AMD_0004_W912P6-14-Q-0016F.pdf

W912P6-14-Q-0016

W81G6640436785

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

SUBJECT: RFQ W912P6-14-Q-0016, “DESIGN, LAYOUT AND EDITING OF A PROFESSIONAL HISTORY UPDATE FOR THE CHICAGO DISTRICT

COVERING THE TIME PERIOD FROM APPROXIMATELY 1800 THROUGH 2012”

A. This Amendment does not extend the due date for quotes. The RESPONSE DUE DATE remains 18 March 2014. Accordingly, contractors shall provide their submittals no later than 4:30 p.m. CDT on 18 March 2014. For detailed submittal instructions, refer to Section A of the Solicitation document. -Note: If you have already submitted your package, you may submit your acknow ledgement of this Amendment via the email addresses identified at Section A of the Solicitation document.

B. This Amendment, in addition to all others previously issued, must be acknow ledged by the contractor and provided w ith its price quote and other submittals called out in Section A of the Solicitation document.

C. Point of Contact: Regina Blair 312-846-5371 or Anita Simpkins at 312-846-5372.

1. CONTRACT ID CODE PAGE OF PAGES

J 1 23

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 14-Mar-2014

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X W912P6-14-Q-0016

X 9B. DATED (SEE ITEM 11)

28-Feb-2014

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, X is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

11-Mar-2014

CODE

U. S. ARMY ENGINEER DISTRICT, CHICAGO

231 SOUTH LASALLE STREET SUITE 1500

CHICAGO IL 60604-1437

W912P6 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

The following items are applicable to this modification:

Continuation of Block #14 on Page 1 of the Standard Form 30 –

D. By w ay of this Amendment 0004, the USACE is responding to Contractor’s inquiries - see the following page.

E. The following Parts and Exhibits of the Performance Work Statement have been revised:

Parts 1, 5, 6, Exhibits 1 and 2.

THE USACE’s’ RESPONSES TO CONTRACTOR’S INQUIRIES ARE PROVIDED AS

FOLLOWS:

Question 1: “We have one question with regard to the section INDEXING. The statement, "This will not be an auto-generated index, but a conceptual one.

We understand you do not wish to apply the auto-generated feature in Design.

Do we understand the term "conceptual" means manually layout and apply design elements to provide an appealing look to the index.”

USACE Response Q1: By "conceptual" we mean manual layout with design elements using an index that was not merely auto generated but is relevant and accurate. This Amendment 0004, revises Paragraph 5.1, Section titled “Indexing” to include this language.

Question 2: “In searching for the example USACE: A History, we noticed many documents on the site and downloading took an extremely long time.

Will you also anticipate and require a digital on-line web version as well? If this is anticipated we can prepare another document for on-line use which is NOT bulky in size and will seamlessly download while maintaining quality resolution.

Do we understand you will require an on-line web version in addition to the high resolution version for Print Ready?”

USACE Response Q2: The Performance Work Statement has no requirement for a digital on-line web version. Per the Performance Work Statement, the Contractor must provide a print ready PDF. See Section 1.6 Final Print Preparation section.

Question 3: “Amended contract calls for delivering files to contractor approximately April 14. So this project from start to finish is April 14th to May 15th?”

USACE Response Q3: The revised Performance Work Statement, dated 7 March 2014 in Amendment 0002, Paragraph 1.5 Period of Performance states that USACE will provide the manuscript and images to the contractor approximately April 14, 2014, and that the required project completion date is on or before May 25, 2014. See Part 5, Section titled Project Timeline. This Section is revised byway of this Amendment 0004 to incorporate this new project submittal due date.

Question 4: “The Statement of Work mentions that Indexing will involve ³approximately seven images per page.² How will images be used in the index?”

USACE Response Q4: Both images and text should be included in the indexing process.

