W912LQ21Q0046Amendment0001.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

A. The purpose of this amendment is to address the dates and quantities of lodging, conference rooms, childcare rooms, and parking and location.

1. As a result of this amendment the lodging dates and quantities are changed to 150 rooms for November 20, 2021 and 50 rooms for November 21, 2021.

2. As a result of this amendment the dates and quantities for the conference rooms are changed to 1200 attendees on November 21, 2021.

Only staff members w ill require access to the rooms on November 20, 2021.

3. The quantity of childcare rooms is hereby changed to 1 room for ages 0-5 and 1 room for ages 6-10.

4. Parking dates and quantities are hereby changed to 150 guest on November 20, 2021 and 50 on November 21st 2021.

5. To clarify the location of the event, for purposes of this solicitation the Tidew ater Area includes Virginia Beach, Hampton, Norfolk, New port New s, Williamsburg, Chesapeake, and Portsmouth Virginia.

B. All other terms and conditions remain unchanged.

C. See summary of changes.

1. CONTRACT ID CODE PAGE OF PAGES

1 13

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 28-Sep-2021

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street , County, State and Zip Code) X W912LQ21Q0046

X 9B. DATED (SEE ITEM 11)

24-Sep-2021

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, X is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

28-Sep-2021

CODE

USPFO VA PURCHASING & CONTRACTING

WSH15H DSCR

8000 JEFFERSON DAVIS HW

RICHMOND VA 23297-0000

W912LQ 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

W912LQ21Q0046

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 1449 - CONTINUATION SHEET

The following have been modified:

PERFORMANCE WORK STATEMENT

Pre-Mob Yellow Ribbon for the 1-111th Field Artillery

1.0 General: The Virginia Army National Guard will conduct a pre-deployment Yellow Ribbon Event for the 1-111th Field Artillery (FA) in the Tidewater, Virginia area. The government requires lodging, conference space, child care services, and catering services.

1.1 Scope: The contractor shall provide all personnel, equipment, tools, materials, supervision, and quality control necessary, except as specified in Paragraph 3.0 as Government Furnished, to perform all lodging, conference space, childcare services, and catering services, as defined in this PWS.

1.2 Background: The Yellow Ribbon Event was established by congress in 2008 and subsequently mandated for the various services by their components. The event is intended to provide a suitable environment for service members and their families or invited guests to learn about deployment and resilience resources.

1.3 Period of Performance (PoP): The Period of Performance shall be November 20th – 21st for 1-111th.

1.4 General Information:

1.4.1 Place and Performance of Services: The contractor shall provide services between the hours of 4:00 p.m. – 10:00 p.m. Eastern Time (ET) on Saturday, November 20th, 2021 and 6:00 A.M. – 6:00 P.M on ET on Sunday, November 21st, 2021. The contractor shall at all times maintain an adequate work force for the uninterrupted performance of all tasks defined within this PWS. When hiring personnel, the contractor shall keep in mind that the stability and continuity of the work force are essential.

1.4.1.1 Telework: Not authorized.

1.4.2 Quality Control (QC): The contractor shall develop and maintain an effective QC Plan (QCP) to ensure services are performed in accordance with this PWS. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The contractor’s QCP is the means by which it assures itself that its work complies with the requirements of the contract. As a minimum, the contractor shall develop QC procedures that address the areas identified in Technical Exhibit 1, Performance Requirements Summary (PRS).

1.4.3 Quality Assurance (QA): The Government will evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP). This plan is primarily focused on what the Government will do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and acceptable quality level(s) or defect rate(s).

1.4.4 Reserved.

1.4.5 Reserved.

1.4.6 Contract Manager (CM): The contactor shall designate a CM who shall ensure performance under this contract. The name of this person, and an alternate who shall act for the contractor when the CM is absent, shall be designated in writing to the KO.

The CM or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The CM shall work through the COR, to resolve issues, receive technical instructions, and ensure adequate performance of services. The CM shall ensure that contractor employees do not perform any services outside the scope of the contract without an official modification issued by the KO. The CM shall ensure contractor employees understand that services performed outside the scope of the contract are performed wholly at the expense of the contractor.

1.4.7. Combating Trafficking in Persons: The United States Government has adopted a zero tolerance policy regarding trafficking in persons. Contractors and contractor employees shall not engage in severe forms of trafficking in persons during the period of performance of the contract; procure commercial sex acts during the period of performance of the contract; or use forced labor in the performance of the contract. The Contractor shall notify its employees of the United States Government’s zero tolerance policy, the actions that will be taken against employees for violations of this policy. The contractor shall take appropriate action, up to and including termination, against employees or subcontractors that violate the US Government policy as described at

FAR 22.17.

