A22__W912P918B00110001_amendment.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

The purpose of this amendment is to answ er the questions that came up prior and during the site visit. Please see REVISED SECTION C (Changes are indicated in Red) , REVISED APPENDIX B MAPS, and REVISED APPENDIX C. All other terms and conditions remain unchanged.

1. CONTRACT ID CODE PAGE OF PAGES

J 1 36

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 09-Feb-2018

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street , County, State and Zip Code) X W912P918B0011

X 9B. DATED (SEE ITEM 11)

29-Jan-2018

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, X is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

09-Feb-2018

CODE

CONTRACTING DIVISION

US ARMY ENGR DIST ST LOUIS

1222 SPRUCE STREET, RM 4.207

ST LOUIS MO 63103-2833

W912P9 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

W912P918B0011

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION B - SUPPLIES OR SERVICES AND PRICES

The following have been modified:

BID SCHEDULE

Section B Grounds Maintenance

Schedule A (Indefinite Quantity Items)

NOTE: All Indefinite Quantity (IDQ) items are estimated and are to be used for bid evaluations purposes only. The guaranteed minimum amount is $2500.00 for the base year and and $1300.00 for the option years. The maximum capacity is $750,000.00. Information concerning indefinite quantity contracts as well as minimum and maximum task order amounts are referenced in Contract Clauses, Section I. Line items with an asterisk (*) may be ordered by fractions of an acre and prices will be prorated accordingly.

