W912P918B00100001.pdf

W81C8X72969645

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

PROJECT: Janitorial Services at Lake Shelbyville, Shelbyville, Illinois

This Amendment is issued to delete the original Scope of Work and insert a Revised Scope of Work. Changes to the original Scope of Work are annotated in RED. All other terms and conditions remain the same.

1. CONTRACT ID CODE PAGE OF PAGES

J 1 19

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 27-Feb-2018

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street , County, State and Zip Code) X W912P918B0010

X 9B. DATED (SEE ITEM 11)

31-Jan-2018

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, X is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

27-Feb-2018

CODE

CONTRACTING DIVISION

US ARMY ENGR DIST ST LOUIS

1222 SPRUCE STREET, RM 4.207

ST LOUIS MO 63103-2833

W912P9 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

W912P918B0010

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION C - DESCRIPTIONS AND SPECIFICATIONS

The following have been added by full text:

REVISED SCOPE OF WORK

SECTION C

New Solicitation for 2018-2022

DESCRIPTION/SPECIFICATIONS

SPECIFICATIONS FOR CLEANING AND JANITORIAL SERVICES

1. GENERAL

1.1. Scope. Work shall consist of furnishing all labor, equipment, and material necessary to clean, service, and maintain sanitary conditions at the Lake Shelbyville Project, areas include but not limited to; public-use areas, Visitor Center, Project Administration Office and Maintenance Buildings in accordance with the work schedule and specifications contained herein. All work shall be performed to the satisfaction of the Contracting Officer.

1.2. Intent. The intent of this contract is to render the areas and facilities clean and presentable through the contracted efforts of the services described above in Section 1.1.

1.3. Project Description and Information. Lake Shelbyville is approximately 30,000 acres of land and water that is an outdoor recreation destination for approximately 2.5 to 3.5 million people each year. The US Army Corps of Engineers manages recreation areas with day use, camping, and a combination of facilities in both Shelby and Moultrie Counties surrounding Lake Shelbyville. See Sections A-1 and A-2 for general location maps.

1.4. Contract Period. The contract period for the base year will be from 15 April 2018 or date of award, whichever is later, and will continue from date of award for until 31 December 2018. Optional years, if exercised, will run for 12 months from the expiration date of the previous contract year until 31 December of the Optioned Year.

1.5. Contract Area.

1.5.1. All contract areas are located at Lake Shelbyville, Shelby and Moultrie Counties, Illinois. Work will be performed in recreational, administration, outlying areas and/or other areas set forth in the attached specifications and appendixes as specified herein and as directed by the CO and/or the COR.

1.5.2. The work area includes heavily used recreation areas. All bidders are encouraged to visit the areas and discuss the requirements with the Operations Manager and other Corps of Engineers personnel. In no event will a failure to inspect the site constitute grounds for price adjustments of bid after opening.

1.6. Pre-bid Meeting and Site Visit. A pre-bid meeting and site visit will be held at the Lake Shelbyville Visitor Center, 1989 State Hwy 16 Shelbyville, IL 62565. For information regarding the meeting and site visit contact the COR at the Lake Shelbyville Project Office at (217) 774-3951. All bidders are strongly encouraged to attend the pre-bid meeting and site visit.

1.7. Post Award Conference. The contractor shall notify the COR within 5 working days after contract award date to schedule a post award conference. The conference will be held in person at the Lake Shelbyville Project

Office. The Contractor is required to attend this meeting. The intent for the post award conference is to review the contract, ensuring contractor has no issues with the requirements set forth, to discuss schedules, and develop the first task order.

1.8. Safety and Security.

1.8.1 General. All work shall be performed in accordance with safety requirements set forth in the Corps of Engineers Manual, EM 385-1-1, entitled “Safety and Health Requirement Manual”, 30 November 2014, copy is available at http://www.publications.usace.army.mil/Portals/76/Publications/EngineerManuals/EM_385-1- 1.pdf?ver=2015-04-09-142531-467.

The Contractor shall be responsible for complying with the current edition and all changes posted on the web. All contractor furnished equipment and materials will be inspected by the Government prior to contractor use. The COR will notify the Contractor of any noncompliance with these provisions. The Contractor shall, after receipt of such notice, immediately take corrective action. Such notice, when delivered to the Contractor, shall be deemed sufficient for the purpose. If the Contractor fails or refuses to comply promptly, the COR may issue an order stopping all or part of the work until satisfactory corrective action has been taken. No part of the time lost due to any such stop orders shall be made the subject of claim for extension of time or for excess costs or damages by the Contractor. Compliance with the provisions of this clause by subcontractors will be the responsibility of the Contractor.

1.8.2. Accident Prevention Program. The Contractor shall develop and submit an Accident Prevention Program using the form located in Appendix F. The accident prevention program shall be approved by the Government prior to contractor commencing work.

