitted with the proposal any modifications to the contractual and/or technical terms and conditions of the solicitation contained in the proposal.

ix. Failure to submit required documents or failure to properly complete documents will result in rejection of the proposal without further evaluation. Therefore, offerors are urged to follow instructions carefully and to speak with the Contracting Officer if the offeror does not understand any part of the solicitation.

x. The Government will not make assumptions concerning intent, capabilities, or experience. Clear identification of proposal details shall be the sole responsibility of the offeror. The Government will reject incomplete proposals after initial evaluation without further consideration. Complete proposals shall meet the basic requirements identified in the Solicitation.

3. DISCUSSIONS: In accordance with FAR 15.306(d), offerors are informed that the Government does not intend to conduct discussions as a part of the evaluation and selection process, unless a Competitive Range is determined to be necessary after receipt of proposals. The Government reserves the right to conduct discussions if it is determined by the Government’s Source Selection Authority to be in the best interest of the Government to do so.

Therefore, proposals should be submitted on the most favorable terms that the offeror can submit to the Government.

4. REQUIRED REGISTRATIONS: Offerors must have and maintain an active registration in the following databases:

a. System for Award Management (SAM): Offerors must have and maintain an active registration in the SAM database at https://www.sam.gov/portal/public/SAM/ to be eligible for a Government contract award. If the offeror is a Joint Venture (JV), the JV entity must have a valid SAM registration in the SAM database representing the JV as one business/firm/entity. If at the time of award an offeror is not actively and successfully registered in the SAM database, the Government reserves the right to award to the next prospective offeror.

https://www.sam.gov/portal/public/SAM/

b. On-Line Representations & Certifications: Offerors shall complete electronic representations and certifications at https://www.sam.gov/portal/public/SAM/ in conjunction with required registration in the SAM database. Offerors must be represented as a small business.

G. INSTRUCTIONS FOR SUBMISSION OF JOINT VENTURE AGREEMENTS

1. A Joint Venture (JV) offeror must submit with its technical proposal a copy of the joint venture agreement upon which the JV organization has been informed. The JV Agreement must indicate that the JV is in existence as of the date and time that proposals are due to be submitted; or, alternatively, that the JV will automatically take legal effect immediately upon notification to the JV of contract award.

2. The JV Agreement must be signed by a representative of each Joint Venture partner who has the requisite authority to bind the partner to the agreement, with the chief executive of each entity identified.

3. To be acceptable to the Government, the joint venture agreement must clearly state within its terms that each member of the Joint Venture is jointly and severally liable for all of the obligations of the Joint Venture itself with respect to completion of all work and services under the contract expected to result from the Solicitation.

4. The terms of the Joint Venture must detail, in terms of percentages, where appropriate, the relationship of the Joint Venture parties in terms of business ownership, capital contribution, and profit distribution or loss sharing.

5. Additionally, the joint venture agreement must specify who among the joint venture partners is authorized to sign the Solicitation's Standard Form 1442, acknowledge the amendments to the Solicitation, if any, and bind the entire Joint Venture to its obligations under any contract which may result from the Solicitation.

H. SUB-CONTRACTORS

1. If an offeror wishes to receive credit for the past performance experience of a Sub-Contractor, including a firm that is a proposed Sub-Contractor to the prime Contractor or a Joint Venture partner, the offeror must submit a subcontractor consent, signed by the Sub-Contractor.

2. Include signed subcontractor consent in Volume 1, Factor 3 Past Performance.

3. For purposes of this Solicitation, such a Sub-Contractor shall be considered to be a “qualified Sub- Contractor.”

https://www.sam.gov/portal/public/SAM/

I. TEAMING ARRANGEMENT

If a contractor wishes to receive credit for the experience or past-performance from a teaming arrangement with another small business, provide the complete information on the arrangement, to include any relevant and recent past/present performance information on previous teaming arrangements with same partner.