ITEM NO. SUPPLIES/SERVICES QTY UNIT UNIT PRICE AMOUNT

LAWN MAINTENANCE

0001 Administration Building 18 EA ___________ ___________ and Visitor Center Area

TYPE A MOWING

0002 Dam East and Spillway 12 EA ___________ ___________

0003 Dam West 12 EA ___________ ___________

0004 Main Dam 12 EA ___________ ___________

0005 Lithia Springs 12 EA ___________ ___________

0006 Opossum Creek 5 EA ___________ ___________

0007 Coon Creek 12 EA ___________ ___________

0008 Lone Point 5 EA ___________ ___________

0009 Sullivan Beach 12 EA ___________ ___________

0010 Okaw Bluff 12 EA ___________ ___________

0011 Bo Wood 12 EA ___________ ___________

0012 Camp Camfield 12 EA ___________ ___________

0013 Wilborn Creek 12 EA ___________ ___________

0014 Signs 7 EA ___________ ___________

0015 Wood’s Lake 12 EA ___________ ___________

0016 Whitley Creek 12 EA ___________ ___________

0017 Lithia Springs Land 7 EA ___________ ___________ Treatment

0018 Opossum Creek Land 7 EA ___________ ___________ Treatment

0019 Type A Mowing* 30 AC ___________ ___________

TYPE B MOWING

0020 Lithia Springs Chautauqua “B” 2 EA ___________ ___________

0021 Camp Camfield “B” 5 EA ___________ ___________

0022 Lithia Springs “B” 5 EA ___________ ___________

0023 Dam East and Spillway “B” 5 EA ___________ ___________

0024 Dam West “B” 5 EA ___________ ___________

0025 Opossum Creek “B” 5 EA ___________ ___________

0026 Coon Creek “B” 5 EA ___________ ___________

0027 Whitley Creek “B” 5 EA ___________ ___________

0028 Whitley Creek Land 5 EA ___________ ___________ Treatment “B”

0029 Woods Lake “B” 5 EA ___________ ___________

0030 Bo Wood “B” 5 EA ___________ ___________

0031 Type B Mowing * 40 AC ___________ ___________

TURF MANAGEMENT

0032 Turf Fertilization* 5 AC ___________ ___________

0033 Overseeding* 5 AC ___________ ___________

0034 Aeration* 5 AC ___________ ___________

0035 Turf Renovation with 5 TN ___________ ___________ Topsoil Placement

0036 Turf Renovation without 500 SF ___________ ___________ Topsoil Placement

0037 Turf Renovation without 5 AC ___________ ___________ Topsoil Placement*

CHEMICAL APPLICATION

0038 Poison Ivy Control* 3 AC ___________ ___________

0039 Broadleaf Control* 40 AC ___________ ___________

0040 Level 1 Vegetation Control* 3 AC ___________ ___________

0041 Chemical Application for 10 AC ___________ ___________ Turf Growth Regulator

BEACH SAND MAINTENANCE

0042 Dam West Beach 6 EA ___________ ___________

0043 Sullivan Beach 6 EA ___________ ___________

0044 Wilborn Creek Beach 6 EA ___________ ___________

0045 Lithia Springs Beach 6 EA ___________ ___________

0046 Coon Creek Beach 6 EA ___________ ___________

BED MAINTENANCE/SUPPLY MULCH

0047 Supply Mulch 6 EA ___________ ___________

0048 Bed Maintenance 12 EA ___________ ___________

TREE/SHRUB PLANTING

0049 B & B Tree/Shrub Planting 6 EA ___________ ___________

Base Year Total ___________

ITEM NO. SUPPLIES/SERVICES QTY UNIT UNIT PRICE AMOUNT

LAWN MAINTENANCE

1001 Administration Building 18 EA ___________ ___________ and Visitor Center Area

TYPE A MOWING

1002 Dam East and Spillway 12 EA ___________ ___________

1003 Dam West 12 EA ___________ ___________

1004 Main Dam 12 EA ___________ ___________

1005 Lithia Springs 12 EA ___________ ___________

1006 Opossum Creek 5 EA ___________ ___________

1007 Coon Creek 12 EA ___________ ___________

1008 Lone Point 5 EA ___________ ___________

1009 Sullivan Beach 12 EA ___________ ___________

1010 Okaw Bluff 12 EA ___________ ___________

1011 Bo Wood 12 EA ___________ ___________

1012 Camp Camfield 12 EA ___________ ___________

1013 Wilborn Creek 12 EA ___________ ___________

1014 Signs 7 EA ___________ ___________

1015 Wood’s Lake 12 EA ___________ ___________

1016 Whitley Creek 12 EA ___________ ___________

1017 Lithia Springs Land 7 EA ___________ ___________ Treatment

1018 Opossum Creek Land 7 EA ___________ ___________

1019 Type A Mowing* 30 AC ___________ ___________

1020 Lithia Springs Chautauqua “B” 2 EA ___________ ___________

1021 Camp Camfield “B” 5 EA ___________ ___________

1022 Lithia Springs “B” 5 EA ___________ ___________

1023 Dam East and Spillway “B” 5 EA ___________ ___________

1024 Dam West “B” 5 EA ___________ ___________

1025 Opossum Creek “B” 5 EA ___________ ___________

1026 Coon Creek “B” 5 EA ___________ ___________

1027 Whitley Creek “B” 5 EA ___________ ___________

1028 Whitley Creek Land 5 EA ___________ ___________ Treatment “B”

1029 Woods Lake “B” 5 EA ___________ ___________

1030 Bo Wood “B” 5 EA ___________ ___________

1031 Type B Mowing * 40 AC ___________ ___________

1032 Turf Fertilization* 5 AC ___________ ___________

1033 Overseeding* 5 AC ___________ ___________

1034 Aeration* 5 AC ___________ ___________

1035 Turf Renovation with 5 TN ___________ ___________ Topsoil Placement

1036 Turf Renovation without 500 SF ___________ ___________ Topsoil Placement

1037 Turf Renovation without 5 AC ___________ ___________ Topsoil Placement*

CHEMICAL APPLICATION

1038 Poison Ivy Control* 3 AC ___________ ___________

1039 Broadleaf Control* 40 AC ___________ ___________

1040 Level 1 Vegetation Control* 3 AC ___________ ___________

1041 Chemical Application for 10 AC ___________ ___________

1042 Dam West Beach 6 EA ___________ ___________

1043 Sullivan Beach 6 EA ___________ ___________

1044 Wilborn Creek Beach 6 EA ___________ ___________

1045 Lithia Springs Beach 6 EA ___________ ___________

1046 Coon Creek Beach 6 EA ___________ ___________

1047 Supply Mulch 6 EA ___________ ___________

1048 Bed Maintenance 12 EA ___________ ___________

1049 B & B Tree/Shrub Planting 6 EA ___________ ___________

Optional Year 1 Total ___________

2001 Administration Building 18 EA ___________ ___________ and Visitor Center Area

TYPE A MOWING

2002 Dam East and Spillway 12 EA ___________ ___________

2003 Dam West 12 EA ___________ ___________

2004 Main Dam 12 EA ___________ ___________

2005 Lithia Springs 12 EA ___________ ___________

2006 Opossum Creek 5 EA ___________ ___________

2007 Coon Creek 12 EA ___________ ___________

