Final Sol W912LQ-21-Q-0046 1-111th Yellow Ribbon.pdf

W912LQ21Q0046

GENERAL INFORMATION

1. GENERAL INFORMATION:

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.

The Virginia Army National Guard will conduct a pre-deployment Yellow Ribbon Event for the 1-111th in the Tidewater Virginia area on November 21, 2021 with an estimated 1150 attendees. 1-111th will require lodging, event space, childcare services, catering services, and parking.

The Government will award a Firm Fixed-Price Contract resulting from this Request for Quote (RFQ). The associated North American Industrial Classification System (NAICS) code for this procurement is 721110, (Hotels (except Casino Hotels) and Motels). The Product Service Code (PSC) is V231, (Transportation/Travel/Relocation- Travel/Lodging/Recruitment: Lodging, Hotel/Motel), with a business size standard of 35,000,000.00. This requirement is an 100% Small Business Set-A-Side solicitation and only qualified offerors may submit quotes. This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2021-07, dated 10 September 2021.

Interested vendors agree to hold the prices in its quote firm for 60 calendar days from the date specified for the closing of this RFQ.

***FUNDS ARE NOT CURRENTLY AVAILABLE FOR THIS REQUIREMENT. Federal Acquisition Regulation (FAR) Clause 52.232-18 is included in the solicitation and may be incorporated into any resulting award.***

Payment will be made through the Wide Area Workflow (WAWF) application in accordance with DFARS clause 252.232-7006, Wide Area Workflow Payment Instructions.

2. COMMUNICATION WITH THE GOVERNMENT:

a. Questions: Submit written questions via email ONLY to contract specialist David A. Pickard at david.a.pickard.civ@army.mil. No phone calls will be accepted. Questions shall be received until September 29, 2021, no later than 11:00 a.m. Eastern Time (ET).

b. Administrative Information:

i. Contracting Officer:

1. Rebecca Fowler: Rebecca.l.fowler6.civ@army.mil

ii. Contract Specialist:

1. David A. Pickard: david.a.pickard.civ@army.mil

3. BASIS FOR AWARD:

4.

The government intends to award in accordance with FAR 13.106-2(a)(2) to the responsive, responsible vendor whose quote is the lowest price and meets the requirements as stated in the PWS for the services requested.

An award(s) will be made on the basis of low price including the evaluation for multiple awards. Multiple awards may be made if determined to be in the best interest of the government. For evaluation purposes only, a fee of $500.00 per award will be applied during the evaluation – this fee is an administrative tool for evaluation purposes only and is not actually added into any quoted or contract costs. The purpose of adding an administrative fee for evaluation purposes is to determine if it is prudent for the government to award multiple contracts. While vendors are NOT required to quote all line items of the solicitation, vendors are required to quote all line items within the listed specific groups as follows:

Group 1: 1-111th Meeting/Event Space, Catering, Audio / Visual Equipment, and Parking

Group 2: 1-111th Childcare Services

Group 3: 1-111th Lodging Guest - One vendor may quote on all lodging at one or more facilities or individual lodging facilities may quote on the number of rooms they are able to accommodate for the lodging dates identified. In evaluating if it is in the government’s best interest to award to multiple lodging facilities, the government will make a determination if all required lodging needs can be met based on the individual quotes received and apply the $500.00 administrative fee for per lodging award evaluation purposes identified above.

The contractor(s) is required to provide transportation for attendees from lodging facilities located outside “walking parameters”, defined as no more than a quarter mile of the event facility without having to cross highway or high traffic (major) intersection at no additional cost to the government.

In order to be considered for an award, vendors shall have an active registration in the System for Award Management at https://sam.gov. Vendors are responsible to ensure the representations, and certifications in their SAM registration are accurate and current.

