RFQ_EDIT_DESIGN_CHI_HISTORY_BOOK_W912P6-14-Q-0016.pdf

W912P6-14-Q-0016

U. S. ARMY ENGINEER DISTRICT, CHICAGO

231 SOUTH LASALLE STREET SUITE 1500

CHICAGO IL 60604-1437

UNDER DPAS (15 CFR 700)

11. DELIVERY FOR FOB

RFQ

SEE SCHEDULE

14. METHOD OF SOLICITATION

IFB RFP

CODE

SEE ADDENDUM

BLOCK IS MARKED

DESTINATION UNLESS

12. DISCOUNT TERMS

(No Collect Calls)

13b. RATING

13a. THIS CONTRACT IS A RATED ORDER

X

X

CODE

W912P6-14-Q-0016 28-Feb-2014

b. TELEPHONE NUMBER

312.846.5371

8. OFFER DUE DATE/LOCAL TIME

04:30 PM 13 Mar 2014

5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

AUTHORIZED FOR LOCAL REPRODUCTION STANDARD FORM 1449 (REV 3/2005)

(TYPE OR PRINT)

(SIGNATURE OF CONTRACTING OFFICER) 31c. DATE SIGNED

ADDENDA ARE

26. TOTAL AWARD AMOUNT (For Gov t. Use Only )

22. UNIT 23. UNIT PRICE 24. AMOUNT21. QUANTITY

CODE 10. THIS ACQUISITION IS

UNRESTRICTED

FAX: NAICS:

TEL:

CODE 18a. PAYMENT WILL BE MADE BYOFFEROR

SUCH ADDRESS IN OFFER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT

BELOW IS CHECKED

TEL.

W912P6

SIZE STD:

9. ISSUED BY

FACILITY

CODE

17a.CONTRACTOR/

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a. UNLESS BLOCK

15. DELIVER TO CODE 16. ADMINISTERED BY

SEE SCHEDULE

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

REGINA G BLAIR

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER

(TYPE OR PRINT)

30b. NAME AND TITLE OF SIGNER 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a.UNITED STATES OF AMERICA

0 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1. 52.212-4. FAR 52.212-3. 52.212-5 ARE ATTACHED.

25. ACCOUNTING AND APPROPRIATION DATA

1. REQUISITION NUMBER

19. ITEM NO. 20. SCHEDULE OF SUPPLIES/ SERVICES

SEE SCHEDULE

511130

TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DELIVER ALL ITEMS

SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY ADDITIONAL SHEETS

SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED HEREIN.

SB

HUBZONE SB

SET ASIDE: 100 % FOR

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

W81G6640436785

ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

TEL: EMAIL:

1 COPIES

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

.OFFER DATED YOUR OFFER ON SOLICITATION

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN 29. AWARD OF CONTRACT: REFERENCE

X

8(A)

SVC-DISABLED VET-OWNED SB

EMERGING SB

X

X

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

(CONTINUED)

SEE SCHEDULE

19. ITEM NO. 20. SCHEDULE OF SUPPLIES/ SERVICES 21. QUANTITY 22. UNIT 24. AMOUNT

PAGE 2 OF

23. UNIT PRICE

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: ______________________________________________________

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f . TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

37. CHECK NUMBER

FINALPARTIALCOMPLETE

36. PAYMENT35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER

FINAL

33. SHIP NUMBER

PARTIAL

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV 3/2005) BACKAUTHORIZED FOR LOCAL REPRODUCTION

Section A - Solicitation/Contract Form

INTRODUCTION & INSTRUCTIONS:

Competition for this acquisition is restricted to SMALL BUSINESSES.

A. GOVERNMENT REQUIREMENT: By way of this Request for Quotation (Solicitation), the U.S.

Army Corps of Engineers‐Chicago District is soliciting its requirement for a non‐personal services contract to provide the editing, design and layout services for the Chicago District’s History update covering the time period from approximately 1800 through 2012. The period from approximately 1800‐1975 is covered in an existing historical publication, but will need to be summarized as a lead‐in to the more recent history (1975‐2012). These services will lead up to the creation of a professional volume suitable for printing. Accordingly, the USACE is seeking quotes from interested contractors to provide it with these services. In the performance of this work, the contractor will be required to comply with the requirements set forth in the enclosed STATEMENT OF WORK – SEE Section C of this Document.

B. REQUIRED SUBMITTALS IN RESPONSE TO THIS SOLICITATION:

1. Signed Quote (Page 1 of the RFQ) or an electronically signed transmittal letter.

2. A fully completed Bid Schedule (Section B) ‐ Contractor’s Price Quote

3. A fully completed Section K, “Representations and Certifications”

C. SUBMITTAL DUE DATE: The Contractor shall submit its proposal to Anita Simpkins no later than

4:30 p.m. CDT on 13 March 2014. Your quote may be emailed to Ms. Simpkins at anita.r.simpkins@usace.army.mil with a copy furnished to Regina Blair at regina.g.blair@usace.army.mil. ALL SUBMITTED EMAILs MUST CLEARLY INDICATE THE

FOLLOWING IN THE SUBJECT LINE: “SOLICITATION NUMBER W912P6‐14‐Q‐0016 (Design, Layout Chicago History Book).” Any electronic files (EMAIL) of the quotes CANNOT EXCEED this

Agency's size limit of 20MB (includes email and its attachment); files exceeding this size will be denied access to Ms. Simpkins’s and Ms. Blair’s email inbox.