2008 Lone Point 5 EA ___________ ___________

2009 Sullivan Beach 12 EA ___________ ___________

2010 Okaw Bluff 12 EA ___________ ___________

2011 Bo Wood 12 EA ___________ ___________

2012 Camp Camfield 12 EA ___________ ___________

2013 Wilborn Creek 12 EA ___________ ___________

2014 Signs 7 EA ___________ ___________

2015 Wood’s Lake 12 EA ___________ ___________

2016 Whitley Creek 12 EA ___________ ___________

2017 Lithia Springs Land 7 EA ___________ ___________ Treatment

2018 Opossum Creek Land 7 EA ___________ ___________

2019 Type A Mowing* 30 AC ___________ ___________

2020 Lithia Springs Chautauqua “B” 2 EA ___________ ___________

2021 Camp Camfield “B” 5 EA ___________ ___________

2022 Lithia Springs “B” 5 EA ___________ ___________

2023 Dam East and Spillway “B” 5 EA ___________ ___________

2024 Dam West “B” 5 EA ___________ ___________

2025 Opossum Creek “B” 5 EA ___________ ___________

2026 Coon Creek “B” 5 EA ___________ ___________

2027 Whitley Creek “B” 5 EA ___________ ___________

2028 Whitley Creek Land 5 EA ___________ ___________ Treatment “B”

2029 Woods Lake “B” 5 EA ___________ ___________

2030 Bo Wood “B” 5 EA ___________ ___________

2031 Type B Mowing * 40 AC ___________ ___________

2032 Turf Fertilization* 5 AC ___________ ___________

2033 Overseeding* 5 AC ___________ ___________

2034 Aeration* 5 AC ___________ ___________

2035 Turf Renovation with 5 TN ___________ ___________ Topsoil Placement

2036 Turf Renovation without 500 SF ___________ ___________ Topsoil Placement

2037 Turf Renovation without 5 AC ___________ ___________ Topsoil Placement*

CHEMICAL APPLICATION

2038 Poison Ivy Control* 3 AC ___________ ___________

2039 Broadleaf Control* 40 AC ___________ ___________

2040 Level 1 Vegetation Control* 3 AC ___________ ___________

2041 Chemical Application for 10 AC ___________ ___________

2042 Dam West Beach 6 EA ___________ ___________

2043 Sullivan Beach 6 EA ___________ ___________

2044 Wilborn Creek Beach 6 EA ___________ ___________

2045 Lithia Springs Beach 6 EA ___________ ___________

2046 Coon Creek Beach 6 EA ___________ ___________

2047 Supply Mulch 6 EA ___________ ___________

2048 Bed Maintenance 12 EA ___________ ___________

2049 B & B Tree/Shrub Planting 6 EA ___________ ___________

Optional Year 2 Total ___________

3001 Administration Building 18 EA ___________ ___________ and Visitor Center Area

TYPE A MOWING

3002 Dam East and Spillway 12 EA ___________ ___________

3003 Dam West 12 EA ___________ ___________

3004 Main Dam 12 EA ___________ ___________

3005 Lithia Springs 12 EA ___________ ___________

3006 Opossum Creek 5 EA ___________ ___________

3007 Coon Creek 12 EA ___________ ___________

3008 Lone Point 5 EA ___________ ___________

3009 Sullivan Beach 12 EA ___________ ___________

3010 Okaw Bluff 12 EA ___________ ___________

3011 Bo Wood 12 EA ___________ ___________

3012 Camp Camfield 12 EA ___________ ___________

3013 Wilborn Creek 12 EA ___________ ___________

3014 Signs 7 EA ___________ ___________

3015 Wood’s Lake 12 EA ___________ ___________

3016 Whitley Creek 12 EA ___________ ___________

3017 Lithia Springs Land 7 EA ___________ ___________

3018 Opossum Creek Land 7 EA ___________ ___________

3019 Type A Mowing* 30 AC ___________ ___________

3020 Lithia Springs Chautauqua “B” 2 EA ___________ ___________

3021 Camp Camfield “B” 5 EA ___________ ___________

3022 Lithia Springs “B” 5 EA ___________ ___________

3023 Dam East and Spillway “B” 5 EA ___________ ___________

3024 Dam West “B” 5 EA ___________ ___________

3025 Opossum Creek “B” 5 EA ___________ ___________

3026 Coon Creek “B” 5 EA ___________ ___________

3027 Whitley Creek “B” 5 EA ___________ ___________

3028 Whitley Creek Land 5 EA ___________ ___________ Treatment “B”

3029 Woods Lake “B” 5 EA ___________ ___________

3030 Bo Wood “B” 5 EA ___________ ___________

3031 Type B Mowing * 40 AC ___________ ___________

TURF MANAGEMENT

3032 Turf Fertilization* 5 AC ___________ ___________

3033 Overseeding* 5 AC ___________ ___________

3034 Aeration* 5 AC ___________ ___________

3035 Turf Renovation with 5 TN ___________ ___________ Topsoil Placement

3036 Turf Renovation without 500 SF ___________ ___________ Topsoil Placement

3037 Turf Renovation without 5 AC ___________ ___________ Topsoil Placement*

CHEMICAL APPLICATION

3038 Poison Ivy Control* 3 AC ___________ ___________

3039 Broadleaf Control* 40 AC ___________ ___________

3040 Level 1 Vegetation Control* 3 AC ___________ ___________

3041 Chemical Application for 10 AC ___________ ___________

3042 Dam West Beach 6 EA ___________ ___________

3043 Sullivan Beach 6 EA ___________ ___________

3044 Wilborn Creek Beach 6 EA ___________ ___________

3045 Lithia Springs Beach 6 EA ___________ ___________

3046 Coon Creek Beach 6 EA ___________ ___________

3047 Supply Mulch 6 EA ___________ ___________

3048 Bed Maintenance 12 EA ___________ ___________

3049 B & B Tree/Shrub Planting 6 EA ___________ ___________

Optional Year 3 Total ___________

4001 Administration Building 18 EA ___________ ___________ and Visitor Center Area

TYPE A MOWING

4002 Dam East and Spillway 12 EA ___________ ___________

4003 Dam West 12 EA ___________ ___________

4004 Main Dam 12 EA ___________ ___________

4005 Lithia Springs 12 EA ___________ ___________

4006 Opossum Creek 5 EA ___________ ___________

4007 Coon Creek 12 EA ___________ ___________

4008 Lone Point 5 EA ___________ ___________

4009 Sullivan Beach 12 EA ___________ ___________

4010 Okaw Bluff 12 EA ___________ ___________

4011 Bo Wood 12 EA ___________ ___________

4012 Camp Camfield 12 EA ___________ ___________

4013 Wilborn Creek 12 EA ___________ ___________

4014 Signs 7 EA ___________ ___________

4015 Wood’s Lake 12 EA ___________ ___________

4016 Whitley Creek 12 EA ___________ ___________

4017 Lithia Springs Land 7 EA ___________ ___________ Treatment

4018 Opossum Creek Land 7 EA ___________ ___________

4019 Type A Mowing* 30 AC ___________ ___________

4020 Lithia Springs Chautauqua “B” 2 EA ___________ ___________

