I.A.02 PWS and PRS Virginia Logistic Enhancement Program 30JUL2025 v1.pdf

PERFORMANCE WORK STATEMENT (PWS)

FOR

Field Sanitation Services and Field Support at Fort Pickett

1.0 General:

1.1 Scope: The contractor shall provide all personnel, equipment, tools, materials, supervision, and quality control necessary, except as specified in Paragraph 3.0 as Government Furnished, to perform Field Sanitation Services and Field Support Services, as defined in this PWS.

1.1.1 Reserved

1.2 Background: The Virginia Army National Guard is seeking Field Sanitation and Field Support Services at Fort Pickett in Blackstone, Virginia. The available training areas on Fort Pickett currently do not have the infrastructure necessary to maintain a sanitary environment. This requirement is necessary to provide this environment, which will allow training personnel the ability to complete their assigned tasks throughout their period of duty.

1.3 Period of Performance (PoP): The Period of Performance is an ordering period of 60 months starting on October 1, 2025, ending on September 30, 2030, with a cost ceiling of $1 million. Specific service dates groups are provided on individual call and task orders.

1.4 General Information:

1.4.1 Place and Performance of Services: The contractor shall provide services between the hours of 12:00 AM – 11:59 PM on Monday through Sunday, except when the Government facility/installation is closed due to local or national emergencies or similar Government-directed facility/installation closings. Performance shall be at Fort Pickett, Virginia. The contractor shall at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility/installation is not closed for the above reasons. When hiring personnel, the contractor shall keep in mind that the stability and continuity of the workforce are essential. Teleworking is not authorized.

1.4.1.1 Reserved

1.4.1.2 Unscheduled gate closures by the Security Police may occur at any time, causing all personnel entering or exiting a closed installation to experience a delay. This cannot be predicted or prevented. Contractors are not compensated for unexpected closures or delays. Vehicles operated by contractor personnel are subject to search pursuant to applicable regulations. Any moving violation of any applicable motor vehicle regulation may result in the termination of the contractor employee’s installation driving privileges.

1.4.1.3 The contractor’s employees shall become familiar with and obey the regulations of the installation, including fire, traffic, safety, and security regulations while on the installation. Contractor employees should only enter restricted areas when required to do so and only upon prior approval. All contractor employees shall carry proper identification with them at all times and shall be subject to such checks as may be deemed necessary. The contractor shall ensure compliance with all regulations and orders of the installation, which may affect performance. The Government reserves the right to direct the removal of an employee from Government property or revoke access to Government systems for misconduct, security reasons, or any overt evidence of communicable disease. Removal of contractor employees for reasons stated above does not relieve the Contractor from responsibility for total performance of this contract.

1.4.2 Recognized Holidays: The following are recognized United States (US) holidays.

1.4.2.1 New Year’s Day: January 1st

1.4.2.2 Martin Luther King, Jr.’s Birthday

1.4.2.3 President’s Day

1.4.2.4 Memorial Day

1.4.2.5 Juneteenth National Independence Day: June 19th

1.4.2.6 Independence Day: July 4th

1.4.2.7 Labor Day

1.4.2.8 Columbus Day

1.4.2.9 Veteran’s Day: November 11th

1.4.2.10 Thanksgiving Day

1.4.2.11 Christmas Day: December 25th

1.4.3 Reserved

1.4.4 Quality Assurance (QA): The Government will evaluate the contractor’s performance under this agreement and individual orders in accordance with the Quality Assurance Surveillance Plan (QASP). This plan is primarily focused on what the Government will do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and acceptable quality level(s) or defect rate(s).

1.4.5 Installation Access and Security Requirements. The contractor shall comply with all applicable installation/facility access and local security policies and procedures, which may be obtained from the COR. The contractor and all associated subcontractor employees shall provide all information required for background checks to meet installation access requirements to be accomplished by the installation Provost Marshal Office, Director of Emergency Services, or Security Office. The contractor shall ensure compliance with all personal identity verification requirements as directed by Department of Defense (DoD), Headquarters Department of Army (HQDA) and/or local policy (see PWS 6.0). Should the Force Protection Condition (FPCON) change, the Government may require changes in contractor security matters or processes.

1.4.5.1 Reserved

1.4.5.2 Contractor and all associated sub-contractors employees shall comply with adjudication standards and procedures using the National Crime Information Center Interstate Identification (NCIC-III) and Terrorist Screening Database (TSDB) (Army Directive 2014-05), and applicable installation, facility and area commander installation/facility access, and local security policies and procedures (provided by a Government representative).

