W912P518B0011.pdf

SEE ADDENDUM

(No Collect Calls)

W912P518B0011 05-Mar-2018

b. TELEPHONE NUMBER

615.736.5603

8. OFFER DUE DATE/LOCAL TIME

01:00 PM 02 Apr 2018

5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA – FAR (48 CFR) 53.212

(TYPE OR PRINT)

(SIGNATURE OF CONTRACTING OFFICER)

ADDENDA ARE

26. TOTAL AWARD AMOUNT (For Gov t. Use Only )

23.

CODE 10. THIS ACQUISITION IS

SUCH ADDRESS IN OFFER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT

BELOW IS CHECKED

TELEPHONE NO.

W912P59. ISSUED BY

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a. UNLESS BLOCK

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

EUGENIA J CORDER

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER

(TYPE OR PRINT)

30b. NAME AND TITLE OF SIGNER 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a.UNITED STATES OF AMERICA

0 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1. 52.212-4. FAR 52.212-3. 52.212-5 ARE ATTACHED.

25. ACCOUNTING AND APPROPRIATION DATA

1. REQUISITION NUMBER

20.

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

W38XDD73467844

ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

. YOUR OFFER ON SOLICITATION

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

% FOR:SET ASIDE:UNRESTRICTED OR X

SMALL BUSINESSX

17a.CONTRACTOR/ CODE FACILITY

OFFEROR CODE

US ARMY CORPS OF ENG.-NASHVILLE- W912P5

CELRN-CT, ROOM A604

110 NINTH AVE. SOUTH

P O BOX 1070

NASHVILLE TN 37203-1070

18a. PAYMENT WILL BE MADE BY CODE

RATED ORDER UNDER

DPAS (15 CFR 700)

13a. THIS CONTRACT IS A

13b. RATING

CODE15. DELIVER TO CODE H3R0JC0 16. ADMINISTERED BY

12. DISCOUNT TERMS11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

14. METHOD OF SOLICITATION

RFQ IFB RFPX

EAST KY AREA OFC, LAUREL RV LK

U S ARMY CORPS OF ENGRS RES MGR, LAUREL RIVER

AUREL LAKE ROAD

LONDON KY 40744-9739

TEL: FAX:

(615) 736-7124FAX:

TEL: SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

8(A)

HUBZONE SMALL

BUSINESS

SIZE STANDARD:

$38,500,000

NAICS:

561210

X

OFFER DATED

29. AWARD OF CONTRACT: REF.

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

EMAIL:

TEL:

31c. DATE SIGNED

SEE SCHEDULE

SCHEDULE OF SUPPLIES/ SERVICESITEM NO. QUANTITY UNIT UNIT PRICE AMOUNT

24.22.21.19.

WOMEN-OWNED SMALL BUSINESS (WOSB)

ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

(CONTINUED)

PAGE 2 OF114

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: ______________________________________________________

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f . TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

37. CHECK NUMBER

FINALPARTIALCOMPLETE

36. PAYMENT35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER

FINAL

33. SHIP NUMBER

PARTIAL

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 2/2012) BACK

Prescribed by GSA – FAR (48 CFR) 53.212

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

SEE SCHEDULE

20.

SCHEDULE OF SUPPLIES/ SERVICES

21.

QUANTITY UNIT

22. 23.

UNIT PRICE

24.

AMOUNT

19.

ITEM NO.

W912P518B0011

Section SF 1449 - CONTINUATION SHEET

PRICE SCHEDULE

TOTALS BY CONTRACT YEAR

BASE YEAR -$

OPTION YEAR ONE -$

OPTION YEAR TWO -$

OPTION YEAR THREE -$

OPTION YEAR FOUR -$

GRAND TOTAL - BASE YEAR + OPTION YEARS = -$

PRICE SCHEDULE

Laurel River Lake - 2018-2023 O&M Services Solicitation

BASE YEAR

Est. Unit Quantity Unit Price ($) Total ($)

Section C-2 0001AA Grass Mowing 12 Each -$

Section C-3 0001AB Trail Maintenance 2 Month -$

Section C-4 0001AC Beach Area Cleaning - Level I 5 Month -$ 0001AD Beach Area Cleaning - Holiday 3 Each -$ 0001AE Beach Area Cleaning - Level II 7 Month -$

Section C-5 0001AF Picnic Area Cleaning - Level I 5 Month -$ 0001AG Picnic Area Cleaning - Holiday 3 Each -$

Section C-6 0001AH Tailwaters Area Cleaning - Level I 5 Month -$ 0001AJ Tailwaters Area Cleaning - Level II 7 Month -$

Section C-7 0001AK Janitorial Services 12 Month -$

Res. Manager’s Office 0001AL Janitorial Services 12 Month -$

Maint. Compound & Shop 0001AM Janitorial Services 12 Month -$

Powerhouse

0001AN Janitorial Services 12 Month -$ Warehouse Offices

TOTAL – O&M Services -$ 01 April 2018 - 31 March 2019

Laurel River Lake - 2018-2019 O&M Services Solicitation

Section B - Schedule of Prices

Option 1

Quantity Unit Price ($) Total ($)