4021 Camp Camfield “B” 5 EA ___________ ___________

4022 Lithia Springs “B” 5 EA ___________ ___________

4023 Dam East and Spillway “B” 5 EA ___________ ___________

4024 Dam West “B” 5 EA ___________ ___________

4025 Opossum Creek “B” 5 EA ___________ ___________

4026 Coon Creek “B” 5 EA ___________ ___________

4027 Whitley Creek “B” 5 EA ___________ ___________

4028 Whitley Creek Land 5 EA ___________ ___________ Treatment “B”

4029 Woods Lake “B” 5 EA ___________ ___________

4030 Bo Wood “B” 5 EA ___________ ___________

4031 Type B Mowing * 40 AC ___________ ___________

4032 Turf Fertilization* 5 AC ___________ ___________

4033 Overseeding* 5 AC ___________ ___________

4034 Aeration* 5 AC ___________ ___________

4035 Turf Renovation with 5 TN ___________ ___________ Topsoil Placement

4036 Turf Renovation without 500 SF ___________ ___________ Topsoil Placement

4037 Turf Renovation without 5 AC ___________ ___________ Topsoil Placement*

CHEMICAL APPLICATION

4038 Poison Ivy Control* 3 AC ___________ ___________

4039 Broadleaf Control* 40 AC ___________ ___________

4040 Level 1 Vegetation Control* 3 AC ___________ ___________

4041 Chemical Application for 10 AC ___________ ___________

4042 Dam West Beach 6 EA ___________ ___________

4043 Sullivan Beach 6 EA ___________ ___________

4044 Wilborn Creek Beach 6 EA ___________ ___________

4045 Lithia Springs Beach 6 EA ___________ ___________

4046 Coon Creek Beach 6 EA ___________ ___________

4047 Supply Mulch 6 EA ___________ ___________

4048 Bed Maintenance 12 EA ___________ ___________

4049 B & B Tree/Shrub Planting 6 EA ___________ ___________

Optional Year 4 Total ___________

Grand Total ___________ (Base Year + Optional Years)

SECTION C - DESCRIPTIONS AND SPECIFICATIONS

SECTION C

Grounds Maintenance Services at Lake Shelbyville, Shelbyville, Illinois

1. GENERAL

1.1. Scope of Work. The Contractor shall furnish all equipment, material, supplies, and labor necessary to perform grounds maintenance services which include, but not limited to mowing; trimming; vegetative control (herbicide application) in riprapped areas, waste water treatment lagoons, unmowable areas, along guard rails, fences, sidewalks, beaches, parking lot areas, and along roadways; grass seeding; fertilizing;

bed maintenance; balled and burlapped tree plantings; and renovation at Lake Shelbyville in accordance with the specifications contained herein. All work shall be performed to the satisfaction of the Contracting Officer.

1.2. Intent. The intent of this contract is to maintain the vegetative growth of the lawn and mowing areas identified in this contract, and render the park areas and facilities presentable for the public’s use and administrative offices and buildings presentable for official business of the Corps of Engineers through the contracted efforts of the services described above in Section 1.1.

1.3. Project Description and Information. Lake Shelbyville is an 11,100 acre lake that is a very popular outdoor recreation destination for approximately 2.5 to 3.5 million people each year. The US Army Corps of Engineers manages a total of eleven recreation areas at Lake Shelbyville.

1.4. Contract Area.

1.4.1. General. All contract areas are located at Lake Shelbyville, Shelby and Moultrie Counties, Illinois.

Work will be performed in recreational, administration, outlying areas and/or other areas set forth in the attached specifications and appendixes as specified herein and as directed by the KO and/or the COR. Areas to receive mowing, trimming, and vegetative control services are specified in Section B, Section C, and/or Appendix B.

1.4.2. Notice. Part of the work area is located in heavily used recreation areas. The work areas are timbered or landscaped with valuable plants including seedling trees and have other obstructions such as fire grills, picnic tables, water hydrants, sewer hookups, and private camping equipment. All of which require careful action taken while trimming.

1.4.3. Intensively Maintained Turf Areas. Type A mowed turf, primarily in the Main Dam, Spillway, and

Beach areas, is managed for higher foot traffic. Management practices consist of fertilizing, aeration, and weed control. However the grass will grow faster and thicker in these areas.

1.4.4. Tree Limbs. Numerous trees are located in mowed areas and many of them have low limbs that can interfere with tractor mowing. The contractor shall be responsible for damage to any part of a tree and must still meet any trimming requirements.

1.4.5. Wet Conditions. The contractor should expect wet conditions during the contract period, especially during the spring season when the grass tends to grow faster. The contractor is responsible for providing adequate personnel and equipment to meet work schedules as stated.

1.5. Pre-bid Meeting and Site Visit. A pre-bid meeting and site visit will be held on 8th of February 2018 at

9:00AM at the Lake Shelbyville Visitor Center, 1989 State Hwy 16 Shelbyville, IL 62565. For information regarding the meeting and site visit contact the Lake Shelbyville Project Office at (217) 774-3951 Ext:

7011 or 7020. All bidders are strongly encouraged to attend the pre-bid meeting and site visit. WARNING:

IN NO EVENT SHALL A FAILURE TO INSPECT THE SITE CONSTITUTE GROUNDS FOR

WITHDRAWAL OF BID AFTER OPENING.

1.6. Post Award Conference. A post award conference will be scheduled approximately 5 working days after the contract award date. The Contractor is required to attend this meeting.

1.7. Quality Control Plan. At the post award conference and work site inspection, the Contractor shall furnish a Quality Control Plan to the COR for approval. Any changes to the approved plan shall be submitted to the COR for approval twenty-four hours prior to implementation of the Quality Control Plan change. Note: The Contractor’s initial Quality Control Plan and any changes must be approved by the COR before commencement of any work. The initial and each individual service Quality Control Plan shall include as a minimum the information shown in Section H.