1.4.5.3 Awareness Training (AT) Level 1: All contractor employees, including subcontractor employees, requiring access to Army installations, facilities, and controlled access areas shall complete AT Level 1 training within 30 calendar days after the agreement start date and within 30 calendar days of new employees commencing performance. The contractor shall submit certificates of completion for each affected contractor and subcontractor employee to the COR within 15 calendar days after completion of training by each employee or subcontractor personnel. AT Level 1 awareness training is available at the following website:

https://jko.jten.mil/courses/atl1/launch.html.

1.4.5.4 iWATCH Training: The contractor and all associated subcontractors with an area of performance within an Army-controlled installation, facilities, or area shall brief all employees on the local iWATCH program (training standards provided by the requiring activity Antiterrorism Officer (ATO)). This locally developed training shall be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the COR or the KO. This training shall be completed within 30 calendar days of the agreement award and within 30 calendar days of new employees commencing performance. The contractor shall report completion for each contractor employee and subcontractor employee to the COR within 15 calendar days after completion of training. iWatch training is available at the following website:

https://www.youtube.com/embed/vlzYhQp7fPw

1.4.5.5 Communications Security/Information Technology (COMSEC/IT) Security. All communications with DoD organizations are subject to COMSEC review. All telephone communications networks are continually subject to intercept by unfriendly intelligence organizations. DoD has authorized the military departments to conduct COMSEC monitoring and recording of telephone calls originating from, or terminating at, DoD organizations. Therefore, the contractor is advised that any time contractor personnel place or receive a call they are subject to COMSEC procedures. The contractor shall ensure wide and frequent dissemination of the above information to all employees dealing with DoD information. The contractor shall abide by all Government regulations concerning the authorized use of the Government's computer network, including the https://jko.jten.mil/courses/atl1/launch.html https://www.youtube.com/embed/vlzYhQp7fPw restriction against using the network to recruit Government personnel or advertise job openings.

1.4.5.6 Reserved

1.4.5.7 Reserved

1.4.5.8 Reserved

1.4.5.9 Reserved

1.4.5.10 Reserved

1.4.5.11 Reserved

1.4.5.12 Reserved

1.4.5.13 Reserved

1.4.5.14 Reserved

1.4.6 Physical Security. The contractor shall safeguard all Government property provided for contractor use. At the close of each work period, Government facilities, equipment and materials shall be secured.

1.4.6.1 Reserved

1.4.6.2 Reserved

1.4.7 Reserved

1.4.8 Post-Award Conference/Periodic Progress Meetings: The contractor agrees to attend any post-award conference convened by the KO in accordance with FAR 42.5.

The KO, COR, and other Government personnel, as appropriate, may meet periodically with the contractor to review the contractor’s performance. At these meetings, the KO will apprise the contractor of how the Government views the contractor’s performance, and the contractor shall apprise the Government of problems, if any, being experienced.

The contractor shall resolve outstanding issues raised by the Government. Contractor attendance at these meetings shall be at no additional cost to the Government.

1.4.9 Agreement Manager (AM): The contactor shall designate an AM who shall ensure performance under individual call or task orders. The name of this person, and an alternate who shall act for the contractor when the AM is absent, shall be designated in writing to the KO within 2 working days of placing a call order or awarding a task order.

The AM or alternate shall have full authority to act for the contractor on all matters relating to any call or task order placed. The AM shall work through the COR, to resolve issues, receive technical instructions, and ensure adequate performance of services.

The AM shall ensure that contractor employees do not perform any services outside the scope of the agreement and call or task order without an official modification issued by the KO. The AM shall ensure contractor employees understand that services performed outside the scope of the agreement are performed wholly at the expense of the contractor.

1.4.10 Identification of Contractor Employees: All contractor personnel attending meetings, answering Government telephones, and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression that they are Government employees. The contractor shall ensure that all documents or reports produced by contractor personnel are suitably marked as contractor products or that contractor participation is appropriately disclosed. The contractor’s status as a “contractor” shall be predominantly displayed in all correspondence types (to include signature blocks on e-mail) and dealings with Government or non-Government entities. Contractor personnel shall wear company uniforms, distinguishing themselves as such. The company uniforms shall have the company name displayed.

1.4.10.1 Reserved

1.4.11. Combating Trafficking in Persons: The United States Government has adopted a zero-tolerance policy regarding trafficking in persons. Contractors and contractor employees shall not engage in severe forms of trafficking in persons during the agreement period, procure commercial sex acts during the agreement period, or use forced labor during the agreement period. The Contractor shall notify its employees of the United States Government’s zero-tolerance policy and the actions that will be taken against employees for violations of this policy. The contractor shall take appropriate action, up to and including termination, against employees or subcontractors that violate the US Government policy as described at FAR 22.17.

