Appendix_I_-_Mowing_Required_Documents.pdf

APPENDIX I

MOWING REQUIRED DOCUMENTS (MAY NOT BE ALL INCLUSIVE)

The following documents and/or items must be granted approval by the Contracting Officer or Contract Representative.

DESCRIPTION TIME FRAME REFERANCE

IN SEC. C DATE RECEIVED DATE

APPROVED

SAFETY

Proof of CPR qualification Within 30 calendar days of contract award or new employee commencement

1.5.1.1

Safety & Health Plan (hazard analysis, accident prevention plan, indoctrination & training plan, hazard communication plan)

5 working days prior to commencement of services 1.5.3

Mishap Reports Serious injury/death immediately, otherwise within 24 hours 1.5.4

Safety Exposure Reports (hours worked, injuries, occupational disease, damage to any property, materials or equipment

Monthly, with invoice 1.5.5

VEHICLES

Company name identification on vehicles Within 30 calendar days of contract award 1.6.1

Driving off access roads onto grass Prior to doing so 1.6.2 Leaving vehicle unattended for extended lengths of time Prior to doing so 1.6.3 Bright, rotating or strobe, amber light for service along roadways Prior to commencement of work 1.6.5

SECURITY

AT Level 1 Training

Completed within 30 calendar days after contract start date, submitting certificates within 5 days after completion

1.10.1

Access & General Protection/Security Policy & Procedures (information for background checks) 1.10.2 iWatch and/or Corps Watch Training

Within 30 calendar days of contract award or new employee commencing performance, submitting results within 5 days after completion

1.10.3

SECURITY (CONT.) Pre‐screen Candidates using E‐Verify Program Initial list no later than 3 days after initial contract award 1.10.6

PERSONNEL

REQUIREMENTS

Exterior identification (Uniform) Prior to commencement of work 2.2.3 Contract Representative (2 appointed in writing) as supervisors 2.4.1

Maintenance Deficiency Orders (MDO's) Hazards to health or safety ‐ immediately, all others by 0800 hours the following day

2.4.1.1

Quality Control Inspector (2 appointed in writing) 2.4.2

Daily Activity Report (completed by the crew leader and includes: crew leader's name, date, crew designation, list of location, bid item, time completed, location of non‐serviced items, list of any damage or vandalism.

0800 hours the following day (submitted by the Quality Control Inspector)

2.4.3

Quality Control Report (includes daily activity report, MDO's and notification requiring attention)

0800 hours the following day (submitted by the Quality Control Inspector)

3.1

Quality Control Plan Pre‐work conference prior to initiating work 3.2

EQUIPMENT,

MATERIALS, &

SUPPLIES

Written statement of grade, type, quantity, mixture, and manner of application of all materials.

Prior to commencement of work or prior to implementing any changes 4.2

List of all equipment, materials, and supplies Prior to commencement of work or prior to implementing any changes 4.2

GOVERNMENT

FURNISHED

Up to date list of employees with keys and what keys they have As needed to keep up to date 5.2

FREQUENCY OF

SERVICE

Work Schedule (approx. beginning and completion times of services)

At least 5 days prior to initial services or as requested 6.4

Phone call notification when all work is completed Daily 6.4 List of telephone numbers for employees 6.4.1 Any unforeseen changes in work schedule (running late, etc.) Immediately 6.4.2

Any proposed changes to work schedule Minimum of 5 days prior to implementing change 6.4.3

Changes to workday schedule (times when facilities need to be completed) Prior to implementing changes 6.5

Services not completed and reason why Immediately by phone or in person & in writing within 3 working days 6.5.1

Unusual conditions Severe‐Immediately, otherwise by 0800 hours the following day 6.5.2

REC. AREAS TO BE

CLEANED/SERVICED When wheel rutting occurs Immediately 7.1.1

OTHER WORK

ITEMS

Certificates of Inspection Prior to Planting 8.5.1

Substitution of Species Prior to Planting 8.5.19

PEST CONTROL

Illinois State Commercial Pesticide Applicator’s License (Right of Way)

Prior to any pesticide application, within 30 days of contract award & each option year.

9.1

Illinois State Commercial Pesticide Operator’s License for emloyees working under the Applicator’s License

Prior to any pesticide application, within 30 days of contract award & each option year.

9.2

Pre‐use pesticide forms 7 Days in advance of any pesticide application for EACH type of pesticide

9.4

Post‐use pesticide form Within 48 hours following each scheduled mowing cycle or pesticide application

9.5