1.8. Definitions.

1.8.1. Contractor. The term “Contractor” refers to the prime Contractor and all contractor employees and personnel. The prime Contractor shall be responsible for ensuring all subcontractors comply with the provisions of this contract.

1.8.2. Contractor Representative. The term “Contractor Representative” refers to a foreman or superintendent, assigned to represent the interests of the Contractor with regards to all matters involving the contract.

1.8.3. Contracting Officer. The term "Contracting Officer" (KO) means the person executing this contract on behalf of the Government, and any other officer or civilian employee who is properly designated Contracting Officer. The term includes, except as otherwise provided in this contract, the authorized representative of a Contracting Officer (COR) acting within the limits of their authority.

1.8.4. Contracting Officer Representative (COR). The person authorized in writing as the Authorized Representative of the Contracting Officer.

1.8.5. Quality Control. The term “Quality Control” refers to the action taken by the Contractor and/or their personnel to document, inspect, and control performance of services to ensure they meet the specifications and requirements of this contract.

1.8.6. Quality Assurance. The term “Quality Assurance” refers to action taken by the government to ensure the Contractor’s quality control system is functioning and effective, and the Contractor is providing services, which are in accordance with this contract.

1.8.7. Quality Assurance Surveillance Plan (QASP). This is a detailed plan defining Government inspection methods (see Appendix C)

1.8.8. Contract Discrepancy Report (CDR). A CDR is a formal document used by the Government to process defects in services (see Appendix C). As initially issued to the Contractor, the CDR describes the discrepancy or problem. The CDR will be discussed with the Contractor or his representative when it is issued. The Contractor shall provide his written response on the CDR form within 24 hours of issuance. The Contractor's response must (1) identify the cause and corrective action taken, and

(2) identify Contractor action to prevent recurrence.

1.8.8.1. The KO will evaluate the Contractor's response and take appropriate action, which may include making necessary deductions. Upon finalization of the CDR, the Contractor and the KO must sign the form. The Contractor will be given a copy of the completed form. Should the Contractor not concur with any decision, etc., the Contractor may so state, in writing, and request a final decision by the KO. The KO monitors all CDR's issued, and the CDR's are the principle evidence used by the KO in determining government contract actions such as termination or decision not to exercise options.

1.9. Safety.

1.9.1. General. All work shall be performed in accordance with safety requirements set forth in the most up to date United States Army Corps of Engineers Manual, EM 385-1-1, entitled “Safety and Health Requirement Manual”, and all other current revisions. Copies of the Safety Manual are available online at the USACE publications site: http://www.publications.usace.army.mil/. The Contractor shall be responsible for complying with the current edition and all changes posted on the web. All equipment and materials will be inspected by the Government. The COR will notify the Contractor of any noncompliance with these provisions. The Contractor shall, after receipt of such notice, immediately take corrective action. Such notice, when delivered to the Contractor, shall be deemed sufficient for the purpose. If the Contractor fails or refuses to comply promptly, the COR may issue an order stopping all or part of the work until satisfactory corrective action has been taken. No part of the time lost due to any such stop orders shall be made the subject of claim for extension of time or for excess costs or damages by the Contractor. Compliance with the provisions of this clause by subcontractors will be the responsibility of the Contractor.

1.9.2. Safety Exposure Report. Contractor shall submit, in writing, a monthly safety exposure report. The report shall be submitted by the fifth (5th) working day of the following month, (i.e. January’s report is due by the fifth working day of February). This report shall include (1) the total employee hours worked by employees during the preceding month, and (2) detailed descriptions of any accidents or injuries sustained on the project by their employees during the preceding month, including copies of documents for claims under Workman’s Compensation. Safety Exposure Example: Month of October Mowing (5) People at six (6) hours per day for ten (10) equals (=) three hundred (300) man-hours; Trimming two (2) People four (4) hours per day two (2) days = sixteen (16) man-hours; Total man hours for month of October equals three hundred sixteen (316).

1.9.3. Accident Prevention Program. The Contractor shall develop and submit an Accident Prevention

Program using the form located in Appendix A prior to commencing work.

1.9.4. Specific. Following are accident prevention requirements specifically applicable to this work.

However, they should not be construed to be all-inclusive. The Safety and Health Requirements Manual, referenced in Paragraph 1.3.1 is mandatory and pertinent provisions will be applied to all work under the jurisdiction of the Corps of Engineers. Paragraph references are to EM 385-1-1.

1.9.4.1. Provide rollover protective structure (ROPS) to comply with paragraph 18.B.12.

1.9.4.2. Provide and use seat belts (tractors equipped with ROPS), paragraph 18.B.09.

1.9.4.3. Use high visibility work vests when working on or near roads, paragraph 05.F.01.

1.9.4.4. Carry and store gasoline only in approved safety containers, paragraph 09.B.

1.9.4.5. Use and maintain guards on equipment, paragraph 18.B.03 and 18.B.08.

1.9.4.6. Use safety shoes when using mower, paragraph 05.A.06.

1.9.4.7. Use "Slow Moving Vehicle" signs on tractors, paragraph 08.A.06

1.9.4.8. Use eye and/or face protection devices, Section 05.B.

1.9.4.9. Use ear protection while operating weed eaters, Section 05.C.

1.9.4.10. Report all accidents resulting in lost time and/or property damage incidents resulting in

$250.00 or more to the Contracting Officer, within two (2) working days. Loss of life, incidents with public persons or any accident regardless of consequences if it is suspected that it will result in unfavorable criticism of the Corps of Engineers is to be immediately reported to the Contracting Officer, Section 01.D.

