Appendices_Mowing_Svc_Wapp_Lake.pdf

APPENDICES

MOWING SERVICES

WAPPAPELLO LAKE, MISSOURI

Appendix A – Grounds Description/Workload Estimates Appendix Appendix B – Area Maps - Attached Separately Appendix C – Data Requirements Appendix D – Definitions Appendix E – Vehicle Signs Appendix F – Pesticide Usage Forms Appendix G – Accident Prevention Plan Appendix H- Grounds Maintenance Master Work Plan (GMMWP).

Appendix A: Grounds Description/Workload Estimates

ITEM DESCRIPTION

ESTIMATED

QUANTITIES

AVERAGE WORKLOAD (# OF TIMES

ANNUALLY OVER PAST 4 YEARS)

Acre Est. UNIT GROWING SEASON

1 Improved Grounds 121 Acres 22 2 Unimproved Grounds 12 Acres 2 3 Turf Renovation 1000 SY As Required Due To Damage by Contractor 4 Leaf Mulching 80 Acres 3

Appendix B: Area Maps

A. Improved and Unimproved

Improved Areas = Unimproved Areas=

Appendix C: Data Requirements

Provide the data as indicated below to the COR. All reports, submittals, logs, and information provided to the Government shall be electronic and compatible with Microsoft Office 2013 products, such as Excel, Word, and others. “Compatible” means the document can be opened using the appropriate Microsoft Office component without any discernible effect on the text (e.g., loss of data) or the formatting of the document:

Item Description Reference Format Frequency

1 Integrated Pest Management Plan 1.1.4 Contractor Format Original and changes as occurring.

2 Quality Control Plan 2.1 Contractor Format Original and changes as occurring

3 Hazardous Materials 5.5,5.6 Contractor Format Original and changes as occurring

4 Pesticide Usage Report 5.3 Provided Format Appendix F

Prior to and 1 Day following Application

5 Contractor Points of Contact 5.11 Contractor Format Original and changes as occurring

6 Accident Prevention and Investigation Report 5.14. Appendix G and

Contractor Format Within five (5) days of each incident

7 Contractor Manpower Report 5.17, inclusive Include on Invoice Included with invoice.

Contractors Grounds Maintenance Master Work Plan

(GMMWP)

1.0, 1.1.4 Contractor Format Original and changes as occurring

Appendix D: Definitions

Scalping: Areas where the grass is mowed too close to the ground because of uneven ground underneath. When grass is mowed too close to the ground it frequently appears as an unsightly yellow scar. Typically, scalping occurs when mowing on hill sides and around obstacles on uneven terrain.

Rutting: Visible marks left on the grounds from the wheels of mowing and edging equipment.

Trimming: Cutting of grass and other vegetation around grounds obstacles that prevent mowing with a lawn mower. This may include hand pulling.

Pesticide: Any toxic substance used to kill animals or plants that damage crops or ornamental plants or that are hazardous to the health of domestic animals or humans. All pesticides act by interfering with the target species' normal metabolism. They are often classified by the type of organism they are intended to control (e.g., insecticide, herbicide, fungicide).

Contractor. The "Contractor" is the individual whose contract bid was accepted by the U.S. Army Corps of Engineers and who has gained the responsibility of performing the duties governed by the specifications of this contract.

Contractor Representative. A foreman or superintendent, assigned to represent the interests of the Contractor with regards to all matters involving the contract.

Contracting Officer (CO). The term "Contracting Officer" shall mean the person executing this contract on behalf of the Government, and any other officer or civilian employee who is acting on his/her behalf.

Contracting Officers Representative (COR). An individual designated in writing by the Contracting Officer to be responsible for administration of the contract and Quality Assurance Representative.

Quality Control. The term “Quality Control” refers to action taken by the Contractor and/or personnel to document, inspect, and control performance of services to ensure they meet the specifications and requirements of this contract.

Quality Assurance. The term “Quality Assurance” refers to action taken by the Government to ensure the Contractor’s quality control system is functioning and effective, and the Contractor is providing services, which are in accordance with this contract.

