AMENDMENT_0001_W912P6-14-Q-0016.pdf

W912P6-14-Q-0016

AMENDMENT 0001

W81G6640436785

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

EXCEPTION TO SF 30 S A A O 30 ( 10 83)

SUBJECT: RFQ W912P6-14-Q-0016, “DESIGN, LAYOUT AND EDITING OF A PROFESSIONAL HISTORY UPDATE FOR THE CHICAGO DISTRICT

COVERING THE TIME PERIOD FROM APPROXIMATELY 1800 THROUGH 2012”

A. By w ay of this Amendment, the USACE is responding to Contractor’s inquiries - see the follow ing page.

B. A revised Statement of Work is enclosed herein.

C. The Point of Contact for this Amendment is Anita Simpkins at (312) 846-5372 and Regina Blair at (312) 846-5371.

1. CONTRACT ID CODE PAGE OF PAGES

J 1 24

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 05-Mar-2014

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X W912P6-14-Q-0016

X 9B. DATED (SEE ITEM 11)

28-Feb-2014

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, X is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

05-Mar-2014

CODE

U. S. ARMY ENGINEER DISTRICT, CHICAGO

231 SOUTH LASALLE STREET SUITE 1500

CHICAGO IL 60604-1437

W912P6 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

The following items are applicable to this modification:

RESPONSES TO VENDOR INQUIRIES:

THE USACE’s’ RESPONSES TO CONTRACTOR’S INQUIRIES ARE PROVIDED AS FOLLOWS:

QUESTION 1: "According to the specifications, the time line for completion of each section seems somewhat unrealistic. We have published many history books in the past, that is our specialty, and while the entire job can easily be finished in the time frame indicated, the various pieces of the job would require more time than is allotted. For instance, the copy edit of the entire text to be completed in just 8 days would seem to almost guarantee errors. Speaking with our designers, it is not realistic to expect an excellent piece of finished layout work in the 10 day time frame. Are you just wanting a quick copy edit for the 8 days...with more extensive edit to resume after a preliminary review of our work?"

USACE RESPONSE Q1: Timeframes for individual pieces of work are flexible as long as the entire project is finished by May 15, 2014. Timeframes provided are estimates, we would expect some overlap as some items can be completed concurrent with others.

QUESTION 2: "Are you wanting a sample chapter completed for layout...with a more extensive and complete layout and design after a preliminary review of our work?"

USACE RESPONSE Q2: Although a sample chapter would be useful, it is not a requirement.

QUESTION 3: "Will the photos require photo shop repair?"

USACE RESPONSE Q3: No, we do not expect photos provided to need photoshop repair.

QUESTION 4: "Will the maps need to be re‐sized?"

USACE RESPONSE Q4: Maps and photos may need to be resized depending on space available and suggested design.

QUESTION 5: “There is mention in the text of a summary that will be needed of the first volume. Is that summary to be written by our company? If so, would we [b]e working in conjunction with your historians?”

USACE RESPONSE Q5: The summary will be provided as part of the manuscript in which the USACE will provide to the winning contractor.

QUESTION 6: "And finally there is mention of needed travel for face to face meetings. With the deadline for completion for this job due in May, could not the meetings be conducted over the phone for efficiency sake?"

USACE RESPONSE Q6: There is no need for face to face meetings. Phone meetings are acceptable. By way of this Amendment, the language regarding this requirement has been changed to reflect that phone meetings are necessary. A revised Statement of Work is enclosed that captures this change.

QUESTION 7: “Is the selected vendor expected to have past / previous experience using the AR 870‐5 "Field Operating Activities. Historical Programs" and "Statement of Standards of Professional Conduct" 2005 Edition?”

USACE RESPONSE Q7: The vendor is not expected to have previous knowledge of any referenced materials. However, the vendor’s work will need to be in compliance with any standards set forth in those referenced materials.

QUESTION 8: “Please confirm the anticipated timeline for completion? The dates in Technical Exhibit 2 (Deliverables Schedule) and the dates in 1.6 (Project Timeline) do not seem to align? 1.6 suggests that all activity should be completed by May 15, 2014, whereas the deliverable schedule in Exhibit 2, suggests completion dates for various milestones that would extend beyond May 15, 2014?”

