A22_17-R-0007_Amend_1.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

The purpose of this amendment is to make corrections as stated on page 2.

There are no other changes; all other terms and conditions remain unchanged.

1. CONTRACT ID CODE PAGE OF PAGES

J 1 14

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 22-Nov-2016

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X W912P9-17-R-0007

X 9B. DATED (SEE ITEM 11)

16-Nov-2016

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, X is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

22-Nov-2016

CODE

CONTRACTING DIVISION

US ARMY ENGR DIST ST LOUIS

1222 SPRUCE STREET, RM 4.207

ST LOUIS MO 63103-2833

W912P9 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

W912P9-17-R-0007

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 1449 - CONTINUATION SHEET

The following have been modified:

Bid Schedule for Mowing Services at Wappapello Lake:

The Contractor shall provide non-personal services, to include all personnel, equipment, tools, supervision, and other items and services necessary to ensure that grounds maintenance is performed at Wappapello Lake, Missouri, in a manner that will promote the growth of healthy grass, trees, shrubs, and plants and present a clean, neat, and professional appearance. This includes mowing, clipping and discharge management, edging, trimming, vegetation control, lawn renovation, and mulching as per the attached specifications.

Year 1 (31 January 2017 thru 30 Jan 2018)

Item No. Description Unit Unit Price per Month Total

0001 Improved Grounds

Maintenance 12 Months ______________ ______________

0002 Unimproved Grounds

0003 Leaf Mulching 3 Each ______________ ______________

Total Year 1 ______________

Year 2 (31 January 2018 thru 30 Jan 2019)

1001 Improved Grounds

1002 Unimproved Grounds

1003 Leaf Mulching 3 Each ______________ ______________

Total Year 2 ______________

Year 3 (31 January 2019 thru 30 Jan 2020)

2001 Improved Grounds

Maintenance 12 Months ______________ _____________

2002 Unimproved Grounds

2003 Leaf Mulching 3 Each ______________ ______________

Total Year 3 ______________

Year 4 (31 January 2020 thru 30 Jan 2021)

3001 Improved Grounds

3002 Unimproved Grounds

3003 Leaf Mulching 3 Each ______________ ______________

Total Year 4 ______________

Year 5 (31 January 2021 thru 30 Jan 2022)

4001 Improved Grounds

4002 Unimproved Grounds

4003 Leaf Mulching 3 Each ______________ ______________

Total Year 5 ______________

PERFORMANCE WORK STATEMENT

GROUNDS MAINTENANCE SERVICES

Wappapello Lake

Table of Contents

1. Description of Services

1.1. Improved Grounds Maintenance

1.2. Unimproved Grounds Maintenance

1.3. Turf Renovation

1.4. Leaf

Mulching……………………..……………………………………………………………………………………………………….5

2. Service Delivery Summary (SDS)

2.1. Quality Control

2.2. Quality Assurance

2.3. Performance Assessment

3. Government-Furnished Property and Services

3.1. Keys

3.2. Seed

3.3. Fertilizer

4. Contractor-Furnished Property and Services

4.1. Herbicide

4.2. Mulch

5. General Information

5.1. Background

5.2. Environmental Requirements

5.3. Pesticide Reports

5.4. Inspections

5.5. Hazardous Materials

5.6. Hazardous Materials Management

5.7. Permits, Licenses and Certifications

5.8. Hours of Operation

5.9. Security Requirements

5.10. Contractor Vehicles

5.11. Special Qualifications

5.12. Interfaces

5.13. Contracting Officer and Contracting Officer Representative (Quality Assurance Personnel)

5.14. Safety Requirements and Reports

5.15. Changes in Work

5.16. Period of Performance

5.17. Manpower Reporting

6. Appendices….. ...................................................................................................... ………………………………………...9 Appendix A: Grounds Description/Workload estimates……………………………………………………..……………..………………...10 Appendix B: Area Maps……………………………………………………………………………………………………..……………..…11 Appendix C: Data Requirements……………………