1.4.8 Organizational Conflicts of Interest (OCI): The contractor and subcontractor personnel performing services under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent OCIs, as defined in FAR Subpart 9.5. The contractor shall notify the KO immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the KO to avoid or mitigate any such OCI. The contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the KO. In the event the KO unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the KO may impose other remedies as he or she deems necessary, including prohibiting the contractor from participation in subsequent contracted requirements which may be affected by the OCI.

2.0 Definitions and Acronyms:

2.1 Definitions:

2.1.1 Contractor: A supplier or vendor awarded a contract to provide specific supplies or service to the Government. The term used in this contract refers to the prime.

2.1.2 Defective Service: A service output that does not meet the standard of performance associated with the PWS.

2.1.3 Deliverable: Anything that can be physically delivered and includes non-manufactured things such as meeting minutes or reports.

2.1.4 Key Personnel: Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.5 Physical Security: Actions that prevent the loss or damage of Government property.

2.1.6 Quality Assurance: The Government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.7 Quality Assurance Surveillance Plan (QASP): An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.8 Quality Control: All necessary measures taken by the Contractor to ensure that the quality of an end product or service shall meet contract requirements.

2.1.9 Subcontractor: One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

2.2 Acronyms:

CM Contract Manager COR Contracting Officer Representative DoD Department of Defense FAR Federal Acquisition Regulation GFP/M/E/S Government Furnished Property/Material/Equipment/Services KO Contracting Officer OCI Organizational Conflict of Interest PRS Performance Requirements Summary PWS Performance Work Statement QA Quality Assurance QASP Quality Assurance Surveillance Plan QC Quality Control QCP Quality Control Program TE Technical Exhibit

3.0 Government Furnished Property, Material, Equipment and Services (GFP/M/E/S):

None

4.0 Contractor Furnished Property, Materials, and Equipment (CFP/M/E): two-hundred

(200) sleeping rooms, 8 meeting space / spaces, two (1) conference room, one (1) resource provider area, three (3) counseling rooms, two (2) childcare rooms, one (1) youth room, audiovisual equipment, and all necessary catering materials and equipment for the 1-111th FA.

4.1 General: Except for those items specifically stated to be Government-Furnished in Paragraph 3.0, the contractor shall furnish everything required to perform these services as indicated in Paragraph 1.1.

5.0 Requirements:

5.1 The contractor shall provide all lodging, conference space, childcare and catering as well as any staff required to perform required functions.

5.1.1 The contractor shall be in compliance with all Federal, State and local laws, regulations, policies, permits and insurance pertaining to the appropriate food industry and Covid-19.

5.2 Sleeping Rooms:

5.2.1 The contractor shall provide one-hundred fifty (150) sleeping rooms on Saturday, November 20, 2021 and fifty (50) on Sunday, November 21st, 2021 for family members.

Contractor shall reserve this block of sleeping rooms designated “VANG Yellow Ribbon” for the Virginia Army National Guard. The room numbers blocked shall be provided to the COR in writing, via email, within five (5) working days from the award date. The government representative will determine eligibility prior to check-in by hotel representative. The Government will not be responsible incidental expenses, such as room service, telephone calls, movie and game rentals, restaurant invoices etc. It is the responsibility of the of the guest and their family members to pay for incidental expenses.

5.2.2 The 1-111th is requesting an additional thirty five (35) sleeping rooms shall be reserved for the Virginia Army National Guard staff members on November 20th, 2021.

The contractor shall reserve this block of sleeping rooms under "Yellow Ribbon Staff".

All staff attending will make individual room reservations using the appropriate reservation code and their personal or government issued credit card. No staff rooms shall be charged against this contract.

5.2.3 Rooms shall be private sleeping rooms with toilet and shower/tub facilities, with two (2) full or queen beds per room. Additional accommodations should be made for families containing more than 5 family members or for family members that require special needs such as cribs, rollaway beds, and handicap rooms.

5.2.4 The federal government will pay for the rooms actually used by service and family members who have had rooms reserved by the Virginia Army National Guard Yellow Ribbon under the “VANG Yellow Ribbon” block. However, incidental expenses, such as room service, telephone calls, movie and game rentals, restaurant invoices etc. are the responsibility of the individual attendee and shall not be billed against this contract.