USACE RESPONSE Q8: The required contract/project completion date is May 15, 2014. By this Amendment, the dates have been made clear via the revised Statement of Work incorporated herein.

QUESTION 9: “Please confirm that all research and draft content will be completed by

USACE?”

USACE RESPONSE Q9: All research and content will be provided by USACE, except indexing. Indexing will be a requirement under this proposed contract.

QUESTION 10: “Please confirm if the selected vendor is expected to research and write the content to be included in the publication?”

USACE RESPONSE Q10: The design contractor is only responsible for creating an index.

END OF QUESTIONS AND RESPONSES

SUMMARY OF CHANGES:

SUMMARY OF CHANGES

The following Sections of the Solicitation have been modified:

SECTION A - SOLICITATION/CONTRACT FORM - INTRODUCTION & INSTRUCTIONS (changed area is in bold print):

A. GOVERNMENT REQUIREMENT: By way of this Request for Quotation (Solicitation), the U.S.

Army Corps of Engineers‐Chicago District is soliciting its requirement for a non‐personal services contract to provide the editing, design and layout services for the Chicago District’s History update covering the time period from approximately 1800 through 2012. The USACE will provide the winning contractor with the completed manuscript and images by approximately April 10, 2014. The period from approximately 1800‐1975 is covered in an existing historical publication, but will need to be summarized as a lead‐in to the more recent history (1975‐2012).

These services will lead up to the creation of a professional volume suitable for printing.

Accordingly, the USACE is seeking quotes from interested contractors to provide it with these services. In the performance of this work, the contractor will be required to comply with the requirements set forth in the enclosed STATEMENT OF WORK – SEE Section C of this Document.

SECTION B - SUPPLIES OR SERVICES AND PRICES

CLIN 0001

The CLIN extended description has changed to add the following sentence: The USACE will provide the winning contractor with the completed manuscript and images by approximately April 10, 2014

SECTION C - DESCRIPTIONS AND SPECIFICATIONS

The following have been modified:

STATEMENT OF WORK:

PERFORMANCE WORK STATEMENT (PWS)

REVISED 5 March 2014

Design, layout and editing of a professional History Update for the Chicago District covering the time period from approximately 1800 through 2012

PART 1

GENERAL INFORMATION

1. GENERAL: This is a non‐personal services contract to provide the design and preparation of a History Update for the Chicago District covering the time period from approximately 1800 through 2012.

The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.1 Description of Services/Introduction: The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non‐personal services necessary to perform provide the History Update, as defined in this Performance Work Statement except for those items specified as government furnished property and services. The contractor shall perform to the standards in this contract.

1.2 Background: The Contractor shall provide editing, design and layout services for the Chicago District history update leading to the creation of a professional volume suitable for printing.

1.3 Objectives:

• Meet via a teleconference (by phone) with Ms. Lynne Whelan or the Contracting Officer’s Representative (COR) to discuss work that is required. Ms. Whelan’s phone number is 312‐846‐5330.

• Copy edit the manuscript

Submit design plan

• Prepare detailed layout

• Submit final product

1.4 Scope: The history will consist of approximately 350 double‐spaced, type‐written manuscript pages;

the text will be supplied in MSWord. The book consists of 10‐12 major chapters, plus front and back matter.

The history design will be based on the same organizational structure and layout templates as those used for The U.S. Army Corps of Engineers: A History. The template files will be provided to the contractor at the onset of the project.

The contractor will copyedit the text prior to laying it out.

The book will include approximately 300 photos and 20‐30 maps, charts and tables, which will be supplied digitally.

USACE requires production services including layout of the text and illustrations, word‐for‐word proofreading of the text in page proofs, preparation of final printer‐ready files and GPO forms, any necessary liaison with the printing vendor, and assistance in reviewing bluelines and any other prepress proofs. (Participation in a press inspection visit would be additional, and would depend on the location of the print vendor.)

USACE requires the development of a conceptual (not auto‐generated) index of moderate depth

(approximately 7 entries per page).

Throughout the design and production process, USACE requires close communication and collaboration with its vendor via phone and internet as well as in‐person meetings as needed.