1.8.3. Security and Access to Recreation Areas. The Contractor shall be responsible for access to, into, and through all locations. Access to locations may or may not be through locked barricades or gates on Government property and shall be by routes approved by the COR in advance prior to entry. The Contractor shall be responsible for maintaining recreation area security during the performance of this contract at all times that facilities are closed to the public. The Contractor shall lock gates shut to recreation areas that are closed to the public while in areas and upon departure from areas. All Contractor employees working in these areas shall be subject to a criminal background check, which will be provided to the COR, prior to being allowed to enter the buildings unaccompanied.

1.8.4. Security of Visitor Center, Project Administration Offices, and Maintenance Buildings. The Contractor shall furnish the COR the names of all employees authorized to obtain access to these areas. Under no circumstances shall anyone other than authorized representatives of the Contractor be permitted to enter the buildings for any purpose. The Contractor shall maintain security while working and shall keep all doors and windows locked at all times if cleaning outside normal business hours. Lights designated as security lights by the COR will remain on between sunset and sunrise. All other lights shall be turned off by the Contractor when cleaning is completed. All Contractor employees working in these areas shall be subject to a criminal background check, which will be provided to the COR, prior to being allowed to enter the buildings unaccompanied.

1.8.4.1 AT Level I Training

All contractor employees, to include subcontractor employees, requiring access to Army installations, facilities, controlled access areas, or require network access, shall complete AT Level I awareness training within 30 calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever is applicable. Upon request, the contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee, to the COR or to the contracting officer (if a COR is not assigned), within 5 calendar days after completion of training by all employees and subcontractor personnel. AT Level I awareness training is available at the following website: http://jko.jten.mil/courses/atl1/launch.html ; or it can be provided by the RA ATO in presentation form which will be documented via memorandum.

1.8.4.2 Access and General Protection/Security Policy and Procedures All contractor and all associated sub-contractors employees shall comply with applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative). The contractor shall also provide all information required for background checks to meet installation/facility access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office. Contractor workforce must comply with all personal identity verification requirements (FAR clause 52.204-9, Personal Identity Verification of Contractor Personnel) as directed by DOD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any installation or facility change, the Government may require changes in contractor security matters or processes.

1.8.4.3 For contractors requiring Common Access Card (CAC)

The contractor and all sub-contractors employees will be issued a CAC only if duties involve one of the following:

(1) Both physical access to a DoD facility and access, via logon, to DoD networks on-site or remotely;

(2) Remote access, via logon, to a DoD network using DoD-approved remote access procedures; or (3) Physical access to multiple DoD facilities or multiple non-DoD federally controlled facilities on behalf of the DoD on a recurring basis for a period of 6 months or more. At the discretion of the sponsoring activity, an interim CAC may be issued based on a favorable review of the FBI fingerprint check and a successfully scheduled NACI at the Office of Personnel Management.

1.8.4.4 Suspicious Activity Reporting Training (e.g. iWATCH, CorpsWatch, or See Something, Say Something)

The contractor and all associated sub-contractors shall receive a brief/training (provided by the RA) on the local suspicious activity reporting program. This locally developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the project manager, security representative or law enforcement entity. This training shall be completed within 30 calendar days of contract award and within 30 calendar days of new employees commencing performance with the results reported to the COR NLT 5 calendar days after the completion of the training.

1.8.4.5 Pre-screen candidates using E-Verify Program

The Contractor must pre-screen Candidates using the E-verify Program (http://www.uscis.gov/e-verify) website to meet the established employment eligibility requirements. The Vendor must ensure that the Candidate has two valid forms of Government issued identification prior to enrollment to ensure the correct information is entered into the E-verify system. An initial list of verified/eligible Candidates must be provided to the COR no later than 3 business days after the initial contract award." *When contracts are with Individuals, the individuals will be required to complete a Form I-9, Employment Eligibility Verification, with the designated Government representative. This Form will be provided to the Contracting Officer and shall become part of the official contract file.

1.8.5. Report Unusual Conditions. The Contractor shall inform the COR of any unusual conditions observed, such as power failures, excessive litter, private refuse on government property, heating or air conditioning unit problems, lights out, plumbing malfunctions, rain or storm damage, and flooding.

1.9. Recreation Area Upgrades and Additions. The tabulations in Appendix D-1 and D-2 depicts current conditions only and does not reflect any remodeling, re-design upgrades, new construction, or future additions that might occur. The Government reserves the right to perform any of the above work at its discretion and to modify any and all schedules within this contract for any resulting impact upon the Contractor and services performed.

During the contract period, it may be necessary to change the number and/or frequency of services due to construction, maintenance repairs, fluctuations in public visitation, flooding of areas, complete or partial closure of recreation areas, or other circumstances. In the event, changes occur, the CO or COR will notify the Contractor a minimum of 24 hours prior to the changes, followed by written confirmation. Any changes in the number and/or frequency of services will require an increase or reduction in the total contract amount on the basis of the contract unit price.