D. REPRESENTATIONS, CERTIFICATIONS, AND OTHER STATEMENT OF OFFERORS: The Contractor is required to fully complete and submit Section K of this Solicitation and submit it along with its proposed pricing.

E. SYSTEM FOR AWARD MANAGEMENT (SAM), formerly known as CCR: The Contractor must be registered in the System for Award Management (SAM) in order to be awarded the resultant contract. Registration can be completed on‐line at http://www.sam.gov. This is a free web site that consolidates the capabilities you will use to register in SAM/FedReg, ORCA, and EPLS.

F. ‐‐APPLICABLE LABOR LAW: The Service Contract Act applies to this acquisition; the applicable Wage Determination is No.: 2005‐2167, Revision No.: 13, Date Of Revision: 06/19/2013 and is enclosed herein at Section J.

G. PRICE EVALUATION: The Contractor shall provide its pricing by fully completing the Bid Schedule located in Section B of this Document. Its pricing will be evaluated for price fair and reasonableness.

H. AWARD: The award of a firm‐fixed‐priced Purchase Order will be awarded to the responsive, responsible offeror submitting the lowest aggregate (fair and reasonable) price to perform the contract.

I. CONTRACTUAL POINT OF CONTACT: Anita Simpkins at (312) 846‐5372 or Regina Blair at (312)

846‐5371.

Annual Receipts – Receipts means “total income” (or in the case of a sole proprietorship, “gross income”) plus “cost of goods sold” as these terms are defined and reported on Internal Revenue Service tax return forms. The term does not include net capital gains or losses; taxes collected for and remitted to a taxing authority if included in gross or total income, such as sales or other taxes collected from customers and excluding taxes levied on the concern or its employees; proceeds from transactions between a concern and its domestic or foreign affiliates; and amounts collected for another by a travel agent, real estate agent, advertising agent, conference management service provider, freight forwarder or customs broker. For size determination purposes, the only exclusions from receipts are those specifically provided for in this paragraph. All other items, such as subcontractor costs, reimbursements for purchases a contractor makes at a customer's request, and employee-based costs such as payroll taxes, may not be excluded from receipts. Receipts are averaged over a concern's latest three (3) completed fiscal years to determine its average annual receipts. If a concern has not been in business for three (3) years, the average weekly revenue for the number of weeks the concern has been in business is multiplied by 52 to determine its average annual receipts.

Section B - Supplies or Services and Prices

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 1 Lump Sum

EDITING, DESIGN AND LAYOUT SERVICES

FFP

EDITING, DESIGN AND LAYOUT SERVICES FOR THE CHICAGO

DISTRICT’S HISTORY BOOK

The Contractor is required to supply all materials and labor to perform non-personal services contract to provide the editing, design and layout services for the Chicago District’s History update covering the time period from approximately 1800 through 2012. The period from approximately 1800-1975 is covered in an existing historical publication, but will need to be summarized as a lead-in to the more recent history (1975-2012). These services will lead up to the creation of a professional volume suitable for printing.

Period of Performance: All work shall be completed by 15 May 2014

PURCHASE REQUEST NUMBER: W81G6640436785

NET AMT

Section C - Descriptions and Specifications

STATEMENT OF WORK:

PERFORMANCE WORK STATEMENT (PWS)

Design, layout and editing of a professional History Update for the Chicago District covering the time period from approximately 1800 through 2012

PART 1

GENERAL INFORMATION

1. GENERAL: This is a non‐personal services contract to provide the design and preparation of a History Update for the Chicago District covering the time period from approximately 1800 through 2012.

The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.1 Description of Services/Introduction: The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non‐personal services necessary to perform provide the History Update, as defined in this Performance Work Statement except for those items specified as government furnished property and services. The contractor shall perform to the standards in this contract.

1.2 Background: The Contractor shall provide editing, design and layout services for the Chicago District history update leading to the creation of a professional volume suitable for printing.

1.3 Objectives:

• Meet with COR to discuss work that is required.

• Copy edit the manuscript

Submit design plan

• Prepare detailed layout

• Submit final product

1.4 Scope: The history will consist of approximately 350 double‐spaced, type‐written manuscript pages;

the text will be supplied in MSWord. The book consists of 10‐12 major chapters, plus front and back matter.

The history design will be based on the same organizational structure and layout templates as those used for The U.S. Army Corps of Engineers: A History. The template files will be provided to the contractor at the onset of the project.

The contractor will copyedit the text prior to laying it out.

The book will include approximately 300 photos and 20‐30 maps, charts and tables, which will be supplied digitally.