5.2.5 Service and family members who contact the hotel directly for room reservations shall be referred to the designated Yellow Ribbon Event government representative to ensure rooms are not double booked. If a service or family member reserves a room individually after being referred to the designated government representative, he/she is responsible for their own lodging cost, taxes, incidental costs, etc.

5.2.6 The deadline for reserving rooms under the reservation code is seventy-two (72) hours prior to scheduled event. Any rooms not reserved by this deadline shall be released from the block and made available for sale to the general public.

5.2.7 If rooms, reserved under the “VANG Yellow Ribbon block”, are unable to be “sold”, the contractor may invoice the government for those rooms not cancelled seventy-two (72) hours prior.

5.2.8 The federal government is tax exempt.

5.2.9 Checkout on November 21st and 22nd will be at 1:00 P.M at no additional cost for the 1-111th.

5.2.10 all attendees, staff and additional rooms shall be in a hotel with rating of 3 star or higher based tripadvisor.com star rating.

5.2.11 Lodging and Event space can be two separate locations if need be. It is also ok to use multiple lodging sites to accommodate all guest who require lodging the day before and the day of the event.

5.3 Meeting Space:

5.3.1 All required meeting space must be provided at one location.

5.3.2 Space must be considered official meeting rooms and not open to the public.

5.3.3 Meeting spaces shall NOT contain pillar(s) and/or structural objects which may obstruct an attendee's view.

5.3.4 All rooms must be walled spaces with doors that are able to be secured. No pipe and drape adaptions are to be utilized to accommodate required space.

5.3.5 Screen(s) shall be large enough and properly positioned to ensure all attendees can easily view presentations.

5.3.6 The contractor shall coordinate and conduct a site visit of the event facility with the COR at least two weeks prior to the event start date. The site visit shall include a walk-through of the facility and provide, at a minimum, information on location of conference space, childcare space and parking. Should it be necessary to make changes to the contract as a result of the site visit, the contractor shall not take action without written approval by the contracting officer. Changes made without written approval of the contracting officer, unless otherwise annotated in the contract or COR appointment are considered unauthorized commitments (UACs). Contractors risk not being paid for services rendered without the contracting officer's approval.

5.4 General Session:

5.4.1 The contractor shall provide one (1) conference room for the Yellow Ribbon event, set in half crescent, banquet style with five (5) to six (6) chairs at each table for approximately 1200 attendees and staff each for the 1-111th.

5.4.2 The conference room shall be available for government use from 1:00 p.m. ET, November 20th, 2021 through 6:00 p.m. on November 21st, 2021. Note: Use of the room on November 20th, 2021 is for planning purposes only; therefore, full set-up is not required.

5.4.3 The following equipment/services shall be provided, set-up for government use, and operational from 6:00 a.m., - 6:00 p.m. ET, on November 21st 2021 for the 1-111th .

5.4.3.1 Podium

5.4.3.2 Microphone

5.4.3.3 Wireless lavalier

5.4.3.4 Hand-held microphone

5.4.3.5 Audio sound system

5.4.3.6 Projector screen

5.4.3.7 Projector

5.4.3.8 Equipment cart

5.4.3.9 Wi-Fi internet service

5.4.3.10 Audio / Visual technology

5.4.3.11 A notepad and pen shall be provided for each attendee. These items shall be placed at each table.

5.4.3.12 Stage or riser to enable viewing

5.4.4 The Contractor shall provide a technical subject matter expert who will remain on-site between the hours of 6:00 a.m. - 6:00 p.m. ET, November 21st, 2021 for the 1-111th to address any technical issues with the microphone, audio sound system, projector, visual technology, Wi-Fi internet, and wireless lavalier.

5.5 Resource Provider Area

5.5.1. Shall accommodate partners and at least 1150 people for the 1-111th.

5.5.2 Set-up with thirty (30), six (6) foot rectangle, skirted tables and two (2) chairs per table for 1-111th.

5.5.3. Tables shall be placed near walls with 2 chairs behind each table.

5.5.4. Shall be available for government use from 6:00 a.m. - 6:00 p.m. ET, November 21st, 2021 for the 1-111th.

5.6 Counseling Rooms

5.6.1 Three (3) rooms for 1-111th each set with one (1) table and six (6) chairs each room. If using lodging rooms, NO BEDS are allowed in the counseling rooms.

