A02__Bo_Wood_A__Appendix_A.pdf

APPENDIX A - 2019

LAKE SHELBYVILLE

BO WOOD - A

2.5.1 CAMPGROUND STATUS CHECKS, POSTING RESERVATIONS, & FEE BOOTH SETUP. During the beginning of every shift worked under this contract, one of the two Gate Attendants performing work under this contract will perform a campground status check, while the other opens the booth and prepares for daily business.

This will at the beginning of each shift. The campground status check will consist of making a trip through the entire campground to verify that all campsites actually occupied are accurately reflected as being occupied on a current occupied sites list. While performing the campground status check, the Gate Attendant will post reservation tags for future incoming reservations at the appropriate campsites. Gate Attendants will ensure that reservation tags are properly placed on campsite posts at least 10 days in advance of the arrival date if known that far in advance, but in no case will an incoming reservation be posted less than 24 hours in advance of the arrival date. The Gate Attendant will remove outdated reservation tags and outdated yellow post tags while performing the campground status check. Gate Attendants will not initiate any contact with any visitor concerning the visitor’s registration status, nor about violations of Title 36 while performing campground status checks. Campground status checks may be made on foot, or on a bicycle, moped, scooter, or in a passenger vehicle. Motorized vehicles used to perform campground status checks shall not be operated off of the roadway. No additional payment will be made for the performance of campground status checks beyond the time specified in the work hours below. If the contractor cannot complete the check of the entire park, they must complete the check later in the day during a time two people are required to work.

In addition to the campground status check the contractor will also prepare the fee booth for operation. Preparations include turning on equipment, logging into the ORMS program, retrieving funds from safe, and any other activities necessary to conduct business during that shift.

2.5.2. POSTING INTERPRETIVE PROGRAM SCHEDULES. The Gate Attendant performing the campground status check shall post schedules of interpretive programs at all comfort stations, on all bulletin boards, and at other locations within the park once per week and remove all outdated schedules previously posted. Gate Attendants may be required to post special event posters along with regular weekly posters. In addition each fee booth will contain one “sandwich board” sign with interchangeable letters; these signs must be prepared once a week and placed outside the fee booth to promote weekend programs. Instructions and specific guidelines will be provided weekly.

The posting and removal of schedules and posters shall be complete by noon on Wednesday prior to the weekend.

The fee booth will remain staffed according to the work schedule outlined below and will not be closed to facilitate this posting. Specific locations for posting will be designated by the Contracting Officer. This duty will be required each Tuesday from May 14 through August 27, 2019. No additional payment will be made for the posting and removal of interpretive program schedules and special event posters beyond the time specified in the work hours below.

2.5.12 OTHER MISCELLANEOUS DUTIES.

2.5.12.a. Open Sullivan Beach. During the period beginning Saturday, May 18, 2019 and ending Sunday, September 8, 2019 the Contractor shall open the gate and shower building at the Sullivan Beach by 8 a.m. each Tuesday and Thursday of their scheduled work days. This work is only required on Tuesdays and Thursdays that fall within the four (4) day rotation, the alternate shift will open on days worked during their four (4) day rotation.

The Contractor shall also turn on the lights inside the shower building. No additional payment will be allowed for this duty.

2.5.12.b. Open Wilborn Creek Beach. During the period beginning Saturday, May 18, 2019 and ending Sunday, September 8, 2019 the Contractor shall open the gate and shower building at the Wilborn Creek Beach by 8 a.m. each Tuesday and Thursday of their scheduled work days. This work is only required on Tuesdays and Thursdays that fall within the four (4) day rotation, the alternate shift will open on days worked during their four (4) day rotation. The Contractor shall also turn on the lights inside the shower building. The round trip road distance from the Bo Wood Recreation Area to the Wilborn Recreation Area and back to Bo Wood is 16.8 miles. Payment of one (1) additional hour at the contract hourly rate will be allowed for unlocking the beach on scheduled Tuesdays and Thursdays.