USACE requires production services including layout of the text and illustrations, word‐for‐word proofreading of the text in page proofs, preparation of final printer‐ready files and GPO forms, any necessary liaison with the printing vendor, and assistance in reviewing bluelines and any other prepress proofs. (Participation in a press inspection visit would be additional, and would depend on the location of the print vendor.)

USACE requires the development of a conceptual (not auto‐generated) index of moderate depth

(approximately 7 entries per page).

Throughout the design and production process, USACE requires close communication and collaboration with its vendor via phone and internet as well as in‐person meetings as needed.

1.5 Period of Performance: The project shall be completed no later than May 15, 2014. Copyediting and layout of each chapter can be done independently as chapters are completed by the contract historian, if concurrent work is needed to complete the book by May 15, 2014.

1.6 General Information:

Editing

The contractor will copyedit of the book before laying it out in the book template. A copyedit includes:

▪ correcting errors in grammar, spelling, and punctuation; inconsistencies in capitalization, compounding, number style, and abbreviations; and deviations from the specified style.

The manuscript will be returned to USACE with the redlined text for review and approval.

Production Layout

USACE would like the history to be based on the same organizational structure and layout templates as those used for A History. USACE will provide the InDesign files for layout at the onset of the project.

Once document text is final, the contractor will layout the book in the approved InDesign template provided by USACE. The cover will be of a similar design as A History, with image concepts provided by your office. The contractor will typeset the text in InDesign and size and place the images, charts, and/or tables.

The contractor will submit first page proofs to USACE for review and approval. The contractor will incorporate the revisions into the master document. Two rounds of layout text revisions are expected.

USACE will provide high‐resolution photos and data for tables and graphics.

Indexing

Once USACE approves the final proof, the contractor will compile an index for the book consisting of approximately seven images per page. This will not be an auto‐generated index, but a conceptual one.

Quality Control

Following layout, a proofreader will undertake a comparison between the manuscript and the page proofs, correcting typos and querying errors and deviations from the specified style and format. Queries are referred to the project manager for resolution.

After corrections have been made, the contractor will compare the corrected proofs to the original proofs to ensure that all corrections are accurate and that no new errors have been introduced.

Before the document is finalized, a quality control specialist for the contractor will examine the pages to ensure that the format has been consistently applied, the pagination is correct, the table of contents matches the text, and cross‐references are accurate. Any corrections resulting from the quality control review are checked again by the quality control specialist before the layouts are considered complete.

Final Print Preparation

The contractor will deliver final files per USACE’s specifications. The contractor will provide the final InDesign file and/or a print‐ready PDF to USACE and any identified printer. All layout work will be completed in Adobe InDesign with accompanying artwork prepared and/or modified in Adobe Photoshop and/or Adobe Illustrator.

PROJECT TIMELINE

The project must be completed by May 15, 2014.

1.6.1 Quality Control: The Quality Control Program (QCP) is not applicable in this instance. Quality control issues are addressed in section 1.6.

1.6.2 Quality Assurance: The government shall evaluate the contractor's performance under this contract in accordance with the Quality Assurance Surveillance Plan. This plan is primarily focused on what the Government must do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

1.6.3 Recognized Holidays: The contractor is or is not required to perform services on holidays.

New Year's Day Martin Luther King Jr.'s Birthday President's Day Memorial Day Independence Day Labor Day Columbus Day Veteran's Day Thanksgiving Day Christmas Day

1.6.4 Hours of Operation: The contractor is responsible for conducting business, anywhere between the hours of 8:30 a.m. and 5:00 p.m., Monday thru Friday except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. For other than firm fixed price contracts, the contractor will not be reimbursed when the government facility is closed for the above reasons. The Contractor must at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential.

1.6.5 Place of Performance: The work to be performed under this contract will be performed at the contractor's office.

1.6.6 Type of Contract: The government will award a Firm Fixed Price contract.

1.6.7 Security Requirements: Security is not applicable for contractor personnel performing work under this contract. Contractor will not be required to access classified information. Agency security requirements are in accordance with the attached DD254.

1.6.7.1 PHYSICAL Security: The contractor shall be responsible for safeguarding all government equipment, information and property provided for contractor use. At the close of each work period, government facilities, equipment, and materials shall be secured. All government property will be returned to the government upon contract completion.

1.6.7.2 Key Control: The Contractor shall establish and implement methods of making sure all keys/key cards issued to the Contractor by the Government are not lost or misplaced and are not used by unauthorized persons. NOTE: All references to keys include key cards. No keys issued to the Contractor by the Government shall be duplicated. The Contractor shall develop procedures covering key control that shall be included in the Quality Control Plan. Such procedures shall include turn‐in of any issued keys by personnel who no longer require access to locked areas. The Contractor shall immediately report any occurrences of lost or duplicate keys/key cards to the Contracting Officer.

