AuthorizedGroceryList.doc

DESCRIPTION OF REQUIREMENTS

755TH MP CO / 1-149 AVN PTAE

4 JAN – 3 FEB 2017

CLASS A SUBSISTENCE

1.0 General:

1.1 Scope: The contractor shall provide all personnel, equipment, tools, materials, supervision, and quality control necessary, except as specified in Paragraph 3.0 as Government Furnished, to deliver groceries at Camp Santiago Joint Maneuver Training Center (CSJMTC) as defined in this Description of Requirements.

1.2 Background: The Puerto Rico Army National Guard conducts Pre-Mobilization Training Assistance Elements (PTAE) in support of deploying units. This training is conducted on a 30 days period. The intent is to acquire Class A Subsistence (un-prepared rations) from local vendors and cook during the training period.

1.3 Period of Performance (PoP): 4 January 2017 through 3 February 2017. (30 Days)

1.4 General Information:

1.4.1 Place and Performance of Services: The contractor shall deliver groceries to Building #700, CSJMTC, Salinas, PR, , during the following periods:

Monday-Sunday delivery periods:

Deliveries should be during the specified periods but may be modified to meet needs or last minute changes. In this case, groceries will be delivered at a coordinated schedule during any day from Monday through Sunday.

1.4.2 Unscheduled CSJMTC gate closures may occur at any time causing all personnel entering or exiting a closed installation to experience a delay. This cannot be predicted or prevented. Contractors are not compensated for unexpected closures or delays.

1.4.3 Security Requirements: The contractor shall comply with all applicable installation/facility access and local security policies and procedures, which may be obtained from the Contracting Officer’s Representative (COR). The contractor shall also provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office. The contractor shall ensure compliance with all personal identity verification requirements as directed by DOD, HQDA and/or local policy. Should the Force Protection Condition (FPCON) change, the Government may require changes in contractor security matters or processes. Each contractor employee shall fill in and submit to the COR a DD Form 369 – Police Record Check, and obtain Government approval prior to commencement of works.

1.4.4 Contract Manager (CM): The contactor shall designate a CM who shall ensure performance under this contract. The name of this person, and an alternate who shall act for the contractor when the CM is absent, shall be designated in writing to the KO and COR within 5 days of contract award. The CM or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The CM shall work through the COR, (or the KO if a COR is not assigned), to resolve issues, receive technical instructions, and ensure adequate performance of services. The CM shall ensure that contractor employees do not perform any services outside the scope of the contract without an official modification issued by the KO. The CM shall ensure contractor employees understand that services performed outside the scope of the contract are performed wholly at the expense of the contractor.

1.4.5 Combating Trafficking in Persons: The United States Government has adopted a zero tolerance policy regarding trafficking in persons. Contractors and contractor employees shall not engage in any forms of trafficking in persons during the period of performance of the contract; procure commercial sex acts during the period of performance of the contract; or use forced labor in the performance of the contract. The Contractor shall notify its employees of the United States Government’s zero tolerance policy, the actions that will be taken against employees for violations of this policy. Such actions may include, but are not limited to, removal from the contract, reduction in benefits, or termination of employment. The Contractor shall take appropriate action, up to and including termination, against employees or subcontractors that violate the US Government policy as described at FAR 22.17. Contractor shall complete the following online training within 5 days of contract award. Go to http://ctip.defense.gov/Training/GeneralAwareness.aspx.

1.4.6 AT Level 1 Awareness Training: All contractor employees, to include subcontractor employees, requiring access to Army installations, facilities and controlled access areas shall complete AT Level I awareness training within 5 calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever is applicable. The contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee, to the POC within 5 days after completion of training. AT level I awareness training is available at the following website: https://atlevel1.dtic.mil/at.

1.4.7 OPSEC Training: In accordance with AR 530-1, Operations Security, new contractor employees shall complete Level 1 OPSEC training within 5 calendar days of their reporting for duty and annually thereafter. The contractor shall submit certificates of completion for each affected contractor employee, to the POC within 5 calendar days after completion of training. Level 1 OPSEC training is available at http://cdsetrain.dtic.mil/opsec/.

1.4.8 Organizational Conflicts of Interest (OCI): The contractor and subcontractor personnel performing services under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent OCIs, as defined in FAR Subpart 9.5. The contractor shall notify the KO immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the KO to avoid or mitigate any such OCI. The contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the KO and in the event the KO unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the KO may affect other remedies as he or she deems necessary, including prohibiting the contractor from participation in subsequent contracted requirements which may be affected by the OCI.

2.0 Definitions and Acronyms:

2.1 DEFINITIONS:

2.1.1 CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

2.1.2 CONTRACTING OFFICER (KO). A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

2.1.3 CONTRACTING OFFICER'S REPRESENTATIVE (COR). An employee of the U.S. Government designated by the KO to monitor contractor performance. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.4 DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.5 DELIVERABLE. Anything that can be physically delivered and includes non- manufactured things such as meeting minutes or reports.

2.1.6 KEY PERSONNEL. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.7 PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property.

2.1.8 QUALITY ASSURANCE. The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.9 QUALITY ASSURANCE SURVEILLANCE PLAN (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.10 QUALITY CONTROL. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.11 SUBCONTRACTOR. One that enters into a contract with a prime contractor. The Government does not have privacy of contract with the subcontractor.

2.1.12 WORK DAY. The number of hours per day the Contractor provides services in accordance with the contract.

2.1.13 WORK WEEK. Monday through Friday, unless specified otherwise.

2.1.14 GOVERNMENT-FURNISHED PROPERTY (GFP) OR GOVERNMENT PROPERTY (GP). Property in the possession of, or directly acquired by, the Government and subsequently made available to the Contractor.