1.4.12 Reserved

1.4.13 Reserved

1.4.14 Organizational Conflicts of Interest (OCI): The contractor and subcontractor personnel performing services under this agreement may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent OCIs, as defined in FAR Subpart 9.5. The contractor shall notify the KO immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the KO to avoid or mitigate any such OCI. The contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the KO. In the event the KO unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the KO may impose other remedies as he or she deems necessary, including prohibiting the contractor from participation in subsequent contracted requirements which may be affected by the OCI.

1.4.14 Reserved

1.5 Accident Prevention. The Contractor shall provide and maintain work environments and procedures which will-

(1) Safeguard the public and Government personnel, property, materials, supplies, and equipment exposed to Contractor operations and activities; and

(2) Avoid interruptions of Government operations.

Whenever the Contracting Officer or Contracting Officer's Representative (COR) becomes aware of any noncompliance with these requirements or any condition which poses a serious or imminent danger to the health or safety of the public or Government personnel, the Contracting Officer or COR shall notify the Contractor orally, with written confirmation, and request immediate initiation of corrective action. This notice, when delivered to the Contractor or the Contractor’s representative at the work site, shall be deemed sufficient notice of the noncompliance and that corrective action is required.

After receiving the notice, the Contractor shall immediately take corrective action. If the Contractor fails or refuses to promptly take corrective action, the Contracting Officer may issue an order stopping all or part of the work until satisfactory corrective action has been taken.

2.0 Definitions and Acronyms:

2.1 Definitions:

2.1.1 Contractor: A supplier or vendor awarded a contract, agreement, or call or task order to provide specific supplies or service to the Government. The term used in this agreement refers to the prime.

2.1.2 Defective Service: A service output that does not meet the standard of performance associated with the PWS.

2.1.3 Deliverable: Anything that can be physically delivered and includes non-manufactured things such as meeting minutes or reports.

2.1.4 RESERVED.

2.1.5 Physical Security: Actions that prevent the loss or damage of Government property.

2.1.6 Quality Assurance: The Government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.7 Quality Assurance Surveillance Plan (QASP): An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.8 Quality Control: All necessary measures taken by the Contractor to ensure that the quality of an end product or service shall meet agreement and order requirements.

2.1.9 Subcontractor: One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

2.2 Acronyms:

AM Agreement Manager AR Army Regulation AT/OPSEC Antiterrorism/Operational Security COR Contracting Officer Representative DFARS Defense Federal Acquisition Regulation Supplement DoD Department of Defense FAR Federal Acquisition Regulation GFP/M/E/S Government Furnished Property/Material/Equipment/Services KO Contracting Officer NGB National Guard Bureau OCI Organizational Conflict of Interest POC Point of Contact PRS Performance Requirements Summary PWS Performance Work Statement QA Quality Assurance QASP Quality Assurance Surveillance Plan QC Quality Control TE Technical Exhibit

3.0 Government Furnished Property, Material, Equipment and Services (GFP/M/E/S):

The Government will provide the property, material, equipment, and/or services listed below solely for the purpose of performance under this contract:

3.1 Property:

3.2 Materials: NONE

3.3 Equipment: NONE

3.4 Services: NONE

3.5 Utilities: Electricity, water and wastewater disposal (for laundry and showers) may be provided and available for connection. No gas or propane utilities/services will be provided by the Virginia Army National Guard. All provided utilities will be identified per individual order. The contractor shall provide gas or propane for water heaters that are gas or propane fired. The contractor shall ensure gas or propane fired water heaters do not run out of gas or propane during the performance of individual orders. The contractor shall instruct employees in utility conservation practices. The contractor shall operate under conditions that preclude the waste of utilities, which include turning off the water faucets or valves after using the required amount.

3.5.1 Electrical: Individual orders will specify if the performance site will have three (3) electrical pedestals. If provided, each pedestal will be equipped with two (2) 240-volt 50-amp plugs, (1) one 30-amp 120-volt plug, and (3) three 120-volt 20-amp receptacles. A fourth electrical pedestal can be installed if needed. The contractor shall complete all connections in the presence of the COR. The COR will indicate which connection ports are available for use.

