Attch 1--Perfomance Work Statement updated 6MAY26.pdf

DESCRIPTION/SPECIFICATIONS

General

C-1.1 PROJECT INFORMATION. The Nashville District U.S. Army Corps of Engineers

(USACE) anticipates a requirement for a contract with a base and four (4) option years for janitorial and cleaning services at Laurel River Lake.

Laurel River Lake is located on Laurel River about 30 miles southeast of Somerset, Kentucky, and due west of Corbin, Kentucky. The area of work is located in Laurel and Whitley counties of

Kentucky within the Daniel Boone National Forest and consists of specific areas within a defined location on the lower end of the lake operated by the Corps of Engineers. Principal cities in the area are Corbin, London, and Somerset.

C-1.2 SCOPE OF WORK. The Contractor shall furnish all necessary management, supervision, inspection, personnel, materials, supplies, parts, tools, fuel, equipment, vehicles and transportation, except as otherwise provided for herein, required to perform the routine janitorial and cleaning services within the area of Laurel River Lake Spillway Beach, Picnic Area, and Tailwaters beach area, including 0.2 miles of the Laurel River downstream from Laurel River

Dam. The Contractor shall comply with all terms, conditions, drawings, attachments, exhibits, and general, specific, and technical provisions contained herein or incorporated by reference.

Incorporation by reference shall include any and all mandatory provisions required by the Federal

Acquisition Regulation (FAR) whether it is referenced or not referenced, current at time of award.

Exact quantities and/or the work to be performed are described herein and listed on separate sheets as exhibits. It is suggested the Contractor performs an onsite review. The services required in this contract are in addition to the routine janitorial and cleaning performed by Government personnel, but the Government reserves the right to perform any or all of the services described herein with its own personnel or volunteers. Increases or decreases in visitation shall not justify a price increase. Areas on Laurel may undergo renovation, which will occasionally result in the temporary closing of portions of some public use areas and some changes in the facility counts to accommodate the renovation program. The Contractor’s work schedule shall be sufficiently flexible to meet these changing needs. The Contractor's work and responsibility shall include but shall not be limited to: all planning, programming, administration, and management necessary to assure that all services are conducted in accordance with the contract and all applicable laws, regulations, codes, or directives.

The Contractor shall perform all related contractor administrative services necessary to perform the work such as supply, procurement, quality control, work scheduling, contractor financial control, and maintenance of accurate and complete records and files, as well as timely submission of required files and reports to the Government.

Minor repair, renovation, lake fluctuations, or lack of funds may cause the temporary closing of some portions or all of some public use areas. Lack of funds may also cause reduced frequency of services ordered. Such events will not be a basis for a claim under this contract. The 4.2

The Contractor shall report any maintenance issues to the Lake Cumberland Maintenance Report

Line at (606) 331-8221 via text message or voicemail.

C-1.3 WORKING HOURS.

a. Working Hours. Normal working hours and days, except as otherwise specified or approved in advance by the Contracting Officer’s Representative (COR), or designated representative, shall be Sunday through Saturday, 5:00 a.m. to 6:00 p.m. Eastern time.

b. Work that interferes with other ongoing functions at Laurel River Lake shall be scheduled outside normal working hours, as specified by the COR. Refer to individual sections of this specification for specific schedules of work.

c. USACE Working Hours: Normal USACE working hours are from 8:00 a.m. to 4:30 p.m.

Eastern time, Monday through Friday.

C-1.4 CONTRACTOR SUBMITTALS. Unless otherwise specified, the Contractor shall submit the following information to the COR prior to the pre-work conference for this contract:

a. Quality Control Plan. This plan must be approved by the COR prior to start of work and becomes a part of the awarded contract.

b. Contractor Quality Control Inspector. List of Quality Control Inspectors. Updated lists must be sent to the COR within 3 days of any changes.

c. Contractor Representatives. List of names of Contractor Representatives. Updates lists must be sent to the COR within 3 days of any changes.

d. Accident Prevention Plan (APP). See Section C-1.7 and Exhibit B for APP requirements.

Accident Prevention Plans must be reviewed and revised annually. All new employees must review prior to beginning work.

e. Emergency Contacts. A prioritized list, including phone numbers, of those persons

(normally Contractor Representatives) to call in case of emergencies. This list must be updated no less than once per year, and within 3 days for new employees.

f. Certificate of Insurance. See C-1.27.

g. Security Requirements. See Section C-1.7 d.

C-1.5 PERMITS AND LICENSES. The Contractor shall obtain any licenses or permits required for the contract at his/her own expense. The Contractor shall comply with all current Federal, state, and local laws and regulations and shall comply with any subsequent changes. All licenses and/or permits shall be submitted to the COR prior to work being performed.

C-1.6 IDENTIFICATION OF CONTRACT EMPLOYEES. The Contractor shall wear and shall furnish employee uniforms (overall or shirt-pants combination) with a company identification patch on the breast pocket or on the sleeve at the top of the arm within 14 days after notice of the award of the contract. Uniforms shall be kept neat, clean and in good repair.

All contractor’s vehicles and all subcontractor’s vehicles shall be identified with the company name prominently displayed (minimum two-inch letters) on the outside of both front doors of each vehicle in such a manner as to provide a readily visible means of identification within 14 days after notice of the award of the contract or within 14 days of acquiring a new vehicle.