5. QUOTATION SUBMISSION:

ADDENDUM to 52.212-1, Instructions to Offerors – Commerical Items (Jun 2020)

THIS SECTION IS FOR SOLICITATION PURPOSES ONLY. PROVISIONS FROM THIS

SECTION WILL BE PHYSICALLY REMOVED FROM ANY RESULTANT AWARD.

Addendum to FAR 52.212-1(b), Submission of offers. Offeror shall submit an electronic copy of their dated quote via e-mail to: david.a.pickard.civ@mail.mil with the solicitation number (W912LQ-21-Q-0032) in the subject block, by October 5, 2021 no later than 1:00 PM EST. Facsimile offers will not be accepted. In addition to the items required by 52.212-1(b), the offeror shall complete and provide the following with their submission:

An active registration in the System for Award Management (SAM) database at https://beta.sam.gov/.

Quote of Full or Partial submissions with CLINS in the proper “Group” being quoted by the quotation submission date and time.

MUST complete and return 252.204-7016 & 7017 within full text clauses and provisions upon submission of quote.

MUST completed and return the attached “Information Sheet.”

MUST send in the following to be considered responsive:

o Pictures of venue location and space(s) along with the lodging location and rooms.

o Lodging shall have a 3 star rating or higher per tripadvisor.com. If not on tripadvisory.com, then proof of 3 star rating shall be provided.

Addendum to FAR 52.212-1(f), Late submissions, modifications, revisions, and withdrawal of offers. This paragraph is tailored to read as follows: Offerors are responsible for submitting electronic offers by the solicitation due date and time. Offers received after the solicitation due date and time are considered late and will be handled in accordance with FAR 52.212-1(f).

a. The government will incur no cost associated with the preparation of this quote.

b. Vendors who do not provided all of the required information with their quotes may be deemed

NON-RESPONSIVE for further consideration for this solicitation and award.

PERFORMANCE WORK STATEMENT

PERFORMANCE WORK STATEMENT (PWS)

FOR

Pre-Mob Yellow Ribbon for the 1-111th Field Artillery

1.0 General: The Virginia Army National Guard will conduct a pre-deployment Yellow Ribbon Event for the 1-111th Field Artillery (FA) in the Tidewater Virginia area for the 1- 111th. 1-111th FA will require lodging, conference space, child care services, and catering services.

1.1 Scope: The contractor shall provide all personnel, equipment, tools, materials, supervision, and quality control necessary, except as specified in Paragraph 3.0 as Government Furnished, to perform all lodging, conference space, childcare services, and catering services, as defined in this PWS.

1.2 Background: The Yellow Ribbon Event was established by congress in 2008 and subsequently mandated for the various services by their components. The event is intended to provide a suitable environment for service members and their families or invited guests to learn about deployment and resilience resources.

1.3 Period of Performance (PoP): The Period of Performance shall be November 20th – 21st for 1-111th.

1.4 General Information:

1.4.1 Place and Performance of Services: The contractor shall provide services between the hours of 4:00 p.m. – 10:00 p.m. Eastern Time (ET) on Saturday, November 20th, 2021 and 6:00 A.M. – 6:00 P.M on ET on Sunday, November 21st, 2021. The contractor shall at all times maintain an adequate work force for the uninterrupted performance of all tasks defined within this PWS. When hiring personnel, the contractor shall keep in mind that the stability and continuity of the work force are essential.

1.4.1.1 Telework: Not authorized.

1.4.2 Quality Control (QC): The contractor shall develop and maintain an effective QC Plan (QCP) to ensure services are performed in accordance with this PWS. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The contractor’s QCP is the means by which it assures itself that its work complies with the requirements of the contract. As a minimum, the contractor shall develop QC procedures that address the areas identified in Technical Exhibit 1, Performance Requirements Summary (PRS).

1.4.3 Quality Assurance (QA): The Government will evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP). This plan is primarily focused on what the Government will do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and acceptable quality level(s) or defect rate(s).