Appendix D: Definitions……………………………………………………………………………………………………..………… Appendix E: Contractor Vehicle Sign………………………………………………………………………………….…….……………….13 Appendix F: Pesticide Reports……………………………………………………………………………………………………..…………14 Appendix G: Accident Prevention Plan…………………………………………………………………………………………….………...16 Appendix H: Ground Maintenance Master Work Plan……………………………………………………………………………………….19

PERFORMANCE WORK STATEMENT FOR GROUNDS MAINTENANCE SERVICES

1. Description of Services. The Contractor shall provide non-personal services, to include all personnel, equipment, tools, supervision, and other items and services necessary to ensure that grounds maintenance is performed at Wappapello Lake, Missouri, in a manner that will promote the growth of healthy grass, trees, shrubs, and plants and present a clean, neat, and professional appearance. The Contractor’s performance will be based on the Contracting Officer’s (CO), Contracting Officer’s Representative (COR), and Quality Assurance Personnel evaluations of the results required by the Service Delivery Summary and not the frequency or method of performance. It is at the Contractor’s discretion to determine the levels of frequencies to attain the level of service at the best value. The evaluation of results will be based on COR performance assessment, quality assurance results, and customer complaints. Final results of the evaluations will be the determining factor for the success or failure of this contract. The Contractor shall comply with applicable federal, regional, state, and local laws and commercial standards as outlined by the Professional Grounds Management Society (PGMS). When mowing, vegetation control, mulching, and renovation services are required, the Contractor shall contact the COR one business day prior to starting services. Services shall be completed in a continuous clockwise or counter clockwise movement around the project, and shall follow the same path, every cycle, as outlined in the Contractors Grounds Maintenance Master Work Plan (GMMWP). The GMMWP will describe how the Contractor plans to meet the contract requirements and the equipment and manpower to be utilized.

1.1. Improved Grounds Maintenance. Improved grounds are identified in Appendix B. Improved grounds are areas that require more frequent maintenance such as campgrounds, day-use areas, boat ramps, and road sides, average frequencies are found in Appendix A. Exact mowing limits will follow existing mowing limits; any questions regarding widths, areas, or inclusions will be defined in the field.

1.1.1. Mowing. The Contractor shall mow all improved grounds to look well-manicured with a neat and professional appearance at all times. The Contractor shall maintain grass height between three (3) and six (6) inches, uniform in appearance, free of skips, gaps, rutting, or scalping. When a mowing cycle occurs, the grass shall be mowed to a height of three (3) inches. The CO or COR may allow deviation from the three (3) inch mowing height, if environmental conditions exist where a deviation is required to maintain turf health.

The Contractor shall be required to pick up debris, natural and manmade, prior to mowing any area. Natural debris such as tree limbs, branches, rocks, and other debris not suitable for mowers to pass over without damage to the mower or potential danger of discharged debris shall be removed out of the mowing limits by the Contractor. The Contractor shall remove or mulch grass clippings when wind-rowed after mowing, before leaving work area.

1.1.2 Clippings and Discharge. The Contractor shall direct all grass clippings away from sidewalks, picnic shelters, campsites, roadways, parking lots, buildings and other improvements adjacent to the mowed areas.

Clippings shall be removed completely from the above improvements if discharged on them. The Contracting Officer’s Representative will designate where grass clippings may be disposed of on Government property.

All natural debris such as tree limbs, branches, rocks, and other debris not suitable for mowers to pass over without damage to the mower or potential danger of discharged debris shall be removed out of the mowing limits by the Contractor.

1.1.2. Edging. Edging shall be accomplished along sidewalks and concrete slabs in order to keep all vegetation off of these structure and includes removal of vegetation from expansion joints and cracks in sidewalks, driveways, curbs and other hard surfaces.

1.1.3. Trimming. The Contractor shall trim grass and weeds around trees, shrubs, buildings, fences, poles, fire hydrants, parking lots bumper blocks, boulders, and other fixed obstacles and temporary obstacles/objects on improved grounds. Trimming height shall match surrounding area grass height. The Contractor shall remove, or mulch, grass clippings when wind-rowed after trimming, before leaving work area. The Contractor shall trim all areas concurrent with mowing.