Logos may be used in lieu of the above-described vehicle identification.

C-1.7 SAFETY AND SECURITY REQUIREMENTS.

a. General. The Contractor shall perform the work in a safe manner. If the Contractor fails or refuses to promptly comply with safety and security requirements as specified herein, the COR or designated representative may issue an order stopping all or part of the work until satisfactory corrective action has been taken. No part of the time lost due to any such stoppage shall be made subject to claim for extension of time or for excess costs or damages to the Government. Also, the Contractor will not be paid for work not performed as a result of the stop order.

The Contractor shall comply with all current provisions of the Occupational Safety and

Health Act (OSHA); the standards of the Corps of Engineers Manual, EM 385-1-1, the

Safety and Health Requirements Manual. EM 385-1-1 can be viewed at website:

http://www.publications.usace.army.mil/Portals/76/Publications/EngineerManuals/EM_38

5-1-1.pdf. Special attention shall be given to the requirements for safety meetings. The

Contractor shall inform the COR a minimum of 7 days prior to a Contractor monthly safety meeting, to permit a Government representative to attend. The Contractor shall provide all safety equipment, which must conform to standards, set by the American

National Standards Institute (ANSI).

The Contractor shall report to the COR problems encountered in the course of his/her work such as theft, vandalism, safety hazards, erosion, and facility malfunctions.

b. Accident Prevention Plan (APP). The Contractor shall prepare an Accident Prevention

Plan to assure that requirements of the safety program are provided as specified. This plan must be accepted by the Contracting Officer prior to commencement of any work.

One copy of the Accident Prevention Plan shall be provided to the Contracting Officer and the COR one week prior to the pre-work conference. The Accident Prevention Plan must be in the outline and form prescribed in Appendix A of EM 385-1-1.

c. Activity Hazard Analysis.

1. The Contractor shall use Activity Hazard Analyses (AHA’s) as one of many tools to ensure safe performance of work. It is the Contractor’s responsibility to prepare the

AHA. An approved AHA must be prepared by the Contractor for each Task Order issued by the Government. Sample AHA’s may be available at the project office for review and use by the Contractor to assist in the development of site specific Activity

Hazard Analyses prior to the Contractor performing the job. The Contractor is encouraged to revise or add to these sample AHA’s as necessary to address changing conditions. Prior to performing jobs with inherent hazards, the Contractor shall review, at a “Tool Box” safety meeting, the approved AHA’s with those employees who shall perform that work each time the work is ordered. The Government may request advanced notification of the time and date of the above AHA Tool Box safety meeting for Contractor employees so that the Government may attend such reviews.

2. The Government will require the Contractor to prepare an AHA for any jobs for which an adequate AHA does not already exist. A copy of this AHA shall be submitted to the COR and must be accepted before the Contractor starts the job. This copy of the AHA will become the property of the Government. Guidance is included in Exhibit B, which shall be used by the Contractor as a guide for the preparation of http://www.publications.usace.army.mil/Portals/76/Publications/EngineerManuals/EM_385-1-1.pdf http://www.publications.usace.army.mil/Portals/76/Publications/EngineerManuals/EM_385-1-1.pdf required AHA's.

3. A copy of an approved AHA is required for work issued by the Government. A copy of the approved AHA’s shall be available at all times to workers at each associated job site and a copy shall be provided to the Government.

d. ANTITERRORISM AND OPERATIONAL SECURITY

The AT/OPSEC Form 6055 contract paragraph requirements are as follows, listed by Paragraph:

1. General security requirements and guidance: The security requirements described below apply to all contract personnel (including employees of the prime Contractor (“Contractor”) and all subcontractor employees) supporting the performance requirements of this contract. The

Contractor is responsible for compliance with these security requirements. Questions regarding security matters shall be addressed to the designated Government representative (e.g., Contracting Officer Representative (COR), Requiring Activity (RA) representative, or

Contracting Officer (if a COR or other RA representative is not appointed)). Contract personnel are critical to the overall security and safety of US Army Corps of Engineers (USACE) installations, facilities and activities, and security awareness training contributes to those efforts.

The Department of Defense (DoD) and Army security training requirements specified below, if applicable, are performance requirements; all applicable contract personnel shall complete initial training within 30 days of contract award or the date new contract personnel begin performance on the contract. Within five business days from the completion of training, the Contractor shall provide written documentation (e.g., email or memorandum) to the Government representative.

The documentation shall include the names of contract personnel trained and which training they completed; the Contractor shall maintain training records as part of their contract files and be prepared to provide copies of training certificates to the Government representative. Contractor personnel and vehicles are subject to search when entering federal installations. Additionally, all contract personnel shall comply with Force Protection Condition (FPCON) measures, Random

Antiterrorism Measures (commonly referred to as “RAMs”), and Health Protection Condition

(HPCON) measures. The Contractor is responsible for meeting performance requirements during elevated FPCON and/or HPCON levels in accordance with applicable RA plans and procedures—this includes identifying mission essential and non-mission essential personnel. In addition to the changes otherwise authorized by the changes clause of this contract, should the

FPCON or HPCON levels at any individual facility or installation change, the Government may implement security changes that affect contract personnel. The Contractor shall ensure all contract personnel are aware of their security responsibilities, including any site-specific requirements identified in local policies or procedures.”