Section C-2

1001AA Grass Mowing 12 Each -$

Section C-3

1001AB Trail Maintenance 2 Month -$

Section C-4

1001AC Beach Area Cleaning - Level I 5 Month -$

1001AD Beach Area Cleaning - Holiday 3 Each -$

1001AE Beach Area Cleaning - Level II 7 Month -$

Section C-5

1001AF Picnic Area Cleaning - Level I 5 Month -$

1001AG Picnic Area Cleaning - Holiday 3 Each -$

Section C-6

1001AH Tailwaters Area Cleaning - Level I 5 Month -$

1001AJ Tailwaters Area Cleaning - Level II 7 Month -$

Section C-7

1001AK Janitorial Services - 12 Month -$

Res. Manager’s Office

1001AL Janitorial Services - 12 Month -$

Maint. Compound & Shop

1001AM Janitorial Services 12 Month -$

Powerhouse

1001AN Janitorial Services 12 Month -$

Warehouse Offices

TOTAL – O&M Services -$

01 April 2019 - 31 March 2020

Laurel River Lake - 2019-2020 O&M Services Solicitation

Option 2

Quantity Unit Price ($) Total ($) Section C-2

2001AA Grass Mowing 12 Each -$

Section C-3 2001AB Trail Maintenance 2 Month -$

Section C-4 2001AC Beach Area Cleaning - Level I 5 Month -$ 2001AD Beach Area Cleaning - Holiday 3 Each -$ 2001AE Beach Area Cleaning - Level II 7 Month -$

Section C-5 2001AF Picnic Area Cleaning - Level I 5 Month -$ 2001AG Picnic Area Cleaning - Holiday 3 Each -$

Section C-6 2001AH Tailwaters Area Cleaning - Level I 5 Month -$ 2001AJ Tailwaters Area Cleaning - Level II 7 Month -$

Section C-7 2001AK Janitorial Services - 12 Month -$

Res. Manager’s Office 2001AL Janitorial Services - 12 Month -$

Maint. Compound & Shop 2001AM Janitorial Services 12 Month -$

Powerhouse 2001AN Janitorial Services 12 Month -$

Warehouse Offices

TOTAL – O&M Services -$ 01 April 2020 - 31 March 2021

Laurel River Lake - 2020-2021 O&M Services Solicitation

Option 3

Quantity Unit Price ($) Total ($) Section C-2

3001AA Grass Mowing 12 Each -$

Section C-3 3001AB Trail Maintenance 2 Month -$

Section C-4 3001AC Beach Area Cleaning - Level I 5 Month -$ 3001AD Beach Area Cleaning - Holiday 3 Each -$ 3001AE Beach Area Cleaning - Level II 7 Month -$

Section C-5 3001AF Picnic Area Cleaning - Level I 5 Month -$ 3001AG Picnic Area Cleaning - Holiday 3 Each -$

Section C-6 3001AH Tailwaters Area Cleaning - Level I 5 Month -$ 3001AJ Tailwaters Area Cleaning - Level II 7 Month -$

Section C-7 3001AK Janitorial Services - 12 Month -$

Res. Manager’s Office 3001AL Janitorial Services - 12 Month -$

Maint. Compound & Shop 3001AM Janitorial Services 12 Month -$

Powerhouse 3001AN Janitorial Services 12 Month -$

Warehouse Offices

TOTAL – O&M Services -$ 01 April 2021 - 31 March 2022

Laurel River Lake - 2021-2022 O&M Services Solicitation

Option 4

Quantity Unit Price ($) Total ($)

Section C-2

4001AA Grass Mowing 12 Each -$

Section C-3

4001AB Trail Maintenance 2 Month -$

Section C-4

4001AC Beach Area Cleaning - Level I 5 Month -$

4001AD Beach Area Cleaning - Holiday 3 Each -$

4001AE Beach Area Cleaning - Level II 7 Month -$

Section C-5

4001AF Picnic Area Cleaning - Level I 5 Month -$

4001AG Picnic Area Cleaning - Holiday 3 Each -$

Section C-6

4001AH Tailwaters Area Cleaning - Level I 5 Month -$

4001AJ Tailwaters Area Cleaning - Level II 7 Month -$

Section C-7

4001AK Janitorial Services - 12 Month -$

Res. Manager’s Office

4001AL Janitorial Services - 12 Month -$

Maint. Compound & Shop

4001AM Janitorial Services 12 Month -$

Powerhouse

4001AN Janitorial Services 12 Month -$

Warehouse Offices

TOTAL – O&M Services -$

01 April 2022 - 31 March 2023

Laurel River Lake - 2022-2023 O&M Services Solicitation

INSTRUCTIONS TO OFFERS

INSTRUCTIONS, CONDITIONS & NOTICES TO OFFERORS

1.0. GENERAL REQUIREMENTS

1.1 Intent: The intent of this solicitation is to issue a single contract award for a Base and Four (4) Option Years for Laurel River Dam, Nashville District (LRN) and USACE Great Lakes and Ohio River Division (LRD).

1.2 Project Description: Janitorial and landscaping services for Laurel River Lake.

1.3 Basis of Selection of Award: This contract is for a Base Year and Four (4) Option

Years. Award selection will be based on the lowest priced bid under Definitive Responsibility Criteria.

1.4 Type of Contract: The Government intends to award one firm-fixed price requirements service contract for a Base plus Four (4) Option Years for the Janitorial and Landscaping Services.

1.5 Who May Submit: This procurement is a 100% Small Business set-aside.

1.6 North American Industry Classification System (NAICS) Code and Small Business

Size Standard: The NAICS code for this project is 561210 with a size standard of $38,500,000.

1.7 Pre-Bid Site Visit: An organized site visit has been scheduled to occur during the solicitation period. Offerors’ should inspect the job site prior to submitting a bid.