1.1.4. Vegetation Control. The Contractor shall provide all management, licenses, tools, supplies, equipment, transportation and labor to develop and implement an Integrated Pest Management (IPM) plan in the areas covered by the Contractors Grounds Maintenance Master Work Plan (GMMWP). The IPM shall be submitted to the CO for approval prior to the commencement of work. The Contractor shall use only herbicides approved by the CO or COR. Herbicides on the current, Missouri Restricted-Use Pesticide List and any types of soil sterilants shall not be used. The Contractor shall comply with current federal, state, local, regulations, plans, and policies. The Contractor shall comply with all applicable parts of ER 1130-2- 540, Pest Control Program for Civil Works Projects, Protection of Environment, Pesticide Program, and 49 CFR 171, Transportation, General Information, Regulations, and Definitions. The Contractor shall ensure that all workers have current state certification for the herbicide control services being performed, and that the CO has a copy of each applicator’s certification. The Contractor shall be permitted to use approved herbicides to control vegetation and reduce the amount of trimming work. Herbicide application shall be permitted around perimeter rocks/timbers, guardrails, buildings, shelters, signs, carsonite posts, other inanimate objects and those approved by the Government. Contractor shall not apply herbicide any further than 8’’ from the object.

Herbicide use will not be permitted around such items as culverts, campsites and their associated facilities (breaker boxes, water/sewer hookups), hillsides, ditches and other areas were erosion will occur due to lack of vegetation which shall be determined by the Government. The use of herbicides is intended to reduce, but not eliminate the amount of trimming. Careless or negligent use of herbicides resulting in unsightly or unsafe conditions will terminate the Contractors privilege to use them and vegetation in these respective areas will then be controlled by trimming. The Contractor shall control vegetation through execution of a vegetation control program appropriate for the area. The Contractor must submit a list of herbicides to be used for approval by the Contracting Officers Representative prior to each application, see Appendix F. Mixing of chemicals, filling of containers, applications, and disposal shall be in accordance with all manufacturers’ label instructions and Federal and state laws. Mixing or disposal of chemicals or filling of containers shall not occur on government lands.

1.1.5. Lawn Renovation. If lawn areas are damaged due to Contractor action, the Contractor shall renovate at no additional cost to the government.

1.2. Unimproved Grounds Maintenance. Unimproved grounds are identified in Appendix B, and average frequencies are found in Appendix A. The Contractor shall maintain grass and woody vegetation, up to one and a half (1.5) inch caliper, in un-improved grounds to prevent woody encroachment. Any existing wooded areas contained within un-improved area shall not be the responsibility of the Contractor to maintain. The Contractor shall mow un-improved grounds a minimum of once per year and a maximum of three times per year, at appropriate dates determined by CO or COR based upon weather forecasts, special events, and ground conditions. Grass height shall be mowed between four (4) and six (6) inches. Exact mowing limits will follow existing mowing limits; any questions regarding widths, areas, or inclusions will be defined in the field.

1.2.1. Trimming. The Contractor shall trim grass and weeds around trees, shrubs, buildings, fences, poles, fire hydrants, parking lots bumper blocks, boulders, and other fixed obstacles and temporary obstacles/objects on unimproved grounds. The Contractor shall match trimming height to surrounding area grass height. The Contractor shall trim all areas concurrent with mowing.

1.2.2. Lawn Renovation. If lawn areas are damaged due to Contractor action, the Contractor shall renovate at no additional cost to the government.

1.3 Turf Renovation. The Contractor shall renovate turf in areas using a process including; mowing (as needed), seed bed preparation, fertilization, seeding/incorporation of seed, and mulching. Fertilization rates shall be determined by the CO or COR, based upon soil testing. Seeding rates shall be adjusted from nine (9) to fifteen

(15) pounds per 1000 square feet as determined by the CO or COR and agreed upon by the Contractor, and shall be uniform across the entire area. Seed bed preparation shall include soil disturbance that loosens the soil surface to accommodate over-seeding and seed incorporation. Turf renovations shall be completed on areas damaged by the Contractor.

