W912P518B0011-0002.pdf

CONTRACTING BRANCH (EJC)

EUGENIA.J.CORDER@USACE.ARMY.MIL

110 NINTH AVE SOUTH, ROOM A405

NASHVILLE TN 37203-3817

W38XDD73467844

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

The purpose of this amendment is to:

1. Post the minutes for the Pre-Quote/Site Visit;

2. Address the questions asked during the question period;

3. Update FAR clause 52.252-3 Bid opening date remains 2 April 2018 at 1:00 PM Central Time.

1. CONTRACT ID CODE PAGE OF PAGES

J 1 7

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 23-Mar-2018

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X W912P518B0011

X 9B. DATED (SEE ITEM 11)

05-Mar-2018

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, X is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

23-Mar-2018

CODE

US ARMY CORPS OF ENGINEERS-CELRN-RC-N

DIRECTORATE OF CONTRACTING

110 9TH AVENUE SOUTH, ROOM A680

NASHVILLE TN 37203

W912P5 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE W912P5

FACILITY CODECODE

EMAIL:TEL:

1X

W912P518B0011

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 30 - BLOCK 14 CONTINUATION PAGE

The following have been added by full text:

PRE-QUOTE MEETING/SITE VISIT

CELRN-RC-N 20 March 2018

MEMORANDUM FOR RECORD

SUBJECT: Minutes for Laurel River Lake O&M Pre-Proposal Meeting and Site Visit (W912P518B0010), 14 March 2018 and 19 March 2018 at 9:0 AM Eastern Standard Time.

1. Purpose: To summarize the Pre-Proposal Meeting and Site Visit held on 14 March 2018 and 19 March 2018 at 9:00 AM Eastern Standard Time.

2. Attendees on 14 March 2018:

Government:

Ms. Pamela Warfield, CELRN-OP-LAU-R Mr. Greg Nivens, CELRN-OPM-DHR Mr. Greg Thomas, CELRN-OPB-R Mr. Jon Traugher, CELRH-RRRF-LCF Mr. Gregory Haste, CELRN-OPE-LRP Mr. Eric Guffey, CELRN-OPE-LRP Ms. Judy Daulton, CELRN-OPE-WCR

Contractors:

Mr. Norman Brazel, Son Dance Enterprises Ms. Brenda Brazel, Son Dance Enterprises Mr. Charles Stovall, Stovall Construction Ms. Brittany Stovall, Stovall Construction

Mr. Johnny Brock, Brocks Landscaping Mr. Newell Bailey Facility Services Management, Inc.

Mr. Sean Hanley Junge LLC Mr. Kevin Downs, Integrated Services, Inc.

Mr. Cole Downs, Integrated Services, Inc.

Mr. Alec Furrow, Integrated Services, Inc.

Mr. Toron Smith, Atkins & Goolsby Mr. Aaron Woody, Atkins & Goolsby Ms. Jetta Cooper, Atkins & Goolsby

Attendees on 19 March 2018:

Government:

Ms. Pamela Warfield, CELRN-OP-LAU-R Ms. Judy Daulton, CELRN-OPE-WCR

Contractors:

Mr. Charlie Dye

3. Summary of Discussions (On 14 March 2018 - Greg Thomas and on 19 March 2018 - Judy Daulton): Both individuals started the meeting at approximately 9:15 a.m. Eastern Standard Time with a brief overview of the project.

a. INTRODUCTIONS: Government employees were introduced.

b. AGENDA: The Pre-Proposal Meeting consisted of the following agenda items:

Introductions, Contracting Information, and Safety Concerns. After the meeting, a site visit was scheduled to tour one of the existing exciter.

(1) Judy Daulton and Pamela Warfield presented an overview of Lauren River Lake O&M project.

(2) Contracting Requirements Overview (14 March 2018 - Mr. Greg Thomas and on 19 March 2018 – Judy Daulton): This acquisition is a firm fixed price requirements service contract for a Base plus Four (4) Option Years for the Janitorial and Landscaping Services with a 100% set aside for Total Small Business. Award selection will be based on the lowest priced bid under Definitive Responsibility Criteria.

a. Type of contract: Firm Fixed Price Requirements Service Contract

b. Basis of Selection of Award: This Award selection will be based on the lowest priced bid under Definitive Responsibility Criteria.

c. Bids are due on 2 April 2018 at 1:00 pm Central Standard Time.

d. Bidders are required to submit a bid made up of a SF 1442, Solicitation Amendments acknowledged, Bid Schedule and Representation and Certifications (unless you are currently registered in System for Award Management) Section 2.0 starting on page 12.

e. Determination of Responsibility Requirements for award are in Section 1.9 starting on page 10.

f. Complete FAR 52.212-3, ALT I starting on page 76.

g. Wage Determinations Under The Service Contract Act:

o This solicitation includes Department of Labor wage rates under the Wage Determinations Section of the solicitation. At a minimum you shall be required to pay your employees these rates plus fringe benefits for performance under this contract.

h. Please do not submit information that is not requested. Follow the guidelines in the solicitation. It is unnecessary to have special printing, binding color, or graphics.

i. As a reminder, we will address questions to the best of our ability, however anything said today is not official unless it is in writing in an issued amendment to this solicitation.