1.5 Period of Performance: The required project completion date is May 15, 2014. Copyediting and layout of each chapter can be done independently as chapters are completed by the contract historian, if concurrent work is needed to complete the book by May 15, 2014.

1.6 General Information:

Editing

The contractor will copyedit of the book before laying it out in the book template. A copyedit includes:

▪ correcting errors in grammar, spelling, and punctuation; inconsistencies in capitalization, compounding, number style, and abbreviations; and deviations from the specified style.

The manuscript will be returned to USACE with the redlined text for review and approval.

Production Layout

USACE would like the history to be based on the same organizational structure and layout templates as those used for A History. USACE will provide the InDesign files for layout at the onset of the project.

Once document text is final, the contractor will layout the book in the approved InDesign template provided by USACE. The cover will be of a similar design as A History, with image concepts provided by your office. The contractor will typeset the text in InDesign and size and place the images, charts, and/or tables.

The contractor will submit first page proofs to USACE for review and approval. The contractor will incorporate the revisions into the master document. Two rounds of layout text revisions are expected.

USACE will provide high‐resolution photos and data for tables and graphics.

Indexing

Once USACE approves the final proof, the contractor will compile an index for the book consisting of approximately seven images per page. This will not be an auto‐generated index, but a conceptual one.

Quality Control

Following layout, a proofreader will undertake a comparison between the manuscript and the page proofs, correcting typos and querying errors and deviations from the specified style and format. Queries are referred to the project manager for resolution.

After corrections have been made, the contractor will compare the corrected proofs to the original proofs to ensure that all corrections are accurate and that no new errors have been introduced.

Before the document is finalized, a quality control specialist for the contractor will examine the pages to ensure that the format has been consistently applied, the pagination is correct, the table of contents matches the text, and cross‐references are accurate. Any corrections resulting from the quality control review are checked again by the quality control specialist before the layouts are considered complete.

Final Print Preparation

The contractor will deliver final files per USACE’s specifications. The contractor will provide the final InDesign file and/or a print‐ready PDF to USACE and any identified printer. All layout work will be completed in Adobe InDesign with accompanying artwork prepared and/or modified in Adobe Photoshop and/or Adobe Illustrator.

PROJECT TIMELINE

The contract completion date is May 15, 2014; therefore, all project work must be provided to the USACE by May 15, 2014.

1.6.1 Quality Control: The Quality Control Program (QCP) is not applicable in this instance. Quality control issues are addressed in section 1.6.

1.6.2 Quality Assurance: The government shall evaluate the contractor's performance under this contract in accordance with the Quality Assurance Surveillance Plan. This plan is primarily focused on what the Government must do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

1.6.3 Recognized Holidays: The contractor is or is not required to perform services on holidays.

New Year's Day Martin Luther King Jr.'s Birthday President's Day Memorial Day Independence Day Labor Day Columbus Day Veteran's Day Thanksgiving Day Christmas Day

1.6.4 Hours of Operation: The contractor is responsible for conducting business, anywhere between the hours of 8:30 a.m. and 5:00 p.m., Monday thru Friday except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. For other than firm fixed price contracts, the contractor will not be reimbursed when the government facility is closed for the above reasons. The Contractor must at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential.

1.6.5 Place of Performance: The work to be performed under this contract will be performed at the contractor's office.

1.6.6 Type of Contract: The government will award a Firm Fixed Price contract.

1.6.7 Security Requirements: Security is not applicable for contractor personnel performing work under this contract. Contractor will not be required to access classified information. Agency security requirements are in accordance with the attached DD254.

1.6.7.1 PHYSICAL Security: The contractor shall be responsible for safeguarding all government equipment, information and property provided for contractor use. At the close of each work period, government facilities, equipment, and materials shall be secured. All government property will be returned to the government upon contract completion.

1.6.7.2 Key Control: The Contractor shall establish and implement methods of making sure all keys/key cards issued to the Contractor by the Government are not lost or misplaced and are not used by unauthorized persons. NOTE: All references to keys include key cards. No keys issued to the Contractor by the Government shall be duplicated. The Contractor shall develop procedures covering key control that shall be included in the Quality Control Plan. Such procedures shall include turn‐in of any issued keys by personnel who no longer require access to locked areas. The Contractor shall immediately report any occurrences of lost or duplicate keys/key cards to the Contracting Officer.