VOLUME I – TECHNICAL PROPOSAL

TAB CONTENTS OF VOLUME I

Volume Title Page A Factor 1 - Resource Plan B Factor 2 - Company Experience C Factor 3 - Past Performance

TAB A: Factor 1 – Resource Plan

Subfactor 1.a. and 1.b. are of equal importance, and significantly more important than subfactor 1.c.

Subfactor 1.a.: Key Personnel

Offeror shall include minimum qualifications the company requires for the position of each of the Key Personnel, including education, experience, required specialized experience and certifications. Offeror shall NOT submit employee resumes. Key personnel shall include, at a minimum, the following field personnel: Quality Control Manager, Site Superintendent, Project Manager, Vegetative Feature Installer(s), Stone Feature Installer(s), and Site Safety and Health Officer.

Subfactor 1.b.: Work Plan

Offeror shall provide a narrative for performing the work required for this project.

The narrative shall include, at a minimum, an equipment list and description of the means and methods, a detailed sequence of work for completing the project, a description of risk mitigation measures for protecting completed and ongoing work during high water / flooding conditions, and a Gantt chart schedule. Offeror shall include the contractor’s assumptions for number of workers, shifts, work calendar, and critical path elements.

Subfactor 1.c.: Subcontracting Narrative

Offeror shall provide a narrative identifying work to be self-performed by the offeror and the work to be subcontracted. Offeror shall include Subcontractor Letters of Commitment, as it applies to any subcontracted work, which includes the solicitation number and signature of both subcontractor and offeror.

TAB B: Factor 2 – Company Experience

Provide a minimum of two (2) projects and a maximum of five (5) projects that demonstrate the offeror’s relevant experience within the last five (5) years performing projects similar to the Plans & Specifications.

Presentation of Company Experience: Relevant experience shall include experience with construction within small- and mid-size streams, and in riverine environments subject to flash-flooding. Such experience shall include performance of earthwork, temporary flow diversion features, installation of stone bank stabilization features, installation of temporary erosion control fabric, and harvesting and installation of live and dead vegetative bank stabilization features.

The following information should be included in a tabulated format presentation of previous experience.

a. Project Number: name and location of project. Include City, County, and State, or military installation name and State, as appropriate.

b. Name of the contractor that performed the work and role in this proposal (prime offeror, JV partner, or team subcontractor).

c. Client Organization name and address. Also, include the name and telephone number of the Client’s point of contact.

d. Contract number(s) under which company performed the work. Include the Task Order number for work done under an Indefinite Delivery Type Contracts.

e. The type of contract under which the work was performed (Firm Fixed Price, Cost Reimbursement, Time & Materials, etc.).

f. The total contract obligation amount including all modifications, award date of original contract, and contract period of performance.

g. The percentage of the contract amount performed by the prime offeror, JV partner, or team subcontractor.

h. Please include the following for each submitted project:

A brief site description of site conditions and an overview of the type of work performed on the project as it compares to the Plans & Specifications.

Identify project challenges, risks and unknowns impacting the project and describe how your company approached and addressed these challenges, risks and unknowns to minimize impacts to the scheduled completion of the project. Include any pertinent project characteristics such as site restrictions, cost and schedule constraints, customer and stakeholder constraints, health and safety, and other unique considerations used to mitigate the project challenges, risks, and unknowns associated with the project.

TAB C: Factor 3 – Past Performance

Past Performance shall include the following, if applicable to this solicitation:

• Letters of Consent from Sub-Contractors

• Teaming Arrangements

• Joint Venture Agreements

For the purpose of this evaluation, past performance means an offeror’s reputation for satisfying its customers by delivering (i) quality work (ii) in a timely manner (iii) at a reasonable cost (iv) in a safe working environment, as well as its reputation for (v) reasonable and cooperative conduct, and (vi) overall commitment to customer satisfaction.

Past performance is a measure of the degree to which an Offeror, as an organization, has, during the past five (5) years: (1) satisfied its customers, and (2) complied with federal state and local laws and regulations.