There is no special treatment expected for images. Seven entries per page is an approximate estimate. Specific content of the index will depend on the content of the final manuscript. It would be reasonable to assume that some sub-listings might be included, where appropriate. This Amendment 0004, revises Paragraph 5.1, Section titled “Indexing” to include this language.

Question 5: “The SOW also refers to seven "entries" per page, which seems quite low. Do you anticipate a number of sub-listings under each of the seven entries on each page?”

USACE Response Q5: As noted in Section 1.4 of the Performance Work Statement, Seven entries per page is an approximate estimate. Specific content of the index will depend on the content of the final manuscript. It would be reasonable to assume that some sub-listings might be included, where appropriate. This Amendment 0004, revises Paragraph 1.4 to include this language.

Question 6: “Will the index be part of the supplied template?”

USACE Response Q6: No. The template does not include the index. This Amendment 0003, revises Paragraph 1.6, Section titled Production Layout, to include this language.

Question 7: “What version of InDesign is required by your office to layout the document?

USACE Response Q7: To clarify, the government doesn't require the contractor to purchase a new version of InDesign. It doesn't matter what version of InDesign the contractor uses to create its file as long as the USACE can open it with the USACE's version; the USACE uses Creative Suite 5.

Question 8: “We have received Amendment 0002 to this solicitation, including the latest round of answers to interested vendor questions, most of which center on the potential project’s schedule for copyediting, designing and laying out the book, proofing it, integrating USACE comments and change requests, final proofing, and indexing, including two rounds of layout text revisions. After reviewing the changes, we too are very concerned about the feasibility of that schedule, based on our extensive experience in all phases of the book production process.

The original Statement of Work, dated February 28, 2014, states on page 17 that “Final product with native files and PDF for printing will be submitted to USACE within 55 days of contract award.” Although tight for a project of this magnitude (350-page manuscript, 300 captioned illustrations, maps, tables, and charts, appendices, and front and end matter), we believed that the production was doable based upon the originally described timeframe and began preparing our bid.

However, Amendment 0001 of March 5 indicated that “USACE will provide the winning contractor with the completed manuscript and images by approximately April 10, 2014,” well beyond the originally anticipated start date, with the May 15, 2014 completion date remaining firm, rendering the 55 day completion period untenable.

In Amendment 0002 of March 7, the April 10 date was pushed back further to April 14, but yet USACE stated that May 15 was a “hard deadline” and that “There will be no extensions.”

Moreover, USACE stated that while the “Award will be made on or before March 18, 2014,” it “does not yet have a draft manuscript from the historian, and no specific page count can be given at this time.” This raises questions about the quality of the manuscript and precisely how much editing and proofing will need to be done, thereby affecting the final schedule.

Under these changing circumstances, our editing, design, and indexing team does not believe that it is possible to produce a high quality print-ready proof in only a month, beginning on April 14 and ending on May 15. The days required for such a project as described, even with work performed concurrently, do not add up, especially with the necessary time required for USACE review and quality control.

Therefore, we request that USACE-Chicago district review its schedule as described in this solicitation and revise it accordingly, to take into account such items as quality control, revision, and internal USACE review, upon which timely completion will wholly depend.

We would like to suggest that a more reasonable schedule, predicated upon a 55 day completion period from date of receipt of all manuscript materials, would be most appropriate for this project.”

USACE Response Q8: This Amendment 0004 revises the project completion date from 15 May 2014 to “on or before May 25, 2014”.

Question 9: “We noticed this is an update to an existing publication, could you tell us approximately how many pages (excluding covers) the previous book contained?”

USACE Response Q9: This new book is a stand alone product, it is not an updated version or an extension.

END OF QUESTIONS AND RESPONSES

The following Section of the Solicitation has been modified:

SECTION C - DESCRIPTIONS AND SPECIFICATIONS

The following have been REVISED: Parts 1, 5, 6, Exhibits 1 and 2. See the revised pages herein. The Contractor shall remove these sections and replace with the section attached hereto. All changes are noted by boled, underlined, and shaded text.