Offerors’ should take such other steps as may be reasonably necessary to ascertain the nature and location of the work and the general and local conditions that can affect the work or the cost thereof. Failure to do so will not relieve Offerors from the responsibility for properly estimating the difficulty or cost of successfully performing the work. The Government assumes no responsibility for any understanding or representations concerning conditions made by any of its officers, agents or employees, unless included in the solicitation, the specifications or related documents. Please refer to the Federal Acquisition Regulations (FAR) 52.237-1, incorporated by full text in this solicitation, for information pertaining to the scheduled site visit.

A site visit is scheduled as follows:

DATE: March 14, 2018

TIME: 9:00 AM (ET)

LOCATION: Conference Room located at:

Laurel River Lake Resource Manager’s Office 1433 Laurel River Road London, KY 40744 606-679-6337

POINT-OF-CONTACT: For questions and /or concerns regarding the site visit, please contact JW Purcell and Eugenia Corder via email at the address referenced in Requirement to Register to Attend Site Visit.

This will be the only site visit for this project. If you miss the scheduled site visit, no other arrangements will be made due to personnel and time restrictions.

1.8 Requirement to Attend the Site Visit: Only registered persons will be permitted to attend the site visit. In addition to the below information, please also provide your name of firm, firm’s CAGE and/or Unique Entity Identifier number (previously listed as DUNS number), and name and position title of primary point-of-contact and their telephone number and email address. Only two persons from each business entity will be permitted to attend.

To register: Submit information above to the Point of Contact (POC), Contract Specialist Eugenia Corder at Eugenia.J.Corder@usace.army.mil no later than three

(3) calendar days prior to the site visit.

1.9 Determination of Responsibility Requirements:

a. To ensure award is made to a responsible bidder, a determination of responsibility will be conducted. As part of this responsibility determination, the Contracting Officer will utilize the guidance contained in FAR Subpart 9.1, Responsible Prospective Contractors. In accordance with FAR 9.104-1, to be determined responsible, a prospective contractor must:

1) Have adequate financial resources to perform the contract, or the ability to obtain them;

2) Be able to comply with the required or proposed delivery or performance schedule, taking into consideration all existing commercial and governmental business commitments;

3) Have a satisfactory performance record, similar in scope and magnitude of that stated in the contract requirement;

4) Have a satisfactory record of integrity and business ethics;

5) Have the necessary organization, experience, accounting and operational controls, and technical skills, or the ability to obtain them (including, as appropriate, such elements as production control procedures, property control systems, quality assurance measures, and safety programs applicable to materials to be produced or services to be performed by the prospective contractor and subcontractors);

6) Have the necessary production, technical equipment and facilities, or the ability to obtain them; and

7) Be otherwise qualified and eligible to receive an award under applicable laws and regulations.

b. Definitive Responsibility Criteria

In addition to examining the criteria in FAR 9.104-1, the Contracting Officer will also examine whether the low bidder can meet the requirements of five (5) definitive responsibility criteria. The apparent low bidder will be required to meet the following experience requirements:

1). Provide descriptions of no less than two (2) and no more than four (4) project(s). This should include substantial efforts for tasks involving at least three (3) of the following five (5) facilities maintenance disciplines:

a) Mowing and trimming grass and other vegetation;

b) Cleaning and servicing public use areas and facilities;

c) Providing janitorial and cleaning services for administrative facilities;

d) Removal of refuse and litter; or

e) Maintaining hiking trails and footpaths.

2) All projects must be valued at greater than $20,000.

3) At least one of the projects is valued at greater than $50,000.

4) The submitted projects must demonstrate the Offeror’s experience in at least three (3) of the five (5) above-referenced facilities maintenance disciplines.

5) All the projects must be at least 75% or more complete and performed within the last ten (10) years.

The Contracting Officer will verify that the submitted projects meet the definitive responsibility criteria as part of the responsibility determination. Bidders are not required to submit additional documentation related to these criteria at the time of bid, but may elect to submit the necessary information with their bid package and are encouraged to do so in the interest of time and efficiency. Bidders are neither penalized for not doing so, nor rated on any information provided. If responsibility information is provided with the bid package, it must be sealed in a separate envelope marked “Responsibility Information”, and it will not be opened or reviewed prior to establishment of the apparent low bidder. If not included in the bid package, the required information must be provided to the Contracting Officer within four (4) calendar days after bid opening.

2.0 WHERE TO SUBMIT & SUBMITTAL DEADLINE

2.1 The following documents must be submitted with your IFB in original and one (1) copy:

(1) SF 1442, Solicitation, Offer and Award

a. Should include:

i. Unique Entity Identifier number (previously listed as DUNS number),

ii. CAGE number

iii. Tax Payer ID number

(2) Solicitation amendments acknowledged, if applicable

(3) Bid Schedule

(4) Original Bid Bond with Power of Attorney

(5) Representations and Certifications, unless you are currently registered in System for Award Management (SAM).

2.2 PUBLIC OPENING OF BIDS: Bids will be publicly opened at the time set for opening in Block 13 of the SF1442 at the Estes Kefauver Federal Building, USACE Conference Room A681, 110 9th Avenue South, Nashville, Tennessee, 37203. The content will be made public for the information of bidders and others interested, who may be present. Unbalanced bids may be rejected.