Offeror(s) shall submit the following information as a part of their proposal for both the Offeror(s) and any proposed major subcontractors:

1. A list of a minimum of three (3) to a maximum of five (5) recent and relevant projects completed during the past 5 years, and all contracts currently in progress, as a prime or subcontractor, that demonstrate the ability to perform work similar in scope, size, and complexity to the requirements stated in the Plans & Specifications (Section C). Offeror shall also provide for each major subcontractor a list of a minimum of three (3) to a maximum of five (5) recent and relevant projects completed during the past 5 years, and all contracts currently in progress. Data and information pertaining to the offeror shall be provided first, followed by each proposed major subcontractor. The Offeror shall submit the written consent, as provided with Appendix B – Experience Information Form, of its major subcontractors to allow the disclosure of its subcontractor’s past performance information to the Government. If your company was a subcontractor, specify the total contract value and the value of the work subcontracted to your company. Contracts listed may include those entered into by other departments and agencies of the Federal Government; contracts with state and local governments; and contracts with commercial customers.

Include the following information for each contract and subcontract:

• Name of contracting activity:

• Points of contact (2 – names, current phone numbers):

• Contract number:

• Contract type:

• Total contract value (and value subcontracted to your company, if not the prime):

• Description of the project:

• Contract Period of Performance Dates:

The list shall include a description of how the Offeror’s past performance demonstrates their capability and capacity to deliver high quality service and solutions in a performance based environment. The response shall focus on the key requirements of the project, as well as the size, scope, and complexity of the efforts, the relevance to this solicitation, the performance measures and service level metrics applied to specific program objectives, and the actual results achieved against those measures.

2. Past Performance Questionnaires

Offeror shall submit two (2) to five (5) completed Past Performance Questionnaires (Appendix A) from references for recent and relevant projects completed during the past 5 years; to include, one for each project submitted under Factor 2 – Company Experience, along with an executed Subcontractor Consent (Appendix B), if applicable.

The Past Performance Questionnaire (Appendix A) is provided for the offeror or its team members to submit to the client for each project the offeror includes in its proposal for Factor 2 – Company Experience. Ensure correct phone numbers and email addresses are provided for the client point of contact. Completed PPQs should be submitted with your proposal. If the offeror is unable to obtain a completed PPQ from a client for a project(s) before proposal closing date, the offeror should complete and submit with the proposal the first page of the PPQ (Appendix A), which will provide contract and client information for the respective project(s). Offerors should follow-up with clients/references to ensure timely submittal of questionnaires. If the client requests, questionnaires may be submitted directly to the Government’s point of contact, Whitney Dee, Contract Specialist, via email at whitney.r.dee@usace.army.mil prior to proposal closing date. Offerors shall not incorporate by reference into their proposal PPQs previously submitted for other solicitations. This does not preclude the Government from utilizing previously submitted PPQ information in the past performance evaluation.

Offeror may also include performance recognition documents received within the last five (5) years such as awards, award fee determinations, customer letters of commendation, and any other forms of performance recognition.

In addition to the above, the Government may review any other sources of information for evaluating past performance. Other sources may include, but are not limited to, past performance information retrieved through the Contractor Performance Assessment Reporting System (CPARS), using all CAGE/DUNS numbers of team members (partnership, joint venture, teaming arrangement, or parent company/subsidiary/affiliate) identified in the offeror’s proposal, inquiries of owner representative(s), Federal Awardee Performance and Integrity Information Systems (FAPIIS), Electronic Subcontract Reporting System (eSRS),and any other known sources not provided by the offeror.

mailto:whitney.r.dee@usace.army.mil

While the Government may elect to consider data from other sources, the burden of providing detailed, current, accurate and complete past performance information rests with the Offeror.

The offeror is responsible for ensuring that the Government has received the required number of questionnaires prior to the date/time listed for receiving proposals or has provided written notification that they have had no (or less than

2) previous clients and that the minimum number of questionnaires cannot be provided.

The required PPQ form is provided in Section L, Appendix A. PPQs will not be included in the page count.

VOLUME II – PRICE PROPOSAL & ADMINISTRATIVE SUBMISSION

Page Limits. There are no page limits set for the price proposal. However, limit your response to information required by this solicitation. Excess information will not be considered in the Government’s evaluation.