PERFORMANCE WORK STATEMENT (PWS)

REVISED 14 March 2014

Amendment 0004

Design, layout and editing of a professional History Update for the Chicago District covering the time period from approximately 1800 through 2012

PART 1

GENERAL INFORMATION

1. GENERAL: This is a non-personal services contract to provide the design and preparation of a History Update for the Chicago District covering the time period from approximately 1800 through 2012.

The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.1 Description of Services/Introduction: The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform provide the History Update, as defined in this Performance Work Statement except for those items specified as government furnished property and services. The contractor shall perform to the standards in this contract.

1.2 Background: The Contractor shall provide editing, design and layout services for the Chicago District history update leading to the creation of a professional volume suitable for printing.

1.3 Objectives:

• Meet via a teleconference (by phone) with Ms. Lynne Whelan or the Contracting Officer’s Representative (COR) to discuss work that is required. Ms. Whelan’s phone number is 312-846- 5330.

• Copy edit the manuscript Submit design plan

• Prepare detailed layout

• Submit final product

1.4 Scope: The history will consist of approximately 350 double-spaced, type-written manuscript pages; the text will be supplied in MSWord. The book consists of 10-12 major chapters, plus front and back matter.

The history design will be based on the same organizational structure and layout templates as those used for The U.S. Army Corps of Engineers: A History (EP-870-1-68). The template files will be provided to the contractor at the onset of the project. The volume is available at http://www.usace.army.mil/About/History/Bookshelf.aspx.

The contractor will copyedit the text prior to laying it out.

The book will include approximately 300 photos and 20-30 maps, charts and tables, which will be supplied digitally.

USACE requires production services including layout of the text and illustrations, word-for-word proofreading of the text in page proofs, preparation of final printer-ready files.

USACE requires the development of a comprehensive index (not merely auto-generated) of moderate depth (approximately 7 entries per page). Both images and text should be included in the indexing process. There is no special treatment expected for images. Seven entries per page is an approximate estimate. Specific content of the index will depend on the content of the final manuscript. It would be reasonable to assume that some sub-listings might be included, where appropriate.

Throughout the design and production process, USACE requires close communication and collaboration with its vendor via phone and internet. In person meetings are not required.

1.5 Period of Performance: The required project completion date is May 25, 2014. USACE will provide the manuscript and images to the contractor approximately April 14, 2014.

1.6 General Information:

Editing

The contractor will copyedit the book before laying it out in the book template. A copyedit includes:

▪ correcting errors in grammar, spelling, and punctuation; inconsistencies in capitalization, compounding, number style, and abbreviations; and deviations from the specified style.

The manuscript will be returned to USACE with the redlined text for review and approval.

Production Layout

USACE would like the history to be based on the same organizational structure and layout templates as those used for A History. USACE will provide the InDesign files for layout at the onset of the project. The template does not include the index.

Once document text is final, the contractor will layout the book in the approved InDesign template provided by USACE. The cover will be of a similar design as A History, with image concepts provided by your office. The contractor will typeset the text in InDesign and size and place the images, charts, and/or tables.

The contractor will submit first page proofs to USACE for review and approval. The contractor will incorporate the revisions into the master document. Two rounds of layout text revisions are expected.

USACE will provide high-resolution photos and data for tables and graphics.

Indexing

Once USACE approves the final proof, the contractor will compile a comprehensive index (not merely auto-generated) of moderate depth (approximately 7 entries per page). Both images and text should be included in the indexing process. There is no special treatment expected for images. Seven entries per page is an approximate estimate. Specific content of the index will depend on the content of the final manuscript. It would be reasonable to assume that some sub-listings might be included, where appropriate.

Quality Control

Following layout, a proofreader will undertake a comparison between the manuscript and the page proofs, correcting typos and querying errors and deviations from the specified style and format. Queries are referred to the project manager for resolution.