3. Physical security and access control requirements: All contract personnel requiring physical access to a federal installation or facility shall comply with the access control procedures of that location. Contract personnel requiring unescorted access to meet contract performance requirements on DoD property in the US shall be vetted by the District Security

Office using the National Crime database and Terrorist Screening Database. Contract personnel shall comply with all personal identity verification requirements specified in facility policies and procedures. Contract personnel who do not meet requirements for unescorted access to USACE facilities shall coordinate escorted access with the Government representative, as needed.

Contract personnel who receive keys, access cards, or lock combinations that provide access to government-owned property shall comply with key and lock control procedures of the RA.

Contract and sub-contract employees are not authorized to begin work on any contract until investigation requirements have been completed and notification has been made by the COR or the District Security Office. Since the work is being done within open and controlled areas (areas not open to the public) and is expected to last more than six months, the investigation requirements fall under Category B3 for US Citizens and Category C for Foreign Nationals.

Guidance and forms for the requirements are available on the Nashville District Public Website:

https://www.lrd.usace.army.mil/Submit-ArticleCS/Programs/Article/3667149/contracting/

Contract and sub-contract employees are not authorized to begin work on any contract until investigation requirements have been completed and notification has been made by the COR or the District Security Office.”

6. Suspicious Activity Reporting training (e.g. iWATCH, CorpsWatch, or See Something, Say Something): All contract personnel shall receive initial and annual refresher training from the RA representative on the local suspicious activity reporting program. This locally developed training provides contract personnel with general information on suspicious behavior, and guidance on reporting suspicious activity to the project manager, security representative or law enforcement entity. “The contractor and all associated sub-contractors shall receive training on the local Suspicious Activity Reporting Program. This training identifies behavioral indicators and provides guidance reporting suspicious activity. This training shall be completed within 30 calendar days of contract award and within 30 calendar days of new employees commencing performance with the results reported to the COR NLT 5 calendar days after the completion of the training. The iWatch training for contractors is available at:

https://www.dvidshub.net/video/871898/iwatch-army-2023-public-service-announcement

Additional Optional Information Regarding Suspicious Activity Reporting is below: Alabama

Suspicious Activity Report: https://app.alea.gov/SAR/ Eye On Kentucky program (report anonymously suspicious criminal or terrorist activity) https://homelandsecurity.ky.gov/Pages/Report-Suspicious-Activity.aspx ; Tennessee Suspicious

Activity Report https://www.tn.gov/safety/homeland-security/report-suspicious-activity.html ;

and Homeland Security “See Something Say Something” https://www.dhs.gov/see-something-say-something.”

13. Escorting in classified and/or sensitive areas: In accordance with applicable regulations, all contract personnel who do not possess the appropriate security clearance or access privileges will be escorted in areas where they may be exposed to classified information or operations, sensitive information or activities, or restricted areas. “Escorts must be USACE employees and never other contractors. Note Escort Requirement will no longer be required once the Contract

Representative has been notified a favorable long-term investigation (Category B3) has been completed. B3 not required for extremely short maintenance or repair contracts in which the contractor will be escorted throughout project completion (under 30 days).”

14. Pre-screen candidates using E-Verify Program: Contractors shall comply with the requirements set forth in FAR clause 52.222-54 Employment Eligibility Verification and FAR

Subpart 22.18 in using the E-Verify Program at (https://www.e-verify.gov/ ) (website subject to change) to meet the contract employment eligibility requirements. Contractors are encouraged to cooperate with Federal and State agencies responsible for enforcing labor requirements to include eligibility for employment under United States immigration laws in accordance with

FAR 22.102-1(i). An initial list of verified/eligible candidates shall be provided to the COR no later than three business days after the initial contract award. When contracts are with individuals, the individuals will be required to complete a Form I-9, Employment Eligibility

Verification, and submit it to the Contracting Officer to become part of the official contract file.

C-1.8 SAFEGUARDING GOVERNMENT PROPERTY. The Contractor shall cooperate with https://www.lrd.usace.army.mil/Submit-ArticleCS/Programs/Article/3667149/contracting/ https://www.dvidshub.net/video/871898/iwatch-army-2023-public-service-announcement https://app.alea.gov/SAR/ https://homelandsecurity.ky.gov/Pages/Report-Suspicious-Activity.aspx https://www.tn.gov/safety/homeland-security/report-suspicious-activity.html https://www.dhs.gov/see-something-say-something https://www.dhs.gov/see-something-say-something https://www.e-verify.gov/

Government personnel in safeguarding Government property. The Contractor shall establish security procedures and safeguards that are compatible with the Government's existing procedures to protect all equipment, materials, supplies, tools, and other resources.

C-1.9 ACCIDENT REPORTING. The Contractor shall maintain an accurate record of and shall report to the COR or designated representative in the manner and on the forms prescribed by the COR, all accidents within 24 hours of the occurrence. All serious accidents (those resulting in death or injury requiring medical attention) shall be reported immediately.