5.6.2 Shall be available for government use from 7:00 a.m. to 6:00 p.m. ET, November 21, 2021 for the 1-111th.

5.6.3 A box of tissues shall be made available in each of the rooms.

5.6.4 If using hotels rooms as “Counseling Rooms,” then no beds shall be in the rooms and meet the PWS requirement under 5.6.1 and 5.6.3…

5.7 Childcare Rooms

5.7.1 The contractor shall provide one (1) childcare room to accommodate up to seventy-five (75) children, ages 0-5.

5.7.2 The contractor shall provide one (1) childcare room to accommodate up to one-hundred seventy-five (175) children, ages 6-10.

5.7.3 Each room is required to have a minimum size of 20 sq. feet per child.

5.7.4 Shall be set with eight (8) tables (round or rectangle) with eight (8) chairs per table and fifteen (15) tables (round or rectangle) with ten (10) chairs per table.

5.7.5 Shall be available for government use from 7:00 a.m. – 6:00 p.m. ET, November

21st, 2021.

5.7.6 Each room shall include a television and DVD cart combo.

5.8 Youth Room

5.8.1 The contractor shall provide one (1) Youth Room to accommodate up to One-hundred (100) youth.

5.8.2 Shall provide a minimum of 20 sq. feet per child

5.8.3 Shall be set with eight (8) tables (round or rectangle) with eight (8) chairs per table for the 1-111th and ten (10) tables (round or rectangle) with ten (10) chairs per table for the 111th.

5.8.4 Shall be available for government use from 7:00 a.m. – 6:00 p.m. ET, November 21st, 2021 for the 1-111th.

5.8.5 Room shall include a projector and screen.

5.9 Catering

5.9.1 The contractor shall provide a working lunch for approximately 900 adult and teen participants on November 21st, 2021 at 12:00 p.m. ET. The lunch shall be served plated or boxed and include choice of entrée (two meat and one vegetarian option), a salad, a vegetable, a starch, bread, non-carbonated beverages, coffee, and assorted desserts.

The menu shall be provided to the COR three (3) weeks prior to the event via email to the COR and the COR will approve the entrée options within 24-72 hours of receipt of the menu. Shall be in PDF format.

5.9.2 The contractor shall provide a lunch for approximately 250 children 0 to 10 on November 21st, 2021 at 12:00 p.m. ET. The lunch shall be served plated or boxed and include entree, a salad, a vegetable, a starch, bread, non-carbonated beverages, coffee, and assorted desserts. The menu shall be kid friendly (i.e. chicken fingers, pizza, fries, bread sticks, etc.). The menu shall be provided to the COR three (3) weeks prior to the event via email to the COR and the COR will approve the entrée options within 24-72 hours of receipt of the menu. Shall be in PDF format.

5.9.3 Reserved.

5.9.4 The contractor is responsible for all set up and clean up related to the required meals.

5.9.5 The government will provide a final meal count 72 hours prior to the event. The government will provide vegetarian entrée numbers with final meal count.

5.9.6 The contractor shall not impose a penalty upon the government for food not consumed by attendees, provided the government gives proper personnel count to the contractor.

5.10 Audio / Visual Equipment

5.10.1 The contractor shall provide and setup all required audio / visual equipment in accordance with para 5.4, 5.7 and 5.8.

5.10.2 TV and DVD cart combo set up in accordance with para 5.7

5.10.3 Projector and Screen in accordance with para 5.8

5.10.4 Podium, microphone, wireless lavaliere (lapel mike), and hand held mike, audio sound system, screen, projector, cart to hold government-provided equipment and Wi-Fi internet service and IT personnel on hotel premises to assist in setup or as needed in general conference room identified in paragraph 5.4.3.

5.10.5 Screen(s) (if more than one (1) is needed) must be large enough and properly positioned to ensure all attendees can easily view presentations

5.10.6 Government shall be permitted to bring and setup its own laptop computers with

Microsoft PowerPoint applications, and printers to be used in conjunction with contractor-provided equipment in the conference room and breakout rooms

5.10.7 Government shall be permitted to connect its equipment to the contractor’s electrical outlets and facilities, with no additional costs to the government for use of contractor’s electrical service.

5.10.8 The Contractor shall provide one (1) technical subject matter expert who will remain on-site between the hours of 6:00a.m. - 6:00p.m. ET, November 21st, 2021 to address any technical issues with the microphone, audio sound system, projector, visual technology, Wi-Fi internet, and wireless lavalier.