Questions shall be in writing and sent to Eugenia Corder at email address eugenia.j.corder@usace.army.mil no later than 20 March 2018 at 10:00 AM central standard time. Questions received after this deadline will not be addressed. If there is a discrepancy between what is said here today and what is written in the solicitation, the document governs.

o An amendment will be posted with the information and questions from today’s meeting on www.fbo.gov website.

(3) Mr. Greg Nivens presented an overview of safety issues and concerns on 14 March 2018 and on 19 March 2018 Judy Daulton/Pamela Warfield.

(4) Greg Nivens presented the rules of the tour and led the tour on 14 March 2018 and on 19 March 2018 Judy Daulton/Pamela Warfield.

(5) Questions were answered before the tour concluded and contractors were reminded all official questions must be presented in writing to Eugenia Corder at eugenia.j.corder@usace.army.mil by 20 March 2018 at 10:00 AM Central Time.

4. Site visit tour ended approximately at 12:00 p.m. Eastern Time.

///signed-ejc///

EUGENIA J. CORDER

Contract Specialist

QUESTIONS & ANSWERS

Laurel O&M

Questions & Answers

This solicitation is being amended to address the questions asked during the question period.

There will be no additional questions accepted following the issuance of this amendment.

1. QUESTION: Reference: C-1.20a. Government Property: Items that are procured for the proper and efficient operation, maintenance and repairs of the Laurel River Lake Project will remain the property of the Government. All items shall be maintained and stored in accordance with good maintenance and storage practices and procedures, which are subject to review, inspection and approval by the COR. Question: If we purchase the equipment for the contract, at the end of the contract life cycle, will this equipment become property of the government?

ANSWER: No.

mailto:eugenia.j.corder@usace.army.mil http://www.fbo.gov/ mailto:eugenia.j.corder@usace.army.mil

2. QUESTION: Reference: C-1.20b. Government Property: The facilities do not include a location for a residence and the Contractor will not be allowed to have a recreational vehicle, motor home, or trailer on Government property. Question: Do these restrictions include golf carts, four wheelers, gators, etc.? These are often the types of vehicles we utilize to transport materials back and forth between buildings.

ANSWER: Yes, they are restricted unless licensed for use on public roadways and to be used only for the intended purpose in this contract for maintenance and cleaning. Off road use vehicles will be limited to the discretion of the Resource Manager or representative.

3. QUESTION: Reference: Exhibit E: Mowing Areas. Question: Does this map encompass all of the mowing that is to be performed? Is 6 acres accurate?

ANSWER: The map encompasses all the mowing area. Six acres is approximate estimate.

Onsite inspections would be advisable.

4. QUESTION: It was mentioned at the site visit that storage of contractor equipment wouldn’t be provided, but on page 21, C-1.20 (b) states that space will be provided. Please clarify.

ANSWER: Fenced in area available at shop compound for storage of approved contractor’s equipment.

5. QUESTION: Section “B” Schedule of Prices list 12 mows, but section C-2.3 states 14 mows (Apr-Oct), which should we base our pricing?

ANSWER: 14

6. QUESTION: What’s the minimum number of portable and handicap portable toilets required (C-4.2.b)?

ANSWER: One handicap accessible and one regular.

7. QUESTION: Are there any GFE dumpsters or waste disposal on site which the contractor would be allowed to use (C-4.4.b)? If not, will space be available for a contractor dumpster?

ANSWER: There is one dumpster at the shop area and one dumpster at the picnic area for contractor use.

8. QUESTION: Please explain requirements for “wood sealing” (C-6.3.a.6)?

ANSWER: The Corps provides the sealant and the contractor provides the labor

9. QUESTION: Please confirm that Wed is the preferred day to provide janitorial services for the Res. Mgr. Office, Maintenance compound/shop, Laurel powerhouse and warehouse office (C-7.2)?

ANSWER: Wednesday is preferred cleaning day for Resource Office and shop area cleaning or alternate day may be approved at the discretion of Resource Manager/COR.

10. QUESTION: Is the contractor expected to have an employee on site daily between March and October?

ANSWER: Yes, from April 1 October 31, 2018. Comfort station/compost toilets require seven day a week cleaning at the beach area parking lot.

SECTION SF 1449 - CONTINUATION SHEET

The following have been modified:

52.252-3 ALTERATIONS IN SOLICITATION (APR 1984)

Portions of this solicitation are altered as follows:

Amendment 0001:

W912P518B0011 Laurel River Lake O&M in London, KY

The solicitation is amended to update:

1. Section 1.7 Pre-Bid Site Visit. An additional Site Visit has been scheduled for Monday - 19 March 2018 at 9:00 AM Eastern time.

2. Section 2.1(4) Bonding Requirements. All bonding requirements have been removed.

3. Section 4.0 Bidders Checklist. The checklist was updated.

4. Section 1.10 Questions. Information on how to submit questions has been added.

5. FAR clause 52.252-3 has been updated.

Bid opening date remains 2 April 2018 at 1:00 PM Central Time.

Amendment 0002:

W912P518B0011 Laurel River Lake O&M in London, KY

The purpose of this amendment is to:

1. Post the minutes for the Pre-Quote/Site Visit;

2. Address the questions asked during the question period;

3. Update FAR clause 52.252-3

Bid opening date remains 2 April 2018 at 1:00 PM Central Time.

(End of Clause)

(End of Summary of Changes)