TAB CONTENTS OF VOLUME II

Volume Title Page

A Factor 4 - Bidding Schedule, Section 00010 B Solicitation, Offer and Award, & Amendments C SAM Representations & Certifications

TAB A: Bidding Schedule

The Bidding Schedule (Section 00010) is to be completed in its entirety by all Offerors.

The offeror’s price shall contain all costs to complete the work to include profit, all overhead (to include office and field overhead), labor burden, insurance, adjustments to listed prices, general and administrative expenses, subcontractor mark-up, mobilization and demobilization, and all other costs including, but not limited to, compliance with environmental laws, permits, preparation of reports, correspondence and documentation required by law or these specifications, tax laws, protection and/or moving of Government property and engineering services. Engineering services include those services that are incidental to construction, and completing submittals for constructions work.

The prices shall also include costs necessary to interface with Government representatives, and coordination with occupants and other Contractors, as necessary.

For more information, see the Plans & Specifications.

TAB B: SF 1442 Solicitation, Offer and Award & Acknowledgement of Amendments

The SF 1442, Solicitation, Offer, and Award is to be completed by all Offerors and duly executed with an original signature and date by an official authorized to bind the company in accordance with FAR 4.102. Any and all amendments must be acknowledged via signature by all Offerors in accordance with the instructions on the Standard Form 30, Amendment of Solicitation. In doing so, the offeror agrees to the contract terms and conditions as written in the solicitation.

TAB C: Representations & Certifications

All Offerors must have electronically completed the annual representations and certifications on the “System for Award Management” (SAM.gov) website, in accordance with Section L, F. 4. above. The offeror is responsible for ensuring that these on-line Representations and Certifications are updated as necessary to reflect changes, but at least annually to ensure that they are kept current, accurate and complete. Additionally, the offeror must also complete and return the “Representations, Certifications, and Other Statements of Offerors” included in the solicitation. If the offeror is a Joint Venture, all participants must separately complete both the SAM.gov Representations and Certifications.

NAVFAC / USACE Past Performance Questionnaire (PPQ) Form PPQ -0 (9/30/11)

NAVFAC/USACE PAST PERFORMANCE QUESTIONNAIRE (Form PPQ-0) CONTRACT INFORMATION (Contractor to complete Blocks 1-4)

CAGE Code: ______________ DUNs Number: _______________________

1. Contractor Information Firm Name: _______________________________________________ Address: ________________________________________________ Phone Number: __________________________________________ Email Address: ____________________________________________ Point of Contact: ___________________________________________ Contact Phone Number: ______________

Sub Contractor Joint Venture Other (Explain)2. Work Performed as: Prime Contractor Percent of project work performed: _________ If subcontractor, who was the prime (Name/Phone #): ___________________________________________________

Cost Reimbursement Other (Please specify):

3. Contract Information Contract Number: ____________________________________ Delivery/Task Order Number (if applicable): ________________________________________ Contract Type: Firm Fixed Price ____________________ Contract Title: ______________________________________________________________________ Contract Location: __________________________________________________________________

Award Date (mm/dd/yy): ________________________ Contract Completion Date (mm/dd/yy): _________________ Actual Completion Date (mm/dd/yy): ___________________ Explain Differences: _______________________________________________________________________________

Original Contract Price (Award Amount): _________________ Final Contract Price (to include all modifications, if applicable): ___________________ Explain Differences: _______________________________________________________________________________

4. Project Description:

Complexity of Work High Med Routine How is this project relevant to project of submission? (Please provide details such as similar equipment, requirements, conditions, etc.) __________________________________________________________________________________

CLIENT INFORMATION (Client to complete Blocks 5-8)

5. Client Information Name: _________________________________________ Title: __________________________________________ Phone Number: _________________________________ Email Address: ______________________________________________

6. Describe the client’s role in the project: ___________________________________________________________

7. Date Questionnaire was completed (mm/dd/yy): _____________________

8. Client’s Signature: ______________________________________________

NOTE: NAVFAC/USACE requests that the client completes this questionnaire and submits directly back to the offeror.