1.9.4.11. No alcohol or drugs permitted during working hours, paragraph 01.C.02.

1.9.4.12. Provide suitable size, immediately accessible, fire extinguishers on equipment and vehicles, Section 09.F.

1.9.4.13. Provide a 16-unit first aid kit containing the minimum fill contents (EM 385-1-1 Table 3-1) and one pocket mouth piece or CPR barrier at each job site when employees are present and working. Section 03.B. First-Aid Kits

1.10. Security. The Contractor shall be responsible for maintaining recreation area security during the performance of this contract at all times that facilities are to be closed to the public. The Contractor shall lock gates to recreation areas that are closed to the public while in areas and upon departure from areas.

1.10.1. Access and General Protection/Security Policy and Procedures. All contractors and all associated sub-contractors employees shall comply with applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative). The contractor shall also provide all information required for background checks to meet installation/facility access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office. Contractor workforce must comply with all personal identity verification requirements (FAR clause 52.204-9, Personal Identity Verification of Contractor Personnel) as directed by DOD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection

Condition (FPCON) at any installation or facility change, the Government may require changes in contractor security matters or processes

1.10.1.1. For contractors who do not require CAC, but require access to a DoD facility or installation.

Contractor and all associated sub-contractors employees shall comply with adjudication standards and procedures using the National Crime Information Center Interstate Identification Index (NCIC-III) and Terrorist Screening Database (TSDB) (Army Directive 2014-05 / AR 190-13), applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative, as NCIC and TSDB are available), or, at OCONUS locations, in accordance with status of forces agreements and other theater regulations.

1.10.2. Suspicious Activity Reporting Training (e.g. iWATCH, CorpsWatch, or See Something, Say

Something). The contractor and all associated sub-contractors shall receive a brief/training (provided by the project office) on the local suspicious activity reporting program. This locally developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the project manager, security representative or law enforcement entity. This training shall be completed within 30 calendar days of contract award and within 30 calendar days of new employees commencing performance with the results reported to the COR NLT 5 calendar days after the completion of the training

1.10.3. Contractor will be escorted in areas where they may be exposed to classified and/or sensitive materials and/or sensitive or restricted areas. The contractor will coordinate with the COR and/or the facility security office for access when required. (Use when security clearances are not required, i.e. facility repair or construction). All contract employees, including subcontractor employees who are not in possession of the appropriate security clearance or access privileges, will be escorted in areas where they may be exposed to classified and/or sensitive materials and/or sensitive or restricted areas.

1.10.4. Pre-screen candidates using E-Verify Program. The Contractor must pre-screen Candidates using the E-verify Program (http://www.uscis.gov/e-verify) website to meet the established employment eligibility requirements. The Vendor must ensure that the Candidate has two valid forms of Government issued identification prior to enrollment to ensure the correct information is entered into the E-verify system. An initial list of verified/eligible Candidates must be provided to the COR no later than 3 business days after the initial contract award." *When contracts are with individuals, the individuals will be required to complete a Form I-9, Employment Eligibility Verification, with the designated Government representative. This Form will be provided to the Contracting Officer and shall become part of the official contract file

1.11. Access. The Contractor shall be responsible for access to, into, and through all locations. Access to locations may or may not be through locked barricades or gates on Government property and shall be by routes approved by the COR in advance prior to entry.

1.12. Report Unusual Conditions. The Contractor shall inform the COR of any unusual conditions observed such as but not limited to dumping, vandalism, water leaks, or changes in the surface of the main dam such as depressions or erosion.

1.13. Vehicle Use. The contractor shall not drive licensed vehicles off the paved or gravel access roads onto the grass at anytime without prior approval of the COR. All damage from off road vehicle use shall be repaired to original conditions at the contractor's expense. The speed of the vehicles and mowing equipment will be monitored and any violations will be brought to the contractor’s attention. Citations can be issued by the park rangers for failure to observe posted speed limits and careless and negligent use of vehicles or equipment. If these vehicle use requirements are violated, action can be taken under the safety requirements of this contract. Complaints from our customers will usually be considered to be valid and actions can be taken.

1.14. Damage to Government Property. It is the contractor's responsibility in the course of performing the contractual work to guard against destruction, injury, defacement, removal or any alteration of public property including, but not limited to developed facilities and vegetative growth. In the event public property is damaged it is the contractor's responsibility to notify the COR of damage within 24 hours.

Upon approval of the COR, replacement or repair shall be made within 10 calendar days of the incident.

Under no circumstance shall trees or shrubs be damaged by trimming equipment. Small trees can be easily girdled and killed using string trimmers ("weed eaters"). All trees and shrubs severely damaged or killed as a result of a contractor's trimming or mowing activities shall be replaced at contractor's expense according to guidelines and specifications supplied by the COR. If trees or shrubs are to be replaced the Government will assign a planting date during the next spring or fall planting season.