1.6.7.2.1. In the event keys, other than master keys, are lost or duplicated, the Contractor shall, upon direction of the Contracting Officer, re‐key or replace the affected lock or locks; however, the Government, at its option, may replace the affected lock or locks or perform re‐keying. When the replacement of locks or re‐keying is performed by the Government, the total cost of re‐keying or the replacement of the lock or locks shall be deducted from the monthly payment due the Contractor. In the event a master key is lost or duplicated, all locks and keys for that system shall be replaced by the Government and the total cost deducted from the monthly payment due the Contractor.

1.6.7.2.2. The Contractor shall prohibit the use of Government issued keys/key cards by any persons other than the Contractor's employees. The Contractor shall prohibit the opening of locked areas by Contractor employees to permit entrance of persons other than Contractor employees engaged in the performance of assigned work in those areas, or personnel authorized entrance by the Contracting Officer.

1.6.7.3 Lock Combinations will not be applicable for this contractor.

1.6.8 Special Qualifications: The contractor (or any sub‐contractor utilized in fulfillment of the contract) must have experience in the preparation of similar publications.

1.6.9 Post Award Conference/Periodic Progress Meetings: The Contractor agrees to participate in any post award conference convened by the contracting activity or contract administration office, via phone, in accordance with Federal Acquisition Regulation Subpart 42.5.

The contracting officer, Contracting Officers Representative (COR), and other Government personnel, as appropriate, may con f e r ence periodically with the contractor to review the contractor's performance. At these meetings the contracting officer will apprise the contractor of how the government views the contractor's performance and the contractor will apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the government.

1.6.10 Contracting Officer Representative (COR) or Lynne Whelan: The (COR) will be identified by separate letter. The COR monitors all technical aspects of the contract and assists in contract administration The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract: perform inspections necessary in connection with contract performance: maintain written and oral communications with the Contractor concerning technical aspects of the contract: issue written interpretations of technical requirements, including Government drawings, designs, specifications: monitor Contractor's performance and notifies both the Contracting Officer and Contractor of any deficiencies;

coordinate availability of government furnished property, and provide site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order.

1.6.11 Key Personnel: The follow personnel are considered key personnel by the government:

Lynne Whelan, Public Affairs Officer and Peter Bullock, Archeologist. The contractor shall provide a contract manager who shall be responsible for the performance of the work. The name of this person and an alternate who shall act for the contractor when the manager is absent shall be designated in writing to the contracting officer. The contract manager or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The contract manager or alternate shall be available between 8:00 a.m. and 4:30 p.m., Monday thru Friday except Federal holidays or when the government facility is closed for administrative reasons.

1.6.12 Identification of Contractor Employees: All contract personnel attending meetings, answering Government telephones, and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. They must also ensure that all documents or reports produced by contractors are suitably marked as contractor products or that contractor participation is appropriately disclosed. Contractor will be required to obtain a temporary visitor's badge in the performance of this service when performing research in a government facility.

1.6.13 Contractor Travel: NO T R E QU I R E D .

1.6.14 Other Direct Costs: Additional reproduction, and shipping expenses associated with research activities and visits to out of state printing facilities must be preapproved by the contracting officer.

1.6.15 Data Rights: The Government has unlimited rights to all documents/material produced under this contract. All documents and materials, to include the source codes of any software, produced under this contract shall be Government owned and are the property of the Government with all rights and privileges of ownership/copyright belonging exclusively to the Government.

These documents and materials may not be used or sold by the contractor without written permission from the Contracting Officer. All materials supplied to the Government shall be the sole property of the Government and may not be used for any other purpose. This right does not abrogate any other Government rights.

1.6.16 Organizational Conflict of Interest: Contractor and subcontractor personnel performing work under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent Organizational Conflict of lnterests (OCI) as defined in FAR Subpart

9.5. The Contractor shall notify the Contracting Officer immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the Contracting Officer to avoid or mitigate any such OCI. The Contractor's mitigation plan will be determined to be acceptable solely at the discretion of the Contracting Officer and in the event the Contracting Officer unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the Contracting Officer may effect other remedies as he or she deems necessary, including prohibiting the Contractor from participation in subsequent contracted requirements which may be affected by the OCI.