5.10.9 The contractor shall have all audio and visual in accordance with para 5.10.1, 5.10.2, and 5.10.3 set-up and make sure its operable prior to the start times under para 5.10.8

5.11 Miscellaneous

5.11.1 The contractor shall provide four (4) tables with four (4) chairs each outside the conference rooms and two (2) tables with four (4) chairs each outside the childcare/youth rooms for registration. The location of set up of the registration tables will be dictated by the COR at time of site visit.

5.11.2 The contractor agrees to allow the government to provide childcare services via separate contract in the conference rooms identified as childcare rooms.

5.11.3 The contractor shall have adequate staff at the front desk during check-in/registration to ensure attendees are promptly served.

5.11.4 The contractor is required to have a representative on-site throughout the duration of the conference. This representative shall have the authority to make decisions and bind the contractor should changes be necessary.

5.12 COVID-19 Compliance

5.12.1 The contractor will ensure that all lodging, meeting space, childcare services and catering is provided in a manner that complies with Federal, State, and Local regulations as they relate to COVID-19. In addition, the contractor will ensure that services are provided in a manner that complies with Centers for Disease Control and Prevention (CDC) guidance for COVID-19 safety. Contractor shall provide hand sanitizer and disposable masks at each entry to every space provided for this requirement. Additionally, the contractor will post basic COVID-19 guidance in the privy of contract.

5.13 Parking

5.13.1 Parking for one-hundred fifty (150) guests listed in para 5.2.1 will be charged to the government via contract on November 20th 2021 and fifty (50) on November 21st, 2021.

5.13.2 Parking shall be provided for one-thousand fifty (1150) guest at the venue space and will be charged to the government via the contract on November 21st, 2021.

5.13.3 If parking is not within walking distance, defined as no more than a quarter mile of the event facility without having to cross a highway or high traffic (major) intersection, of the event venue the contractor shall provide transportation to and from the venue and hotel at no additional cost to the government or guest.

5.14 Childcare Services:

5.14.1 The contractor shall provide all certified caregivers to monitor and supervise all children under section 5.7.1 and 5.7.2 within the Virginia State regulations, adult to child ratio and within section 5.7.3 requirement.

5.14.2 The contractor shall provide certified caregivers to monitor and supervise all children. The contractor shall also make sure all proper background checks have been run against all certified caregivers to ensure the safety of all children. The contractor shall also provide certified caregiver training certificates within fifteen (15) days of November 21st 2021. Certification shall be delivered to the COR for all certified caregivers.

TECHNICAL EXHIBIT 1

Performance Requirements Summary

This Performance Requirements Summary includes performance standards. The Government will use these standards to determine contractor performance and will compare contractor performance to the Acceptable Quality Level (AQL).

PWS

Paragraph

Task Performance Standard Acceptable Quality Levels

(AQL)

Surveillance Method / By Whom

5.2 Provide sleeping

rooms

Provide clean and maintained rooms, timely and acceptable housekeeping services in accordance with establishment’s mission to include adequate heating/cooling within the rooms, hospitable staff, relaxing atmosphere (quiet time), and other lodging requirements as identified in the contract.

If rooms do not meet the standard, the contractor shall correct the issue or arrange for alternative lodging within 30 minutes.

Random Monitoring /

COR

5.3 Provide event

space

The contractor shall provide clean and safe meeting space, to include audio visual equipment and displays, conducive to a training environment.

Each space shall be large enough to comfortably accommodate the number of participates identified per room

If meeting space(s) does not meet the standard, the contractor shall correct the issue or arrange for alternative meeting space at no additional cost to the government within one hour of

Random Monitoring /

COR

type. deficiency notification.

5.9 Provide Catering The contractor shall

provide a variety of high quality foods and beverages in a timely manner which complies with all Federal, State and local laws, regulations, policies, permits and insurance in accordance with commercial food and beverage standards.

Noncompliant food and beverage services shall be corrected on the spot at no additional cost to the government.

Random Monitoring /

TECHNICAL EXHIBIT 2

Deliverables Schedule

PWS Reference / Deliverable Title

Frequency Number of Copies

Medium/Format Submit To

5.2.1 / Block Room List

No later than 15 working days from the award date

1 Electronic Submission

(email)

COR

5.14.2 / Caregiver training certificates

No later than 15 days before the event start date

1 Electronic Submission

(email)

COR

5.9.1 & 5.9.2 / Catering Menu

No later than three weeks before event start date

1 Electronic Submission

(email)

(End of Summary of Changes)