C-1.10 DAMAGE REPORTS. In all instances where Government property and/or equipment is damaged by the Contractor or his employees, a full report of the incident and extent of such damage shall be submitted to the COR within 2 workdays (less weekends and holidays) of occurrence.

C-1.11 CONTRACT EMPLOYEES' CONDUCT AND COMPETENCY. All contract employees shall always conduct themselves in a proper and courteous manner. Since most work is performed in the presence of the general public, the conduct of all employees is critical and will be closely monitored. Contract employees shall comply with all provisions of Title 36, Chapter III, Part 327, CFR and obey all posted signs and regulations in the performance of the work under this contract. At no time is the contractor, or contract employees to possess or consume beer, wine or other alcoholic beverages in the park while on or off duty. Contractors shall not carry or possess firearms in the parks while on or off duty. Objects that would be considered weapons shall not be displayed as such at any time during the term of this contract.

The Contractor or contract employees shall not engage in the unlawful manufacture, sale, distribution, dispensation, possession, or use of alcohol, or be under the influence of an illegal substance. The Contractor and contract employees shall follow legal prescription and over-the-counter drug manufacturer recommendations and limitations when operating mobile equipment or engaging in other on-the-job practices. Contractors or their employees shall not smoke inside government buildings, or within 50’ surrounding government buildings. The use of e-cigarettes is also included in this restriction.

The Contractor expressly agrees to dismiss any employee or subcontractor employee whose continued employment is deemed by the COR to be inconsistent with the best interests of the public or the U.S. Army Corps of Engineers. The KO or the COR may require the Contractor to immediately remove from the work site any employee or subcontractor who is incompetent, endangers persons or property, or whose physical or mental condition would impair their ability to satisfactorily perform the work. Notification to the Contractor will be promptly made in writing if time and circumstances permit. Otherwise, notification will be verbal and confirmed in writing as soon as possible. All criminal activity or conduct unbecoming resulting in the dismissal of an employee by the contractor shall be reported to the COR. No removal shall reduce the Contractor's obligation to perform all work required under this contract nor be the basis for time extension. Immediate replacement of the employee shall be made.

C-1.12 DAMAGE OR LOSS OF CONTRACTOR'S SUPPLIES AND PROPERTY.

The Contractor is responsible for taking the action necessary to protect all Contractor property and the personal property of Contractor employees from loss, damage, or theft. The Government assumes no responsibility for theft, damage, etc., of the above.

C-1.13 SUPERVISION. The Contractor shall appoint a POC or give his/her personal supervision to the work who is available to respond to communication when work is performed with authority to act for the Contractor. Such authorization shall be submitted in writing to the

COR. Any individual designated to act for him/her shall have full authority to contractually commit the Contractor for prompt action on matters pertaining to administration of this contract.

The Contractor or POC shall deal directly with the COR or the COR’s designated representative, for normal day-to-day administration of the contract provisions.

The Contractor or the POC shall contact the COR or a designated representative daily and as otherwise approved by the COR, to coordinate the work schedule in compliance with the terms of the contract and to arrange satisfactory working agreements. The Contractor and POC(s) will be required to attend pre-work conferences prior to commencing work under this contract.

C-1.14 MINIMUM PERSONNEL REQUIREMENTS. The Contractor shall provide an adequate number of fully qualified personnel to perform the work specified herein.

C-1.15 MINIMUM PERSONNEL QUALIFICATIONS. Employees, technical personnel, subcontractors and consultants shall have the applicable education, experience or knowledge as evidenced by license, certificates, diploma, etc., to indicate a comprehensive understanding of the systems, components and equipment to be used under this contract. Only properly trained and qualified employees shall be used in the performance of this contract. All employees performing work under this contract must be at least 18 years of age. The Contractor shall ensure that he/she and all employees shall comply with such Government regulations and safety standards as are applicable during the time spent performing work under this contract.

A file containing the qualifications (education and experience) and/or certification and/or licenses of each employee and subcontractor shall be maintained by the Contractor. These files shall be made available to the COR or designated representative upon request and will be used as a basis for determining the qualifications of personnel. In the event the COR or designated representative decides the Contractor does not have a qualified employee to perform the specified work, the Contractor will be required to immediately provide qualified personnel or to subcontract the work to a specialist familiar with the type of work to be accomplished. The

Contractor shall supply to the COR or designated representative complete lists of names, addresses and telephone numbers for himself/herself, employees, and subcontractors. Any changes shall be reported to the COR within two working days.

C-1.16 ENVIRONMENTAL PROGRAM. The Contractor shall comply with Federal, State, and local laws, regulations and standards regarding environmental protection. All environmental protection matters shall be coordinated with the COR. Any of the facilities operated by the

Contractor may be inspected by the COR, designated representative, or other Federal, State and local officials on a non-notice basis. Access for inspection shall be granted upon request.

Citations against Government facilities operated by the Contractor for noncompliance with environmental standards are a matter for resolution between the Government and the issuing office. Payment of fines or penalty charges associated with citations issued through Federal, State, or local officials shall be paid through the Government. If the citations are issued due to faulty operation or maintenance practices, the COR shall deduct the fine from any monies due the Contractor.

