Ref._W912LR-18-R-0019_G3_Lessons_Learned_-_Goverment_Responses.pdf

W912LR18R0019 G3 PRARNG LESSONS LEARNED

GOVERNMENT RESPONSES

1) Is this a new requirement or an existing requirement? If so, please provide Incumbent Contract #, Contract Value, Contractor Name, Period of Performance.

This is a new requirement.

2) In para 1.2 you mentioned “rotational forces”, can you please explain what you mean by that?

Rotational forces refers to any forces travelling to PR (e.g. EMACs, IRT, internal and external units to PRNG) to the Area of Interest deploying in support of Emergency Operations.

3) In the same para. You mention “ “… external readiness across the nation.”, Can you define “nation”, is that US or Puerto Rico only.

CONUS and Puerto Rico.

4) In para. 1.4.4 can you explain what you mean by “adequate work force”?

It refers to the firm’s approach and work proposal to the Government’s needs. This solicitation is performance based.

5) Same para. How much space is available in building 546 and building 552? Are these locations furnished? Are telephone lines and internet drops available and functional?

Cubicle office space will be available if needed. The locations are furnished. Telephone lines will be provided, but internet service is to be provided by the contractor.

6) Para. 1.4.4.3, Will the National Guard sponsor the clearances for the contractor personnel involved?

No. Security clearance is required for this contract.

7) Will the contractor provide classified storage for “secret material” or will it be provided by the government?

No. Contractor will not handle classified information.

8) Will the contractor have unlimited access to the SCIF for TS material or its access is limited?

No. Contractor will not handle classified information.

9) Will the contractor be allowed and sponsored for SIPRNET accounts and information systems.

No. Contractor will not handle classified information.

10) In technical exhibit 1, requirement 5.2, we do not believe a comprehensive Hurricane 2017 response effort AAR is possible at 45 days after contract award. This is not enough time to do a National Guard METL crosswalk with FEMA Disaster recovery task and the evaluation of the PR National Guard readiness levels prior to the Hurricane 2017 season. Personnel will additionally have to travel the island and interview every town’s major and other personnel to acquire anecdotal information of the National Guard efforts, and discover, review, and analyze any and all National Guard, government, and federal agencies’ record which detail the involvement of the National Guard during the hurricanes. A more likely timeline would be 6 months after award date.

AAR and supporting documents will be submitted to the Government 45 days prior to contract completion date.

11) Are there any simulation facilities in Puerto Rico that can be used for this effort?

No.

12) Does the contractor proposal must include the cost of the exercise and all the agencies involved, or only the cost of the contractor personnel?

No. No exercises are to be conducted by contractor.

13) Is the contractor responsible for providing the personnel to support and evaluate the exercise or will these be provided under a separate contract?

No. No exercises are to be conducted by contractor.

14) Technical Exhibit 1, line 5.1 is described as a single meeting. However, experience dictates these process as a series of meetings that usually take place off-site. Will the contractor proposal include the cost of these meeting or will they be cover under a separate contract.

The intent is for it to include a series of meetings, each to be limited to at least an hour in length, and many offsite. Any organization that contractor deems necessary to collect lesson from, is to be included.

15) Technical Exhibit 1, line 5.4 states the word “CONPALN support”, can you please be more specific on the government expectations for this “support”.

Support in this context means to contribute input, based on lessons learned, to the development of CONPLANs by the planning cell, as a means of process integration.

16) Technical Exhibit 1, line 5.5 states the word “Exercise Planning Support”, can you please be more specific on the government expectations for this “support”.

Support in this context means to contribute input, based on lessons learned, to the development of CONPLANs by the planning cell, as a means of process integration.

17) Do you plan to award this contract under the Stafford Act?

18) Do you plan to make this contract a Service Disabled Veteran Own Small Business set aside?

HUB Zone?

No, however, this acquisition action it’s been set aside 100% for small business.

19) You list three publications applicable to the PWS but are not available on the web. The three publications are the PRNG Strategic Plan 2016, ACOE Self-Assessment 2017, and ACOE 2016 Feedback Report. Can the Contracting Officer make this documents available to interested firms through FBO?

Documents have been uploaded to FBO.gov

20) Please confirm that email proposal submissions are preferred and acceptable.