After corrections have been made, the contractor will compare the corrected proofs to the original proofs to ensure that all corrections are accurate and that no new errors have been introduced.

Before the document is finalized, a quality control specialist for the contractor will examine the pages to ensure that the format has been consistently applied, the pagination is correct, the table of contents matches the text, and cross-references are accurate. Any corrections resulting from the quality control review are checked again by the quality control specialist before the layouts are considered complete.

Final Print Preparation

The contractor will deliver final files per USACE’s specifications. The contractor will provide the final InDesign file and a print-ready PDF to USACE and any identified printer. All layout work will be completed in Adobe InDesign with accompanying artwork prepared and/or modified in Adobe Photoshop and/or Adobe Illustrator.

PROJECT TIMELINE

The contract completion date is May 25, 2014; therefore, all project work must be provided to the USACE by May 25, 2014.

1.6.1 Quality Control: The Quality Control Program (QCP) is not applicable in this instance. Quality control issues are addressed in section 1.6.

1.6.2 Quality Assurance: The government shall evaluate the contractor's performance under this contract in accordance with the Quality Assurance Surveillance Plan. This plan is primarily focused on what the Government must do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

1.6.3 Recognized Holidays: The contractor is or is not required to perform services on holidays.

New Year's Day Martin Luther King Jr.'s Birthday President's Day Memorial Day Independence Day Labor Day Columbus Day Veteran's Day Thanksgiving Day Christmas Day

1.6.4 Hours of Operation: The contractor is responsible for conducting business, anywhere between the hours of 8:30 a.m. and 5:00 p.m., Monday thru Friday except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. For other than firm fixed price contracts, the contractor will not be reimbursed when the government facility is closed for the above reasons. The Contractor must at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential.

1.6.5 Place of Performance: The work to be performed under this contract will be performed at the contractor's office.

1.6.6 Type of Contract: The government will award a Firm Fixed Price contract.

1.6.7 Security Requirements: Security is not applicable for contractor personnel performing work under this contract. Contractor will not be required to access classified information. Agency security requirements are in accordance with the attached DD254.

1.6.7.1 PHYSICAL Security: The contractor shall be responsible for safeguarding all government equipment, information and property provided for contractor use. At the close of each work period, government facilities, equipment, and materials shall be secured. All government property will be returned to the government upon contract completion.

1.6.7.2 Key Control: The Contractor shall establish and implement methods of making sure all keys/key cards issued to the Contractor by the Government are not lost or misplaced and are not used by unauthorized persons. NOTE: All references to keys include key cards. No keys issued to the Contractor by the Government shall be duplicated. The Contractor shall develop procedures covering key control that shall be included in the Quality Control Plan. Such procedures shall include turn-in of any issued keys by personnel who no longer require access to locked areas. The Contractor shall immediately report any occurrences of lost or duplicate keys/key cards to the Contracting Officer.

1.6.7.2.1. In the event keys, other than master keys, are lost or duplicated, the Contractor shall, upon direction of the Contracting Officer, re-key or replace the affected lock or locks;

however, the Government, at its option, may replace the affected lock or locks or perform re-keying. When the replacement of locks or re-keying is performed by the Government, the total cost of re-keying or the replacement of the lock or locks shall be deducted from the monthly payment due the Contractor. In the event a master key is lost or duplicated, all locks and keys for that system shall be replaced by the Government and the total cost deducted from the monthly payment due the Contractor.

1.6.7.2.2. The Contractor shall prohibit the use of Government issued keys/key cards by any persons other than the Contractor's employees. The Contractor shall prohibit the opening of locked areas by Contractor employees to permit entrance of persons other than Contractor employees engaged in the performance of assigned work in those areas, or personnel authorized entrance by the Contracting Officer.