C-1.17 CONTRACT DISCREPANCY REPORT (CDR). A CDR is a formal document used by the Government to process defects in services. As initially issued to the Contractor, the CDR describes the discrepancy or problem. The CDR will be discussed with the Contractor or his representative when it is issued. The Contractor shall provide his written response on the CDR form within 24 hours of issuance. The Contractor's response must:

a. Identify the cause and corrective action taken, and

b. Identify Contractor action to prevent recurrence.

The Contracting Officer or COR will evaluate the Contractor's response and take appropriate action. Upon finalization of the CDR, the Contractor and the COR must sign the form. The

Contractor will be given a copy of the completed form. Should the Contractor not concur with any decision, etc., the Contractor may so state, in writing, and request a final decision by the

Contracting Officer. The Contracting Officer monitors all CDR's issued, and CDR's are the principal evidence used by the Contracting Officer in determining Government contract actions such as termination or decision not to exercise options.

C-1.18 QUALITY ASSURANCE. The Government will monitor the Contractor's performance in each functional area under this contract and reserves the right to use whatever additional surveillance procedures is deemed appropriate. The Contractor shall inform the COR or designated representative when jobs are complete and ready for inspection. The Contractor shall, without charge, correct any workmanship found by the Government not to conform to the contract requirements unless, in the public interest, the Government consents to accept such workmanship with an equitable adjustment in contract price.

If the Contractor fails to perform according to the performance standards, a Notification of

Contract Discrepancy will be issued by the COR. The Contractor shall explain, in writing, why performance was not satisfactory and how recurrence of the problem will be prevented in the future. A meeting shall be held no later than one normal workday after a Contract Discrepancy

Report (CDR) is issued, see Exhibit A. Mutual effort will be made to resolve any and all problems identified. Written minutes of these meetings may be prepared by the COR and signed by the COR, the Contractor, or their designated representatives, as appropriate to the occasion.

Should the Contractor fail to satisfactorily perform any routine service (i.e. litter pickup, trash removal, restroom cleaning, etc.) that is required on a daily basis or at a specific time, a discrepancy notice will be issued. Since the nature and the schedule of this type of work does not afford an opportunity to re-perform the service, a deduction for work not performed will be made.

C-1.19 INTERRUPTIONS TO SYSTEMS. All the work that would necessitate an interruption of the use of the project or to the systems or otherwise disrupt building occupants and/or the visiting public shall be fully coordinated and approved in advance by the COR. Interruptions shall be kept to an absolute minimum.

C-1.20 GOVERNMENT PROPERTY.

a. General. A certain amount of Government owned facilities, materials and supplies may be on hand and may be available for use by the Contractor. The Contractor shall be responsible for the proper storage, inventory and security of all Government furnished items. All Government Furnished Property (GFP) or items are provided in an "as is" condition and shall be used only in connection with performance under this contract consistent with all Federal, Department of Defense, and Environmental Act Policies, standards, codes, or directives.

GFP may be made available from various storage areas on the project or from various suppliers in the vicinity of the project. The Contractor shall be responsible for the proper care, storage, safeguarding and transporting of all GFP. Any GFP that is lost or damaged through negligence of the Contractor shall be replaced or repaired by the Contractor to the satisfaction of the COR.

b. Utilities. The Government will furnish all utilities, where available, except telephones.

The Contractor shall make a dedicated effort to conserve utilities and shall comply with all Government regulations regarding energy conservation. Government furnished utilities shall be used only in the performance of work specified in this contract.

Contractor and contract employees are solely responsible for phones and telephone communication.

c. Forms. All Department of Defense forms required by the Government to be used under this contract will be provided by the Government during the contract period.

d. Keys. The Contractor will be furnished with a set of keys to the restrooms and gates. No duplicates of the keys are to be obtained in any manner by the contractor or any

Contractor employees. Any additional keys required by the Contractor will be furnished by the COR. Security of the keys issued shall be the responsibility of the Contractor. The failure of the Contractor to provide adequate key security will result in a deduction from the payment due the Contractor in the amount of $300 per lost or damaged key and a deduction for recombining any affected locks at the rate of $300 per lock plus the installation. The contractor shall be required to conduct semi-annual “show-me” inventories of all keys issued to the contractor. These inventories will be conducted on a semi-annual schedule set by, and in the presence of, the COR or their authorized representative.

e. Operating Manuals. Facility operating manuals and suppliers’ catalogs presently maintained by the Government will be available to the Contractor on an as needed basis.

f. Control. The Contractor shall sign for and be responsible for ensuring that Government furnished property, facilities or items are utilized only for contract purposes. Upon completion or termination of the contract, for any reason, and except for fair wear and tear, the Contractor shall return all Government furnished items and any unused material, supplies or parts in the same condition as received. Any discrepancies (except for fair wear and tear), damages or deficiencies in the inventory shall be chargeable against the

Contractor.

C-1.21 CONTRACTOR FURNISHED ITEMS (CFI).

a. General. Except as described elsewhere in this contract, the Contractor shall furnish all personnel, facilities, vehicles, equipment and qualified operators, supplies, tools, materials and parts necessary to accomplish all required services. All Contractor furnished items shall meet all applicable Federal, Department of Defense, Department of the Army, State and local laws or regulations. Unless otherwise specified, when the

Contractor provides services, the Contractor shall provide all the necessary "tools of the trade" to accomplish the work. This includes the vehicles necessary to transport GFP, any other materials and supplies, and/or Contractor personnel to and from the job site.