Send proposals by email only to:

‐ MAJ Carlos Rivera: carlos.m.riveramcdermott.mil@mail.mil ‐ SFC Angel Martinez: angel.j.martinezguzman.mil@mail.mil

21) The expectation is to have staff on site. Are all the assigned staff to the project expected to be on site or just a single POC?

The Government will award a contract to the lowest price technically acceptable proposal

(LPTA).

22) Are there areas for collaboration of work with PRANG stakeholders?

Yes, point of contacts will be provided after contract award.

23) What is the process required to meet with ARNG staff as well as stakeholders such as PR state OEM staff, etc?

Contracting Officer’s Representative (COR) will facilitate these meetings after contract award.

24) Has the PRANG compiled documentation on the PRANG response, such as records, requests for assets, etc?

COR will furnished documentation after contract award.

25) Did PRANG conduct any hotwash among its staff or conduct any type of quick review from staff after deployment?

Hotwash and preliminary documentation has been gathered. COR will furnished documentation after contract award.

26) In the proposal, are the Contractors free to define their approach so long as the Performance Requirements are met?

Yes.

27) The proposal states that workshops will be held. Is there any anticipation as to how many workshops would be held and the expected invitees who would be attending?

Workshops will be held likely at NORTHCOM, Virgin Islands, Florida and other states that assisted with EMAC support or other support. COR will assist on this matter.

28) Is it the expectation that workshops and planning for workshops will follow HSEEP guidelines?

No. Although integration of HSEEP guidelines not excluded.

29) If so, are the exercises discussed in the proposal such as “workshops” true to the HSEEP definition of workshops or is this a euphemism for discussion based exercises according to

HSEEP?

Discussion based exercises.

30) Does the PR OEM have a developed Exercise and Training Program that involves the annual Training and Exercise Planning Workshop (TEPW) and if so does the PRANG participate in the TEPW?

31) Is it expected that any proposed training and exercises for PRANG be incorporated into the annual PR OEM TEPW?

Yes.

32) Is the PR OEM aware of this project and will they cooperate with staff interviews and access to information?

COR will assist on this matter.

33) Can the PWS identify the distribution centers?

Distribution centers are located in the municipalities of: San Juan, Vega Baja, Arecibo, Aguadilla, Mayagüez, Ponce, Utuado, Caguas, Humacao, and Ceiba.

34) Where are the Reception Facilities / Staging Areas?

Vega Baja – TPN Caguas – TF East Muniz Air Base– Point of Entry Fort Buchanan – JRSOI Camp Santiago – Staging Area Fort Allen – Staging Area Mayaguez – TF West Aguadilla – ISB Ceiba – ISB Cayey – TF South

35) How many troops are currently in PRNG (7200 soldiers, 1200 airmen, 1500 state guard, 368 federal civilians as of 2012) Can Camp Santiago be used as long-term housing? What is the status of training facilities for emergency readiness?

6100 Soldiers, 1100 Airmen, 1100 SG. See ACOE 2017.

No, Camp Santiago cannot be used for long term housing and training facilities are non-operational.

36) How were the air squadrons used at Muniz Air NG base? Did they provide sufficient logistical/transportation support?

JRSOI, APOD, and as Intra-transportation. However, air frame is too old for full capabilities.

37) Is Punta Salinas Radar Site an effective air traffic controller? What role did it play?

Punta Salinas’s site is/was not an air traffic control center.

38) How active was Isla Grande Aviation Support Facility?

Extremely. Used as the primary section for aerial Ops for the TAG and Governor.

39) Where and how does the PRNG account for personnel, after the disaster and with no communications?

Supplemental information will be furnished after award by the COR.

40) Where do we find equipment and materials after the disaster?

Supplemental information will be furnished after award by the COR.

41) Who is the COR for this contract in the PRNG structure? The G3, TAG's Office?

COR information will be provided after award.

42) What are the core objectives of PRNG disaster response from the Commonwealth? From the

Department of the Army?

PRNG acting as the first layer of response in support of first responders because it’s on guard for DSCA Operations. Provide ready relevant forces to the State and Governor’s mission.

43) Is any housing/billeting provided for personnel supporting the work?

44) Is any transportation/vehicles provided or available?

No.

45) Are any IT/computers available in the work area designated?