The offeror will submit the completed questionnaire to USACE with their proposal, and may duplicate this questionnaire for future submission on USACE solicitations. Clients are highly encouraged to submit questionnaires directly to the offeror. However, questionnaires may be submitted directly to USACE. Please contact the offeror for USACE POC information. The Government reserves the right to verify any and all information on this form.

Section L - Appendix A

ADJECTIVE RATINGS AND DEFINITIONS TO BE USED TO BEST REFLECT

YOUR EVALUATION OF THE CONTRACTOR’S PERFORMANCE

RATING DEFINITION NOTE

(E) Exceptional Performance meets contractual requirements and exceeds many to the Government/Owner’s benefit.

The contractual performance of the element or sub-element being assessed was accomplished with few minor problems for which corrective actions taken by the contractor was highly effective.

An Exceptional rating is appropriate when the Contractor successfully performed multiple significant events that were of benefit to the Government/Owner. A singular benefit, however, could be of such magnitude that it alone constitutes an Exceptional rating. Also, there should have been NO significant weaknesses identified.

(VG) Very Good Performance meets contractual requirements and exceeds some to the Government’s/Owner’s benefit. The contractual performance of the element or sub-element being assessed was accomplished with some minor problems for which corrective actions taken by the contractor were effective.

A Very Good rating is appropriate when the Contractor successfully performed a significant event that was a benefit to the Government/Owner. There should have been no significant weaknesses identified.

(S) Satisfactory Performance meets minimum contractual requirements. The contractual performance of the element or sub-element contains some minor problems for which corrective actions taken by the contractor appear or were satisfactory.

A Satisfactory rating is appropriate when there were only minor problems, or major problems that the contractor recovered from without impact to the contract. There should have been NO significant weaknesses identified. Per DOD policy, a fundamental principle of assigning ratings is that contractors will not be assessed a rating lower than Satisfactory solely for not performing beyond the requirements of the contract.

(M) Marginal Performance does not meet some contractual requirements. The contractual performance of the element or sub-element being assessed reflects a serious problem for which the contractor has not yet identified corrective actions. The contractor's proposed actions appear only marginally effective or were not fully implemented.

A Marginal is appropriate when a significant event occurred that the contractor had trouble overcoming which impacted the Government/Owner.

(U) Unsatisfactory Performance does not meet most contractual requirements and recovery is not likely in a timely manner. The contractual performance of the element or sub-element contains serious problem(s) for which the contractor's corrective actions appear or were ineffective.

An Unsatisfactory rating is appropriate when multiple significant events occurred that the contractor had trouble overcoming and which impacted the Government/Owner. A singular problem, however, could be of such serious magnitude that it alone constitutes an unsatisfactory rating.

(N) Not Applicable No information or did not apply to your contract Rating will be neither positive nor negative.

TO BE COMPLETED BY CLIENT

PLEASE SELECT THE ADJECTIVE RATING WHICH BEST REFLECTS

YOUR EVALUATION OF THE CONTRACTOR’S PERFORMANCE.

1. QUALITY

a) Quality of technical data/report preparation efforts E VG S M U N

b) Ability to meet quality standards specified for technical performance E VG S M U N

c) Timeliness/effectiveness of contract problem resolution without extensive customer guidance E VG S M U N

d) Adequacy/effectiveness of quality control program and adherence to contract quality assurance requirements (without adverse effect on performance)

E VG S M U N

2. SCHEDULE/TIMELINESS OF PERFORMANCE

a) Compliance with contract delivery/completion schedules including any significant intermediate milestones. (If liquidated damages were assessed or the schedule was not met, please address below)

E VG S M U N

b) Rate the contractor’s use of available resources to accomplish tasks identified in the contract E VG S M U N

3. CUSTOMER SATISFACTION

a) To what extent were the end users satisfied with the project? E VG S M U N

b) Contractor was reasonable and cooperative in dealing with your staff (including the ability to successfully resolve disagreements/disputes;

responsiveness to administrative reports, businesslike and communication)