The Contractor is responsible for taking the action necessary to protect Contractor supplies, materials and equipment, and the personal property of Contractor employees from loss, damage or theft. The Government assumes no responsibility for theft, damage, etc., of the above. All incidents of theft (or suspected theft) of contractor materials, supplies, or equipment from project lands shall be reported to the COR.

b. Dispensable items. The Contractor will furnish the dispensable items including but not limited to the items listed below when needed to accomplish the work:

• Toilet paper

• Paper towels

• Trash bags

• Hand soap

• Liquid hand soap

• Hand sanitizer

• Toilet bowl disinfectant

• Window/mirror cleaner

• Toilet bowl and urinal deodorant

• Time dispensed air fresheners

c. Safety Data Sheets. Safety data sheets (SDS) will be maintained for all hazardous chemicals used in performing contract requirements. A copy of all SDS shall be furnished to the Resource Manager prior to use on the project.

d. Quality. All Contractor-furnished supplies and materials used shall be new and of a quality equal to or better than the items to be replaced. The items used shall be standard products of manufacturers regularly engaged in the production of such items. The products shall be formulated for the purpose used and cause no damage to the equipment or materials upon which they are used. All Contractor furnished items are subject to approval by the COR prior to being used. All Equipment, vehicles, tools, and cleaning gear shall be kept in good condition, appearance and repair.

C-1.22 DAMAGE TO GOVERNMENT PROPERTY. The Contractor shall use reasonable care to avoid damaging buildings, equipment, and vegetation on the Government installation. If the Contractor's failure to use reasonable care causes damage to equipment or loss of property or generating capacity the Contractor shall replace or repair the damage, at no cost to the

Government, as the COR directs. If the Contractor fails or refuses to make such repairs or replacement, the Contractor shall be liable for the cost, which will be deducted from the contract price.

C-1.23 OTHER CONTRACTS. The Government may undertake or award other contracts or have lessees performing certain work, and the Contractor shall fully cooperate with such other

Contractors, lessees, and Government employees and carefully fit their own work to such other additional work as may be directed by the COR. The Contractor shall not commit or permit any act, which will interfere with the performance of work by another Contractor, by a lessee, or by

Government employees. The COR may alter the work schedules of another Contractor, lessee, Government employees or the Contractor to avoid possible conflicts. Any such change or failure to make such a change by the COR shall not be the basis for a claim by the Contractor.

C-1.24 INCLEMENT WEATHER AND HOLIDAY WORK.

a) Inclement Weather: The contractor shall maintain the schedule of services regardless of inclement weather. Exceptions can be approved through the COR when severe conditions make it impracticable or dangerous to perform the work.

b) Holidays: Additional work will be performed on the holidays (Memorial Day, Independence Day, and Labor Day) that occur during the high visitation period (May through September). Also, additional personnel may be required to adequately take care of the additional workload during the periods of heavy public visitation. Additional work will not be required on Juneteenth.

When a holiday falls on a normal workday (Monday, Wednesday, Friday, Saturday, or

Sunday) the holiday work as described in the Schedule of Work will be performed in addition to any normal work. If a holiday falls on a day when no work is typically performed (Tuesday or Thursday), the holiday work as described in the Schedule of

Work shall be performed.

The eleven Federal holidays observed are:

New Year’s Day – January 1

Birthday of Martin Luther King, Jr. – third Monday in January

Washington’s Birthday – third Monday in February

Memorial Day – last Monday in May

Juneteenth – June 19

Independence Day – July 4

Labor Day – first Monday in September

Columbus Day – second Monday in October

Veterans Day – November 11

Thanksgiving Day – fourth Thursday in November

Christmas Day – December 25

When a holiday falls on a Sunday, the following Monday will be observed as the Federal holiday. If a holiday falls on a Saturday, the proceeding Friday is observed as the Federal holiday.

C-1.26 DEFINITIONS. As used throughout this description/specification, the following terms shall have the meaning set forth below:

a. Contractor. The term Contractor refers to the prime Contractor and all contractor employees and personnel. The prime Contractor shall be responsible for ensuring all subcontractors comply with the provisions of this contract.

b. Contractor Representative. A foreman or superintendent assigned to represent the interests of the Contractor with regards to all matters involving this contract.

c. Contracting Officer. A person with authority to enter into or to administer to and/or to terminate contracts and make related determinations and findings.

d. Contracting Officer’s Representative (COR). An individual designated in writing by the

Contracting Officer to be responsible for administration of the contract.

e. Quality Control. A method used by the Contractor to control the quality of services provided.

f. Clean. Free of dirt, impurities, or extraneous matter. The act of removing all dirt, impurities or extraneous matter without damage, injury, or impairment to that which is being cleaned.

g. Major Subcontractor. A subcontractor that performs services other than one-time or incidental services of a minor nature (i.e., other than a subcontractor used by the

Contractor to make a one-time equipment repair). A subcontractor that is used to perform services on a routine, recurring basis (i.e., a subcontractor used to perform mowing work all season in one or more areas).

