Fish Barrier IDIQ Asset Maintenance Answered Questions.pdf

CSSC Fish Barrier – Government Questions and Answers

Question 1 – CMMC Level

Solicitation Reference: DFARS 252.204-7025, pp. 97–98; DFARS 252.204-7021, pp. 43–47

Response: The applicable CMMC requirement is established by the CMMC clauses included in the solicitation. OƯerors shall comply with the CMMC level and requirements specified in the applicable DFARS clause.

Question 2 – IT Equipment Maintenance Frequency

Solicitation Reference: SOW Section 2.5, pp. 10–12

Response: The requirement is for annual inspection and maintenance of the facility IT systems.

Question 3 – Service Call Response Time

Solicitation Reference: SOW Section 5, p. 14; QASP, p. 21

Response: The QASP establishes the applicable service-call response requirements. The contractor shall make initial contact within four business hours. For Urgent requests, a qualified technician shall be onsite within two calendar days. For Routine requests, a qualified technician shall be onsite within five calendar days. The seven-calendar-day language in Section 5 does not supersede the more specific response requirements contained in the QASP.

Question 4 – Past Performance Submission

Solicitation Reference: Section L, pp. 95–99; Section M, pp. 101–102

Response: OƯerors shall submit past performance information in accordance with the requirements identified in Sections L and M of the solicitation. The SOW does not establish additional past performance submission requirements beyond those identified in the solicitation.

Question 5 – Proposal Submission Method

Solicitation Reference: SF 1449, p. 1; Section L, pp. 95–99

Response: OƯerors shall submit proposals in accordance with the submission instructions contained in Section L and the SF 1449. The SOW does not establish a separate proposal submission method or file naming convention.

Question 6 – Technical Approach Narrative

Solicitation Reference: Section L, pp. 95–99; Section M, pp. 101–102

Response: A separate technical approach narrative is not identified as a separate evaluation factor in Section M. OƯerors are nevertheless responsible for demonstrating compliance with all applicable SOW requirements and for providing any information specifically required by Section L.

Question 7 – System Certifications

Solicitation Reference: SOW Section 3, p. 13

Response: The contractor must hold valid certifications for maintenance and repair of each applicable system. The SOW does not specifically require copies of those certifications to be submitted with the initial proposal. Required certifications shall be maintained throughout contract performance.

Question 8 – FAR 52.222-48 Certification

Solicitation Reference: FAR 52.222-48, pp. 84–86

Response: OƯerors shall complete and submit the certification in accordance with the requirements and applicability provisions of FAR 52.222-48 and the solicitation.

Question 9 – Pricing Matrix

Solicitation Reference: Pricing Matrix Read Me; Section A, p. 2

Response: OƯerors shall complete the CSSC Fish Barrier IDIQ Pricing Matrix in accordance with the instructions provided with the solicitation. Pricing shall be provided for the applicable contract periods and all required pricing categories identified in the matrix.

Question 10 – Travel Costs

Solicitation Reference: Section H, p. 24

Response: Travel costs associated with separately ordered repair work shall be proposed at the task-order level and shall comply with the Joint Travel Regulations. Routine preventive maintenance pricing shall be provided in accordance with the pricing matrix and applicable FFP requirements.

Question 11 – Award Date and Ordering Period

Solicitation Reference: Section A, p. 2; Section B, p. 3; FAR 52.216-18, p. 31; FAR 52.216- 22, p. 33

Response: The contract provides for a four-year ordering period. The ordering period will begin upon contract award. A specific anticipated award date is not established by the

SOW.

Question 12 – Generator Maintenance Window

Solicitation Reference: SOW Section 2.1, p. 5

Response: The annual generator inspection, maintenance, and load testing requirement applies during the period of October 1 through November 15 of each calendar year or immediately upon contract award.

Question 13 – Maintenance and Repair Reports

Solicitation Reference: SOW Section 2.1, p. 5; Section 4, p. 14; QASP, p. 21

Response: Maintenance and repair reports shall document the work performed, including labor and parts. Repair reports shall also include root-cause analysis and recommendations for future action. Reports are required within 10 calendar days after completion of the service.

Question 14 – Activity Hazard Analyses

Solicitation Reference: SOW Section 8.6, p. 17

Response: AHAs are required after award and prior to performance when applicable. The contractor is responsible for preparing an AHA for each applicable Task Order, and the AHA must be accepted prior to commencement of the applicable work.