2.3 Bidders shall submit sealed IFB packages to the USACE address listed below.

Receipt of delivery is highly recommended. The Government will accept sealed IFB packages prior to the due date. It is highly recommended that IFB packages be received at the address listed below at least one day prior to due date to avoid a possible late bid situation. The Government will accept hand delivered packages until the time of bid closing but will not accept bids submitted via email or fax. The Government must be in receipt of your IFB by the bid closing time set forth in Block 13 of the SF1442.

If being hand delivered:

Arrive at address shown below (USPS) and call Eugenia Corder at 615-736-5603 to gain access to 6th floor from elevator lobby.

U.S. Army Corps of Engineers Rivers Contracting Division Nashville Contracting Branch (CELRN-RC-N) Attn: Eugenia J. Corder W912P518R0008 110 Ninth Ave South, Room A680, Sixth Floor Nashville, TN 37203

Physical Address for mail delivery (USPS or carrier):

U.S. Army Corps of Engineers Rivers Contracting Division Nashville Contracting Branch (CELRN-RC-N) Attn: Eugenia J. Corder W912P518R0008

110 Ninth Ave South, Room A405 (Mailroom) Nashville, TN 37203

Faxed or emailed bids will not be accepted.

3.0 SYSTEM FOR AWARD MANAGEMENT (SAM) AND ANNUAL

REPRESENTATIONS AND CERTIFICATIONS

3.1 To be considered for award all contractors must be successfully registered in the

SAM database (www.sam.gov). See FAR Clause 52.204-7, System for Award Management, as applicable for requirement information.

For SAM Customer Service, contact:

Federal Service Desk URL: www.fsd.gov Hours: 8am - 8pm (Eastern Time) US Calls: 866-606-8220 International Calls: 334-206-7828

DSN: 866-606-8220

3.2 Contractors shall have representations and certifications completed in www.sam.gov.

FAR clause FAR 52.212-3: If your System for Award Management (SAM) registration is current, accurate, complete, and applicable to this solicitation (including the business size standard applicable to the NAICS code referenced for this solicitation), as of the date of your offer- only paragraphs (b) and (k)(2) need filled in;

otherwise complete the entire provision. If completing the aforementioned clause, provide with submitted bid.

4.0 BIDDERS CHECKLIST

All information required by the terms of the Solicitation must be furnished. MISTAKES OR OMISSIONS CAN BE COSTLY. Important items for you to check are included in but not limited to those listed below. This checklist is furnished only to assist you in submitting a proper bid. The Government shall not be responsible for items not described below. It is not required to be return with your bid.

[ ] Is your bid properly signed by an officer of your company?

[ ] If signing on behalf of your company, have you attached evidence of your authority to sign the bid?

[ ] Have you acknowledged all amendments? Have you submitted your bid on the latest amended bid schedule?

[ ] Is the name in which you submitted your bid the same as on the bid bond?

[ ] Have you entered a unit price for each bid item?

[ ] Have you checked your bid for possible errors? Arithmetically?

[ ] Are all erasures or corrections initialed by the person signing the bid?

[ ] The Government may reject a bid as nonresponsive if it is materially and mathematically unbalanced as to price for any bid item or combination of items. A bid is unbalanced when it is based on prices significantly less than cost for some work and prices which are significantly overstated for other work.

[ ] Is the envelope containing your bid properly identified that it is a sealed bid and does it contain the correct solicitation number and bid opening time? See FAR Clause 52.214-5, Submission of Bids.

[ ] Will your bid arrive on time? See FAR Clause 52.214-7, Late Submissions, Modifications, and Withdrawals of Bids.

[ ] Have you furnished all information required by the invitation for bids solicitation and/or the specifications?

5.0 CONTRACTOR FEEDBACK

Help us in BUILDING STRONG. Please provide us with your feedback, comments and recommendations for improvement by visiting our Interactive Customer Evaluation (ICE) website at:

http://ice.disa.mil/index.cfm?fa=card&service_provider_id=110824&site_id=856&service_categ ory_id=14.

SPECIFICATIONS

DESCRIPTION/SPECIFICATIONS

General

C-1.1 PROJECT INFORMATION. The Nashville District U.S. Army Corps of Engineers (USACE) anticipates a requirement for a firm fixed-price contract with a base and four (4) option years for operation and maintenance services at Laurel River Lake.

Laurel River Lake is located on Laurel River about 30 miles southeast of Somerset, Kentucky, and due west of Corbin, Kentucky. The area of work is located in Laurel and Whitley counties of Kentucky within the Daniel Boone National Forest and consists of 900 acres on the lower end of the lake operated by the Corps of Engineers. Principal cities in the area are Corbin, London, and Somerset.

C-1.2 SCOPE OF WORK. The Contractor shall furnish all necessary management, supervision, inspection, personnel, materials, supplies, parts, tools, fuel, equipment, vehicles and transportation, except as otherwise provided for herein, required to perform the routine operation and maintenance services within the area of Laurel River Lake Resource Manager's Office and Maintenance Compound, and Laurel Dam and Warehouse Offices, hereafter known as Laurel or Laurel River Lake, including 0.2 miles of the Laurel River downstream from Laurel River Dam. The Contractor shall comply with all terms, conditions, drawings, attachments, exhibits, and general, specific and technical provisions contained herein or incorporated by reference. Incorporation by reference shall include any and all mandatory provisions required by the Federal Acquisition Regulation (FAR) whether it is referenced or not referenced, current at time of award.

Estimated quantities and/or the work to be performed are described herein and listed on separate sheets as exhibits.