Section C-2

Beach Area Cleaning

C-2.1 GENERAL. The work shall consist of cleaning and servicing public use areas and facilities at the Spillway Beach Area (including the beach area, overlook, overlook restroom/vault toilets, gravel path from Hwy. 1193 to Fishing Area and associated parking areas) and removal of refuse and litter from Laurel River Lake. The use of any nonstandard methods or practices or any deviation from the following specifications, or the use of any materials (i.e., chemicals, cleaning compounds, etc.) in a manner contrary to manufacturer’s specifications, must receive prior approval of the COR. The contractor shall provide all personnel, materials, supplies, parts, tools, equipment, vehicles, and transportation to perform this work. All safety hazards and any damage to the facilities shall be immediately reported to the COR.

C-2.2 WORK TO BE PERFORMED.

The Contractor shall provide these services when ordered to keep all buildings and facilities maintained in a neat, clean, and attractive condition and to operate the various systems in a safe and efficient manner. The various types of services required are as follows:

a. Vault Toilets. Clean, disinfect, and scrub all toilet covers, seats, interior and exterior risers and all other washable surfaces with a germicidal detergent. Replace toilet paper as needed and provide a four-day supply on existing holders. Floors will be swept and mopped using a disinfectant detergent. Clean off walls, doors, and ceilings with a disinfectant as needed. Dispose of trash. Clean gutters of leaf debris as needed. After cleaning toilet covers, seats, and risers shall be free of human waste and other stains.

Walls, floors, ceilings, windows, and doors shall be free of dirt and stains. Gutters shall be free of leaf debris. See Exhibit C

b. Litter Removal. Pick up all trash, paper, bottles, glass, limbs, cans, pop tops and tabs from cans, animal carcasses, and ALL other debris and dispose of in authorized dumping areas or as approved by the COR. This work shall be accomplished in all portions of public use areas, landward from the water’s edge of the lake (regardless of the pool elevation), roads, road shoulders, entrance roads, parking areas, walkways, rip rap and removal of loose gravel, leaves and debris from paved areas. The Contractor shall report any standing dead trees or large dead tree limbs in any area to the COR. The contractor shall remove fallen limbs found in any recreation area or across or along roads within recreation areas. The area to be cleaned includes:

1. Mowed or Cleared Areas: Public use and administrative areas that are kept mowed/trimmed or have been cleared of underbrush.

2. Wooded or Not Cleared Areas: 20-feet into these areas from mowed or cleared areas including roads, road shoulders and parking areas.

3. Paths/Walkways: All areas along and 20-feet either side of developed or undeveloped paths and walkways. When these paths and walkways terminate at the shoreline, all litter shall be removed from an area 20-feet upstream and downstream of the end of the path or walkway. When terminating in a location other than the shoreline, all litter shall be removed from an area within a 20-foot radius of the end of the path or walkway.

4. Picnic Areas: On, around, and between all sites, regardless of whether the areas are wooded or cleared. Litter shall be removed from an area 20-feet from all sides of all sites.

5. Roads and Parking Lots: Roads and parking spaces and a distance of 20-feet on either side of roads and parking areas. The roads and parking areas included are:

• KY Hwy 1193 from 500 feet south of the spillway bridge (speed limit signs can be used as a reference point), to across the bridge near the north end, which includes the overlook parking lot, and ends at the intersection of 1193 and the

Power Plant Road.

• The portion of KY Hwy 1193 crossing the top of the dam is excluded.

6. Spillway and Tailwater: The entire length of the spillway area from the spillway itself to

150-feet downstream of the spillway edge. The north bank of the tailwater shall be cleaned from the Powerhouse to the transmission tower (located just east of Tailwaters

Recreation Area parking lot) down to the water’s edge.

7. Beach and Swim Area: Area consists of a sandy beach approximately 1,000 feet long and of varying width running from the water edge to and including the spillway crest. The rock shelf East of the designated swim area is included. The North and South accesses to the area are also included.

8. Refuse Removal and Cleaning of Trash Receptacles. Remove and dispose of the contents of all trash receptacles, and pickup and properly dispose of material on the ground or floor around each container. Trash receptacles shall be emptied regardless of the amount of trash in them, and a new liner shall be installed. Return trash receptacle to stand or post

(if provided) and securely fasten cover on the receptacle. Clean all trash receptacles and apply an approved disinfectant as needed to provide a sanitary facility that is free of unpleasant odors. Damaged or missing trash receptacles shall be reported in writing to the COR so they can be replaced. Disposal of all refuse shall be in the dumpster on site provided by the COR.

9. Overlook Gazebo. Area shall be cleaned of food particles, spilled drinks, grease, dirt, litter, leaves, insect nests, webs and other debris by sweeping, mopping, scrubbing and/or hosing down including the floor, benches, ceiling, etc. Picnic table should be wiped down to remove food and grim. All associated grounds and facilities such as sidewalks, steps and retaining walls shall be cleaned.

C-2.3 SCHEDULE OF WORK. The following schedules of services are the minimum acceptable. Additional cleanups may be required to ensure a satisfactory standard of cleanliness.

No work shall begin prior to 5:00 a.m. or continue after 12:00 p.m. unless otherwise specified or without permission of the COR.

a. Beach Area Cleaning Work Schedule: 1 May through 30 September.