1.4.4 Reserved.

1.4.5 Reserved.

1.4.6 Contract Manager (CM): The contactor shall designate a CM who shall ensure performance under this contract. The name of this person, and an alternate who shall act for the contractor when the CM is absent, shall be designated in writing via email to the KO and COR within 24 hours of person being designated. The CM or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The CM shall work through the COR, to resolve issues, receive technical instructions, and ensure adequate performance of services. The CM shall ensure that contractor employees do not perform any services outside the scope of the contract without an official modification issued by the KO. The CM shall ensure contractor employees understand that services performed outside the scope of the contract are performed wholly at the expense of the contractor.

1.4.7. Combating Trafficking in Persons: The United States Government has adopted a zero tolerance policy regarding trafficking in persons. Contractors and contractor employees shall not engage in severe forms of trafficking in persons during the period of performance of the contract; procure commercial sex acts during the period of performance of the contract; or use forced labor in the performance of the contract. The Contractor shall notify its employees of the United States Government’s zero tolerance policy, the actions that will be taken against employees for violations of this policy. The contractor shall take appropriate action, up to and including termination, against employees or subcontractors that violate the US Government policy as described at

FAR 22.17.

1.4.8 Organizational Conflicts of Interest (OCI): The contractor and subcontractor personnel performing services under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent OCIs, as defined in FAR Subpart 9.5. The contractor shall notify the KO immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the KO to avoid or mitigate any such OCI. The contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the KO. In the event the KO unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the KO may impose other remedies as he or she deems necessary, including prohibiting the contractor from participation in subsequent contracted requirements which may be affected by the OCI.

2.0 Definitions and Acronyms:

2.1 Definitions:

2.1.1 Contractor: A supplier or vendor awarded a contract to provide specific supplies or service to the Government. The term used in this contract refers to the prime.

2.1.2 Defective Service: A service output that does not meet the standard of performance associated with the PWS.

2.1.3 Deliverable: Anything that can be physically delivered and includes non-manufactured things such as meeting minutes or reports.

2.1.4 Key Personnel: Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.5 Physical Security: Actions that prevent the loss or damage of Government property.

2.1.6 Quality Assurance: The Government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.7 Quality Assurance Surveillance Plan (QASP): An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.8 Quality Control: All necessary measures taken by the Contractor to ensure that the quality of an end product or service shall meet contract requirements.

2.1.9 Subcontractor: One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

2.2 Acronyms:

CM Contract Manager COR Contracting Officer Representative DoD Department of Defense FAR Federal Acquisition Regulation GFP/M/E/S Government Furnished Property/Material/Equipment/Services KO Contracting Officer OCI Organizational Conflict of Interest PRS Performance Requirements Summary PWS Performance Work Statement QA Quality Assurance QASP Quality Assurance Surveillance Plan QC Quality Control QCP Quality Control Program TE Technical Exhibit

3.0 Government Furnished Property, Material, Equipment and Services (GFP/M/E/S):

None

4.0 Contractor Furnished Property, Materials, and Equipment (CFP/M/E):

4.1 General: Except for those items specifically stated to be Government-Furnished in Paragraph 3.0, the contractor shall furnish everything required to perform these services as indicated in Paragraph 1.1.

5.0 Requirements:

5.1 The contractor shall provide all lodging, conference space, childcare and catering as well as any staff required to perform required functions.

5.1.1 The contractor shall be in compliance with all Federal, State and local laws, regulations, policies, permits and insurance pertaining to the appropriate food industry and Covid-19.

5.2 Sleeping Rooms:

5.2.1 The contractor shall provide lodging rooms to accommodate seventy-five (75) families on Friday, November 19, 2021 and twenty (20) families on Friday, November 20, 2021. The contractor shall reserve this block of rooms designated "VANG Yellow Ribbon" for the Virginia Army National Guard. The room numbers blocked shall be provided to the COR in writing, via email, within five working days from the award date.