1.4 Leaf Mulching. The Contractor will be required to mulch all leaves in the Redman Creek Campgrounds, Redman Picnic and Redman Creek Recreation Area. Eagle Point, Peoples Creek Campgrounds and the Greenville Campground and Recreation Area. During the months of October –March the Contractor is required to mulch leaves to prevent damage to existing turf. Prior to mulching, leaves on roadways, parking lots and parking spurs, and picnic/campground impact sites shall be removed. Mulched leaves shall be dispersed so as not to accumulate over one half (1/2) inch thick in any area.

2. Service Delivery Summary (SDS). The contract service requirements are summarized in performance objectives that relate directly to requirements. The performance threshold briefly describes the minimally acceptable levels of service required for each requirement. The SDS and the Contractor’s Quality Control Plan provide information on contract requirements, the expected level of Contractor performance and the expected method of government validation and confirmation of services provided. These thresholds are critical to mission success.

PERFORMANCE

OBJECTIVE

PWS

PARA.

PERFORMANCE

THRESHOLD REMEDY METHOD OF

ASSESSMENT

SDS-1

Maintain Improved Grounds Para. 1.1 inclusive

No more than five (5) valid defects per month

Re-performance within 8 hours of notification, or a mutually acceptable timeframe to CO, COR and Contractor

Periodic Validation

SDS-2

Maintain Unimproved Grounds

Para. 1.2 inclusive

No more than 2 (2) defects per month

Re-performance within one day or a mutually acceptable timeframe to CO, COR and Contractor

Periodic Validation

SDS-3

Turf Renovation Paras.

1.3 inclusive

No more than zero (0) defects per month

Re-performance within one day or a mutually acceptable timeframe to CO, COR and Contractor

Periodic Validation

SDS-4

Leaf Mulching Paras.

1.4 inclusive

No more than 2 (2) defects per month

Re-performance within one day or a mutually acceptable timeframe to CO, COR and Contractor

Periodic Validation

SDS-5

Quality Control

a. Contractor’s quality control plan (incorporated into contract after award)

Para. 2.1 100% compliance to Contractors plan

Contractor shall complete a written corrective action report

Periodic Validation

2.1 Quality Control. The Contractor shall provide a written description of the quality control system to include identification of the commercial practices and procedures to be used, such as those of the Professional Grounds Management Society (PGMS), the American National Standards Institute (ANSI), Occupational Safety and Health Administration (OSHA), and local Extension Offices of the Federal Cooperative Extension Service. The Contractor shall develop and implement procedures to identify, prevent, and ensure non-performance and continual repeat of defective service does not occur. The Contractor shall submit a written quality control plan and master work plan, Appendix I, to the contracting officer for approval. The Contractor shall submit the plan no later than the pre-performance conference. The plan shall specifically address the Contractor’s strategy to provide quality workmanship, continual process improvement and for correcting deficiencies as required.

2.2. Quality Assurance. The government shall inspect and evaluate the Contractor’s performance to ensure services are received in accordance with requirements set forth in this contract. The CO or COR or Quality Assurance personnel (QA) shall inspect by validating actual work performance, physically checking an attribute of the completed task, checking a management information report, investigating customer complaints, conferring with facility managers, or otherwise inspecting the task or its results to determine whether or not performance meets the standards contained in the Contractors GMMWP. When a performance threshold has not been met or Contractor performance has not been accomplished, the QA will initiate and provide the Contracting Officer notification of a Contractor deficiency. The Contractor shall respond to the deficiency notice in accordance with instructions provided and return it to the Contracting Officer within 1 calendar days of receipt.

2.3. Performance Assessment.

2.3.1. Periodic Validations. This method requires the QA to employ a “spot check” style of evaluation.

Periodic validations will be conducted on a scheduled basis (daily, weekly, monthly, quarterly, semi-annual or annually) and may be adjusted, based on quality trends. Any unsatisfactory inspection (defect) result shall be recorded, and the Contractor shall re-perform the service after notification by the CO or COR. Failing to meet the performance threshold as outlined in the SDS for any of these performance objectives in any one calendar month period shall result in a warning or letter of concern from the CO. Failing to meet the performance threshold as outlined in the SDS of these performance objectives in any combination for any two or more months during a contract period shall constitute an immediate progress meeting with the Multi- Functional Team.