1.6.7.3 Lock Combinations will not be applicable for this contractor.

1.6.8 Special Qualifications: The contractor (or any sub-contractor utilized in fulfillment of the contract) must have experience in the preparation of similar publications.

1.6.9 Post Award Conference/Periodic Progress Meetings: The Contractor agrees to participate in any post award conference convened by the contracting activity or contract administration office, via phone, in accordance with Federal Acquisition Regulation Subpart

42.5. The contracting officer, Contracting Officers Representative (COR), and other Government personnel, as appropriate, may c o n fe r e n c e periodically with the contractor to review the contractor's performance. At these meetings the contracting officer will apprise the contractor of how the government views the contractor's performance and the contractor will apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the government.

1.6.10 Contracting Officer Representative (COR) or Lynne Whelan: The (COR) will be identified by separate letter. The COR monitors all technical aspects of the contract and assists in contract administration The COR is authorized to perform the following functions:

assure that the Contractor performs the technical requirements of the contract: perform inspections necessary in connection with contract performance: maintain written and oral communications with the Contractor concerning technical aspects of the contract: issue written interpretations of technical requirements, including Government drawings, designs, specifications: monitor Contractor's performance and notifies both the Contracting Officer and Contractor of any deficiencies; coordinate availability of government furnished property, and provide site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order.

1.6.11 Key Personnel: The follow personnel are considered key personnel by the government: Lynne Whelan, Public Affairs Officer and Peter Bullock, Archeologist. The contractor shall provide a contract manager who shall be responsible for the performance of the work. The name of this person and an alternate who shall act for the contractor when the manager is absent shall be designated in writing to the contracting officer. The contract manager or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The contract manager or alternate shall be available between 8:00 a.m. and 4:30 p.m., Monday thru Friday except Federal holidays or when the government facility is closed for administrative reasons.

1.6.12 Identification of Contractor Employees: All contract personnel attending meetings, answering Government telephones, and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. They must also ensure that all documents or reports produced by contractors are suitably marked as contractor products or that contractor participation is appropriately disclosed. Contractor will be required to obtain a temporary visitor's badge in the performance of this service when performing research in a government facility.

1.6.13 Contractor Travel: N O T R E Q U I R E D .

1.6.14 Other Direct Costs: Additional reproduction, and shipping expenses associated with research activities and visits to out of state printing facilities must be preapproved by the contracting officer.

1.6.15 Data Rights: The Government has unlimited rights to all documents/material produced under this contract. All documents and materials, to include the source codes of any software, produced under this contract shall be Government owned and are the property of the Government with all rights and privileges of ownership/copyright belonging exclusively to the Government. These documents and materials may not be used or sold by the contractor without written permission from the Contracting Officer. All materials supplied to the Government shall be the sole property of the Government and may not be used for any other purpose. This right does not abrogate any other Government rights.

1.6.16 Organizational Conflict of Interest: Contractor and subcontractor personnel performing work under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent Organizational Conflict of lnterests (OCI) as defined in FAR Subpart 9.5. The Contractor shall notify the Contracting Officer immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the Contracting Officer to avoid or mitigate any such OCI. The Contractor's mitigation plan will be determined to be acceptable solely at the discretion of the Contracting Officer and in the event the Contracting Officer unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the Contracting Officer may effect other remedies as he or she deems necessary, including prohibiting the Contractor from participation in subsequent contracted requirements which may be affected by the OCI.

1.6.17 PHASE IN/PHASE OUT PERIOD: Phase in/ phase out periods are not applicable in the performance of services for this contract.

PART 5

SPECIFIC TASKS

5. Specific Tasks:

5.1. Basic Services:

Editing

The contractor will copyedit of the book before laying it out in the book template. A copyedit includes:

▪ correcting errors in grammar, spelling, and punctuation; inconsistencies in capitalization, compounding, number style, and abbreviations; and deviations from the specified style.

The manuscript will be returned to USACE with the redlined text for review and approval.