The government representative will determine eligibility prior to check-in by a hotel representative. The government will not be responsible for incidental expenses, such as room service, telephone calls, movie and game rentals, restaurant invoices, etc. It is the responsiblity of the guest and their family members to pay for incidental expenses..

5.2.2 The contractor shall provide lodging rooms to accommodate thirty-five (35) staff members on Friday, November 19, 2021. The contractor shall reserve this block of rooms designated "Yellow Ribbon Staff" for the Virginia Army National Guard. All staff will make individual room reservations using the appropriate reservation code and their personal or government issued credit card. Lodging for staff shall not be charged against this contract..

5.2.3 Rooms shall be private sleeping rooms with toilet and shower/tub facilities, with two (2) full or queen beds per room. Additional accommodations should be made for families containing more than 5 family members or for family members that require special needs such as cribs, rollaway beds, and handicap rooms.

5.2.4 The federal government will pay for the rooms actually used by service and family members who have had rooms reserved by the Virginia Army National Guard Yellow Ribbon under the “VANG Yellow Ribbon” block. However, incidental expenses, such as room service, telephone calls, movie and game rentals, restaurant invoices etc. are the responsibility of the individual attendee and shall not be billed against this contract.

5.2.5 Service and family members who contact the hotel directly for room reservations shall be referred to the designated Yellow Ribbon Event government representative to ensure rooms are not double booked. If a service or family member reserves a room individually after being referred to the designated government representative, he/she is responsible for their own lodging cost, taxes, incidental costs, etc.

5.2.6 The deadline for reserving rooms under the reservation code is seventy-two (72) hours prior to scheduled event. Any rooms not reserved by this deadline shall be released from the block and made available for sale to the general public.

5.2.7 If rooms, reserved under the “VANG Yellow Ribbon block”, are unable to be “sold”, the contractor may invoice the government for those rooms not cancelled seventy-two (72) hours prior.

5.2.8 The federal government is tax exempt.

5.2.9 Checkout on November 21st and 22nd will be at 1:00 P.M at no additional cost for the 1-111th.

5.2.10 All attendees, staff and additional rooms shall be in a hotel with rating of 3 star or higher based tripadvisor.com star rating. If they cannot be verified on tripadvisory.com, then proof of their 3 star rating shall be provided.

5.3 Meeting Space:

5.3.1 All required meeting space must be provided at one location.

5.3.2 Space must be considered official meeting rooms and not open to the public.

5.3.3 Meeting spaces shall NOT contain pillar(s) and/or structural objects which may obstruct an attendee's view.

5.3.4 All rooms must be walled spaces with doors that are able to be secured. No pipe and drape adaptions are to be utilized to accommodate required space.

5.3.5 Screen(s) shall be large enough and properly positioned to ensure all attendees can easily view presentations.

5.3.6 The contractor shall coordinate and conduct a site visit of the event facility with the COR at least two weeks prior to the event start date. The site visit shall include a walk-through of the facility and provide, at a minimum, information on location of conference space, childcare space and parking. Should it be necessary to make changes to the contract as a result of the site visit, the contractor shall not take action without written approval by the contracting officer. Changes made without written approval of the contracting officer, unless otherwise annotated in the contract or COR appointment are considered unauthorized commitments (UACs). Contractors risk not being paid for services rendered without the contracting officer's approval.

5.4 General Session:

5.4.1 The contractor shall provide conference space to accommodate approximately 500 attendees and staff, set banquet style, from 1:00 p.m. ET, November 19, 2021 through 6:00 p.m. ET, November 20, 2021.

5.4.2 Use of the room on November 20th, 2021 for the 1-111th is for planning purposes only; therefore, full set-up is not required.

5.4.3 The following equipment/services shall be provided, set-up for government use, and operational from 6:00 a.m., - 6:00 p.m. ET, on November 21st 2021 for the 1-111th .