1.10. Work Plan. The Contractor shall submit a work plan which will indicate what equipment is to be used, the number of employees to be used, how the employees are to be used, and the names of the employees and supervisors or work leaders to whom deficiencies should be reported. Any changes to the approved work plan must be submitted to the COR for approval five calendar days prior to implementation of the work plan change.

1.11. Quality Control Plan. At the pre-work conference, the Contractor shall furnish a Quality Control Plan, according to the specifications of this contract, to the COR for approval. Note: The Contractor’s initial Quality Control Plan must be approved by the COR before commencement of any work.

1.12. Maps. The specification requirements will override all maps found in Section A. Maps found in Section A are the most current maps available at the time of contract start. Maps are not to scale and may / may not include all facilities located within the areas.

1.13. Reporting of Maintenance Deficiencies. The Contractor (at no additional cost to the Government) shall report any item that is broken or does not work properly (ie. broken door, leaky faucet, broken window, etc) in the course of this contract to the COR. The Contractor shall report each item in writing, on the Government supplied form "Maintenance Deficiency/Work Order". "Maintenance Deficiency/Work Order" slips for campgrounds shall be placed in the fee booth drop box at the campground. "Maintenance Deficiency/Work Order" slips for day use areas shall be delivered to the Project Administration Building no later than the following business day the issue is found.

1.14. Lost and Found Items. Any items found of personal value that were left behind by the public must be brought to the lake administrative office not later than close of business the next work day after the item was found.

1.15. Vehicle Use. The Contractor shall not operate motor vehicles off the paved or gravel access roads/parking lots. All damage from off road vehicle use shall be repaired to original conditions at the Contractor's expense. Citations can be issued by park rangers for violations of CFR Title 36.

1.16. Damage to Government Property. It is the Contractor's responsibility, in the course of performing the contractual work, to guard against destruction, injury, defacement, removal, or any alteration of public property, including, but not limited to, developed facilities and vegetative growth. In the event public property is damaged it is the Contractor's responsibility to notify the COR of damage within 24 hours. Upon approval of the COR, replacement or repair shall be made within 10 calendar days of the incident.

1.17. Customer Service. This work will be performed on public lands and will be witnessed by the public.

The public is our customer, the Contractor shall treat the public with respect. This includes, working with the public to have a minimum impact on their plans to use the facilities. The Contractor shall be required to cooperate and coordinate with the COR any operations in and around any other Contractor work crews or Government employees which may be working within the contract areas. It should be noted that the schedules and assignments must still be accomplished while meeting the needs of our customers.

1.18. Insurance Requirement. As required by the Contract Clause entitled “Insurance Work on a Government Installation”, the Contractor shall furnish to the CO, prior to the commencement of work, a certificate or written statement as evidence of the minimum insurance requirement.

1.19. Personnel Requirement.

1.19.1 Labor Requirements. The Contractor shall furnish employees required to satisfactorily perform the work described herein. The Contractor shall submit a list of employees that includes contact information to the COR before any work commences. All contract employees must undergo a complete background check, and provide this report to the COR, before they start working. The Contractor shall also provide an updated employee list before a new employee begins work or when a person is no longer employed by the Contractor.

1.19.2 Supervision. A minimum of one supervisor shall be on duty in the contract work area during all scheduled working hours to ensure compliance with the contract specifications. The Contractor shall furnish a telephone number and mailing address through which they can be contacted on a daily basis and must supply in writing the name(s) of their supervisor(s) who can be contacted on a daily basis.

1.19.3. Contractor’s Employees. The majority of work will be performed in the presence of the general public; thus, conduct of all employees is critical and will be closely monitored. The Contractor or their employees, while performing work under this contract, shall consume no alcoholic beverages or illegal drugs and shall remain fully clothed. Any employee of the contractor found to be endangering persons or property, may be immediately removed from the job site at the discretion of the COR. Notification will be by telephone or in person and will be confirmed in writing as soon as possible. No such removal however, will reduce the Contractor’s obligation to perform all work required under this contract.

1.20. Environmental Protection.

1.20.1 General. This paragraph prescribes actions required for the prevention of environmental pollution during, and as the result of, operations under this contract. For the purpose of this specification, environmental pollution is defined as the presence of chemicals, physical or biological elements or agents which adversely affect human health or welfare; unfavorably alter ecological balances of importance to human life; affect other species of importance to human life; or degrade the utility of the environment for aesthetic and recreational purposes. The control of environmental pollution requires consideration of air, water, and land and involves noise, solid waste management, management of radiant energy, and radioactive materials, as well as, other pollutants.

1.20.2 Protection of Land Resources. The areas on which the work is to be performed under this contract, and the land resources adjacent thereto, shall be preserved in their present condition.