3. Government-Furnished Property and Services

3.1. Keys. The Government will furnish the necessary keys for access to recreation areas. NOTE: Duplication of Government-furnished keys is not permitted. The Contractor shall immediately report the loss of any keys to the Contracting Officer. In the event that a Government-furnished key is lost, the Contractor is responsible for reimbursement of all costs incurred by the Government for replacement of entire lock systems throughout the lake project which are affected by the lost key. Contractor costs shall include Government labor, replacement lock costs, replacement key costs, tumbler reworking and all contracted-labor costs required to replace lock systems. The Government will determine the specific replacement lock system.

3.2. Reserved.

3.3. Reserved.

4. Contractor-Furnished Property and Services

4.1 Herbicide. The Contractor shall furnish only approved herbicides in accordance with Environmental Protection Agency guidelines, ER 1130-2-540, Pest Control Program for Civil Works Projects, and the Contracting Officer, or his authorized representative. Herbicides on the current, Missouri Restricted-Use Pesticide List shall not be used. Herbicides shall be of the type required and selectively suitable for the work at hand. The Contractor must submit a list of herbicides to be used for approval by the Contracting Officers Representative prior to each application.

4.2 Mulch. Mulch shall be fresh threshed straw, from a cereal grain such as oats, wheat, or barley, free of mold, mildew, and objectionable weed seeds.

5. General Information.

5.1. Background. All contract areas are located at Wappapello Lake, Wappapello MO. Butler and Wayne Counties, Missouri. Areas to be serviced include administrative, service, recreation, and public use areas.

Locations of contract areas, contract limits, and drawings are shown in Appendix B contained herein. The Contracting Officer will establish exact contract limits and locations in the field.

5.2. Environmental Requirements. In addition to all applicable Federal, State and Local environmental codes and regulations, the following specific guidance is provided.

5.3. Pesticide Reports. The Contractor shall submit a pre-use report to the CO, or their representative 3 working days prior to the initial pesticide application; pre-use forms are accepted for 1 calendar year without any changes.

Each category and chemical mixture shall warrant individual pre-use forms. Include pesticide name, use concentration, amount applied, date, and detailed location of use. Following a pesticide application, a post-use pesticide form shall be submitted to the CO, or their representative, for the day and for each individual recreational area. Soil sterilants shall not be permitted.

5.4. Inspections. The Contractor is subject to inspection by DOD certified applicators/inspectors as well as State Department of Agriculture Pesticides Division or equivalent agency.

5.5. Hazardous Materials Inventory. The Contractor shall maintain an up-to-date hazardous material inventory with copies of SDS(s), Safety Data Sheets, for all materials used on the job site.

5.6. Hazardous Materials Management. The Contractor shall remove all hazardous materials by the end of each workday. No storing or mixing of chemicals will be allowed on within the project boundaries.

5.7. Permits, Licenses and Certifications. Unless otherwise specified in this contract, Contractor employees shall obtain all necessary permits, licenses, and certifications; give all required notices; and comply with applicable Federal, State, County, and Local laws, codes, and regulations in performance of the requirements of this contract. The Contractor shall maintain all records of such requirements and make the documentation available to the government for review. All pesticide application will be made by State certified applicator as prescribed in DoDI 4150.07.

5.8. Hours of Operation. No work will be permitted on Saturdays, Sundays, or holidays unless this restriction is specifically waived by the CO or COR. If these holidays fall on Saturday, the preceding Friday will be observed. If these holidays fall on Sunday, the following Monday will be observed. Grounds work shall not commence before sunrise or continue past sunset without prior approval from the CO or COR. NOTE: Mowing within campsites (campgrounds) shall not be permitted between the hours of 5 p.m. and 8 a.m. local times.