3.5.2 Water/Wastewater Disposal (for laundry and showers): Onsite water and sewage hookup access will be specified on individual orders. If provided, the contractor shall complete connections in the presence of the COR. The COR will indicate where the sewage output shall be. Wastewater piping shall be between 3-4” inches in diameter to successfully connect to available wastewater sewage capabilities.

3.5.3 Clean water at Fort Pickett is not available for contractor use. The contractor is responsible for providing clean water as required.

4.0 Contractor Furnished Property, Materials, and Equipment (CFP/M/E):

4.1 General: Except for those items specifically stated to be Government-Furnished in Paragraph 3.0 or on individual orders, the contractor shall furnish everything required to perform these services as indicated in Paragraph 1.1.

4.2 Reserved

4.3 Reserved

4.4 The contractor shall not dispose of waste at any location on Fort Pickett unless an individual order authorizes water/wastewater disposal for laundry and/or shower units only. Dumping wastewater/sewage within the area shall be coordinated by the contractor with the Town of Blackstone’s Water Treatment Facility. The dumping of solid waste/refuse within the area shall be coordinated by the contractor with the Nottoway County land field.

5.0 Requirements/Tasks:

5.1 Timeliness.

5.1.1 The contractor shall deliver and pick up equipment specified on individual orders timely. Unless otherwise indicated on individual orders, specific delivery locations (i.e.

grid coordinates) for each item will be provided by a government representative at least 72-hours prior to the first delivery.

5.1.1.1 Portable latrines shall be stocked with disinfecting hand sanitizer and two rolls of toilet paper at the time of delivery.

5.1.1.2 Portable hand-washing stations shall be full of water and stocked with disinfecting hand sanitizer and paper towels at the time of delivery.

5.1.1.3 Relocation of latrines and handwash station is a change in training site is made after the latrines and handwash stations are initially delivered.

5.1.1.4 Each shower trailer shall provide standard size bathroom sinks with water drainage and five to eight functioning shower units capable of providing hot and cold water, drainage of water from the shower unit to sewer drainage, individual privacy per unit (i.e. shower curtain on rod, etc.), slip proof floor (i.e. slip proof floor mat, etc.), and hooks for hanging of towels. If the shower trailer is elevated and/or sitting on an axle, the contractor shall provide and install at least one set of stairs leading to the doorway entrance. A usage report is required to be submitted to the COR and KO within 72 hours after the last day of performance identified on individual orders.

5.1.1.5 Each mobile laundry trailer shall provide five to eight functioning washer units and five to eight functioning dryer units. Washer units shall provide hot, warm, and cold-water options. Dryer units shall maintain a temperature between 120-160 degrees when in use. If the laundry unit is elevated and/or sitting on an axle, the contractor shall provide and install at least one set of stairs leading to the doorway entrance. The contractor is not required to provide laundry detergent, fabric softener, or dryer sheets.

A usage report is required to be submitted to the COR and KO within 72 hours after the last day of performance identified on individual orders.

5.1.2 More than four untimely deliveries or pick-ups on any one or more orders placed in a 12-month period will result in an order reduction, equal to the daily rental price times the number of units delivered or picked up untimely and the number of days late.

A late delivery or pick-up of multiple items on the same day is considered one untimely delivery or pick-up. For example, if an order for six units results in one or more units being delivered one day late, the daily unit rate shall be subtracted from the contractor’s invoice. If the same six units are delivered three days after the date specified on an order, the daily unit rate will be multiplied by three and subtracted from the contractor’s invoice. If six units on one order are delivered a day late and picked up three days late, the daily unit rate will be multiplied by four and subtracted from the contractor’s invoice.

More than four orders with untimely delivery or pick-up in a 12-month period will result in a less than satisfactory rating on the contractor’s annual review and may result in the agreement being cancelled.

5.1.3 The Contracting Officer’s Representative (COR) specified in an individual order may reduce quantities with at least 48 hours’ notice prior to the first delivery date at no cost to the Government unless otherwise specified in an individual order. The COR specified for an individual order may also change the delivery and/or pick-up dates by a maximum of one week with at least two weeks’ notice prior to the first delivery date at no cost to the Government unless otherwise specified on an individual order. An individual order may be cancelled, in writing, by the COR or Contracting Officer (KO) with at least 24 hours’ notice prior to the first delivery date at no cost to the Government.

5.2 Cleanliness.

5.2.1 Weekly or monthly rental of equipment shall include services, i.e. cleaning, restocking, and applicable refills every two days.

5.2.1.1 Cleaning of portable latrines includes maintaining interior cleanliness, initial stocking levels, and pump-out.

5.2.1.2 Cleaning of portable hand-washing stations includes water re-fill and restocking of supplies to maintain initial stocking levels.