1.15. Customer Service. This work will be performed on public lands and will be witnessed by the public.

Since the public is our customer the contractor will be expected to treat the public with respect. This includes mowing and trimming so that debris is deflected away from people and equipment to avoid accidents. It also means working with people to have a minimum impact on their plans to use the facilities (An example of this would be delaying the mowing of a campsite to avoid spreading dust while campers are eating a meal). The Contractor shall be required to cooperate and coordinate with the COR any operations in and around any other Contractors work crews or Government employees which may be working within the contract areas. It should be noted that the schedules and assignments must still be accomplished while meeting the needs of our customers. Contractor shall notify the COR of any campsites that were not mowed or trimmed due to customer service.

1.16. Changes. The Government reserves the option, should it become necessary, to decrease, increase, or eliminate services, service frequencies and/or facility quantities in any or all recreation areas or portions of recreation areas. The Government may, at any time during the duration of this contract, open or close recreation area or any portion of a recreation area and add or delete services in a recreation area. In addition, the Contracting Officer may, on special occasions such as major holidays or special events, change or reschedule a service frequency in order to provide for public safety and avoid conflicts with increased visitation. In the event changes occur, the KO or COR will notify the Contractor a minimum of 24 hours prior to the changes.

1.17. The Government regularly uses volunteers to supplement work facilitated on the Lake Shelbyville Project.

As stated, the Government reserves the right to use, at any time, volunteers to complete any of the work stated in this contract.

1.18. Recreation Area Upgrades and Additions. The Government reserves the right to make modifications and/or add landscape structures within the existing mowing limits during the contract period. This may include but not limited to planting of trees, shrubs, native grass areas, installing fences, and other facility improvements. Items such as posts, rocks, and similar items may be added at the rate of about 25 to 50 items per year. It is the contractor's responsibility to account for this in their bid and no additional payments will be allowed for this work. No payment or considerations shall be due to the Contractor for such additions or physical upgrades to recreation areas.

1.19. Service Schedule.

1.19.1. Notification. The COR will notify the contractor a minimum of 5 days prior to commencing work with no less than $2,500 worth of services to be completed . After the Contractor has been notified, a written assignment schedule will be made available to the contractor. The written assignment schedule will include the starting date and the progressive order of areas to be serviced. The government reserves the right to designate the starting point and sequence of mowing areas. Work shall not begin before the assigned starting date. All Type A Mowing shall be completed within five (5) working days from the assigned starting date. All Type B Mowing shall be completed within ten (10) working days. Type B Mowing may run simultaneously with Type A Mowing depending on schedule. All Lawn Maintenance assignments shall be completed within two (2) days of the scheduled starting date of assignment. The order of mowing can be changed by mutual consent of the contractor and the COR. The COR will grant fair and reasonable time extension in the event of inclement weather or unsuitable ground conditions. Under such conditions the Contractor can request an inspection of ground conditions by the COR to determine if conditions become too severe or impractical to continue the assignment. Note: The COR can require all areas to be completed during a single assignment.

1.19.2. Service Schedule Requirements. No work will be permitted on Saturdays, Sundays, or holidays unless this restriction is specifically waived by the COR. In campgrounds (all areas controlled by fee booths or designated as a group camp area) work will be permitted between the hours of 9 a.m.

and 5 p.m. Work in all of the other areas will be permitted from 7 a.m. to a half hour after sunset.

No chemicals can be applied on Friday thru Sunday or within 10 day of a holiday when the recreation areas are open to the public unless otherwise approved by the COR. All work in one area shall be completed and an inspection requested before moving to another area. With permission of the COR the contractor may work in different recreation areas with separate and different work crews. However, all work must still be completed and an inspection requested before each crew moves to another area. Inspections will be made only between the hours of 8 a.m. and 3 p.m.

1.20. Insurance Requirement. As required by the Contract Clause entitled “Insurance Work on a Government

Installation”, the Contractor shall furnish to the KO, prior to the commencement of work, a certificate or written statement as evidence of the minimum insurance required.

1.21. Contractor Availability.

1.21.1. Meetings. During the course of this contract, the Contractor or an authorized representative shall meet with the COR each working day. Meetings may be in person at the Administration Office or by phone during normal working hours between 8 a.m. and 11 a.m. If a CDR is issued, mutual effort will be made to resolve all problems identified to preclude their recurrence. The COR may reduce the frequency of these meetings if mutually agreeable between the COR and the Contractor.

1.21.2. Electronic Communication. The Contractor shall maintain an electronic communication system to receive messages (cell phone, beeper, and/or radio tuned to the Corps' frequency). If the COR leaves a message between the hours of 7 a.m. and 8 p.m., the Contractor shall call back within 30 minutes of the time the message is left. The Contractor shall provide crew leaders a communication system with numbers furnished to the Government. The system provided shall ensure communications between the Government and the Contractor crew leader(s) during all hours of scheduled work.

1.22. Personnel Requirement.

1.22.1. Labor Requirements. The Contractor shall furnish employees required to satisfactorily perform the work described herein. The Contractor must submit a list of employees that includes contact information to the COR before any work commences.

1.22.2. Supervision. The Contractor shall establish a defined chain of command including Contractor

Representatives, Quality Control Inspectors, and crew leaders. The Contractor Representative and Quality Control inspectors shall ensure compliance with contract specifications. The Contractor Representatives and/or Quality Control personnel shall be required to have a copy of the contract in their possession at all times for referral concerning questions of Contractor responsibility.