1.20.3. Protection of Water Resources. Lakes, ditches, rivers, canals, waterways, or reservoirs shall not be polluted with fuels, oil, bitumen’s, calcium chloride, insecticides, herbicides, or other similar materials harmful to fish, shell fish, wildlife, or materials which may be detrimental to outdoor recreation.

1.20.4. Disposal of Materials. The methods and locations of disposal of materials, wastes, effluents, garbage, oil, grease, chemicals, and other like materials shall be approved by the COR.

1.20.5 Permits and Responsibilities. The Contractor shall, without additional expense to the Government, be responsible for obtaining any necessary licenses and permits, and for complying with any applicable Federal, State, and Municipal laws, codes, and regulations, in connection with the execution of the work. The Contractor shall be similarly responsible for all damages to persons or property that occur as a result of their fault or negligence; shall take proper safety and health precautions to protect the work, the public, and all the property of others; shall also be responsible for all materials delivered and work performed until completion and acceptance of the contract.

1.21. Removal of Equipment and Other Materials. Upon completion of cleaning in each area, the Contractor shall remove from the site of work all equipment, unused materials unless authorized by the COR, and any waste materials and rubbish resulting from the operation performed herein.

1.22. Property Storage. The Contractor will not be allowed to store any property on Government property unless approved in advance by the COR. If approval is given for property storage, the Government assumes no responsibility for the safety or security of property left on Government property. Property shall be removed from the work site as soon as possible after the completion of the work described herein.

1.23. Contractor Availability.

1.23.1. Meetings. During the course of this contract, the Contractor or an authorized representative shall meet with the COR and/or the Quality Assurance representative each working day. Meetings may be in person at the Administration Office or by phone during normal working hours between 8 a.m. and 11 a.m. If a CDR (Contract Discrepancy Report) is issued, mutual effort will be made to resolve all problems identified to preclude their recurrence. The COR may reduce the frequency of these meetings if mutually agreeable between the COR and the Contractor.

1.23.2. Electronic Communication. The Contractor shall maintain an electronic communication system to receive messages. If the COR leaves a message between the hours of 7 a.m. and 9 p.m., the Contractor shall call back within 30 minutes of the time the message is left. The Contractor shall provide crew leaders a communication system with numbers furnished to the Government. The system provided shall ensure communications between the Government and the Contractor crew leader(s) during all hours of scheduled work.

1.23.3. Call-out Service. On occasions, the COR will require the Contractor to clean facilities on a call-out basis in addition to regular scheduled cleanings. Cleanings may be required between the hours of 7 a.m. to 9 p.m. The Contractor is required to complete the requested work within 1 hour after notification and notify the COR when the work has been completed.

1.24. Definitions and Descriptions.

1.24.1. Contracting Officer (CO). The person executing this contract on behalf of the Government, and any other officer or civilian employee who is properly designated Contracting Officer. The term includes, except as otherwise provided in this contract, the authorized representative of a Contracting Officer (COR) acting within the limits of authority.

1.24.2. Contracting Officer Representative (COR). The person authorized in writing as the Authorized Representative of the Contracting Officer.

1.24.3. Quality Control. The action taken by the Contractor and/or their personnel to document, inspect, and control performance of services to insure they meet the specifications and requirements of this contract.

1.24.4. Quality Assurance. The action taken by the Government to insure the Contractor’s quality control system is functioning and effective and that the Contractor is providing services which are in accordance with the contract. Should a deficiency in services arise, the contractor will have 2 hours to correct the deficiency.

See Appendix A for the Quality Assurance Surveillance Plan.

1.24.5. Contract Discrepancy Report (CDR). A CDR is a formal document used by the Government to process defects in services (see Appendix B). The Government will complete blocks 1-5 and submit to the contractor. The contractor will have 24 hours to complete blocks 6-10. The government will then complete block 11-12 and provide back to contractor for closeout.

1.24.6. Complete Cleaning. On the monthly recreation area cleaning schedule example, located in Appendix E a “C” refers to a complete cleaning, which means that all comfort stations and/or shower buildings within the recreation area will be cleaned. Routine litter duties are included in complete cleanings. Routine litter is defined in section/paragraph 7.5.2. Appendix D-1 lists the number of facilities pertaining to a complete cleaning per recreation area.

1.24.7. Partial Cleaning. On the monthly recreation area cleaning schedule example, located in Appendix E, a “P” refers to a partial cleaning, which means a portion of the comfort stations and/or shower buildings within the recreation area will be cleaned. Routine litter duties are included in partial cleanings. Routine litter is defined in section/paragraph 7.5.2. Facilities referred to in a partial cleaning could be reduced in any recreation area and is referred to on the monthly recreation area cleaning schedules as “P”, “Pa”, or “Pb”. Appendix D-1 lists the number of facilities pertaining to partial cleanings per recreation area.