Production Layout

USACE would like the history to be based on the same organizational structure and layout templates as those used for A History. USACE will provide the InDesign files for layout at the onset of the project. The template does not include the index.

Once document text is final, the contractor will layout the book in the approved InDesign template provided by USACE. The cover will be of a similar design as A History, with image concepts provided by your office. The contractor will typeset the text in InDesign and size and place the images, charts, and/or tables.

The contractor will submit first page proofs to USACE for review and approval. The contractor will incorporate the revisions into the master document. Two rounds of layout text revisions are expected.

USACE will provide high-resolution photos and data for tables and graphics.

Indexing

Once USACE approves the final proof, the contractor will compile a comprehensive index (not merely auto-generated) of moderate depth (approximately 7 entries per page). Both images and text should be included in the indexing process. There is no special treatment expected for images. Seven entries per page is an approximate estimate. Specific content of the index will depend on the content of the final manuscript. It would be reasonable to assume that some sub-listings might be included, where appropriate.

Quality Control

Following layout, a proofreader will undertake a comparison between the manuscript and the page proofs, correcting typos and querying errors and deviations from the specified style and format. Queries are referred to the project manager for resolution.

After corrections have been made, the contractor will compare the corrected proofs to the original proofs to ensure that all corrections are accurate and that no new errors have been introduced.

Before the document is finalized, a quality control specialist for the contractor will examine the pages to ensure that the format has been consistently applied, the pagination is correct, the table of contents matches the text, and cross-references are accurate. Any corrections resulting from the quality control review are checked again by the quality control specialist before the layouts are considered complete.

Final Print Preparation

The contractor will deliver final files per USACE’s specifications. The contractor will provide the final InDesign file and a print-ready PDF to USACE and any identified printer. All layout work will be completed in Adobe InDesign with accompanying artwork prepared and/or modified in Adobe Photoshop and/or Adobe Illustrator.

PROJECT TIMELINE

The contract completion date is May 25, 2014; therefore, all project work must be completed by May 25, 2014.

Work Tasks:

a. Initial meeting: Within 3 days of contract award, the Contractor shall meet with the Contracting Officer's Representative (COR)/Ms. Lynne Whelan, to discuss the work that is required under the terms of this contract. The meeting will be held over the phone.

b. Copy editing. Within 8 days of receipt of manuscript from USACE, the contractor will copy edit the document and return a redlined copy to USACE. USACE will return the document to the contractor within 5 days.

c. Design and layout: Within 3days of the contract award, USACE wi l l provide design templa tes to the contractor . The contractor will complete initial layout of the history within 10 days and forward the first page proofs to USACE for review. USACE will return the pages within 5 days. The contractor will make corrections and submit second page proofs to USACE within 3 days. USACE will return the pages within 3 days. The contractor will finalize the template within 3 days.

d. Indexing: The contractor will complete the indexing within 8 days.

e. Quality control: The contractor will complete final version comparison proofread within 3 days. The contractor will complete final production quality control check within 3 days.

f. Delivery: Final product with native files and pdf for printing will be submitted to

USACE by May 25, 2014.

5.3. CONTRACTOR MANAGEMENT REPORTING (CMR): N/A

TECHNICAL EXHIBIT 1

Performance Requirements Summary

The contractor service requirements are summarized into performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement. These thresholds are critical to mission success.

Performance Objective (The service required

– usually a shall statement)

Standard Performance Threshold

Method of Surveillance

PRS #1.

The contractor shall provide Editing Services.

The contractor will copyedit the book before laying it out in the book template. A copyedit includes:

correcting errors in grammar, spelling, and punctuation;

inconsistencies in capitalization, compounding, number style, and abbreviations; and deviations from the specified style.

The manuscript will be returned to USACE with the redlined text for review and approval.

The contractor shall provide the manuscript standard as described in: "The Chicago Manual of Style" 16th Edition.© 2010. University of Chicago Press.