1.6.17 PHASE IN/PHASE OUT PERIOD: Phase in/ phase out periods are not applicable in the performance of services for this contract.

PART 2

DEFINITIONS & ACRONYMS

2. DEFINITIONS AND ACRONYMS:

2.1. DEFINITIONS: Terms used in the PWS that may require further definition are provided below.

2.1.1. CONTRACTOR: A supplier or vendor having a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

2.1.2. CONTRACTING OFFICER: A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

2.1.3. CONTRACTING OFFICER'S REPRESENTATIVE (COR): An employee of the U.S.

Government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.4. DEFECTIVE SERVICE: A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.5. DELIVERABLE: Anything that can be physically delivered but may include non‐physical things such as meeting minutes.

2.1.6. KEY PERSONNEL: Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.7. PHYSICAL SECURITY: Actions that prevent the loss or damage of Government property.

2.1.8. QUALITY ASSURANCE: The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.9. QUALITY ASSURANCE Surveillance Plan (QASP): An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.10. QUALITY CONTROL: All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.11. SUBCONTRACTOR: One that enters into a contract with a prime contractor. The Government does not have privities of contract with the subcontractor.

2.1.12. WORK DAY: The number of hours per day the Contractor provides services in accordance with the contract.

2.1.12. WORK WEEK: Is defined as Monday through Friday, unless specified otherwise.

PART 3

GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

3. GOVERNMENT FURNISHED ITEMS AND SERVICES:

3.1. Services: The Government will provide:

a. Government personnel shall be available to furnish the Contractor such information as is available and to insure Contractor access to all data, documents, and materials necessary to fulfill the terms of this contract.

b. Contractor personnel shall be expected to work in close coordination with the COR or other assigned Government personnel.

Use of Information Collected: The Contractor will not use the information collected during this contract for any purpose other than preparation of this history update prior to the public release of the printed material without the prior written consent of the of the COR. In addition, all copies of documents are the property of the government and will be delivered to the Chicago District upon completion of the history update.

Progress Reports: Throughout the total period of the project, the Contractor shall submit weekly written progress reports to the COR or Ms. Lynne Whelan due by the end of the week, beginning with the week following contract award. Any circumstances which might cause delay in meeting schedules will be immediately brought to the attention of the COR.

Payments: Payment to the Contractor shall be made in the following increments: 50% at the initiation of the project and 50% upon completion.

3.2 Facilities: The Government will provide an available workspace (desk and chair) for the contractor to read through references.

3.3 Utilities: The contractor shall have access to public utilities in the performance of tasks outlined in this PWS. The Contractor shall be aware of utilities conservation practices. The contractor shall be responsible for operating under conditions that preclude the waste of utilities, which include turning off the water faucets or valves after using the required amount to accomplish cleaning vehicles and equipment.

3.4 Equipment: The Government may provide access to scanners, a photocopy machine, fax machines and printers.

3.5 Materials: The Government will provide any scholarly references available to United States libraries.

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4. CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES:

4.1. General: The Contractor shall furnish all supplies, equipment, facilities and services required to perform work under this contract that are not listed under Section 3 of this PWS.

4.2. Secret Facility Clearance: N/A

4.3. Materials: N/A

4.4. Equipment: N/A

PART 5

SPECIFIC TASKS

5. Specific Tasks:

5.1. Basic Services:

Editing

The contractor will copyedit of the book before laying it out in the book template. A copyedit includes:

▪ correcting errors in grammar, spelling, and punctuation; inconsistencies in capitalization, compounding, number style, and abbreviations; and deviations from the specified style.

The manuscript will be returned to USACE with the redlined text for review and approval.

Production Layout

USACE would like the history to be based on the same organizational structure and layout templates as those used for A History. USACE will provide the InDesign files for layout at the onset of the project.

Once document text is final, the contractor will layout the book in the approved InDesign template provided by USACE. The cover will be of a similar design as A History, with image concepts provided by your office. The contractor will typeset the text in InDesign and size and place the images, charts, and/or tables.

The contractor will submit first page proofs to USACE for review and approval. The contractor will incorporate the revisions into the master document. Two rounds of layout text revisions are expected.