5.2.1.3 Shower trailer rental shall include maintenance repair and deficient equipment replacement services. Upon notification by the COR of a need for repair or equipment replacement, the contractor shall be on-site within an 8-hour response time with repair or replacement within 24 hours.

5.2.1.4 Laundry trailer rental shall include maintenance repair and deficient equipment replacement services. Upon notification by the COR of a need for repair or equipment replacement, the contractor shall be on-site an 8-hour response time with repair or replacement within 24 hours.

5.2.2 More than four untimely or non-conforming services on any one or more orders placed in a 12-month period will result in a reduction, equal to the additional cleaning price times the number of units not serviced timely, or not in compliance with the PWS, and the number of days late. A late service of multiple units on the same day is considered a multiple occurrence. For example, an order which includes weekly rental of six portable latrines is not serviced for three days, the rate for an additional cleaning on the Blanket Purchase Agreement (BPA) will be multiplied by six (six units x one day late) and subtracted from the contractor’s invoice. More than four orders with untimely or non-conforming services within a 12-month period will result in a less than satisfactory rating on the contractor’s annual review and may result in the agreement being cancelled.

5.2.3 An individual order issued against this BPA may include service more frequently than every two days. If more frequent services are required, the additional service quantity shall not include services already included every two days. For example, if a unit requests one week rental (Friday to Friday) of a portable latrine with daily service, the quantity for the additional cleaning line-item will be three (Saturday, Monday, Wednesday).

6.0 Applicable Publications.

Publication (Chapter/Page)

Date of Publication

Mandatory or Advisory

Website

Federal Acquisition Regulation 12/4/2023 Advisory https://www.acquisition.gov/?q=browsefar Defense Federal Acquisition

Regulation Supplement 11/17/2023 Advisory http://www.acq.osd.mil/dpap/dars/dfarspgi/current/in dex.html or https://www.acquisition.gov/dfars

AR 530-1

Operations Security 09/26/2014 Advisory http://armypubs.army.mil/ProductMaps/PubForm/AR

.aspx

AR 525-13

Antiterrorism 12/09/2019 Advisory http://armypubs.army.mil/ProductMaps/PubForm/AR

.aspx https://www.acquisition.gov/?q=browsefar http://www.acq.osd.mil/dpap/dars/dfarspgi/current/index.html http://www.acq.osd.mil/dpap/dars/dfarspgi/current/index.html https://www.acquisition.gov/dfars http://armypubs.army.mil/ProductMaps/PubForm/AR.aspx http://armypubs.army.mil/ProductMaps/PubForm/AR.aspx http://armypubs.army.mil/ProductMaps/PubForm/AR.aspx http://armypubs.army.mil/ProductMaps/PubForm/AR.aspx

TECHNICAL EXHIBIT 1

Performance Requirements Summary (PRS)

This PRS includes performance objectives the Government will use to determine contractor performance and will compare contractor performance to the Acceptable Quality Level (AQL).

Performance Objective

Performance Standard Acceptable Quality Levels (AQL)

Surveillance By

Impact(s)

5.1.

Timeliness

The contractor shall deliver equipment specified on individual orders timely.

No more than four late deliveries/ pick-ups during a 12-month period.

COR Positive: Payment and Past Performance Negative: Reduction of Payment and Negative Past Performance

5.2 Cleanliness

Weekly or monthly rental of equipment shall include services, i.e. cleaning, restocking, and applicable refills every two days.

No more than four late or non-conforming services during a 12-month period.

COR Positive: Payment and Past Performance Negative: Reduction of Payment and Negative Past Performance

TECHNICAL EXHIBIT 2

Deliverables Schedule

PWS Reference / Deliverable Title

Frequency Number of Copies

Medium/Format Submit To

1.4.5.3 AT Level 1

Awareness Training

Certificates

Provide within 30 calendar days after award of agreement, 10 calendar days after employee completes training.

1 Electronic Submission

COR

1.4.5.4 iWATCH Training Certificates For ARNG contracts only. Remove if not applicable.

Provide within 30 calendar days after award of agreement, 10 calendar days after employee completes training.

1 Electronic Submission

COR

5.1.1.3 Usage

report for shower trailers

Provide within 72-hours of last day of rental period identified on the individual order.

1 Electronic COR and KO

5.1.1.4 Usage

report for laundry trailers

Provide within 72-hours of last day of rental period identified on the individual order.

1 Electronic COR and KO