These quantities are approximate and are provided only for the Contractor's information to assist in preparation of proposals. They are not guaranteed and the actual quantities may be more or less than shown. Variation in these estimated quantities shall not be justification for modification of the contract or request for additional payment. It is the Contractor's responsibility to verify areas and quantities by an onsite review. The services required in this contract are in addition to the routine operation and maintenance performed by Government personnel, but the Government reserves the right to perform any or all of the services described herein with its own personnel or volunteers. Increases or decreases in visitation shall not justify a price increase. Areas on Laurel may undergo renovation, which will occasionally result in the temporary closing of portions of some public use areas and some changes in the facility counts to accommodate the renovation program. The Contractor’s work schedule shall be sufficiently flexible to meet these changing needs. The Contractor's work and responsibility shall include, but shall not be limited to: all planning, programming, administration and management necessary to assure that all services are conducted in accordance with the contract and all applicable laws, regulations, codes, or directives.

The Contractor shall perform all related contractor administrative services necessary to perform the work such as supply, procurement, quality control, work scheduling, contractor financial control, and maintenance of accurate and complete records and files, as well as timely submission of required files and reports to the Government.

Minor repair, renovation, lake fluctuations, or lack of funds may cause the temporary closing of some portions or all of some public use areas. Lack of funds may also cause reduced frequency of services ordered. Such events will not be a basis for a claim under this contract. The Contractor's work schedule shall be sufficiently flexible to meet these changing demands.

C-1.3 WORKING HOURS.

a. Normal Working Hours. Normal working hours and days, except as otherwise specified or approved in advance by the Contracting Officer’s Representative (COR), or designated representative shall be Monday through Friday, 8:00 a.m. to 4:30 p.m. Eastern time.

b. Holidays. The ten federal holidays observed are:

New Year’s Day - January 1 Martin Luther King's Birthday - third Monday in January Washington's Birthday - third Monday in February Memorial Day - last Monday in May Independence Day - July 4 Labor Day - first Monday in September Columbus Day - second Monday in October Veterans Day - November 11 Thanksgiving Day - fourth Thursday in November Christmas Day - December 25

When a holiday falls on a Sunday, the following Monday will be observed as the Federal holiday. If a holiday falls on a Saturday, the proceeding Friday is observed as the Federal holiday.

c. Work that interferes with other ongoing functions at Laurel River Lake shall be scheduled outside normal working hours, as specified by the COR. Refer to individual sections of this specification for specific schedules of work.

C-1.4 CONTRACTOR SUBMITTALS. Unless otherwise specified, the Contractor shall submit the following information to the COR prior to the pre-work conference for this contract:

a. Quality Control Plan. This plan must be approved by the COR prior to start of work and becomes a part of the awarded contract.

b. Contractor Quality Control Inspector. List of Quality Control Inspectors.

c. Contractor Representatives. List of names of Contractor Representatives.

d. Accident Prevention Plan (APP). See Section C-1.7 and Exhibit D for APP requirements.

e. Emergency Contacts. A prioritized list, including phone numbers, of those persons (normally Contractor

Representatives) to call in case of emergencies.

f. Certificate of Insurance. See C-1.27

g. Security Requirements. See Section C-1.7 d.

C-1.5 PERMITS AND LICENSES. The Contractor shall obtain any licenses or permits required for the contract at his/her own expense. The Contractor shall comply with all current Federal, state, and local laws and regulations and shall comply with any subsequent changes.

C-1.6 IDENTIFICATION OF CONTRACT EMPLOYEES. The Contractor shall wear and shall furnish employee uniforms (overall or shirt-pants combination) with a company identification patch on the breast pocket or on the sleeve at the top of the arm within 30 days after notice of the award of the contract. Uniforms shall be kept neat, clean and in good repair. Contractor’s vehicles and major subcontractor’s vehicles shall be identified with the company name prominently displayed (minimum two inch letters) on the outside of both front doors of each vehicle in such a manner as to provide a readily visible means of identification. Logos shall not be used in lieu of the above described vehicle identification.

C-1.7 SAFETY AND SECURITY REQUIREMENTS.

a. General. The Contractor shall perform the work in a safe manner. If the Contractor fails or refuses to promptly comply with safety and security requirements as specified herein, the COR or designated representative may issue an order stopping all or part of the work until satisfactory corrective action has been taken. No part of the time lost due to any such stoppage shall be made subject to claim for extension of time or for excess costs or damages to the Government. Also, the Contractor will not be paid for work not performed as a result of the stop order.

The Contractor shall comply with all current provisions of the Occupational Safety and Health Act (OSHA); the standards of the Corps of Engineers Manual, EM 385-1-1, the Safety and Health Requirements Manual. EM 385-1-1 can be viewed at website:

http://www.publications.usace.army.mil/Portals/76/Publications/EngineerManuals/EM_385-1-1.pdf.

Special attention shall be given to the requirements for safety meetings. The Contractor shall inform the COR a minimum of 7 days prior to a Contractor monthly safety meeting, to permit a Government representative to attend. The Contractor shall provide all safety equipment, which must conform to standards, set by the American National Standards Institute (ANSI).

The Contractor shall report to the COR problems encountered in the course of his/her work such as theft, vandalism, safety hazards, erosion and facility malfunctions.

b. Accident Prevention Plan (APP). The Contractor shall prepare an Accident Prevention Plan to assure that requirements of the safety program are provided as specified. This plan must be accepted by the Contracting Officer prior to commencement of any work. One copy of the Accident Prevention Plan shall be provided to the Contracting Officer and the COR one week prior to the pre-work conference. The Accident Prevention Plan must be in the outline and form prescribed in Appendix A of EM 385-1-1.

c. Activity Hazard Analysis.