E VG S M U N

c) To what extent was the contractor cooperative, businesslike, and concerned with the interests of the customer? E VG S M U N

d) Overall customer satisfaction E VG S M U N

4. MANAGEMENT/ PERSONNEL/LABOR

a) Effectiveness of on-site management, including management of subcontractors, suppliers, materials, and/or labor force? E VG S M U N

b) Ability to hire, apply, and retain a qualified workforce to this effort E VG S M U N

c) Government Property Control E VG S M U N

d) Knowledge/expertise demonstrated by contractor personnel E VG S M U N

e) Utilization of Small Business concerns E VG S M U N

f) Ability to simultaneously manage multiple projects with multiple disciplines E VG S M U N

g) Ability to assimilate and incorporate changes in requirements and/or priority, including planning, execution and response to Government changes E VG S M U N

h) Effectiveness of overall management (including ability to effectively lead, manage and control the program) E VG S M U N

5. COST/FINANCIAL MANAGEMENT

a) Ability to meet the terms and conditions within the contractually agreed price(s)? E VG S M U N

b) Contractor proposed innovative alternative methods/processes that reduced cost, improved maintainability or other factors that benefited the client

E VG S M U N

c) If this is/was a Government cost type contract, please rate the Contractor’s timeliness and accuracy in submitting monthly invoices with appropriate back-up documentation, monthly status reports/budget variance reports, compliance with established budgets and avoidance of significant and/or unexplained variances (under runs or overruns)

E VG S M U N

d) Is the Contractor’s accounting system adequate for management and tracking of costs? If no, please explain in Remarks section. Yes No

e) If this is/was a Government contract, has/was this contract been partially or completely terminated for default or convenience or are there any pending terminations? Indicate if show cause or cure notices were issued, or any default action in comment section below.

Yes No

f) Have there been any indications that the contractor has had any financial problems? If yes, please explain below. Yes No

6. SAFETY/SECURITY

a) To what extent was the contractor able to maintain an environment of safety, adhere to its approved safety plan, and respond to safety issues?

(Includes: following the users rules, regulations, and requirements regarding housekeeping, safety, correction of noted deficiencies, etc.)

E VG S M U N

b) Contractor complied with all security requirements for the project and personnel security requirements. E VG S M U N

7. GENERAL

a) Ability to successfully respond to emergency and/or surge situations (including notifying COR, PM or Contracting Officer in a timely manner regarding urgent contractual issues).

E VG S M U N

b) Compliance with contractual terms/provisions (explain if specific issues) E VG S M U N

c) Would you hire or work with this firm again? (If no, please explain below) Yes No

d) In summary, provide an overall rating for the work performed by this contractor. E VG S M U N

Please provide responses to the questions above (if applicable) and/or additional remarks. Furthermore, please provide a brief narrative addressing specific strengths, weaknesses, deficiencies, or other comments which may assist our office in evaluating performance risk (please attach additional pages if necessary):

Section L - Appendix B Experience Information Form

PURPOSE:

Government solicitation: W912P920R0060

Point of Contact (POC): Whitney Dee, Contract Specialist, whitney.r.dee@usace.army.mil

1. Contractor:

2. Address:

3. Contract/Task Order (TO)/Purchase Order (PO) Number:

4. Contract/TO/PO Dollar Value:

5. Contract/TO/PO Status:

a. Active / Complete

b. Percent (%) complete and scheduled completion date, if active:

c. Completion Date, if complete:

6. Project Title:

7. Project Location (City and Province):

8. Prime Contractor:

9. Sub-Contractor:

10. Project Description (features of work that the Offeror completed):

SUBCONTRACTOR CONSENT:

We are currently participating as a (circle on): subcontractor, teaming partner, joint venture, or key person with the prime contractor identified above in response to the references solicitation. We understand the Government is placing increased emphasis on performance in order to obtain best value. In order to facilitate the performance evaluation process, we are signing this consent form to allow you to discuss our performance with the prime contractor.

Signature Name and Title mailto:whitney.r.dee@usace.army.mil