W912LR26QA021 OH Med Exam RFIs 28 May 26.pdf

W912LR26QA021 Occupational Health Medical Surveillance Examination Services

Responses to Requests for Information

Cutoff Date for Receipt of Questions 27 May 2026

Question #1. The PWS calls for contractor staff to be on site full time except during holidays however technical exhibit 3 of the PWS states that the workload only calls for

150 annual exams and 1-3 day coordinated event. Is the expectation to conduct just 1 annual exam per person assigned or be available daily for exams when needed or requested?

Response: This is a coordinated 3-day annual event only; the contractor is not required to be on-site daily. The requirement is for a 3-day annual event only, not daily full-time staffing.

For personnel unable to attend the main event, the contractor must provide a make-up option

(e.g., appointments at the contractor's local clinic). The contract has a Not-to-Exceed (NTE) maximum of 150 employees.

Question #2. How does the government wish this to be priced out, price per exam or price per lcat to meet the requirements of the solicitation?

Response: The requirement shall be priced by Category and Unit Price (Per Service). This includes a flat rate for the 3-day event staffing, and itemized "per test" pricing for evaluations and labs. The Government will only pay for the actual services rendered, up to the 150-person NTE cap.

Question #3. Is there any incumbent/recompete or is this a brand-new project? If yes, could you provide us with their award number or even if the customer bought similar services in the past?

Response: Yes, there is an incumbent and it is not a brand-new project. The incumbent contract is W912LR22P0080, awarded in September 2022 for similar services. The period of performance is set to conclude on 29 May 2026.

Question #4. Reference PWS 1.1.1 Technical: Will the Government provide the applicable technician job categories and/or position descriptions associated with the required medical surveillance examinations?

Response: Yes. The Government will provide a matrix detailing the applicable job categories and the specific medical surveillance requirements for each employee prior to the examination event.

Question #5. Reference PWS 1.2 Technical: Will the Government provide the applicable occupational exposure categories, hazard assessments, Similar Exposure Groups (SEGs), and surveillance enrollment criteria associated with the employee populations covered under this requirement?

Response: Yes. The Government will provide the necessary Similar Exposure Groups

(SEGs) and surveillance enrollment criteria mapping for the covered employees along with the examination roster.

Question #6. Reference PWS 1.2 Technical: Can the Government clarify which specific OSHA standards, DoD instructions, and/or medical surveillance protocols apply to each applicable employee category under this requirement?

Response: The medical surveillance must comply with applicable OSHA standards (e.g., 29

CFR 1910) and Department of Defense Instruction (DoDI) 6055.05 (Occupational Medical

Examinations). The specific protocols required per employee will be dictated by the matrix provided by the Government.

Question #7. Reference PWS 1.2 Scheduling: Does the Government have a designated date range for performing these coordinated examination events for the base period and option periods?

Response: The exact dates for the 3-day coordinated event will be finalized post-award through mutual agreement between the Contractor and the COR. However, the Government anticipates conducting the Base Period event in August 2026, with all subsequent Option

Period events anticipated to take place in May of each option year to align with the new

Period of Performance.

Question #8. "Reference PWS 3.1.1 Clarification: Please provide a general description and/or approximate dimensions of the workspace that will be available for contractor operations, including the availability of:

a) Waiting/check-in area and seating

b) Restrooms/sinks

c) Dedicated phlebotomy area

d) Private examination rooms

e) Examination tables

f) Administrative workspace

g) Electrical power and internet access

Response: The Government will provide standard administrative and operational workspace at the designated facility. This includes access to standard electrical power, restrooms/sinks, and seating areas. The Contractor will operate within a designated clinical area, and dedicated, private clinical examination rooms are available

Question #9. Reference PWS 3.1.1/ 5.1.16.3 Clarification: The PWS states that incidental equipment such as “BP cuffs, stethoscopes, and scales” will be Government furnished. Please clarify whether examination tables, vision testing equipment, laboratory centrifugation equipment, and EKG equipment will be Government furnished or contractor furnished.