1.6.7.2.1. In the event keys, other than master keys, are lost or duplicated, the Contractor shall, upon direction of the Contracting Officer, re‐key or replace the affected lock or locks; however, the Government, at its option, may replace the affected lock or locks or perform re‐keying. When the replacement of locks or re‐keying is performed by the Government, the total cost of re‐keying or the replacement of the lock or locks shall be deducted from the monthly payment due the Contractor. In the event a master key is lost or duplicated, all locks and keys for that system shall be replaced by the Government and the total cost deducted from the monthly payment due the Contractor.

1.6.7.2.2. The Contractor shall prohibit the use of Government issued keys/key cards by any persons other than the Contractor's employees. The Contractor shall prohibit the opening of locked areas by Contractor employees to permit entrance of persons other than Contractor employees engaged in the performance of assigned work in those areas, or personnel authorized entrance by the Contracting Officer.

1.6.7.3 Lock Combinations will not be applicable for this contractor.

1.6.8 Special Qualifications: The contractor (or any sub‐contractor utilized in fulfillment of the contract) must have experience in the preparation of similar publications.

1.6.9 Post Award Conference/Periodic Progress Meetings: The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation Subpart 42.5. The contracting officer, Contracting Officers Representative (COR), and other Government personnel, as appropriate, may meet periodically with the contractor to review the contractor's performance. At these meetings the contracting officer will apprise the contractor of how the government views the contractor's performance and the contractor will apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the government.

1.6.10 Contracting Officer Representative (COR): The (COR) will be identified by separate letter.

The COR monitors all technical aspects of the contract and assists in contract administration The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract: perform inspections necessary in connection with contract performance: maintain written and oral communications with the Contractor concerning technical aspects of the contract: issue written interpretations of technical requirements, including Government drawings, designs, specifications: monitor Contractor's performance and notifies both the Contracting Officer and Contractor of any deficiencies; coordinate availability of government furnished property, and provide site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates.

The COR is not authorized to change any of the terms and conditions of the resulting order.

1.6.11 Key Personnel: The follow personnel are considered key personnel by the government:

Lynne Whelan, Public Affairs Officer and Peter Bullock, Archeologist. The contractor shall provide a contract manager who shall be responsible for the performance of the work. The name of this person and an alternate who shall act for the contractor when the manager is absent shall be designated in writing to the contracting officer. The contract manager or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The contract manager or alternate shall be available between 8:00 a.m. and 4:30 p.m., Monday thru Friday except Federal holidays or when the government facility is closed for administrative reasons.

1.6.12 Identification of Contractor Employees: All contract personnel attending meetings, answering Government telephones, and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. They must also ensure that all documents or reports produced by contractors are suitably marked as contractor products or that contractor participation is appropriately disclosed. Contractor will be required to obtain a temporary visitor's badge in the performance of this service when performing research in a government facility.

1.6.13 Contractor Travel: The Contractor will be responsible for all travel in conjunction with research, interviews, and image research conducted during the preparation of this history update. The travel expenses shall be consistent with the substantive provisions of the Joint Travel Regulation (JTR) and the limitation of funds specified in this contract. The Contractor will have access to all the District's official files, and individual employees will be officially encouraged to share documents with the Contractor. The contractor may be required to travel to off‐site locations for obtaining information in support of this PWS. For proposal purposes, a workload summary with a projected cost for travel including frequency and number of persons required to travel shall be included for the purpose of providing pricing.

1.6.14 Other Direct Costs: Additional reproduction, and shipping expenses associated with research activities and visits to out of state printing facilities must be preapproved by the contracting officer.

1.6.15 Data Rights: The Government has unlimited rights to all documents/material produced under this contract. All documents and materials, to include the source codes of any software, produced under this contract shall be Government owned and are the property of the Government with all rights and privileges of ownership/copyright belonging exclusively to the Government.

These documents and materials may not be used or sold by the contractor without written permission from the Contracting Officer. All materials supplied to the Government shall be the sole property of the Government and may not be used for any other purpose. This right does not abrogate any other Government rights.

1.6.16 Organizational Conflict of Interest: Contractor and subcontractor personnel performing work under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent Organizational Conflict of lnterests (OCI) as defined in FAR Subpart

9.5. The Contractor shall notify the Contracting Officer immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the Contracting Officer to avoid or mitigate any such OCI. The Contractor's mitigation plan will be determined to be acceptable solely at the discretion of the Contracting Officer and in the event the Contracting Officer unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the Contracting Officer may effect other remedies as he or she deems necessary, including prohibiting the Contractor from participation in subsequent contracted requirements which may be affected by the OCI.

1.6.17 PHASE IN/PHASE OUT PERIOD: Phase in/ phase out periods are not applicable in the performance of services for this contract.

PART 2

DEFINITIONS & ACRONYMS

2. DEFINITIONS AND ACRONYMS:

2.1. DEFINITIONS: Terms used in the PWS that may require further definition are provided below.

2.1.1. CONTRACTOR: A supplier or vendor having a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

2.1.2. CONTRACTING OFFICER: A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

2.1.3. CONTRACTING OFFICER'S REPRESENTATIVE (COR): An employee of the U.S. Government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.4. DEFECTIVE SERVICE: A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.5. DELIVERABLE: Anything that can be physically delivered but may include non‐physical things such as meeting minutes.