1.24.8. Okaw Bluff Group Camp. This complex is located one half mile east of Illinois Route 32, approximately 5 miles south of Sullivan, Illinois, and includes the road from highway 32 to the two houses, the area enclosed by the split rail fence, and the two houses. These two residential type houses are rented together or separately to groups from the general public. Together they contain approximately 5880 square feet of carpet, concrete, tile or linoleum floor space.

2. CONTRACTOR FURNISHED EQUIPMENT, MATERIALS, AND SUPPLIES.

2.1. Supplies. The Contractor shall supply the following but not limited to; all toilet tissue (minimum roll of 1,000 sheets and 2 ply in project administration office and visitor center restrooms), paper towels that are suitable for the dispensers, disinfectants, soaps, cleaning compounds, detergents, tape for out-of-order signs, non-metal refuse receptacles for comfort stations and shower buildings, plastic bags (minimum thickness 2 mil) to properly fit non-metal refuse receptacles and 55-gallon barrels, deodorant cakes, air freshener, carpet shampoo, floor wax, and any other materials required to clean, service, and maintain sanitary conditions.

2.2. Safety Data Sheets. The Contractor shall provide Safety Data Sheets from the manufacturers of all cleaning solutions or agents, insecticides, disinfectants, graffiti remover, or any other supplies of a chemical nature used in the operation of this contract. The Contractor shall submit Safety Data Sheets to the COR five (5) working days prior to beginning to using the items mentioned.

2.3. Equipment. Furnish and maintain sufficient equipment suitable to perform the work. All equipment shall be maintained in safe operating condition in accordance with Section 1.8 Safety and Security.

2.4. Vehicles. All vehicles used in performance of this contract shall be kept clean and in safe operating condition in accordance with Section 1.9 Safety and shall comply with safety standards as required by the State of Illinois. Vehicles shall be clearly marked with professionally made identification signs or professionally painted, displaying in 1-1/2" or larger letters, the Contractor's name, type of business, and phone number. One sign or painting shall be displayed on each side of all vehicles used by Contractor's employees.

2.5. Approval of Equipment and Materials. Prior to commencing work, the Contractor shall:

a. Submit to the COR a written statement identifying the grade, type, quantity, mixture, and manner of application of all materials to be used during the contract period. Chlorine liquid shall not be used and/or be added to other cleaning solutions.

b. Provide a list of all equipment available to perform the services listed in this contract.

c. Any changes to the approved Equipment and Materials list must be provided to the COR for approval prior to their use.

The COR reserves the right to inspect all equipment and materials at any time while tasks are being performed under this contract. All equipment and materials must be approved by the COR prior to the commencement of work.

3. GOVERNMENT FURNISHED MATERIALS.

3.1 Keys. If Government keys are issued to the Contractor, the final month's work will not be considered completed and accepted until the keys are returned to the Government's key control officer. If any key(s) are lost and/or not returned, a deduction fee of $500.00 will be made from the final payment. The Contractor shall not reproduce keys. The Security Officer will periodically inventory the Contractor’s keys to ensure security of all keys.

3.2. Supplies. The Government will supply refuse receptacles for all administrative offices, visitor center, maintenance building, 55-gallon barrels in recreation areas excluding inside the facilities, out of order signs, light bulbs, any special tools required to remove fixture covers (other than standard screwdrivers), maintenance deficiency forms, and check-off forms in pipe chase rooms.

3.3. Water and Electricity. All water and electricity required in the performance of this contract can be obtained from Government sources within the recreation area or from other sources approved by the COR, where available. NOTE: If hose bibs are used in the comfort stations, they must be locked shut while not in use.

4. DATES, SCHEDULING, AND HOURS OF SERVICE.

4.1. Dates. Recreation area openings and closings on Lake Shelbyville vary, depending on the area and seasonal weather. The number of facilities to be serviced and frequency of these services will also vary throughout the year, dependent upon recreation use patterns and environmental conditions such as flooding, rain, snow, etc. In consideration of average seasonal weather, recreation areas on Lake Shelbyville will follow the schedule listed here:

Opossum Creek: April – September Coon Creek: May – October

Lone Point: May – September - Walleye Group Camp may remain open later in the year.

Bo Wood: April – October - Area 5 may remain open later in the year.

Lithia Springs – April – October Wilborn Creek Group Camp – TBD Whitley Creek Day Use Area – April – October Okaw Bluff Group Camp – TBD Sullivan Beach – May – September Camp Camfield – Year Round Dam West Day Use Area – April – October Spillway East and West Areas – Year round

4.2. Work Schedules. The monthly recreation area cleaning schedules for the base year are found in Appendix E - 1. The Contractor shall submit a work schedule for cleaning and janitorial services. The schedule must include approximate times for beginning and ending of required service listed by recreation areas or office area. The schedules shall be submitted to the COR for approval five (5) calendar days prior to the end of each month. The schedule shall include all services to be provided for the following month. This schedule is extremely important as it controls the time at which the quality assurance inspections are performed, ensuring that inspections are done only after the required service has been completed. Any variation or unforeseen change, such as, being ahead or behind the approved schedule, shall be reported immediately by phone or in person. The contractor shall keep a log at each facility including but not limited to; restrooms, shower houses, office space, and maintenance building. The log shall include the following information, date, employee’s name, time cleaning begins, time cleaning is completed, and any issues.