1) The Contractor shall use Activity Hazard Analyses (AHA’s) as one of many tools to insure safe performance of work. It is the Contractor’s responsibility to prepare the AHA. An approved AHA must be prepared by the Contractor for each Task Order issued by the Government. Sample AHA’s may be available at the project office for review and use by the Contractor to assist in the development of site specific Activity Hazard Analyses prior to the Contractor performing the job. The Contractor is encouraged to revise or add to these sample AHA’s as necessary to address changing conditions. Prior to performing jobs with inherent hazards, the Contractor shall review, at a “Tool Box” safety meeting, the approved AHA’s with those employees who shall perform that work each time the work is ordered. The Government may request advanced notification of the time and date of the above AHA Tool Box safety meeting for Contractor employees so that the Government may attend such reviews.

2) The Government will require the Contractor to prepare an AHA for any jobs for which an adequate

AHA does not already exist. A copy of this AHA shall be submitted to the COR and must be accepted before the Contractor starts the job. This copy of the AHA will become the property of the Government. Guidance is included in Exhibit D, which shall be used by the Contractor as a guide for the preparation of required AHA's.

3) A copy of an approved AHA is required for each Task Order issued by the Government. A copy of the approved AHA’s shall be available at all times to workers at each associated job site and a copy shall be provided to the Government.

d. Security Requirements.

1) Access and General Protection/Security Policy and Procedures: All contractor and all associated sub-contractor employees shall comply with all applicable project and local security policies and procedures (provided by government representative). The contractor shall also provide all information required for background checks to meet installation/facility access requirements to be accomplished by District Security Management Office. Contractor workforce must comply with all personal identity verification requirements (FAR Clause 52.204-9, Personal Identify Verification of Contractor Personnel) as directed by DOD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any installation or facility change, the Government may require changes in contractor security matters or processes.

All contract employees, including subcontractor employees who are not in possession of the appropriate security clearance or access privileges, will be escorted in areas where they may be exposed to classified and/or sensitive materials and/or sensitive or restricted areas.

2) Investigation Requirements: The investigation requirements could vary, depending on whether the contractor will be working within a controlled area (such as janitorial personnel cleaning offices, etc.,) or if the contractor will ONLY be working in areas open to the general public (such as cleaning campgrounds, etc.).

Pre-screen candidates using E-Verify Program. The Contractor must pre-screen Candidates using the E-Verify Program (http://www.uscis.gov/e-verify) website to meet the established employment eligibility requirements. The Vendor must ensure that the Candidate has two valid forms of Government issued identification prior to enrollment to ensure the correct information is entered into the E-Verify system. An initial list of verified/eligible Candidates must be provided to the COR no later than 3 business days after the initial contract award.

Guidance and forms for the background investigation requirements are available on the Nashville district Public Website:

http://www.lrn.usace.army.mil/BusinessWithUs/ContractSecurityRequirements.aspx

a) Working Within Controlled Area – Background investigations for U.S. Citizens who will work (a) within a control area, (b) on a government information system and/or (c) have access to government funds will be submitted in accordance with the appropriate level in Category B

b) Working Only in Areas Open to the General Public/Access Not Restricted - The background investigation requirements for those contract U.S. Citizens who will not work (a) within a control area, (b) on a government information system and/or (c) have access to government funds is provided in Category A.

Foreign National Contractors: Follow the guidance on the website in Category C - Foreign National Contractors.

3) Training:

a) AT Level I Training – All contractor and subcontractor employees, requiring access to Army installations, facilities, controlled access areas, or require network access, shall complete AT Level I Awareness Training within 30 calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever is applicable. Upon request, the contractor shall submit certificates of completion for each applicable contract employee and sub-contractor employee, to the COR or to the Contracting Officer (if a COR is not assigned), within 5 calendar days after completion of training by all contract personnel. AT Level I Awareness Training is available at the following website:

http://jko.jten.mil/courses/atl1/launch.html. Each contract employee must take the training individually to receive a training certificate.

All new contractor employees will complete Level 1 OPSEC Training within 30 calendar days of their reporting for duty. Additionally, all contractor employees must complete annual OPSEC Awareness Training. The contractor shall submit certificates of completion for each affected contractor and subcontractor employee, to the COR or to the Contracting Officer (if a COR is not assigned), within 5 calendar days after completion of training. OPSEC Awareness Training is available at the following website:

https://securityawareness.usalearning.gov/opsec/index.htm

b) Suspicious Activity Reporting Training (e.g. iWATCH, CorpsWatch, or See Something, Say

Something) – applies. The contractor and all associated sub-contractors shall receive training on the local Suspicious Activity Reporting Program. This locally developed training will inform employees of the types of behavior to watch for and provide guidance on who to contact to report suspicious activity. This training shall be completed within 30 calendar days of contract award and within 30 calendar days of new employees commencing performance with the results reported to the COR NLT 5 calendar days after the completion of the training." The iWatch training for contractors is available on the Nashville District Public Website:

iWatch USACE Contractors 28JAN14 - lrn.usace.army.mil

Additional Optional Information Regarding Suspicious Activity Reporting is available at:

- Eye On Kentucky program (report anonymously suspicious criminal or terrorist activity) http://homelandsecurity.ky.gov/Pages/Eye-on-Kentucky.aspx

- Tennessee Suspicious Activity Report https://www.tn.gov/safety/homeland-security/report-suspicious-activity.html

- Homeland Security “See Something Say Something” https://www.dhs.gov/see-something-say-something

C-1.8 SAFEGUARDING GOVERNMENT PROPERTY. The Contractor shall cooperate with Government personnel in safeguarding Government property. The Contractor shall establish security procedures and safeguards that are compatible with the Government's existing procedures to protect all equipment, materials, supplies, tools, and other resources.