2.1.6. KEY PERSONNEL: Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.7. PHYSICAL SECURITY: Actions that prevent the loss or damage of Government property.

2.1.8. QUALITY ASSURANCE: The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.9. QUALITY ASSURANCE Surveillance Plan (QASP): An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.10. QUALITY CONTROL: All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.11. SUBCONTRACTOR: One that enters into a contract with a prime contractor. The Government does not have privities of contract with the subcontractor.

2.1.12. WORK DAY: The number of hours per day the Contractor provides services in accordance with the contract.

2.1.12. WORK WEEK: Is defined as Monday through Friday, unless specified otherwise.

PART 3

GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

3. GOVERNMENT FURNISHED ITEMS AND SERVICES:

3.1. Services: The Government will provide:

a. Government personnel shall be available to furnish the Contractor such information as is available and to insure Contractor access to all data, documents, and materials necessary to fulfill the terms of this contract.

b. Contractor personnel shall be expected to work in close coordination with the COR or other assigned Government personnel.

c. The Government will provide the Contractor with work space for one person at the District headquarters in Chicago, Illinois. All official or unofficial materials borrowed from the Government will be returned upon completion of the study or phase of the Contractor's work.

Use of Information Collected: The Contractor will not use the information collected during this contract for any purpose other than preparation of this history update prior to the public release of the printed material without the prior written consent of the of the COR. In addition, all copies of documents are the property of the government and will be delivered to the Chicago District upon completion of the history update.

Progress Reports: Throughout the total period of the project, the Contractor shall submit weekly written progress reports to the COR due by the end of the week, beginning with the week following contract award. Any circumstances which might cause delay in meeting schedules will be immediately brought to the attention of the COR.

Payments: Payment to the Contractor shall be made in the following increments: 50% at the initiation of the project and 50% upon completion.

3.2 Facilities: The Government will provide an available workspace (desk and chair) for the contractor to read through references.

3.3 Utilities: The contractor shall have access to public utilities in the performance of tasks outlined in this PWS. The Contractor shall be aware of utilities conservation practices. The contractor shall be responsible for operating under conditions that preclude the waste of utilities, which include turning off the water faucets or valves after using the required amount to accomplish cleaning vehicles and equipment.

3.4 Equipment: The Government may provide access to scanners, a photocopy machine, fax machines and printers.

3.5 Materials: The Government will provide any scholarly references available to United States libraries.

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4. CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES:

4.1. General: The Contractor shall furnish all supplies, equipment, facilities and services required to perform work under this contract that are not listed under Section 3 of this PWS.

4.2. Secret Facility Clearance: N/A

4.3. Materials: N/A

4.4. Equipment: N/A

PART 5

SPECIFIC TASKS

5. Specific Tasks:

5.1. Basic Services:

Editing

The contractor will copyedit of the book before laying it out in the book template. A copyedit includes:

▪ correcting errors in grammar, spelling, and punctuation; inconsistencies in capitalization, compounding, number style, and abbreviations; and deviations from the specified style.

The manuscript will be returned to USACE with the redlined text for review and approval.

Production Layout

USACE would like the history to be based on the same organizational structure and layout templates as those used for A History. USACE will provide the InDesign files for layout at the onset of the project.

Once document text is final, the contractor will layout the book in the approved InDesign template provided by USACE. The cover will be of a similar design as A History, with image concepts provided by your office. The contractor will typeset the text in InDesign and size and place the images, charts, and/or tables.

The contractor will submit first page proofs to USACE for review and approval. The contractor will incorporate the revisions into the master document. Two rounds of layout text revisions are expected.

USACE will provide high‐resolution photos and data for tables and graphics.

Indexing

Once USACE approves the final proof, the contractor will compile an index for the book consisting of approximately seven images per page. This will not be an auto‐generated index, but a conceptual one.

Quality Control

Following layout, a proofreader will undertake a comparison between the manuscript and the page proofs, correcting typos and querying errors and deviations from the specified style and format.

Queries are referred to the project manager for resolution.

After corrections have been made, the contractor will compare the corrected proofs to the original proofs to ensure that all corrections are accurate and that no new errors have been introduced.

Before the document is finalized, a quality control specialist for the contractor will examine the pages to ensure that the format has been consistently applied, the pagination is correct, the table of contents matches the text, and cross‐references are accurate. Any corrections resulting from the quality control review are checked again by the quality control specialist before the layouts are considered complete.

Final Print Preparation

The contractor will deliver final files per USACE’s specifications. The contractor will provide the final InDesign file and/or a print‐ready PDF to USACE and any identified printer. All layout work will be completed in Adobe InDesign with accompanying artwork prepared and/or modified in Adobe Photoshop and/or Adobe Illustrator.

PROJECT TIMELINE

The project must be completed by May 15, 2014.