4.3. Working Hours. All work shall be performed between the hours of 7 a.m. and 5 p.m., unless noted below:

4.3.1. Shower buildings within the campgrounds – Start after 10 A.M.

4.3.2. Visitor Center and Administration Buildings – 5 P.M. – 11 P.M. 8 A.M. – 4:30 P.M.

4.3.3. Grills within the campgrounds – 8 A.M. – 4 P.M.

4.3.4. Dam West, Sullivan, and Wilborn Creek Beaches – Must be cleaned before 8 A.M.

4.4. Due to unforeseen circumstances, the COR, with a 48-hour notice to the Contractor, can make changes to the monthly cleaning schedule.

5. CONTRACT LINE ITEMS.

5.1 Routine Cleaning Items

5.1.1. Shower Buildings and Comfort Stations (Bid Items x001 & x002). Any of several types of structures that have at least toilet and shower facilities; some of these buildings may have laundry areas. In addition, there is at least 1 vault or “pit” style comfort station with no running water. These buildings are located throughout the recreation areas on the Lake Shelbyville Project.

5.1.1.1. The entire building shall be cleaned, including all fixtures, floors, lights, inside and outside walls, ceilings, partitions, tables, benches, and laundry areas. Shower and toilet stalls shall be washed or mopped, using appropriate soaps or non-phosphate detergents and disinfectant cleaning solution, and thoroughly rinsed to remove excess cleaning solutions. After rinsing, excess water shall be removed from floors, walls, ceilings, and fixtures. When cleaning is complete, the building shall be free of mold, mildew, lime deposits, drips, streaks, spots, dust, cobwebs, insect and bird nests, foreign material, and any other debris that would give the facility a less than clean and neat appearance. Note: Debris shall not be swept or washed down drains or outside the building. A disinfectant solution must be used each time the facilities are cleaned. Fixtures shall include but not be limited to sinks, toilets (lids and risers), urinals, mirrors, shelves, hooks, tissue holders, waste cans, lights, and partitions. Non-abrasive commercial cleaner(s) shall be used on all stainless steel, aluminum, and porcelain fixtures, which includes but not limited to mirrors, sinks, urinals, and toilets. See Appendix D-1 for the type and quantity of facilities to be cleaned in each recreation area based on complete or partial cleanings.

5.1.1.2. All toilet paper dispensers shall be filled with a minimum of 3 rolls, each roll having at least 75 % of clean, unused tissue left. The Contractor shall arrange with COR to have tissue available in the event a dispenser should become void of tissue during non-duty hours. Care shall be exercised during cleaning operations to protect toilet tissue from becoming wet. If toilet paper becomes wet, dry rolls shall be placed in the dispenser. Wet and stained toilet tissue shall be discarded.

5.1.1.3. All paved entrance landings and sidewalks shall be cleaned each time facilities are cleaned.

These areas shall be free of grass, grease, limbs, gum, and other foreign debris when cleaning is complete.

5.1.1.4. Trash receptacles from all buildings shall be emptied each time the facility is cleaned and a new plastic bag shall be placed in the container. Refuse bags containing trash shall be tied closed and deposited in the nearest dumpster. Note: Bo Wood Recreation Area has a fully usable dog park with 2 receptacles for pet waste.

The contractor is responsible for re-filling these receptacles, with properly fitting trash bags, and emptying these receptacles at routine bid prices for “trash barrels”.

5.1.1.5. If toilets or urinals are not functioning properly, the Contractor shall remove obstructions by pulling objects out of the fixture. No chemicals, plungers, or sewer rods shall be used. If the problem cannot be corrected in this manner, the Contractor shall lock the affected stall or side of the comfort station building (exterior door) and shall notify the COR within 30 minutes after locking the stall or door. An "Out of Order" sign, furnished by the Government, shall be attached with tape, furnished by the Contractor, to the locked stall or door. Hand lettered signs are not acceptable.

5.1.1.6. The Government will place a form in each comfort station and shower building for the purpose of recording the date and time the facility was cleaned and the name of the person who performed the cleaning service. Failure to fill in the appropriate information can lead to an unsatisfactory rating for that day's cleaning of the facility.

5.1.1.7. During the last cleaning of the season, all comfort station and shower building vents, doors, and windows should be locked.