Accident Reporting. An accident constitutes any and all incidents or acts involving the Contractor, which may or may not have caused obvious damage to persons or property. All accidents shall be reported to the Contracting Officer within 24 hours of the occurrence. All serious accidents (those resulting in death or injury requiring medical attention) shall be reported immediately.

Seed Bed Preparation. Means the mechanical turning of soil to a minimum depth of three (3) inches reducing all soil particles to a size not larger than one (1) inch at the largest dimension. The cultivated soil surfaces shall be level, free of all weeds, clods, stones, roots, and sticks, gullies, crusting and caking.

Mulching. Means that immediately after the incorporation of seed the process of spreading mulch in a uniform, continuous blanket without bunching at a rate of 4000 pounds per acre.

Appendix E: Vehicle signs

Vehicle signs

Name of Contractor

Type of Business

Address

Phone Number

All lettering to be a minimum of 1.5 inches in height.

WAPPAPELLO LAKE

PRE-USE FORM FOR PESTICIDE APPLICATION

Contract/Lease/Easement NO.

Compartment #/Area of Application

Contractor/Lessee/Easement Holder

Address

City

Phone #

Pesticide (Trade Name)

Target Pest

Pesticide EPA Registration #

EPA Classification General Use Restricted Use

Additional Remarks

**NOTE: Photocopies of pesticide license and chemical label must be submitted with pre-use application.

Submitted By: Date:

Signature of applicator

Approved Disapproved

Date:

Eric Lemons Natural Resources Specialist

Reason for disapproval:

Comments:

APPENDIX –F-1

WAPPAPELLO LAKE

POST-USE PESTICIDE REPORT

Contract/Lease/Easement NO.

Compartment #/Area of Application

Contractor/Lessee/Easement Holder

Address

City

Phone #

Pesticide (Trade Name)

Target Pest

Application Rate ____ ______

Acres applied to ____________

Pesticide EPA Registration #

EPA Classification General Use Restricted Use

Total Amount Applied

Additional Remarks

Signature of lessee Signature of applicator

APPENDIX –F-2

Appendix H: Grounds Maintenance Master Work Plan (GMMWP)

The Grounds Maintenance Master Work Plan shall include at a minimum the following:

1. The equipment and materials to be used,

2. The name and telephone number(s) of supervisor(s) to whom deficiencies should be reported,

3. The name(s) and telephone number(s) of supervisor(s) who can be contacted on a daily basis,

4. The telephone number(s) and mailing address of the Contractor through which he can normally be contacted on a daily basis,

5. The telephone number(s) where persons of authority within the Contractor’s organization can be reached during non-duty hours,

6. The Contractor’s Quality Control Plan including:

a. Identification of authorized Quality Control Inspectors, whose duty shall be to verify Contractor compliance, their vehicles, and work/ inspection schedule.

b. An inspection method identifying deficiencies in the quality of services performed before the level of performance is unacceptable.

c. A method and response time for correcting minor deficiencies and unacceptable work that the Contractor is requested to re-perform.

d. Quality Control Report covering the mowing completed, which shall include, as a minimum, the following:

1. Inspector’s name

2. Contractor/contract number

3. Date

4. Time/Duration of inspection

5. Items/Areas inspected

6. Defects encountered

7. Corrective actions taken

8. Actions to prevent future occurrence

9. Safety/Security violations

10. Unusual conditions

(Note: Quality Control Report shall be maintained by the Contractor for the duration of the contract and may be requested by the

Government at any time. The Quality Control Report shall be filled out by the Contractor representative during time of actual services. The Quality Control Report shall be submitted to the Government upon completion of each mowing.)

7. The Contractor’s Accident Prevention Program, as required by EM 385-1-1, including:

a. The Accident Prevention Plan, and

b. The Activity Hazard Analysis, see Appendix G

8. The number and names of employees and how employees are to be used,

9. The work schedule of each crew,

10. The schedule of work for each contract area including expected dates and times of work to be performed.

APPENDIX H