Work Tasks:

a. Initial meeting: Within 3 days of contract award, the Contractor shall meet with the Contracting Officer's Representative (COR), to discuss the work that is required under the terms of this contract.

b. Copy editing. Within 8 days of receipt of manuscript from USACE, the contractor will copy edit the document and return a redlined copy to USACE. USACE will return the document to the contractor within 5 days.

c. Design and layout: Within 3days of the contract award, USACE wi l l prov ide des ign templates to the contrac tor . The contractor will complete initial layout of the history within 10 days and forward the first page proofs to USACE for review. USACE will return the pages within 5 days. The contractor will make corrections and submit second page proofs to USACE within 3 days. USACE will return the pages within 3 days. The contractor will finalize the template within 3 days.

d. Indexing: The contractor will complete the indexing within 8 days.

e. Quality control: The contractor will complete final version comparison proofread within 3 days. The contractor will complete final production quality control check within 3 days.

f. Delivery: Final product with native files and pdf for printing will be submitted to USACE within 55 days of contract award.

5.3. CONTRACTOR MANAGEMENT REPORTING (CMR): N/A

PART 6

APPLICABLE PUBLICATIONS

6. APPLICABLE PUBLICATIONS (CURRENT EDITIONS):

6.1. The Contractor must abide by all applicable regulations, publications, manuals, and local policies and procedures.

Publications: "Statement on Standards of Professional Conduct, " 2005 Edition.

American Historical Association, (AHA).

Manuals: "The Chicago Manual of Style," 16th Edition. University of Chicago Press Regulations: AR 870‐5. Historical Activities.

ER 870‐1‐1. Historical Activities.

PART 7

ATTACHMENT/TECHNICAL EXHIBIT LISTING

7. Attachment/Technical Exhibit List:

7.1. Attachment 1/Technical Exhibit 1‐ Performance Requirements Summary

7.2. Attachment 2/Technical Exhibit 2‐ Deliverables Schedule

7.3 Attachment 3/Technical Exhibit 3‐ Estimated Workload Data

TECHNICAL EXHIBIT 1

Performance Requirements Summary

The contractor service requirements are summarized into performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement. These thresholds are critical to mission success.

Performance Objective (The service required – usually a shall statement)

Standard Performance Threshold Method of Surveillance

PRS #1.

The contractor shall provide a scholarly and professional history of the Chicago District covering the time period from 1800s through 2012 in electronic format and collect 200 or more images to illustrate the entire manuscript.

The contractor shall provide the manuscript standard as described in:

"The Chicago Manual of Style" 16th Edition.© 2010. University of Chicago Press.

There shall be zero deviation from the standard, or any editorial recommendation suggested by CEHO (HQ) Historians.

Research Plan; Detailed Outline; Preliminary Bibliography; Draft Copy of each chapter. .

PRS #2.

Same as above.

ER 870‐1‐1. Historical Activities. “Field Operating Activities.

Historical Programs.”

Same as above. N/A

PRS #3.

Same as above.

AR 870‐5. Historical Activities. "Military History: Responsibilities, Policies, and Procedures."

Same as above. N/A

PRS #4.

Same as above.

"Statement on Standards of Professional Conduct, "2005 Edition. American Historical Association.

Same as above. N/A

TECHNICAL EXHIBIT 2

Deliverables Schedule

Deliverable Frequency # of copies Medium/format Submit to:

Research plan and schedule

Within 30 days of contract award

3 draft copies shall be provided for delivery to COR, CEHO and Chicago District Public Affairs Office.

Deliverable is to be provided in electronic format using Microsoft Word 2007 or newer, and on CD or DVD and will include footnotes.

COR/Public Affairs Office US Army Corps of Engineers, Chicago District, 111 N. Canal, Suite 600, Chicago, Illinois 60606 Chicagodistrict.pao@usace.army.mil

CEHO

USACE, Office of History (CEHO), 7701 Telegraph Road, Alexandria, VA 22315

Detailed outline Within 60 days of contract award

Same as above Same as above Same as above

Draft Chapters As outlined in approved schedule

Same as above Same as above Same as above

Draft Manuscript

No later than 270 days after contract award

Same as above Same as above Same as above

Final Manuscript No later than 300 days after contract award

Same as above Same as above Same as above* (Chicago District mailing address will change in June 2013).

TECHNICAL EXHIBIT 3

ESTIMATED WORKLOAD DATA

ITEM NAME ESTIMATED QUANTITY

1 N/A No Historical Data Exists; No Historic Data is available

‐‐‐‐‐‐‐‐‐‐‐‐‐ N/A

2 N/A ‐‐‐‐‐‐‐‐‐‐‐‐‐ N/A

3 N/A ‐‐‐‐‐‐‐‐‐‐‐‐‐ N/A

4 N/A ‐‐‐‐‐‐‐‐‐‐‐‐‐ N/A

5 N/A ‐‐‐‐‐‐‐‐‐‐‐‐‐ N/A

Section E - Inspection and Acceptance

CLAUSES INCORPORATED BY REFERENCE

52.246-4 Inspection Of Services--Fixed Price AUG 1996 52.246-15 Certificate of Conformance APR 1984