Federal holidays are as follows:

New Year’s Day - 1 January Labor Day - 1st Monday in September Martin Luther King Day - 3rd Monday in January

Columbus Day - 2nd Monday in October

Washington’s Birthday - 3rd Monday in February

Veteran’s Day - 11 November

Memorial Day - last Monday in May Thanksgiving Day - 4th Thursday in November

Independence Day - 4 July Christmas Day - 25 December

5.9. Security Requirements. The contractor and all associated sub-contractors shall receive a brief/training (provided by the COR) on the local suspicious activity reporting program. This locally developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the project manager, security representative or law enforcement entity. This training shall be completed within 30 calendar days of contract award and within 30 calendar days of new employees commencing performance with the results reported to the COR NLT 5 calendar days after the completion of the training. Pre-screen employees using E-Verify Program. "The Contractor must pre-screen Employees using the E-verify Program (http://www.uscis.gov/e-verify) website to meet the established employment eligibility requirements. The Vendor must ensure that the Employee has two valid forms of Government issued identification prior to enrollment to ensure the correct information is entered into the E-verify system. An initial list of verified/eligible Employees must be provided to the COR no later than 3 business days after the initial contract award.

5.10. Contractor Vehicles. The Contractor shall provide all vehicles necessary to perform all services under this contract. The Contractor shall keep all vehicles clean and in safe operating condition. Vehicles shall be clearly marked with an identification sign showing, in 1-1/2 inch or larger letters, the Contractor’s name, type of business and address as set for in Appendix E.

5.11. Special Qualifications. The Contractor shall provide the name and telephone number of the Contractor’s on-site contract manager and alternate responsible for all requirements in the GMMWP.

5.12. Interfaces. The Contractor shall not unduly interfere with regularly scheduled government operational activities in the performance of contract requirements. In the event a government supervisor so requests, the Contractor shall temporarily cease work in the area and report the instructions, to include name of the government person involved, to the CO immediately by the most expedient means. The Contractor shall notify the CO verbally of disputes with customers or other Contractors and follow-up in writing.

5.13. Contracting Officer and Contracting Officer Representative. The Contracting Officer will appoint an alternate representative for management of the day to day activities of the contract. The identity, title, and authority of this representative will be provided in writing to the Contractor after contract award.

5.14. Safety Requirements and Reports. This paragraph applies to contracts and purchase orders that require the Contractor to comply with EM 385-1-1 (e.g., contracts that include the Accident Prevention clause at FAR 52.236-13 and/or other safety provisions). EM 385-1-1 and its changes are available at http://www.hq.usace.army.mil (at the homepage, select Safety and Occupational Health and then select Changes to EM). The Contractor shall be responsible for complying with the current edition and all changes posted on the web as set forth in this solicitation. The Government may inspect all equipment and materials. Any equipment or material found not in conformity with the requirements of this contract shall be removed from Government property immediately. The Contractor shall develop and submit an Accident Prevention Program using the forms located in Appendix G prior to commencing work.

5.15. Changes in Work. During the contract period, it may be necessary to change the frequency of services due to construction, maintenance repairs, and variations in public visitation, flooding of areas, complete or partial closure of recreation areas, or other circumstances. In the event changes occur, the CO or COR will notify the Contractor by telephone a minimum of 24 hours prior to the changes, followed by written confirmation.

5.15.1 Recreation Area Upgrades and Additions. The Government reserves the right to make modifications and/or add landscape structures within the existing mowing limits during the contract period.

This may include plantings of landscape trees, landscape shrubs, native grass areas, split-rail fence, facility improvements, and posts. It is the intent of the Government to plant/replace approximately 50-100 landscape trees every year of the contract period. No payment or considerations shall be due to the Contractor for such additions or physical upgrades to recreation areas.

5.16 Period of Performance. The period of performance for this contract shall be for five (5) years commencing from the date of award.

http://www.hq.usace.army.mil/

5.17. Manpower Reporting. The Contractor shall report ALL Contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the period of performance on each invoice.

ADDENDUM TO FAR 52-212-1

ADDENDUM TO FAR 52.212-1, INSTRUCTIONS TO OFFERORS – COMMERCIAL ITEMS (OCT 2015)

Paragraph (b) entitled “Submission of Offers” is deleted in its entirety and replaced with “Proposal Preparation Instructions”, below.