2.5.12.c. Register Okaw Bluff Visitors. The Contractor shall register persons who have reservations for the Okaw Bluff Group Camp who arrive at the Bo Wood Fee Booth to register during times when the Gate Attendant is on duty. This will include collecting the use fees for the Okaw Bluff Group Camp from the visitor, issuing a receipt to the visitor for those collected fees, dispensing keys for the Okaw Bluff Group Camp facilities to the visitor, and giving verbal information and/or brochures and other written information to the visitors as directed by Corps of Engineers personnel. No additional payment will be allowed for this duty. This duty will not be required during times when a volunteer is present at Okaw Bluff.

4.1 ORMS COMPUTER TRAINING. All Gate Attendants are required to attend ORMS computer training before beginning work in the fee booth. The sixteen (16) hour ORMS computer training session will be held at the Lake Shelbyville Visitor’s Center from 8 a.m. – 5 p.m., Tuesday, April 9 – Wednesday, April 10, 2019. Two people per contract are required to attend this training. Each of the two people will be paid for time actually spent in this training at the contract per hour bid price. NOTE: The actual time spent in this training may be less than eight (8) hours, depending on the knowledge, skill level, and abilities of those attending the training.

4.2 ORIENTATION. All Gate Attendants are required to attend a Gate Attendant orientation session before beginning work in the fee booth. The eight (8) hour orientation session will be held in the Lake Shelbyville Visitor Center Auditorium from 8 a.m. - 5 p.m., Tuesday, April 16, 2019. Two people per contract are required to attend each day of this orientation. Each of the two people will be paid for time actually spent in this orientation at the contract per hour bid price. NOTE: The actual time spent in this orientation may be less than eight (8) hours, depending on the knowledge, skill level, and abilities of those attending the training. An additional orientation/training period will occur the first day of fee booth operation, this will be done during contracted fee booth operation hours.

4.3 BUSINESS MEETINGS. All Gate Attendants are required to attend any business meetings announced by the government throughout the year. Two people per contract are required to attend these meetings. Each of the two people will be paid for time actually spent in the meetings. Gate Attendants will be given a minimum two week notice prior to any meeting. Meetings will not last more than two hours. NOTE: There is no minimum to the number of meetings. Meetings will be at the discretion of the government. If a meeting occurs during normal operation hours you will only receive payment for attending the meeting, not for the normal operational hours.

7. QUARTERS. All Gate Attendants are required to live in the campground on duty days. One campsite with electrical, water, and sewer hookups will be provided per contract by the Government at a location to be designated by the Contracting Officer's Representative (See appendix D). Showers, laundry facilities, and a sanitary dump station are dependent on availability for this recreation area.

8. SUPPLIES AND EQUIPMENT.

8.1 To be provided by the Contractor:

a. The Contractor shall provide a self-contained camping trailer or motor home. Pick-up campers, tents, buses, or homebuilt campers will not be accepted as units for Gate Attendants. All equipment shall be removed within 7 days of termination.

b. Fee booth supplies, including but not limited to: transparent tape, masking tape, stapler and staples, paper clips, pens, pencils, large and small black felt tip markers, writing pads, paper towels, tissues, thumb tacks, rubber bands, erasers, fly swatter, wasp and hornet spray, and ant and roach spray. NOTE: All chemicals used in or around the fee booth must be approved by the project chemical control officer before use.

c. A cellular telephone with good service in the Lake Shelbyville area. The gate attendant shall provide the cellular telephone number to the Lake Shelbyville Project Office. NOTE: A landline phone is not provided in the fee booth.

d. All transportation required to perform the duties of this contract. All vehicles shall be 100% compliant with all local laws and approved by the COR prior to use.

e. Clothing will be required as specified in the Specifications for Gate Attendant Services, if a government provided uniform shirt is not available.

f. The Contractor shall maintain the area where the trailer is parked in a clean and sanitary condition at all times. Upon completion of the contract, the trailer area shall be left clean and in good repair, and all personal property must be removed.