USACE will provide high‐resolution photos and data for tables and graphics.

Indexing

Once USACE approves the final proof, the contractor will compile an index for the book consisting of approximately seven images per page. This will not be an auto‐generated index, but a conceptual one.

Quality Control

Following layout, a proofreader will undertake a comparison between the manuscript and the page proofs, correcting typos and querying errors and deviations from the specified style and format.

Queries are referred to the project manager for resolution.

After corrections have been made, the contractor will compare the corrected proofs to the original proofs to ensure that all corrections are accurate and that no new errors have been introduced.

Before the document is finalized, a quality control specialist for the contractor will examine the pages to ensure that the format has been consistently applied, the pagination is correct, the table of contents matches the text, and cross‐references are accurate. Any corrections resulting from the quality control review are checked again by the quality control specialist before the layouts are considered complete.

Final Print Preparation

The contractor will deliver final files per USACE’s specifications. The contractor will provide the final InDesign file and/or a print‐ready PDF to USACE and any identified printer. All layout work will be completed in Adobe InDesign with accompanying artwork prepared and/or modified in Adobe Photoshop and/or Adobe Illustrator.

PROJECT TIMELINE

The contract completion date is May 15, 2014; therefore, all project work must be completed by May 15, 2014.

Work Tasks:

a. Initial meeting: Within 3 days of contract award, the Contractor shall meet with the Contracting Officer's Representative (COR)/Ms. Lynne Whelan, to discuss the work that is required under the terms of this contract. The meeting will be held over the phone.

b. Copy editing. Within 8 days of receipt of manuscript from USACE, the contractor will copy edit the document and return a redlined copy to USACE. USACE will return the document to the contractor within 5 days.

c. Design and layout: Within 3days of the contract award, USACE wi l l prov ide des ign templates to the contrac tor . The contractor will complete initial layout of the history within 10 days and forward the first page proofs to USACE for review. USACE will return the pages within 5 days. The contractor will make corrections and submit second page proofs to USACE within 3 days. USACE will return the pages within 3 days. The contractor will finalize the template within 3 days.

d. Indexing: The contractor will complete the indexing within 8 days.

e. Quality control: The contractor will complete final version comparison proofread within 3 days. The contractor will complete final production quality control check within 3 days.

f. Delivery: Final product with native files and pdf for printing will be submitted to USACE by May 15, 2014.

5.3. CONTRACTOR MANAGEMENT REPORTING (CMR): N/A

PART 6

APPLICABLE PUBLICATIONS

6. APPLICABLE PUBLICATIONS (CURRENT EDITIONS):

6.1. The Contractor must abide by all applicable regulations, publications, manuals, and local policies and procedures.

Publications: "Statement on Standards of Professional Conduct, " 2005 Edition.

American Historical Association, (AHA).

Manuals: "The Chicago Manual of Style," 16th Edition. University of Chicago Press Regulations: AR 870‐5. Historical Activities.

ER 870‐1‐1. Historical Activities.

PART 7

ATTACHMENT/TECHNICAL EXHIBIT LISTING

7. Attachment/Technical Exhibit List:

7.1. Attachment 1/Technical Exhibit 1‐ Performance Requirements Summary

7.2. Attachment 2/Technical Exhibit 2‐ Deliverables Schedule

7.3 Attachment 3/Technical Exhibit 3‐ Estimated Workload Data

TECHNICAL EXHIBIT 1

Performance Requirements Summary

The contractor service requirements are summarized into performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement. These thresholds are critical to mission success.

Performance Objective (The service required – usually a shall statement)

Standard Performance Threshold Method of Surveillance

PRS #1.

The contractor shall provide Editing Services.

The contractor will copyedit the book before laying it out in the book template. A copyedit includes: correcting errors in grammar, spelling, and punctuation;

inconsistencies in capitalization, compounding, number style, and abbreviations; and deviations from the specified style.

The manuscript will be returned to USACE with the redlined text for review and approval.

The contractor shall provide the manuscript standard as described in: "The Chicago Manual of Style" 16th Edition.© 2010. University of Chicago Press.

There shall be zero deviation from the standard, or any editorial recommendation suggested by CEHO (HQ) Historians.

Review of Draft with copy edits.

PRS #2.