1.22.2.1. Contractor Representative. The Contractor shall appoint in writing, subject to the approval of the COR, a minimum of two Contractor Representatives to serve as supervisors. A minimum of one Supervisor will be on the job site at all times during scheduled mowing services and have full authority and power to act for the Contractor on items pertaining to overall work performance, management, coordination and supervision, whenever work specified herein is being performed. The Contractor Representative serves as the central point of contact with the Government for performance of all work under this contract. The Contractor Representative shall deal directly with the COR for normal day-to-day administration of this contract. These individuals may also serve as Quality Control inspectors, provided that their job performance in each category is maintained at an acceptable level to the COR.

1.22.2.2. Quality Control Inspector. The Contractor is responsible for insuring that all work performed under this contract, including any performed by subcontractors, is in accordance with the specifications. To accomplish this, the Contractor shall appoint in writing, subject to the approval of the COR, two Quality Control inspectors, who shall be responsible for the requirements set forth in this contract.

1.22.2.3. Crew Leader. The Contractor shall designate a responsible employee in each work crew to act as work leader, and to complete a daily activity report, which is to be submitted to the COR by 8:00 AM the following day on which services are performed under this contract. The daily activity report for each work crew shall include, as a minimum crew leader’s name;

date, crew designation; list of location, bid item, time completed; location of non-serviced items; list of any damage or vandalism.

1.22.3. Contractor’s Employees. The majority of work will be performed in the presence of the general public; thus conduct of all employees is critical and will be closely monitored. The Contractor or their employees while performing work under this contract shall consume no alcoholic beverages or illegal drugs and shall remain fully clothed. The COR may require the Contractor to immediately remove any employee of the Contractor from the worksite who endangers persons or property.

Notification shall be by telephone or in person and shall be confirmed in writing as soon as possible. No such removal however, will reduce the Contractor’s obligation to perform all work required under this contract.

1.23. Payment. Payment will be made monthly or more frequently if deemed to be in the best interest of the Government, for the work actually performed during the billing period at the applicable contract unit price, as soon as practicable, after acceptance of the work performed and upon receipt of the correct invoice. Each invoice shall contain the following information.

1.23.1. Contractor’s name and address as it appears on the contract,

1.23.2. Contract number and Delivery Order Number/Task Order Number, if applicable,

1.23.3. Contract description of supplies or services as specified,

1.23.4. Quantities,

1.23.5. Unit,

1.23.6. Unit price,

1.23.7. Extended totals, and

1.23.8. Man-hours worked.

1.23.9.

2. INSPECTIONS

2.1. Contractor Quality Control. The Contractor is required to establish and maintain an adequate quality control system to satisfactorily inspect and ensure that all work performed by the Contractor's organization is in full compliance with this contract. The Contractor shall designate, in writing, Quality Control inspectors, whose duty shall be to verify contract compliance of all work performed, to include reviewing each work leader's daily activity report to ensure that it is legible, understandable, and complete, and to notify the COR of anything requiring his/her immediate attention. The Contractor Quality Control inspectors shall provide the COR with a copy of all Quality Control reports by 8:00 AM of the following day on which services are performed under this contract.

2.2. Contractor Quality Control Plan. The Contractor is responsible for establishing and maintaining a complete quality control system to insure satisfactory performance of all sections of the contract. This will be assured by the development of a comprehensive Quality Control Plan by the Contractor and supplied to the Contracting Officer at the pre-work conference for acceptance prior to initiating work. If the plan is judged not to be adequate and is disapproved by the Government, the Contractor must revise the plan and submit it to the Contracting Officer for acceptance within five (5) working days.

2.3. Government Quality Assurance. The Government will monitor and inspect the Contractor's operation to ensure the Quality Control Plan is in place and is working, and that the Contractor's performance meets all contract specifications. The Government will monitor the Contractor's service performance through a Quality Assurance Surveillance Plan (QASP), see Appendix C, utilizing the random sampling, periodic inspection, customer input, or contractor self-reporting methods. The Government reserves the right to alter or change the type of inspection plan at its discretion at any time, and to make deductions accordingly.

The QASP is included for information purposes only, and will not be made part of any resulting contract.

2.4. Re-performance and Re-inspection. The Government may require the Contractor to re-perform services, which are found to be deficient by the Quality Assurance inspector. Should it become necessary for the Government Quality Assurance inspector to perform re-inspections of defective work that was required to be redone (due to failure of the Contractor's Quality Control system to locate and cure these deficiencies prior to the initial Quality Assurance inspection), there will be a re-inspection charge. These charges will be deducted, in accordance with the QASP, from the Contractor's monthly invoice.

2.5. Performance Evaluation Meetings. The Contractor, his/her Contractor Representative, and/or Quality Control inspectors shall meet with the COR as often as determined necessary by the COR in order to discuss performance. Mutual effort will be made to resolve any and all problems identified.

3. ENVIRONMENTAL PROTECTION

3.1. General. This paragraph prescribes actions required for the prevention of environmental pollution during and as the result of operations under this contract. For the purpose of this specification, environmental pollution is defined as the presence of chemicals, physical or biological elements or agents which adversely affect human health or welfare; unfavorably alter ecological balances of importance to human life; affect other species of importance to human life; or degrade the utility of the environment for aesthetic and recreational purposes. The control of environmental pollution requires consideration of air, water, and land and involves noise, solid waste management, and management of radiant energy, and radioactive materials, as well as other pollutants.

3.1.1. Protection of Land Resources. The areas on which the work is to be performed under this contract, and the land resources adjacent thereto, shall be preserved in their present condition.

3.1.2. Protection of Water Resources. Lakes, ditches, rivers, canals, waterways, or reservoirs shall not be polluted with fuels,…