8.2 To be provided by the Government:

a. Campsite for one self-contained camping unit. (See Appendix D)

b. Communication equipment – FM 2-way radio in the fee booth.

c. All forms, handout materials, pamphlets, and User Fee Receipt supplies. All fee books, Annual

Day Use Passes, America the Beautiful Materials, and required keys will be hand receipted.

d. Name tags for the identification of the Gate Attendant.

e. If available uniform shirts will be provided. Uniform shirts will be required while on duty and will also include an optional cap if available. If unavailable clothing guidelines will remain in effect.

f. Use of provided utilities and sewer disposal facilities.

g. Computer equipment and supplies (including paper, receipt ribbons, and toner).

h. Keys for government locks. Work will not be considered completed until keys are returned to the Government Key Control Officer. If keys are lost and/or not returned a deduction of $50.00 per key will be taken from the Contractor’s payment. Keys will not be reproduced by the contractor.

9. WORK SCHEDULE.

9.1 Work Period: April 18 through October 27, 2019

Total Estimated Work Hours: 1,171 – Fee Booth Operation Hours 16 – Beach Opening Hours

52 – Training, Meeting, Admin Hours

1,239 – TOTAL ESTIMATED HOURS

Days of the Week: 4 Day Work Week (4 On/4 Off Rotation)

Monday, April 22, 2019 is the first day of fee booth work for A shift, this shift will work four straight to begin the 4 day rotation.

NOTE: See Appendix C for complete schedule

Days Off: 3-4 Days Off per week on rotating schedule (4 On/4 Off Rotation)

9.1.1 Fee Booth Operation:

Fee Booth Open/Close Times

April 18 – May 15, 2019 September 3 – October 27, 2019

Sunday - Saturday Noon – 7 p.m.

May 16 – September 2, 2019

Sunday – Thursday Friday & Saturday 11 a.m. – 8 p.m. 11 a.m. – 9 p.m.

9.1.2 Work Schedules: (Thursday, April 18 – 1st Working Day of Rotation)

a. April 18 through May 15, 2019

Sun-Thurs = Two People Noon to 1 p.m.

One Person 1 p.m. to 7 p.m.

Friday = Two People Noon to 1 p.m.

One Person 1 p.m. to 5 p.m.

Two People 5 p.m. to 7 p.m.

Saturday = Two People Noon to 1 p.m.

b. May 16 through September 2, 2019

Sunday = Two People 11 a.m. to 5 p.m.

One Person 5 p.m. to 8 p.m.

Mon-Thurs = Two People 11 a.m. to 1 p.m.

One Person 1 p.m. to 5 p.m.

Two People 5 p.m. to 7 p.m.

One Person 7 p.m. to 8 p.m.

Friday = Two People 11 a.m. to 9 p.m.

Saturday = Two People 11 a.m. to 5 p.m.

One Person 5 p.m. to 9 p.m.

c. September 3 through October 27, 2019

Sun-Thurs = Two People Noon to 1 p.m.

Friday = Two People Noon to 1 p.m.

One Person 1 p.m. to 5 p.m.

Two People 5 p.m. to 7 p.m.

Saturday = Two People Noon to 1 p.m.

9.1.3 On Call Hours: Gate Attendants shall reside at the Government furnished campsite during on-call hours and shall assist visitors and rangers as needed. No separate payment will be made for on-call duty. On-call hours for this position consist of all non-work hours between the time the booth closes at night and 8 a.m. the next morning following every shift worked.

9.1.4 Exceptions to the Schedule:

a. The booth shall be staffed by two people from 1 p.m. to 5 p.m. on the following dates:

Monday, May 27, 2019 Monday, October 7, 2019

b. The booth shall be staffed by two people from 7 p.m. to 9 p.m. on the following date:

Wednesday, August 28, 2019 Thursday, August 29, 2019

c. The booth shall be staffed by one person from 8 p.m. to 9 p.m. on the following dates:

Sunday, May 26, 2019

d. The booth shall be staffed by two people from 9 p.m. to 10 p.m. on the following dates:

Friday, May 25, 2018 Friday, August 31, 2018