5.1.2. Picnic Shelter (Bid Item x003). These facilities contain many parts which include but not limited to the following: picnic tables, a concrete base, roof, grills, fireplace, walls, counters, lighting, walkways, rafters, reservation boards, supports, and water fountains. Comfort stations, while under the same roof as picnic shelters, are not considered to be a part of a picnic shelter.

5.1.2.1. All parts/surfaces of the facility that are required to ensure a proper functioning picnic shelter shall be cleaned. This includes, but not limited to, ceilings, posts, floors, picnic tables, sidewalks, landings, grills, fireplaces, bulletin/information boards, and water fountains. Some picnic shelters may have a comfort station attached. These comfort stations shall be cleaned in accordance with specifications outlined in line items 1001 – 1003. When complete, the entire picnic shelter, including all amenities considered part of the shelter, shall be free of dust, dirt, ashes, grime, stains, cobwebs, nests, nest residues, insect homes, litter, burnt wood, garbage, grease, animal feces, standing water, and any other material that would give the facility a less than clean and neat appearance.

5.1.2.2. Each time shelters are cleaned, tables which are assigned to shelters shall be positioned end to end in two rows that run the length of the shelter. The two rows of tables shall be placed a safe distance apart so that the public can safely walk in between them. Tables which have been assigned to shelters but have been removed by the public shall be returned to shelters and properly positioned. Note: These tables are heavy and can be hard to move. This difficulty does not relieve the Contractor of this requirement.

5.1.3. Picnic/Campsite Table (Bid Item x004). A table that may be made from the following but not limited to; concrete, wood, steel, aluminum or vinyl-coated steel that is associated with a designated picnic site or campsite and may or may not be placed on a concrete pad. Some picnic tables may have a roof and posts which shall be cleaned at the same time as the table.

5.1.3.1. All tables and base slabs shall be cleaned using necessary soaps, non-phosphate detergents, and disinfectant cleaning solutions. A disinfectant shall be used each time tables are cleaned. After cleaning, each table shall be free of all insect and bird nests, nest residue, food residue, litter, dirt, mold, lichen, leaves, sticks, excess cleaning solutions, water spots, stains, trash, animal feces, and any other foreign material.

5.1.4. Grills (Bid Item x005). Pedestal grills, half-barrel grills, campsite grills, fire rings or other facilities designated as places to build fires. May or may not include a concrete base.

5.1.4.1. The Contractor shall remove all insect nests, webs, ashes, charred wood, litter, food residue, garbage, cigarette butts, and other foreign materials from the interior and exterior surface of the grills. This includes the area immediately adjacent to the grills and within 25 feet of the grill. All campsite grill cooking grates are to be in the down position after cleaning. Refuse collected from grills shall be deposited on the day of their cleaning in dumpsters located within the recreation area. No ashes shall be deposited in barrels. All hot coals and other hot material must be cooled so that they are not capable of starting a fire prior to dumping the material in the dumpsters. If a campsite or picnic site is not occupied and hot coals or other materials are present in the grill, the Contractor must cool the coals completely, with water, before cleaning the grill. All occupied campsites shall be cleaned unless the camper refuses service. As a part of grill cleaning and with no additional charge to the Government, all lantern hangers and moveable picnic tables shall be returned to gravel or asphalt portions of the campsite when grills are cleaned. The lantern hangers shall be located near the table and shall be placed upright.

These tables and lantern hangers are heavy and can be difficult to move. Also our guests may move them some distance from their proper location. Despite difficult circumstances, this task must still be performed.

5.1.5. Litter – Routine (Bid Item x006). Litter to be removed from recreation areas.

5.1.5.1. All litter and debris including, but not limited to, garbage, paper, metal, glass, dead animals, tree limbs, and food shall be removed from all Type A mowed areas, roadways, sidewalks, parking lots, boat ramps, rip-rap areas, and sand portions of the beaches. Type A mowed areas are those areas that are mowed to a height of 3 inches or less. When Routine Litter is completed within campgrounds, all litter is to be removed from within 50 feet of each campsite. All litter collected shall be placed in dumpsters located within the parks. No litter shall be deposited in barrels. Routine Litter will be included in the daily cleaning of recreation areas. When no other cleaning services are required, routine litter will be indicated as “L” on the monthly recreation area cleaning schedules.

5.1.6. Litter – Hunter/Fisherman Parking Lots (Bid Item x007)

5.1.6.1. All litter and debris, including but not limited to garbage, paper, metal, glass, dead animals, tree limbs, and food inside the graveled and/or paved part of the lot and within 50 feet outside the perimeter of the parking lot, shall be removed from the area and shall be deposited in a recreation area dumpster or in the roll-off container in the maintenance area. Currently sixty two (62) parking lots are located in various areas around Lake Shelbyville, this number is subject to change. See Section A-17 for Hunter/Fisherman parking lot locations. Any trash barrels associated with the parking lot are included as part of the parking lot litter and must be cleaned according to specifications outlined in line item 1014 (Trash Barrels).