Question 15 – Quality Control Plan

Solicitation Reference: SOW Section 10.2, p. 18

Response: The contractor-specific Quality Control Plan is an after-award requirement. The plan shall be provided to the TPOC and accepted prior to the Pre-Performance Conference.

Question 16 – Technical Qualifications and Experience

Solicitation Reference: SOW Section 2.5, pp. 10–12; Section 3, p. 13

Response: The contractor shall meet the certification requirements identified in Section 3 for maintenance and repair of the applicable systems. Section 2.5 identifies the IT and control systems within the scope, including Rockwell FactoryTalk, Cisco managed switches, Dell PowerEdge servers, ThinManager/thin clients, Johnson Controls Metasys/BACnet, Pelco cameras, American Dynamics VideoEdge/Victor, Innometriks Cheetah, Software House iStar Ultra, and Tyco C-Cure 9000. The SOW does not identify additional minimum years of experience or specific OEM certifications beyond the requirements stated in the solicitation.

Question 17 – Cybersecurity Coordination

Solicitation Reference: SOW Section 2.5, pp. 10–12

Response: The contractor shall perform the IT-system maintenance identified in Section 2.5, including applicable software and firmware updates, patches, network-traƯic analysis, server-cache maintenance, and license monitoring. The contractor shall comply with all applicable cybersecurity requirements contained in the solicitation and shall coordinate system changes with the Government as required.

Question 18 – Cybersecurity Governance Requirements

Solicitation Reference: SOW Section 2.5, pp. 10–12

Response: The SOW does not establish specific ATO status, testing environments, cybersecurity scan procedures, or detailed change-management procedures for the systems identified in Section 2.5. The contractor shall comply with applicable Government cybersecurity requirements and the cybersecurity clauses incorporated into the contract.

Software and firmware updates and patches identified in the SOW shall be performed as applicable.

Question 19 – IT System Architecture and Maintenance Boundaries

Solicitation Reference: SOW Section 2.5, pp. 10–12

Response: The systems identified in Section 2.5 constitute the IT/control systems within the scope of the SOW. The SOW identifies the major systems and equipment but does not provide a complete system architecture, software-version inventory, network diagram, or database architecture. Maintenance shall be limited to the systems and activities identified in the SOW and authorized Task Orders.

Question 20 – Software Licenses and OEM Support

Solicitation Reference: SOW Section 2.5, pp. 10–12

Response: The contractor shall monitor applicable software licenses and perform available software and firmware updates and patches as required by Section 2.5. The SOW does not specifically assign responsibility for all OEM software subscriptions, annual support agreements, or license renewals. Such requirements shall be handled in accordance with the applicable contract and Task Order requirements.

Question 21 – Chiller Materials, Parts, and Consumables

Solicitation Reference: SOW Section 2.2, pp. 8–10

Response: The contractor shall furnish the labor, equipment, materials, supplies, tools, and other items necessary to perform the specified preventive maintenance. The SOW does not establish specific quantities of replacement parts or consumables that must be maintained as part of the quarterly FFP preventive maintenance.

Question 22 – Corrective Maintenance

Solicitation Reference: SOW Section 2.2, pp. 8–10

Response: Corrective repair work is not automatically included in the routine FFP preventive maintenance. Repair work requiring separate pricing shall be handled as separately ordered work in accordance with Section H. The contractor shall provide a quote for the required repair, and work shall not proceed until authorized through the applicable Task Order.

Question 23 – Glycol

Solicitation Reference: SOW Section 2.2, pp. 8–10

Response: The contractor is required to check glycol concentration for freeze protection.

The SOW does not specify a minimum quantity of glycol that the contractor must maintain onsite, a specific storage requirement, or a specific replenishment quantity included in the FFP preventive maintenance.

Question 24 – Waste Disposal

Solicitation Reference: SOW Section 2.2, pp. 8–10

Response: Yes. The contractor is responsible for proper disposal of waste, including fluids, oƯ site and in accordance with all applicable Federal, state, and local requirements.

Question 25 – Refrigerant

Solicitation Reference: SOW Section 2.2, p. 9; FAR 52.223-12, p. 27

Response: The contractor is required to inspect for refrigerant leaks, check refrigerant levels, and balance refrigerant as necessary. The SOW does not establish a specific quantity of refrigerant included in the quarterly FFP preventive maintenance. Refrigerant requirements beyond the routine maintenance activities shall be handled in accordance with the applicable contract and Task Order requirements.