Production Layout

USACE would like the history to be based on the same organizational structure and layout templates as those used for A History. Once document text is final, the contractor will layout the book in the approved InDesign template provided by USACE. The cover will be of a similar design as A History, with image concepts provided by your office. The contractor will typeset the text in InDesign and size and place the images, charts, ER 870‐1‐1. Historical Activities. “Field Operating Activities. Historical Programs.”

Same as above. N/A and/or tables.

The contractor will submit first page proofs to USACE for review and approval. The contractor will incorporate the revisions into the master document. Two rounds of layout text revisions are expected.

USACE will provide high‐ resolution photos and data for tables and graphics.

PRS #3.

Indexing

Once USACE approves the final proof, the contractor will compile an index for the book consisting of approximately seven images per page. This will not be an auto‐generated index, but a conceptual one.

AR 870‐5. Historical Activities. "Military History:

Responsibilities, Policies, and Procedures."

PRS #4.

Quality Control

Following layout, a proofreader will undertake a comparison between the manuscript and the page proofs, correcting typos and querying errors and deviations from the specified style and format. Queries are referred to the project manager for resolution.

After corrections have been made, the contractor will compare the corrected proofs to the original proofs to ensure that all corrections are accurate and that no new errors have been introduced.

Before the document is finalized, a quality control specialist for the contractor

"Statement on Standards of Professional Conduct, "2005 Edition. American Historical Association.

will examine the pages to ensure that the format has been consistently applied, the pagination is correct, the table of contents matches the text, and cross‐ references are accurate. Any corrections resulting from the quality control review are checked again by the quality control specialist before the layouts are considered complete.

PRS #5

Final Print Preparation

The contractor will deliver final files per USACE’s specifications. The contractor will provide the final InDesign file and/or a print‐ready PDF to USACE and any identified printer. All layout work will be completed in Adobe InDesign with accompanying artwork prepared and/or modified in Adobe Photoshop and/or Adobe Illustrator.

"Statement on Standards of Professional Conduct, "2005 Edition. American Historical Association.

TECHNICAL EXHIBIT 2

Deliverables Schedule

Deliverable Frequency # of copies Medium/format Submit to:

Copy editing. Within 8 days of receipt of manuscript from USACE, the contractor will copy edit the document and return a redlined copy to USACE. USACE will return the document to the contractor within 5 days.

1 draft electronic copy shall be provided for delivery to Chicago District Public Affairs Office.

Deliverable is to be provided in electronic format using Microsoft Word 2007 or newer.

COR/Public Affairs Office US Army Corps of Engineers, Chicago District, 231 S. LaSalle, Suite 1500, Chicago, Illinois 60604 lynne.e.whelan@usace.army.mil

Design and layout. Within 3days of the contract award, USACE wi l l prov ide des ign templates to the contrac tor .

The contractor will complete initial layout of the history within 10 days and forward the first page proofs to USACE for review.

USACE will return the pages within 5 days. The contractor will make corrections and submit second page proofs to USACE within 3 days.

USACE will return the pages within 3 days. The contractor will finalize the template within 3 days.

Same as above Same as above Same as above

Indexing. The contractor will complete the indexing within 8 days.

Same as above Same as above Same as above

Quality control. The contractor will complete final

Same as above Same as above Same as above version comparison proofread within 3 days. The contractor will complete final production quality control check within 3 days.

Delivery. Final product with native files and pdf for printing will be submitted to USACE by May 15, 2014.

Same as above Same as above Same as above.

TECHNICAL EXHIBIT 3

ESTIMATED WORKLOAD DATA

ITEM NAME ESTIMATED QUANTITY

1 N/A No Historical Data Exists; No Historic Data is available

‐‐‐‐‐‐‐‐‐‐‐‐‐ N/A

2 N/A ‐‐‐‐‐‐‐‐‐‐‐‐‐ N/A

3 N/A ‐‐‐‐‐‐‐‐‐‐‐‐‐ N/A

4 N/A ‐‐‐‐‐‐‐‐‐‐‐‐‐ N/A

5 N/A ‐‐‐‐‐‐‐‐‐‐‐‐‐ N/A

End of Statement of Work (Revised 5 March 2014)

(End of AMENDMENT 0001)