Section F - Deliveries or Performance

52.242-15 Stop-Work Order AUG 1989

Section I - Contract Clauses

52.204-10 Reporting Executive Compensation and First-Tier

Subcontract Awards

JUL 2013

52.209-6 Protecting the Government's Interest When Subcontracting With Contractors Debarred, Suspended, or Proposed for Debarment

AUG 2013

52.209-10 Prohibition on Contracting With Inverted Domestic Corporations

MAY 2012

52.222-3 Convict Labor JUN 2003 52.222-21 Prohibition Of Segregated Facilities FEB 1999 52.222-26 Equal Opportunity MAR 2007 52.222-35 Equal Opportunity for Veterans SEP 2010 52.222-36 Affirmative Action For Workers With Disabilities OCT 2010 52.222-37 Employment Reports on Veterans SEP 2010 52.222-50 Combating Trafficking in Persons FEB 2009 52.223-16 Alt I IEEE 1680 Standard for the Environmental Assessment of

Personal Computer Products (Dec 2007) Alternate I

DEC 2007

52.223-18 Encouraging Contractor Policies To Ban Text Messaging While Driving

AUG 2011

52.224-1 Privacy Act Notification APR 1984 52.224-2 Privacy Act APR 1984 52.225-13 Restrictions on Certain Foreign Purchases JUN 2008 52.225-20 Prohibition on Conducting Restricted Business Operations in

Sudan--Certification

AUG 2009

52.225-25 Prohibition on Contracting with Entities Engaging in Certain Activities or Transactions Relating to Iran-- Representation and Certifications.

DEC 2012

52.232-33 Payment by Electronic Funds Transfer--System for Award Management

JUL 2013

52.232-39 Unenforceability of Unauthorized Obligations JUN 2013 52.233-3 Protest After Award AUG 1996 52.233-4 Applicable Law for Breach of Contract Claim OCT 2004 52.237-3 Continuity Of Services JAN 1991 52.253-1 Computer Generated Forms JAN 1991 252.203-7000 Requirements Relating to Compensation of Former DoD

Officials

SEP 2011

252.203-7002 Requirement to Inform Employees of Whistleblower Rights SEP 2013 252.204-7003 Control Of Government Personnel Work Product APR 1992 252.204-7012 Safeguarding of unclassified controlled technical information NOV 2013 252.225-7002 Qualifying Country Sources As Subcontractors DEC 2012 252.225-7048 Export-Controlled Items JUN 2013 252.227-7013 Rights in Technical Data--Noncommercial Items JUN 2013 252.227-7015 Technical Data--Commercial Items JUN 2013 252.227-7016 Rights in Bid or Proposal Information JAN 2011 252.227-7027 Deferred Ordering Of Technical Data Or Computer Software APR 1988 252.227-7028 Technical Data or Computer Software Previously Delivered to the Government

JUN 1995

252.227-7030 Technical Data--Withholding Of Payment MAR 2000 252.227-7037 Validation of Restrictive Markings on Technical Data JUN 2013 252.232-7003 Electronic Submission of Payment Requests and Receiving

Reports

JUN 2012

252.232-7010 Levies on Contract Payments DEC 2006 252.233-7001 Choice of Law (Overseas) JUN 1997 252.237-7010 Prohibition on Interrogation of Detainees by Contractor

Personnel

JUN 2013

252.239-7001 Information Assurance Contractor Training and Certification JAN 2008 252.243-7001 Pricing Of Contract Modifications DEC 1991

CLAUSES INCORPORATED BY FULL TEXT

52.212-4 CONTRACT TERMS AND CONDITIONS-- COMMERCIAL ITEMS (SEP 2013)

(a) Inspection/Acceptance. The Contractor shall only tender for acceptance those items that conform to the requirements of this contract. The Government reserves the right to inspect or test any supplies or services that have been tendered for acceptance. The Government may require repair or replacement of nonconforming supplies or reperformance of nonconforming services at no increase in contract price. If repair/replacement or reperformance will not correct the defects or is not possible, the Government may seek an equitable price reduction or adequate consideration for acceptance of nonconforming supplies or services. The Government must exercise its post-acceptance rights (1) within a reasonable time after the defect was discovered or should have been discovered; and

(2) before any substantial change occurs in the condition of the item, unless the change is due to the defect in the item.

(b) Assignment. The Contractor or its assignee may assign its rights to receive payment due as a result of performance of this contract to a bank, trust company, or other financing institution, including any Federal lending agency in accordance with the Assignment of Claims Act (31 U.S.C. 3727). However, when a third party makes payment (e.g., use of the Governmentwide commercial purchase card), the Contractor may not assign its rights to receive payment under this contract.

(c) Changes. Changes in the terms and conditions of this contract may be made only by written agreement of the parties.

(d) Disputes. This contract is subject to the Contract Disputes Act of 1978, as amended (41 U.S.C. 601-613). Failure of the parties to this contract to reach agreement on any request for equitable adjustment, claim, appeal or action arising under or relating to this contract shall be a dispute to be resolved in accordance with the clause at FAR 52.233-1, Disputes, which is incorporated herein by reference. The Contractor shall proceed diligently with performance of this contract, pending final resolution of any dispute arising under the contract.