Response: The Government will provide the following items as Government-Furnished

Incidental Equipment (GFE) that are within the place of performance facility: EKG equipment, near/far vision testing equipment, laboratory centrifugation equipment (available in the dedicated phlebotomy area), as well as incidental items such as BP cuffs, stethoscopes, and scales. Examination tables are also available on-site. The Contractor shall furnish any other specific medical, diagnostic, or laboratory materials not listed here.

Question #10. Reference PWS 5.1 Schedule / Operational: Will the Government provide a finalized examination schedule, participant roster, and examination requirements prior to the event, and if so, how many business days in advance?

Response: Yes, the Government will provide the finalized roster and specific examination requirements matrix no later than [14] business days prior to the scheduled 3-day event.

Question #11. Reference PWS 5.1.4 / 5.1.16.3 Technical / Pricing: For accurate pricing, can the

Government provide an estimated breakdown of required examination types (e.g., lead, heavy equipment operator, confined space, elevated workspace), examination components, and laboratory testing requirements anticipated for the 150 examinees?

Response: Yes. The Government is issuing an amendment to the solicitation to update the

Pricing Schedule. The updated schedule will provide estimated quantities for each examination component (e.g., Audiograms, EKGs, Spirometry, specific labs) to allow for accurate, itemized pricing.

Please note that Audiograms are NOT a requirement under this contract. EKGs are not a standard requirement but are included as "as-needed" items:

Physical Evaluation (Estimated Qty):

Physical Exam: 150

Vision Test: 150

Height/Weight Measurement: 150

EKG (As-Needed): 5

Laboratory Services (Estimated Qty):

CBC w/Differential: 150

CMP: 150

Urinalysis (U/A): 150

Lead/ZPP Profile: 140

Cadmium Profile: 10

Question #12. Reference PWS 5.1.8 Technical: Will the Government provide access to historical occupational medical records or prior surveillance examination results for medical evaluation and trend review purposes?

Response: Yes. The Government will facilitate access to previous baseline and historical surveillance records as necessary, in strict accordance with HIPAA and Privacy Act requirements. The historical records are available, but they are hard copy only and controlled personal identifiable information. They cannot be removed from the facility or sent to the contractor in advance. The contractor will be granted access to review the physical records on-site in the record room during the event.

Question #13. Reference PWS 5.1.15.2 Technical: Please clarify the color vision testing requirement (e.g., color vision plates versus color discrimination testing).

Response: Initial color vision screening shall be conducted using standard

Pseudoisochromatic Plates (PIP) (e.g., Ishihara or similar).

Question #14. Reference PWS 5.1.16.3 / 5.2.2 Clarification / Pricing: Please clarify whether the

Government will provide an employee roster and associated occupational health examination requirements for each examinee, including required surveillance components based on job duties and occupational exposures, to support accurate scheduling coordination and pricing.

Response: Yes. As stated in the responses to Questions #4, #5, and #10, the Government will provide a comprehensive roster detailing the specific occupational health examination requirements for each individual examinee.

Question #15. Reference PWS 5.1.17.1 Clarification: Please clarify the Government’s preferred format for medical documentation submission (e.g., encrypted electronic PDF, hardcopy, secure portal upload, etc.).

Response: The Government requires hard copies of all medical documentation. Specifically, the contractor must provide the physical laboratory results and the DD Form 3207 (which will be provided by the Government on-site) completed and signed by the medical provider.

Because OHO does not currently utilize an electronic medical record system for this process, physical hard copies delivered directly to the PRARNG Occupational Health Nurse are mandatory. The contractor must provide physical hard copies of lab results and the completed

DD Form 3207. Please note that the blank DD Form 3207 will be provided by the

Government on-site; the contractor is only responsible for completing and signing it.

Question #16. Reference General Clarification: Is this requirement a new requirement or a recompete of an existing contract? If this is a recompete, or if similar services have previously been performed, could the Government please provide the prior contract award number(s) and/or incumbent contractor information, if available?

Response: Please refer to the Government's response to Question #3.