1) Vault Toilets: Cleaning shall be done between 5:00 a.m. and 12:00 p.m. on

Monday, Wednesday, Friday, Saturday, and Sunday.

2) Litter Removal: Scattered litter shall be gathered and disposed of between 5:00 a.m. and 12:00 p.m. on Monday, Wednesday, Friday, Saturday, and Sunday.

3) Refuse Removal and Cleaning Receptacles: All receptacles (garbage cans) shall be emptied once a day between 5:00 a.m. and 12:00 p.m. on Monday, Wednesday, Friday, Saturday, and Sunday.

4) Overlook Gazebo: Clean once a day between 5:00 a.m. and 12:00 p.m. on

Monday, Wednesday, Friday, Saturday, and Sunday.

b. Beach Area Cleaning Work Schedule – Holiday: Memorial Day, Independence Day, and

Labor Day.Additional work shall be performed on each holiday as shown below.

1) Vault Toilets: Cleaning shall be done between 5:00 a.m. and 12:00 p.m. on each

2) Litter Removal: Scattered litter shall be gathered and disposed of between 5:00 a.m. and 12:00 p.m. on each holiday.

3) Refuse Removal and Cleaning Receptacles: All receptacles (garbage cans) shall be emptied once a day between 5:00 a.m. and 12:00 p.m. on each holiday.

4) Overlook Gazebo: Clean once a day between 5:00 a.m. and 12:00 p.m. on each

C-2.4 SPECIAL PROVISIONS.

a. Water. Water required for cleaning may be obtained from existing Government water supply systems or from other sources approved by the COR. The Contractor shall furnish all equipment necessary to load, transport and use water for cleaning in areas where water is not available. Fresh, clean water shall be used for all cleaning services. Water and electricity are not available at the Dam overlook, Spillway, or fishing area parking lot.

b. Dumping and Disposal Areas. The Contractor shall have full responsibility for using proper dumping and disposal areas. The areas shall be approved through State and local health agencies. No dumping or disposal will be permitted upon Government property without prior approval from the COR. Trash bags are to be securely tied upon removal.

Dumpster lids and enclosure gates are to be kept closed. Dumpsters will be provided by the Government at the Shop Compound and Picnic Area.

c. Equipment. The Contractor shall furnish and maintain sufficient Equipment suitable to perform the work. If trash compactors are not used, vehicles used to haul refuse to dump sites shall be covered to prevent refuse from falling or blowing off the vehicle. Vehicles used for hauling trash and refuse shall not leak onto roadways while servicing an area.

Equipment to be used in the work will be inspected and approved by the COR as to condition, safety and suitability for the work prior to its use. Cleaning gear such as buckets, mops, brooms, brushes, sponges, rags, etc. shall be kept clean to avoid smearing.

Gear that has become soured will not be used.

C-2.5 LOCATION OF WORK.

The work described herein shall be performed in designated areas listed in Exhibit D, E, and F.

Section C-3

Picnic Area Cleaning

C-3.1 GENERAL. The work shall consist of cleaning and servicing public use areas and facilities at the Laurel River Dam Picnic Area and removal of refuse and litter from Laurel River

Lake. The use of any nonstandard methods or practices or any deviation from the following specifications, or the use of any materials (e.g., chemicals, cleaning compounds, etc.) in a manner contrary to manufacturer’s specifications, must receive prior approval of the COR. The contractor shall provide all personnel, materials, supplies, parts, tools, equipment, vehicles, and transportation to perform this work; except that the Government shall provide those items listed in Section 1. All safety hazards and any damage to the facilities shall be immediately reported to the COR.

C-3.2 WORK TO BE PERFORMED

a. Comfort Stations. Thoroughly clean all comfort stations to achieve a clean and sanitary condition by sweeping, wet mopping and then dry mopping; scrubbing; cleaning and disinfecting all toilets, sinks, fountains, urinals; cleaning mirrors, and scrubbing doors, partitions, floors and walls. Once a week interior walls and floors of comfort station shall be pressure washed with a high-pressure washer. After each cleaning, facilities shall be fully supplied with toilet tissue and soap. No water shall be allowed to stand on floors.

No strong solution of disinfectant or chemicals shall be used on floors, commode seats, plumbing fixtures, etc., nor shall it be poured into the drains that would not be in accordance with the manufacturers’ specifications. Pipe chases of buildings and areas used for storage shall be kept in a clean and sanitary condition at all times. Access to fuse boxes, switches and water heaters in the pipe chase shall not be blocked. Building exteriors and interiors shall be kept free of insect nests, cobwebs, etc. See Exhibit C

b. Litter/Debris Removal. Pick up all trash, paper, bottles, glass, cans, pop tops and tabs from cans, animal carcasses, and all other debris and dispose of in authorized dumping areas or as approved by the COR. The Contractor shall report any standing dead trees or large dead tree limbs in any area to the COR. This work shall be accomplished in all portions of public use areas (landward from the water’s edge of the lake, regardless of the pool elevation).

1) Mowed or Cleared Areas: Public use and administrative areas that are kept

2) Wooded or Uncleared Areas: 20-feet into these areas from mowed or cleared areas including…