(e) Definitions. The clause at FAR 52.202-1, Definitions, is incorporated herein by reference.

(f) Excusable delays. The Contractor shall be liable for default unless nonperformance is caused by an occurrence beyond the reasonable control of the Contractor and without its fault or negligence such as, acts of God or the public enemy, acts of the Government in either its sovereign or contractual capacity, fires, floods, epidemics, quarantine restrictions, strikes, unusually severe weather, and delays of common carriers. The Contractor shall notify the Contracting Officer in writing as soon as it is reasonably possible after the commencement or any excusable delay, setting forth the full particulars in connection therewith, shall remedy such occurrence with all reasonable dispatch and shall promptly give written notice to the Contracting Officer of the cessation of such occurrence.

(g) Invoice.

(1) The Contractor shall submit an original invoice and three copies (or electronic invoice, if authorized) to the address designated in the contract to receive invoices. An invoice must include--

(i) Name and address of the Contractor;

(ii) Invoice date and number;

(iii) Contract number, contract line item number and, if applicable, the order number;

(iv) Description, quantity, unit of measure, unit price and extended price of the items delivered;

(v) Shipping number and date of shipment, including the bill of lading number and weight of shipment if shipped on Government bill of lading;

(vi) Terms of any discount for prompt payment offered;

(vii) Name and address of official to whom payment is to be sent;

(viii) Name, title, and phone number of person to notify in event of defective invoice; and

(ix) Taxpayer Identification Number (TIN). The Contractor shall include its TIN on the invoice only if required elsewhere in this contract.

(x) Electronic funds transfer (EFT) banking information.

(A) The Contractor shall include EFT banking information on the invoice only if required elsewhere in this contract.

(B) If EFT banking information is not required to be on the invoice, in order for the invoice to be a proper invoice, the Contractor shall have submitted correct EFT banking information in accordance with the applicable solicitation provision, contract clause (e.g., 52.232-33, Payment by Electronic Funds Transfer—System for Award Management, or 52.232-34, Payment by Electronic Funds Transfer--Other Than System for Award Management), or applicable agency procedures.

(C) EFT banking information is not required if the Government waived the requirement to pay by EFT.

(2) Invoices will be handled in accordance with the Prompt Payment Act (31 U.S.C. 3903) and Office of Management and Budget (OMB) prompt payment regulations at 5 CFR part 1315.

(h) Patent indemnity. The Contractor shall indemnify the Government and its officers, employees and agents against liability, including costs, for actual or alleged direct or contributory infringement of, or inducement to infringe, any United States or foreign patent, trademark or copyright, arising out of the performance of this contract, provided the Contractor is reasonably notified of such claims and proceedings.

(i) Payment.--

(1) Items accepted. Payment shall be made for items accepted by the Government that have been delivered to the delivery destinations set forth in this contract.

(2) Prompt payment. The Government will make payment in accordance with the Prompt Payment Act (31 U.S.C.

3903) and prompt payment regulations at 5 CFR part 1315.

(3) Electronic Funds Transfer (EFT). If the Government makes payment by EFT, see 52.212-5(b) for the appropriate EFT clause.

(4) Discount. In connection with any discount offered for early payment, time shall be computed from the date of the invoice. For the purpose of computing the discount earned, payment shall be considered to have been made on the date which appears on the payment check or the specified payment date if an electronic funds transfer payment is made.

(5) Overpayments. If the Contractor becomes aware of a duplicate contract financing or invoice payment or that the Government has otherwise overpaid on a contract financing or invoice payment, the Contractor shall--

(i) Remit the overpayment amount to the payment office cited in the contract along with a description of the overpayment including the--

(A) Circumstances of the overpayment (e.g., duplicate payment, erroneous payment, liquidation errors, date(s) of overpayment);

(B) Affected contract number and delivery order number, if applicable;

(C) Affected contract line item or subline item, if applicable; and

(D) Contractor point of contact.

(ii) Provide a copy of the remittance and supporting documentation to the Contracting Officer.

(6) Interest.

(i) All amounts that become payable by the Contractor to the Government under this contract shall bear simple interest from the date due until paid unless paid within 30 days of becoming due. The interest rate shall be the interest rate established by the Secretary of the Treasury as provided in Section 611 of the Contract Disputes Act of 1978 (Public Law 95-563), which is applicable to the period in which the amount becomes due, as provided in (i)(6)(v) of this clause, and then at the rate applicable for each six-month period as fixed by the Secretary until the amount is paid.

(ii) The Government may issue a demand for payment to the Contractor upon finding a debt is due under the contract.

(iii) Final decisions. The Contracting Officer will issue a final decision as required by 33.211 if--

(A) The Contracting Officer and the Contractor are unable to reach agreement on the existence or amount of a debt within 30 days;

(B) The Contractor fails to liquidate a debt previously demanded by the Contracting Officer within the timeline specified in the demand for payment unless the amounts were not repaid because the Contractor has requested an installment payment agreement; or

(C)…