Quote Instructions - Cordell Hull DC Battery Backup (11 Sep 2026).pdf

QUOTE INSTRUCTIONS for Cordell Hull – DC Battery Replacement

1. DESCRIPTION OF SUPPLIES: This procurement is for a firm fixed-price supply contract for the supply, replacement, and commissioning of the DC battery system, inverter, and chargers at the Cordell Hull Project.

Equipment to be furnished and installed will be in accordance with the specifications. The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items to perform the work herein.

2. TYPE OF CONTRACT: The Government intends to award a Firm-Fixed Price Supply Contract

PSC 6140 Batteries, Rechargeable

NAICS 335910 - Battery Manufacturing, Size Standard of Employees: 1,250

3. BASIS FOR SELECTION OF AWARD: In accordance with RFO 12.203, the Government will evaluate quotes based on price and technical. Award shall be made to the lowest priced offeror who is determined to be responsible. Quote must meet or exceed the technical specifications and comply with the entirety of the scope of work, including meeting the OSHA requirements and providing a catalog cut sheet. The catalog cut sheet / product documentation must demonstrate that the quote meets or exceeds the technical requirements.

4. PLACE OF DELIVERY:

ATTN: Coy Bryant

USACE Cordell Hull

150 Corps Lane

Carthage, TN 37030-9710

Contractor shall coordinate with the POC for all site visits, and coordinate delivery date 1 week ahead.

Delivery days and hours: Mon.-Thu., 0700-1530, except Federal Holidays.

USACE Delivery Point of Contact

ATTN: Wesley Butler

Email: Wesley.T.Butler@usace.army.mil

5. Delivery Date: The completion date of this contract is 180 calendar days after contract award.

6. QUESTIONS: Questions can be submitted to Jamie Lynn Barnes and Alison Abernathy via email at jamie.l.barnes@usace.army.mil and alison.t.abernathy@usace.army.mil.. Questions must be submitted by 1:00

PM Central Time on 11 September 2026

7. POC FOR COMMUNICATIONS: Any communications regarding this procurement before award must be made via email to the Contracting Branch, Attn: Jamie Lynn Barnes at Jamie.L.Barnes@usace.army.mil. Inquiries must identify the solicitation number, the requestor’s company name, address, email address, and telephone number to include area code.

Phone calls or requests to arrange meetings at the Nashville District during the solicitation period to discuss project requirements or company’s capabilities are highly discouraged and will not be allowed.

8. QUOTE SUBMISSION: Ensure quotes include pricing for all related items as identified in the Scope of Work.

Any cost associated with the quote must be inclusive of any actions needed to fulfill the specifications. Quotes are to be valid for a minimum of 30 calendar days. All quotes shall include a point of contact: name, address and phone number, and business size. All quotes shall be submitted electronically via email to both Alison Abernathy and Jamie

Lynn Barnes at alison.t.abernathy@usace.army.mil. and jamie.l.barnes@usace.army.mil. Quotes must be received no later than the date and time stated in Block 8 of the Solicitation.

mailto:Wesley.T.Butler@usace.army.mil mailto:Bradley.M.Eiras@usace.army.mil mailto:alison.t.abernathy@usace.army.mil.

mailto:Jamie.L.Barnes@usace.army.mil mailto:alison.t.abernathy@usace.army.mil mailto:dellaria.l.martin@usace.army.mil

The quote shall include the following elements to be considered for award:

(1) SF 1449: Filled out by the vendor for: Block 17a, Block 17b (if applicable), Block 30a, Block 30b, and Block

30c

(2) Acknowledge all SF30s, Amendment of Solicitation (if applicable).

(3) Price: Complete the attached “Price Schedule” and include the total price for all CLINs on page 1 of the solicitation in Block 24.

(4) In accordance with FAR 52.204-7, System for Award Management, registration is required in the System for

Award Management (SAM) database located at www.sam.gov. More specifically, "An Offeror is required to be registered in SAM when submitting an offer or quotation and shall continue to be registered until time of award, during performance, and through final payment of any contract, basic agreement, basic ordering agreement, or blanket purchasing agreement resulting from this solicitation." (See FAR 52.204-7(b)(1)). Contractors must be registered in the System for Award Management (SAM) database (www.sam.gov) to receive an award.

For SAM Customer Service, contact:

Federal Service Desk

URL: www.fsd.gov

Hours: 8am - 8pm (Eastern Time)

US Calls: 866-606-8220

International Calls: 334-206-7828

DSN: 866-606-8220

IMPORTANT NOTICE: Effective June 29, 2018, vendors creating or updating their registration can have their registration activated prior to the approval of the required notarized letter. However, the signed copy of the notarized letter must be sent to the GSA Federal Service Desk (FSD) within 30 days of activation, or the vendor risks no longer being active in SAM.

Vendors can check whether an account is active by performing a query by their CAGE or Unique Entity Identifier.

The new registration process may now take several weeks, so vendors are highly encouraged to begin registering as soon as possible to avoid any possible delays in future contract awards. Remember, there is no cost to use SAM.

To find out additional information about the changes of the SAM registration process, contractors should visit the

Frequently Asked Questions (FAQ) link located at the top of the SAM homepage (www.sam.gov).

9. APPARENT SUCCESSFUL OFFEROR: The following may be requested from the apparent successful offeror prior to actual award of the contract:

a. A minimum of one (1) banking reference for their firm and a minimum of three (3) past performance references for similar contracted work.

(1) The banking reference should include the financial institution’s legal name, complete physical address, a point-of-contact (POC) at the financial institution, the POC’s telephone number, and email address.

(2) The past performance references should include firm’s name, the contract number, the contract period of performance and/or contract completion date, the contract’s aggregate value, a brief description of the project, a

POC, the POC’s telephone number, and email address.

b. Catalog cut sheets or product specification sheets to determine equipment compatibility.

c. A detailed quote breakdown to determine the contractor’s understanding of the specifications and price reasonableness