C-1.9 ACCIDENT REPORTING. The Contractor shall maintain an accurate record of and shall report to the COR or designated representative in the manner and on the forms prescribed by the COR, all accidents within 24 hours of the occurrence. All serious accidents (those resulting in death or injury requiring medical attention) shall be reported immediately.

C-1.10 DAMAGE REPORTS. In all instances where Government property and/or equipment is damaged by the Contractor or his employees, a full report of the incident and extent of such damage shall be submitted to the COR within 2 work days (less weekends and holidays) of occurrence.

C-1.11 CONTRACT EMPLOYEES' CONDUCT AND COMPETENCY. All contract employees shall conduct themselves in a proper and courteous manner at all times. Since the majority of work is performed in the presence of the general public, the conduct of all employees is critical and will be closely monitored. Contract employees shall comply with all provisions of Title 36, Chapter III, Part 327, CFR and obey all posted signs and regulations in the performance of the work under this contract. At no time is the contractor, or contract employees to possess or consume beer, wine or other alcoholic beverages in the park while on or off duty. Contractors shall not carry or possess firearms in the parks while on or off duty. Objects that would be considered weapons shall not be displayed as such at any time during the term of this contract. The Contractor or contract employees shall not engage in the unlawful manufacture, sale, distribution, dispensation, possession, or use of alcohol, or be under the influence of an illegal substance. The Contractor and contract employees shall follow legal prescription and over-the-counter drug manufacturer recommendations and limitations when operating mobile equipment or engaging in other on-the-job practices. Contractors or their employees shall not smoke inside government buildings, or within 50’ surrounding government buildings. The use of e-cigarettes is also included in this restriction.

The Contractor expressly agrees to dismiss any employee or subcontractor employee whose continued employment is deemed by the COR to be inconsistent with the best interests of the public or the U.S. Army Corps of Engineers.

The KO or the COR may require the Contractor to immediately remove from the work site any employee or subcontractor who is incompetent, endangers persons or property, or whose physical or mental condition would impair their ability to satisfactorily perform the work. Notification to the Contractor will be promptly made in writing if time and circumstances permit. Otherwise, notification will be verbal and confirmed in writing as soon as possible. All criminal activity or conduct unbecoming resulting in the dismissal of an employee by the contractor shall be reported to the COR. No removal shall reduce the Contractor's obligation to perform all work required under this contract nor be the basis for time extension. Immediate replacement of the employee shall be made.

C-1.12 DAMAGE OR LOSS OF CONTRACTOR'S SUPPLIES AND PROPERTY.

The Contractor is responsible for taking the action necessary to protect all Contractor property and the personal property of Contractor employees from loss, damage or theft. The Government assumes no responsibility for theft, damage, etc., of the above.

C-1.13 SUPERVISION. The Contractor shall give his/her personal supervision to the work, or have a competent Foreman or Superintendent on the site at all times work is in progress with authority to act for the Contractor. Such authorization shall be submitted in writing to the COR. The Superintendent and any individual designated to act for him/her shall have full authority to contractually commit the Contractor for prompt action on matters pertaining to administration of this contract. The Contractor or Superintendent shall deal directly with the COR or the COR’s designated representative, for normal day-to-day administration of the contract provisions.

The Contractor or the Superintendent shall contact the COR or a designated representative daily or as otherwise approved by the COR, to coordinate the work schedule in compliance with the terms of the contract and to arrange satisfactory working agreements. The Contractor and Superintendent(s) will be required to attend pre-work conferences prior to commencing work under this contract.

C-1.14 MINIMUM PERSONNEL REQUIREMENTS. The Contractor shall provide an adequate number of fully qualified personnel to perform the work specified herein.

C-1.15 MINIMUM PERSONNEL QUALIFICATIONS. Employees, technical personnel, subcontractors and consultants shall have the applicable education, experience or knowledge as evidenced by license, certificates, diploma, etc., to indicate a comprehensive understanding of the systems, components and equipment to be used under this contract. Only properly trained and qualified employees shall be used in the performance of this contract.

All employees performing work under this contract must be at least 18 years of age. The Contractor shall ensure that he/she and all employees shall comply with such Government regulations and safety standards as are applicable during the time spent performing work under this contract.

A file containing the qualifications (education and experience) and/or certification and/or licenses of each employee and subcontractor shall be maintained by the Contractor. These files shall be made available to the COR or designated representative upon request and will be used as a basis for determining the qualifications of personnel. In the event the COR or designated representative decides the Contractor does not have a qualified employee to perform the specified work, the Contractor will be required to immediately provide qualified personnel or to subcontract the work to a specialist familiar with the type of work to be accomplished. The Contractor shall supply to the COR or designated representative complete lists of na.m.es, addresses and telephone numbers for himself/herself, employees and subcontractors. Any changes shall be reported to the COR within two working days.