Paragraph (c) entitled “Period for acceptance of offers”, is tailored to read: “The offeror agrees to hold the prices in its offer firm for 100 calendar days from the date specified for receipt of offers.”

Paragraph (e) entitled “Multiple Offers” is tailored to read: “The government will not consider multiple offers presenting alternate terms and conditions for satisfying the requirements of this solicitation.”

Paragraph (g) entitled “Contract award (not applicable to Invitation for Bids).” Is tailored to read: “The Government intends to evaluate offers and award a contract without discussions with offerors. Therefore, the offeror’s initial offer should contain the offeror’s best terms from a price and technical standpoint. However, the Government reserves the right to conduct discussions if later determined by the Contracting Officer to be necessary.

If the Contracting Officer determines that the number of proposals that would otherwise be in the competitive range exceeds the number at which an efficient competition can be conducted, the Contracting Officer may limit the number of proposals in the competitive range to the greatest number that will permit an efficient competition among the most highly rated proposals. The Government may reject any or all offers if such action is in the public interest;

accept other than the lowest offer; and waive informalities and minor irregularities in offers received.”

Paragraph (h) entitled “Multiple awards” is tailored to read: “The Government intends to award one contract as a result of this solicitation. Unless otherwise provided in the Schedule, offers may not be submitted for quantities less than those specified. The Government reserves the right to make an award on any item for a quantity less than the quantity offered, at the unit prices offered, unless the offeror specifies otherwise in the offer.”

Formal communications, such as requests for clarification, questions and/or written information concerning this solicitation should be submitted in writing to:

Attn: Ms. Twila Hopkins US Army Corps of Engineers St. Louis District/CEMVS-CT 1222 Spruce Street St. Louis, Mo 63103 Office: (314) 331-8124 Fax: (314) 331-8746 Email: twila.a.hopkins2@usace.army.mil

The request should be in the following format:

Reference: Section ___, Page_____, Paragraph____ Question:______________________________________.

Written questions will be answered in writing and provided to all offerors via a posting to FedBizOps. However, due to the time required to research a question and provide an answer, questions received less than 7 calendar days prior to the due date of offers specified in this solicitation may not be answered.

3. PROPOSAL PREPARATION INSTRUCTIONS

a. General Information

(1) To assure timely and equitable evaluation of proposals, offerors must follow the instructions contained herein.

Offerors are required to meet all solicitation requirements, including terms and conditions, representations and certifications, and technical requirements. Failure to meet a requirement may result in an offer being ineligible for award. The response shall consist of two (2) parts, Part I – Price Proposal and Contract Documentation, and Part II

– Technical Capability.

(2) The Contracting Officer has determined there is a high probability of adequate price competition in this acquisition. Upon examination of the initial offers, the Contracting Officer will review this determination and if, in the Contracting Officer’s opinion, adequate price competition exists no additional cost information will be requested and certification under FAR 15.406-2 will not be required. However, if at any time during this competition the Contracting Officer determines that adequate price competition no longer exists offerors may be required to submit information to the extent necessary for the Contracting Officer to determine the reasonableness of the price.

(3) Documents submitted in response to this RFP must be fully responsive to and consistent with the following:

(i) Requirements of the RFP (Contract Line Items (CLINs) & Performance Work Statement (PWS)), and government standards and regulations pertaining to the PWS.

(ii) Evaluation Factors for Award (See paragraph 4 proposal format below).

(4) Proposal format:

i) Proposals shall be 8 1/2” x 11” paper except for fold-outs used for charts, tables, or diagrams which may not exceed 11” x 17”.

ii) A page is defined as one face of a sheet of paper containing information.

iv) Typing shall not be less than size 12 font except for figures and diagrams, where smaller font is acceptable as long as it is readable.