There shall be zero deviation from the standard, or any editorial recommendation suggested by CEHO (HQ) Historians.

Review of Draft with copy edits.

PRS #2.

Production Layout

ER 870-1-1.

Historical Activities.

“Field Operating

Same as above. N/A

USACE would like the history to be based on the same organizational structure and layout templates as those used for A History.

Once document text is final, the contractor will layout the book in the approved InDesign template provided by USACE. The cover will be of a similar design as A History, with image concepts provided by your office. The contractor will typeset the text in InDesign and size and place the images, charts, and/or tables.

The contractor will submit first page proofs to USACE for review and approval.

The contractor will incorporate the revisions into the master document.

Two rounds of layout text revisions are expected.

USACE will provide high-resolution photos and data for tables and graphics.

Activities. Historical Programs.”

PRS #3.

Indexing

Once USACE approves the final proof, the contractor

AR 870-5. Historical Activities. "Military History:

Responsibilities, Policies, and Procedures."

will compile a comprehensive index (not merely auto-generated) of moderate depth (approximately 7 entries per page).

Both images and text should be included in the indexing process.

There is no special treatment expected for images. Seven entries per page is an approximate estimate.

Specific content of the index will depend on the content of the final manuscript. It would be reasonable to assume that some sub-listings might be included, where appropriate.

PRS #4.

Quality Control

Following layout, a proofreader will undertake a comparison between the manuscript and the page proofs, correcting typos and querying errors and deviations from the specified style and format. Queries are referred to the project manager for resolution.

After corrections have been made, the contractor will

"Statement on Standards of Professional Conduct, "2005 Edition.

American Historical Association.

compare the corrected proofs to the original proofs to ensure that all corrections are accurate and that no new errors have been introduced.

Before the document is finalized, a quality control specialist for the contractor will examine the pages to ensure that the format has been consistently applied, the pagination is correct, the table of contents matches the text, and cross-references are accurate. Any corrections resulting from the quality control review are checked again by the quality control specialist before the layouts are considered complete.

PRS #5

Final Print Preparation

The contractor will deliver final files per USACE’s specifications. The contractor will provide the final InDesign file and a print-ready PDF to USACE and any identified printer. All layout work will be completed in Adobe InDesign with

"Statement on Standards of Professional Conduct, "2005 Edition.

American Historical Association.

accompanying artwork prepared and/or modified in Adobe Photoshop and/or Adobe Illustrator.

TECHNICAL EXHIBIT 2

Deliverables Schedule

Deliverable Frequency # of copies Medium/format Submit to:

Copy editing.

Within 8 days of receipt of manuscript from USACE, the contractor will copy edit the document and return a redlined copy to USACE.

USACE will return the document to the contractor within 5 days.

1 draft electronic copy shall be provided for delivery to Chicago District Public Affairs Office.

Deliverable is to be provided in electronic format using Microsoft Word 2007 or newer.

COR/Public Affairs Office US Army Corps of Engineers, Chicago District, 231 S.

LaSalle, Suite 1500, Chicago, Illinois 60604 lynne.e.whelan@usace.army.mil

Design and layout.

Within 3days of the contract award, USACE wil l provide des ign templa tes to the contrac tor .

The contractor will complete initial layout of the history within 10 days and forward the first page proofs to USACE for review.

USACE will return the pages within 5

Same as above

Same as above Same as above days. The contractor will make corrections and submit second page proofs to

USACE

within 3 days.

USACE will return the pages within 3 days. The contractor will finalize the template within 3 days.

Indexing. The contractor will complete the indexing within 8 days.

Same as above

Same as above Same as above

Quality control.

The contractor will complete final version comparison proofread within 3 days.

The contractor will complete final production quality control check within 3 days.

Same as above

Same as above Same as above

Delivery. Final product with native files and pdf for printing will be submitted to USACE by May 25, 2014.

Same as above

Same as above Same as above.