2.1.15 KEY PERSONNEL. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.2 ACRONYMS:

AAR

After Action Report

AFARS

Army Federal Acquisition Regulation Supplement

AR

Army Regulation

ATCTS

Army Training Certification Tracking System

AUP

Acceptable Use Policy

BBP

Better Business Practice

CDM

Concept Development Meeting

CFR

Code of Federal Regulations

CM

Contract Manager

CNGB

Chief National Guard Bureau

COMSEC

Communications Security

COR

Contracting Officer Representative

COTR

Contracting Officer's Technical Representative

COTS

Commercial-Off-the-Shelf

DD250

Department of Defense Form 250 (Receiving Report)

DD254

Department of Defense Contract Security Requirement List

DFARS

Defense Federal Acquisition Regulation Supplement

DMDC

Defense Manpower Data Center

DOD

Department of Defense

FAR

Federal Acquisition Regulation

FPCON

Force Protection Condition

FPM

Final Planning Meeting

FTE

Full Time Equivalent

HQDA

Headquarter Department of Army

IA

Information Assurance

IPM

Initial Planning Meeting

IT

Information Technology

JFHQ

Joint Forces Headquarters

JOC

Joint Operations Center

JTF

Joint Task Force

KO

Contracting Officer

LNO

Liaison Officer

NACI

National Agency Check Inquires

NGB

National Guard Bureau

NLT

Not Later Than

OCI

Organizational Conflict of Interest

OPSEC

Operations Security

PCO

Procuring Contracting Officer

PII

Protection of Personally Identifiable Information

POC

Point of Contact

PWS

Performance Work Statement

QA

Quality Assurance

QAP

Quality Assurance Program

QASP

Quality Assurance Surveillance Plan

QC

Quality Control

QCP

Quality Control Program

SME

Subject Matter Experts

TE

Technical Exhibit

WWAF-RA

Wide Area Workflow-Receipt and Acceptance

PTAE

Pre-Mobilization Training Assistance Elements

3.0 Government Furnished Property, Material, Equipment and Services (GFP/M/E/S): The Government will provide the property, material, equipment, and/or services listed below solely for the purpose of performance under this contract:

3.1 Property: The government will provide the following: dining facility, tables, chairs, and waste receptacles for use during meals. The government will provide no additional equipment for use by the contractor in performance of this contract. The government will not alter the existing facilities. Contractor will be notified what dining facility they will use when contract is awarded. All serving utensils, plates, pots, pans etc. will be the responsibility of the contractor.

3.2 Materials: None

3.3 Equipment: None.

3.4 Services: None

3.5 Utilities: All utilities in Building 700, Camp Santiago joint Maneuver Training center (CSJMTC) will be available for the contactor’s use in the performance of this contract. The contractor shall instruct employees in utilities conservation practices. The contractor shall operate under conditions that preclude the waste of utilities, which include turning off the water faucets or valves after using the required amount.

4.0 Contractor Furnished Property, Materials, and Equipment (CFP/M/E):

4.1 General: Except for those items specifically stated to be Government-Furnished in Paragraph 3.0, the contractor shall furnish everything required to perform these services as indicated in Paragraph 1.1.

5.0 REQUIREMENTS:

5.1. PROGRAM MANAGEMENT: The grocery list is not all-inclusive, items and units may be added or deleted as requirements become known. The contractor shall provide high quality and healthy products in accordance with Army standards. All items shall be well balanced for nutritional value. See Technical Exhibit 3 for grocery lists by delivery dates.

5.1.2. Contractors shall be in compliance with all Federal, State and Local laws, regulations, policies, and have the necessary permits and insurance pertaining to the appropriate food industry.

5.2. SPECIAL INSTRUCTIONS

5.2.1 Order Delivery: All items will be closely inspected. Items may require thawing and cooking to determine specification compliance. Receipt of delivery will be conditional for a period of three (3) working days to allow for adequate examination and testing. Failure to comply with specifications will be considered as nonconformance to the terms of the contract. Items which are conditionally received and found to be unacceptable must be picked up at the vendor’s expense within two (2) days of notification of noncompliance. If refused product is not picked up within two (2) days it will be disposed of. Unacceptable items based on sanitation standards should not be paid by the government. The Government will not pay for returned items nor for its associated costs.

5.2.2. Delivery Conformance: All deliveries must be palletized. Perishable food items must be delivered between 34 to 40 degrees F. All frozen foods must be delivered at 0 degrees F or below. Any products that indicate prior thawing will be refused.

6.0 Applicable Publications: Publications applicable to this Description of Requirements are listed below:

http://armypubs.army.mil/doctrine/DR_pubs/DR_a/pdf/attp4_41.pdf

http://dmna.ny.gov/foodservice/docs/references/tm4_41x11.pdf

http://www.quartermaster.army.mil/jccoe/publications/food_links.html.

Technical Exhibits 1 Deliverables Schedules

1.4.7 Combating

Trafficking in Persons

Electronically

COR

Electronically

COR

Electronically

COR

Technical Exhibit 2 Grocery Lists (DLA Authorized Grocery List)

· Cycle 1: Delivery Date: 4 Jan 2017

· Cycle 2: Delivery Date: 10 Jan 2017

· Cycle 3: Delivery Date: 16 Jan 2017

· Cycle 4: Delivery Date: 18 Jan 2017

· Cycle 5: Delivery Date: 23 Jan 2017

· Cycle 6: Delivery Date: 27 Jan 2017