(v) Offerors shall submit their proposals in the following numbers and arrangement:

(1) One three-ring loose-leaf binder which contains the originals of Part I, Part II, with each part clearly tabbed, and

(2) Three separate loose-leaf binders each of which shall contain a copy of Part II..

vi) Elaborate formats, bindings or color presentations are not desired or required. vii) Electronic proposals

(including fax copies) WILL NOT be accepted.

b. Specific Instructions:

(1) PART I – PRICE PROPOSAL AND CONTRACT DOCUMENTATION

(a) This part shall consist of a cover page which contains the name, title, telephone number, and email address of the company/division point of contact regarding decisions made with respect to your proposal and who can obligate your company contractually. Also, identify those individuals authorized to negotiate with the Government.

(b) Complete blocks 12, 17a and 30a, b and c of the SF 1449. In addition include signed amendments to the RFP, if applicable. In doing so, the offeror accedes to the contract terms and conditions as written in the RFP.

(c) Insert proposed unit and extended prices on Attachment 1 – Price Schedule.

(d) Complete the necessary fill-ins and certifications. These provisions shall be returned along with the proposal. System for Award Management (SAM) applies to this procurement. Contractors must be registered prior to award; lack of registration in SAM will make an offeror ineligible for award. Information on SAM registration may be obtained at http://www.sam.gov

(2) PART II – TECHNICAL CAPABILITY

TECHNICAL PROPOSAL – The offeror shall submit a technical proposal that demonstrates your ability to provide the necessary tools, labor, supervision, materials, equipment, supplies, and transportation necessary to provide the full range of services required in accomplishing PWS paragraph 1. and its subsequent sub-paragraphs within the required period of performance. The technical proposal shall be clear, concise and include sufficient detail which explains the offeror’s knowledge of grounds maintenance services (i.e., mowing, edging, trimming, turf renovation, vegetation control, etc.) not simply can or will comply with PWS or simply paraphrasing the PWS or parts thereof.

The offeror’s technical proposal must comply with the following sub-factors:

Sub-factor A – Master Work Plan (Limited to 15 pages):

The Offeror shall submit a Master Work Plan providing appropriate resources (labor, equipment, and materials) in order to perform requirements specified in the PWS and subsequent Appendices. The submitted plan must identify key areas, such as safety, planning, schedule, and overall quality control measures. The Master Work Plan details need to provide sufficient data on the manner in which the Offeror will accomplish Improved Grounds Maintenance, Unimproved Grounds Maintenance, Turf Renovation and Leaf Mulching , and shall include as a minimum the following:

a. A detail list of equipment and material the offeror is proposing to meet each requirement;

b. Details demonstrating an understanding of PWS safety requirements, including appendices, and a description of the steps that will be taken to comply;

c. A statement with sufficient detail to demonstrate a clear understanding of the PWS and provide evidence of planning and scheduling, including layout work efforts, in an efficient manner to perform requirements. This includes the positioning of equipment to meet all requirements in the Appendix B Area Maps or Site Plans.

Sub-factor B: A Sample Work Plan - Line Item 0001 "Wappapello Lake Mowing Service” (Limited to 3 pages):

The Offeror shall submit a Sample Work Plan indicating work efforts in accordance with the PWS that will be taken to ensure Improved Grounds Maintenance, Unimproved Grounds Maintenance, Turf Renovation and Leaf Mulching is performed at Wappapello Lake. The work plan shall indicate equipment and labor hours required to perform work for each cycle, types of equipment to be utilized to accomplish work, tentative cycle schedule for performance of work, mobilization and staging requirements, safety concerns, and quality control measures to verify completion and correction of deficiencies.

Sub-factor C – Quality Control Plan (Limited to 7 pages):

The Offeror shall submit a Quality Control Plan, outlined in the PWS paragraph 2.1, Quality Control, for providing sufficient controls commensurate with the successful accomplishment of the project.

The Offeror must detail how quality control of the project will be verified in all major phrases of the work.

The Quality Control Plan shall also describe the surveillance methods that will be used to assure that Improved Mowing, Unimproved Mowing, Vegetation Control, Turf Renovation, and Leaf Mulching meet the requirements of the PWS and insure deficiencies in the quality of service are identified and corrected before the level of performance is unacceptable.

(End of Summary of Changes)