Question 26 – Chiller Water Testing and Treatment

Solicitation Reference: SOW Section 2.2, pp. 8–10

Response: The SOW does not specifically require process-loop water testing or chemical water treatment. The SOW does require checking glycol concentration for freeze protection. Water treatment, testing, and related activities are not otherwise specifically identified in Section 2.2.

Question 27 – Glycol Concentration

Solicitation Reference: SOW Section 2.2, p. 9

Response: The SOW requires the contractor to check glycol concentration for freeze protection but does not specify a numerical target concentration. The SOW therefore does not establish a specific glycol concentration value.

Question 28 – Condenser and Free-Cooling Coil Cleaning

Solicitation Reference: SOW Section 2.2, p. 10

Response: The contractor is required to clean the condensers and free-cooling coils as part of the chiller maintenance requirements identified in Section 2.2.

Question 29 – Exhaust Fans, Dampers, and Split Systems

Solicitation Reference: SOW Section 2.4, p. 10; Section 2.7, pp. 12–13

Response: Section 2.4 addresses harmonic filter maintenance in conjunction with Power Quality building UPS maintenance. The SOW does not specifically identify exhaust fans, dampers, or split-system HVAC equipment as part of the harmonic filter maintenance requirement.

Question 30 – Process Loop and Related Equipment

Solicitation Reference: SOW Section 2.2, pp. 8–10

Response: The SOW does not specifically identify process-loop water treatment, pump maintenance, expansion-tank maintenance, piping and flange repair, cracked-fitting replacement, or Omega paddlewheel maintenance as required chiller or BAS preventive maintenance activities.

Question 31 – Exhaust Fans and Dampers Associated with Split Systems

Solicitation Reference: SOW Section 2.4, p. 10

Response: The SOW does not specifically identify exhaust fans or dampers associated with split systems as required maintenance items under Section 2.4.

Question 32 – BAS Maintenance

Solicitation Reference: SOW Section 2.5, pp. 10–12

Response: The BAS identified in the SOW is the Johnson Controls Metasys system, including NAE controllers with BACnet. The contractor shall perform the maintenance activities identified in the SOW and applicable manufacturer's recommendations. The specific sensor calibration tolerances, battery replacement threshold, three-year battery replacement requirement, valve-stroke testing, I/O mapping verification, and trending-log requirements listed in the question are not specifically identified in the SOW.

Question 33 – Existing Deficiencies

Solicitation Reference: SOW Section 5, p. 14

Response: The SOW does not provide a comprehensive list of existing deficiencies, out-of-service conditions, recurring alarms, or deferred maintenance items for each asset category. Deficiencies identified during preventive maintenance shall be documented and addressed in accordance with the applicable contract and Task Order requirements.

Question 34 – Authorization and Funding of Unscheduled Repairs

Solicitation Reference: Section H, p. 24

Response: Repair work requiring separate pricing shall be authorized through a Task Order issued by an authorized Contracting OƯicer. The contractor shall provide a quote for the repair work, and the contractor shall not proceed with separately priced repair work until the quote has been accepted and the applicable Task Order has been issued. A COR or TPOC request identifies the need for work but does not independently authorize separately priced repair work.

Question 35 – Urgent Repairs After Normal Working Hours

Solicitation Reference: SOW Section 5, p. 14; QASP, p. 21

Response: Normal working hours are Monday through Friday, 0700–1630 Central Time, except as otherwise specified. The QASP establishes Urgent and Routine response requirements but does not specifically state that the Urgent response clock is limited to normal working hours. The contractor shall comply with the applicable response requirements established in the QASP.

Question 36 – Subcontractor and Vendor Access

Solicitation Reference: SOW Section 7, pp. 15–16

Response: Contractor, subcontractor, and vendor personnel requiring unescorted access must meet the applicable Government security and access requirements. Personnel who do not qualify for unescorted access shall coordinate escorted access with the Government representative. Urgent service requirements do not automatically waive applicable security requirements.

Question 37 – Government-Furnished Information

Solicitation Reference: SOW Section 2.5, pp. 10–12

Response: The SOW identifies the equipment and systems included within the scope but does not state that the Government will furnish a complete package consisting of all current O&M manuals, product data, prior maintenance reports, asset history, prior maintenance cost data, passwords or credentials, software backups, and configuration records. Information maintained by the Government may be made available to the contractor as appropriate and in accordance with applicable security and access requirements.