C-1.16 ENVIRONMENTAL PROGRAM. The Contractor shall comply with Federal, State, and local laws, regulations and standards regarding environmental protection. All environmental protection matters shall be coordinated with the COR. Any of the facilities operated by the Contractor may be inspected by the COR, designated representative or other Federal, State and local officials on a non-notice basis. Access for inspection shall be granted upon request. Citations against Government facilities operated by the Contractor for noncompliance with environmental standards are a matter for resolution between the Government and the issuing office. Payment of fines or penalty charges associated with citations issued through Federal, state or local officials shall be paid through the Government. If the citations are issued due to faulty operation or maintenance practices, the COR shall deduct the fine from any monies due the Contractor.

C-1.17 CONTRACT DISCREPANCY REPORT (CDR). A CDR is a formal document used by the Government to process defects in services. As initially issued to the Contractor, the CDR describes the discrepancy or problem.

The CDR will be discussed with the Contractor or his representative when it is issued. The Contractor shall provide his written response on the CDR form within 24 hours of issuance. The Contractor's response must:

a. Identify the cause and corrective action taken, and

b. Identify Contractor action to prevent recurrence.

The Contracting Officer or COR will evaluate the Contractor's response and take appropriate action. Upon finalization of the CDR, the Contractor and the COR must sign the form. The Contractor will be given a copy of the completed form. Should the Contractor not concur with any decision, etc., the Contractor may so state, in writing, and request a final decision by the Contracting Officer. The Contracting Officer monitors all CDR's issued, and CDR's are the principle evidence used by the Contracting Officer in determining Government contract actions such as termination or decision not to exercise options.

C-1.18 QUALITY ASSURANCE. The Government will monitor the Contractor's performance in each functional area under this contract and reserves the right to use whatever additional surveillance procedures is deemed appropriate. The Contractor shall inform the COR or designated representative when jobs are complete and ready for inspection. The Contractor shall, without charge, correct any workmanship found by the Government not to conform to the contract requirements unless, in the public interest, the Government consents to accept such workmanship with an equitable adjustment in contract price.

If the Contractor fails to perform according to the performance standards, a Notification of Contract Discrepancy will be issued by the COR. The Contractor shall explain, in writing, why performance was not satisfactory and how recurrence of the problem will be prevented in the future. A meeting shall be held no later than one normal workday after a Contract Discrepancy Report (CDR) is issued, see Exhibit A. Mutual effort will be made to resolve any and all problems identified. Written minutes of these meetings may be prepared by the COR and signed by the COR, the Contractor, or their designated representatives, as appropriate to the occasion.

Should the Contractor fail to satisfactorily perform any routine service (i.e. litter pickup, trash removal, restroom cleaning, etc.) that is required on a daily basis or at a specific time, a discrepancy notice will be issued. Since the nature and the schedule of this type work does not afford an opportunity to re-perform the service, a deduction for work not performed will be made.

C-1.19 INTERRUPTIONS TO SYSTEMS. All the work that would necessitate an interruption of the use of the project or to the systems or otherwise disrupt building occupants and/or the visiting public shall be fully coordinated and approved in advance by the COR. Interruptions shall be kept to an absolute minimum.

C-1.20 GOVERNMENT PROPERTY.

a. General. A certain amount of Government owned facilities, materials and supplies are on hand and may be available for use by the Contractor. The Contractor shall be responsible for the proper storage, inventory and security of all Government furnished items. All Government Furnished Property (GFP) or items are provided in an "as is" condition and shall be used only in connection with performance under this contract consistent with all Federal, Department of Defense, and Environmental Act Policies, standards, codes, or directives.

GFP will be made available from various storage areas on the project or from various suppliers in the vicinity of the project. The Contractor shall be responsible for the proper care, storage, safeguarding and transporting of all GFP. Any GFP that is lost or damaged through negligence of the Contractor shall be replaced or repaired by the Contractor to the satisfaction of the COR.

Items that are procured for the proper and efficient operation, maintenance and repairs of the Laurel River Lake Project will remain the property of the Government. All items shall be maintained and stored in accordance with good maintenance and storage practices and procedures, which are subject to review, inspection and approval by the COR.

b. Government-Furnished Facilities. Suitable storage space will be provided for the Contractor's use under this contract as listed below:

Facility Use Storage Yard (Fenced), General Storage area designated for Contractor use

Shed Storage

Cabinets Storage

All facilities are provided in an "as is" condition and shall be used only in connection with performance under this contract. Should the Contractor reject any or all of these facilities, the Contractor shall provide the necessary facilities at no cost to the Government. The Contractor shall keep the storage areas in a neat and orderly condition. Access to fuse boxes, water valves, etc. shall not be blocked. The location of all Contractor-provided facilities shall be approved through the COR prior to construction, use or placement. The Contractor shall maintain such building and storage space to the same or higher standards as similar areas occupied by the Government and shall assume responsibility for the safekeeping of facilities provided. At the completion of the contract, all facilities and equipment shall be returned to the Government in the same condition as received, except for reasonable wear and tear. The Contractor shall be held responsible for the cost of any repairs caused by negligence on the part of the Contractor or Contractor employees. Modifications or changes shall not be made to any GFP or facilities without prior written approval through the COR. Any modifications to the GFP or facilities shall be at the Contractor's expense. The facilities do not include a location for a residence and the Contractor will not be allowed to have a recreational vehicle, motor home, or trailer on Government property. The facilities provided consist of buildings and associated yard space, and shall include the existing hook-ups for electricity, water, and sewage. The Contractor shall be responsible for maintaining physical security for Government furnished items, facilities and property.