5.1.6.2. Sand Cove Road. All trash, litter, etc. shall be removed along the graveled road from the gate to the waters’ edge, a distance of 20 feet from the edge of the road. Trash shall be removed along the shoreline a distance of 100 feet in all directions of the end of the Sand Cove Road.

5.1.6.3. Slaughterhouse West Road End. All trash, litter, etc. shall be removed from the graveled area and in a southeasterly direction behind the road gate along the shoreline for a distance of 300 feet and 30 feet from the shoreline.

5.1.6.4. Wood's Lake West Roadway and Lot. All trash and litter, shall be removed from the graveled areas at the Wood's Lake West Lot and along the trail running north from the launch ramp. Trash shall be removed along the shoreline trail a distance of 50 feet from the water's edge for its entire length. In addition, all trash and litter, within the area between the North and South graveled roadways, shall be removed. There are trash barrels located within Wood’s Lake West Area that are considered inclusive when doing litter in this area. See Appendix A-16 for a complete map.

5.1.6.5. Wood’s Lake East Roadway and Lot. All trash and litter shall be removed from within a 50 foot perimeter, or until the water’s edge, of the graveled roadway and parking lot, to include fishing piers and boat ramps, at Wood’s Lake East. There are trash barrel located at Wood’s Lake East area that are considered inclusive when doing litter in this area. See Appendix A-15 for a complete map.

5.1.6.6. Dam East Shelf Parking Lot. All trash and litter shall be removed from within a 50 foot perimeter, or until the water’s edge, of the graveled roadway and shelf lot. There is a trash barrel located at Dam East Shelf Parking Lot that are considered inclusive when doing litter in this area. See Appendix A-14 for a complete map.

5.1.7. Trailer Dump Station (Bid Item x008). Community campground waste receptacle in all camping recreation areas.

5.1.7.1. All fixtures and exposed concrete surfaces shall be cleaned by using necessary soaps or non-phosphate detergent and a disinfectant cleaning solution. The Contractor shall control odor by using approved chemical(s) as frequently as needed to provide effective control as determined by the COR. When completed, the fixtures and concrete area shall be free of all foreign material.

5.1.8. Information Boards (Bid Item x009). Wooden, plastic, or metal structures that have a glass or plexiglass covering that contains posted information to visitors.

5.1.8.1. All exterior and interior parts of each information board shall be cleaned. Glass or plexiglass shall be cleaned with an approved cleaning solution for glass or plastics, so as not to scratch or otherwise damage the glass or plastic surface. The glass or plexiglass shall be free of streaks, dust, and water spots. Pressure washers or abrasive cleaners shall not be used on information boards. When cleaned, the information board interior and exterior shall be free of all foreign material. If any posters, signs, or flyers have become unattached from the information board the Contractor must re-attach them by using either thumbtacks or staples.

5.1.9. Amphitheaters (Bid Item x010).

5.1.9.1. All litter shall be removed from and within 30 feet of the amphitheaters. Leaves and limbs shall be removed from the amphitheater impact area, which may be covered with asphalt, bark chips, or rock.

Leaves and other vegetative debris shall be removed from around trail lights around the amphitheater and leading down to it. Sidewalks and/or steps leading to the amphitheater shall be cleaned free of debris. The Contractor shall clean the fire ring(s) associated with the amphitheater in accordance with Section 1006(a). Amphitheater screens (interior and exterior), benches, stages, projector stands, backstage rooms, associated interpretive devices, such as tree finders, are to be cleaned, free of dirt, insects, bird and insect nests, nest residues, webs, animal feces, and any other foreign material.

5.1.10. Bench Shelters (Bid Item x011). A structure that may or may not consist of a concrete base with wooden or metal supports, a roof, and a bench seat.

5.1.10.1. The entire structure, including concrete pad if present, is to be cleaned and free of all foreign material when complete.

5.1.11. Gate Attendant Station (Bid item x012). The small building at the entrance to each camping recreation area. There is no gate attendant station at Wilborn Creek Group Camp.

5.1.11.1. The entire structure, both interior and exterior, and any sidewalks associated with the building shall be cleaned to remove dust, dirt, insects, insect nests, nest residues, webs, and any other foreign materials. This cleaning includes shampooing the carpet and cleaning the air conditioning unit.

5.1.12. Trash Barrel (Bid Item x013). The number of barrels that cleaning services need to be provided for will be indicated using the exact number of barrels per recreation area on the monthly recreation area cleaning schedules. Locations of the barrels are marked on the maps in Section A. Location and number of barrels can change based on the discretion of the COR. If additional barrels are put in place, then those barrels will be billed at the same unit price as all other barrels.

5.1.12.1. All trash and debris shall be removed from the barrel to include any liquid or solid material that may have leaked or escaped through the bag.