Questions and Responses - W912P626RA004 CSSC Fish Dispersal Barrier OM.pdf

2026 January, 7

Questions and Responses – CSSC Fish Dispersal Barrier O&M

1. Please confirm the square footage of the Production Wing floor subject to the “Production Wing Floor Cleaning” CLIN and the required cleaning frequency (e.g., monthly, quarterly, or as needed).

• Refer to section 3.24.1 of PWS

2. For the “Routine Monitoring, Operation and Maintenance” CLIN, please clarify whether corrective maintenance parts and materials are included within the firm-fixed-price scope or excluded.

• All corrective maintenance parts and materials will be government furnished.

3. Please confirm whether one (1) Stationary Engineer per 8-hour shift satisfies the minimum on-site staffing requirement, or if additional on-site personnel are required at any time.

• One (1) stationary engineer at minimum. Refer to section 3.17.1 of PWS

4. Please clarify any transition or phase-in requirements, including incumbent overlap, training, or shadowing periods, that may require additional labor during the initial period of performance.

• No transition period, overlap or shadowing

5. For the Snow Removal CLIN, please clarify trigger depths, areas to be serviced (e.g., roadways, sidewalks, parking areas, ramps), and whether snow hauling is required.

• Refer to section 3.24.3 of PWS

6. For Refuse Services, please confirm container size(s), pickup frequency, and whether any special waste streams are anticipated.

• Refer to section 3.24.5 of PWS

7. Please confirm whether the Government requires use of a specific CMMS or reporting format for daily operational logs beyond email submission.

• The Government does not require any specific system – our preference is Microsoft Excel.

8. Does the PWS require 24/7 on-site staffing, or is on-call coverage acceptable after hours?

• Refer to section 3.17 of PWS

9. Are there minimum staffing certifications or licenses required for electrical O&M?

• Refer to section 3.16 of PWS

10. Is the contractor responsible for all electrical systems, including emergency response?

• Yes

11. Will any equipment, tools, or spare parts be Government-furnished?

• All spare parts, floor scrubbers, snow blowers, snow shovels, etc. are government furnished. The contractor will only be responsible for supplying their own hand tools, cleaning supplies, spider web removal tools, etc. .

12. Are there defined response time requirements for outages or alarms?

• Refer to section 3.23 of PWS

13. How will past performance be evaluated (recency/relevance)?

• Contractors with experience at a relevant facility and/or with relevant equipment will be preferred to those without. Contractor’s ratings from other contracts will also be considered.

14. Are site visits allowed prior to proposal submission?

• Yes

15. The name of the incumbent contractor currently or most recently performing these services.

• EXP FEDERAL INC.

16. The previously awarded amount or total contract value for the most recent contract period (if available).

• $8, 804, 516.66

17. Under 3.17.4 Stationary Engineer Staff Duties Item G – Is mopping considered basic housekeeping in these areas?

• yes

18. Under 3.17.5 Daily Site Safety, Security and Occupational Hygiene Item C - Are the generators considered to be under this standard?

• No, listed under 3.17.4 Station Engineer Staff Duties

19. Under 3.17.5 Daily Site Safety, Security and Occupational Hygiene Item D – Do all Dispersal barrier buildings have a slop sink, and running water? If not, what source of water will be utilized?

• Barrier 1 has slop sinks. There are outdoor spigots at the north end of Barrier 1 and the north end of 2B. Water bottles can be furnished by the government by contractor request to be kept in the other buildings.

20. Under Definitions Item 4.2 – Is the contractor responsible to provide computer equipment / printer/ scanner and supporting software for the purposes of generating the required reports, or is that supplied?

• The contractor is required to supply their own computer equipment to generate the reports.

21. Under 3.3.15 Personal Clothing and Personal Protective Clothing and Equipment (PPCE) – Are high visibility t-shirts acceptable.

• Hi-vis T-shirts are acceptable.

22. Snow Removal: How much of the north parking lot is be plowed and shoveled around the generators

• The contractor will only be required to remove snow in the north parking lot where he/she will need to walk to perform their rounds/ inspections only. Not the entire lot.

23. Section 3.17.3.3 “Ability to control and operate instrumentation, computer hardware and software used in the operation of the facility.” – What specific computer hardware and software capabilities are required to operate the facility? What certification or training qualifies an individual or contractor?

• Basic knowledge/familiarity with operating systems. The HMI control system is a custom Rockwell system and other building automation systems are industry standard.

24. Section 3.23.2 Interruption, Notification and Operator Troubleshooting. “The Contractor shall provide immediate notification and operator troubleshooting assistance to the COR…” - What troubleshooting assistance is the contractor required to provide? Personnel safety and damage to equipment/environment represent very large risks depending on the troubleshooting required and typically require extensive training and safety qualification (see NFPA 70/70E) to mitigate such risks. How are contractors’ qualifications assessed in this regard?

• Expected troubleshooting assistance will consist of rebooting computer systems, resetting alarms, resetting breakers, etc. Section 3.4 details training requirements including NFPA 70E.

25. DFARS 252.204-7020 NIST SP 800-171 Compliance: Contractors must have a current

DoD assessment and implement cybersecurity controls. Non-compliance can place mission critical system at high-risk and contractors will be required to comply with demanding DoD Cybersecurity requirements to mitigate this risk. How are contractor qualifications assessed in this regard?

• Contractors should be able to show they have been compliant in these areas in the past and can continue to be in the future.