5.4.3.1 Podium

5.4.3.2 Microphone

5.4.3.3 Wireless lavalier

5.4.3.4 Hand-held microphone

5.4.3.5 Audio sound system

5.4.3.6 Projector screen

5.4.3.7 Projector

5.4.3.8 Equipment cart

5.4.3.9 Wi-Fi internet service

5.4.3.10 Audio / Visual technology

5.4.3.11 A notepad and pen shall be provided for each attendee. These items shall be placed at each table.

5.4.3.12 Stage or riser to enable viewing

5.4.4 The Contractor shall provide a technical subject matter expert who will remain on-site between the hours of 6:00 a.m. - 6:00 p.m. ET, November 21st, 2021 for the 1-111th to address any technical issues with the microphone, audio sound system, projector, visual technology, Wi-Fi internet, and wireless lavalier.

5.5 Resource Provider Area

5.5.1. Shall accommodate partners and at least 1150 people for the 1-111th.

5.5.2 Set-up with thirty (30), six (6) foot rectangle, skirted tables and two (2) chairs per table for 1-111th.

5.5.3. Tables shall be placed near walls with 2 chairs behind each table.

5.5.4. Shall be available for government use from 6:00 a.m. - 6:00 p.m. ET, November 21st, 2021 for the 1-111th.

5.6 Counseling Rooms

5.6.1 Three (3) rooms for 1-111th each set with one (1) table and six (6) chairs each room. If using lodging rooms, NO BEDS are allowed in the counseling rooms.

5.6.2 Shall be available for government use from 7:00 a.m. to 6:00 p.m. ET, November 21, 2021 for the 1-111th.

5.6.3 A box of tissues shall be made available in each of the rooms.

5.6.4 If using hotels rooms as “Counseling Rooms,” then no beds shall be in the rooms and meet the PWS requirement under 5.6.1 and 5.6.3…

5.7 Childcare Rooms

5.7.1 Two (1) childcare room to accommodate up to seventy-five (75) children, ages 0-

5 for the 1-111th.

5.7.2 Two (2) childcare room to accommodate up to one-hundred seventy-five (175) children, ages 6-10 for the 1-111th.

5.7.3 Each room is required to have a minimum size of 20 sq. feet per child.

5.7.4 Shall be set with eight (8) tables (round or rectangle) with eight (8) chairs per table and fifteen (15) tables (round or rectangle) with ten (10) chairs per table.

5.7.5 Shall be available for government use from 7:00 a.m. – 6:00 p.m. ET, November

21st, 2021 for the 1-111th.

5.7.6 Each room shall include a television and DVD cart combo for the 1-111th.

5.8 Youth Room

5.8.1 One (1) Youth Room each for the shall accommodate up to One-hundred (100) youth for the 1-111th.

5.8.2 Shall provide a minimum of 20 sq. feet per child

5.8.3 Shall be set with eight (8) tables (round or rectangle) with eight (8) chairs per table for the 1-111th and ten (10) tables (round or rectangle) with ten (10) chairs per table for the 111th.

5.8.4 Shall be available for government use from 7:00 a.m. – 6:00 p.m. ET, November 21st, 2021 for the 1-111th.

5.8.5 Room shall include a projector and screen for the 1-111th.

5.9 Catering

5.9.1 The contractor shall provide a working lunch for approximately 900 adult and teen participants on November 21st, 2021 at 12:00 p.m. ET for the 1-111th. The lunch shall be served plated or boxed and include choice of entrée (two meat and one vegetarian option), a salad, a vegetable, a starch, bread, non-carbonated beverages, coffee, and assorted desserts. The menu shall be provided to the COR three (3) weeks prior to the event via email to the COR and the COR will approve the entrée options within 24-72 hours of receipt of the menu. Shall be in PDF format.

5.9.2 The contractor shall provide a lunch for approximately 250 children 0 to 10 on November 21st, 2021 at 12:00 p.m. ET for the 1-111th. The lunch shall be served plated or boxed and include entree, a salad, a vegetable, a starch, bread, non-carbonated beverages, coffee, and assorted desserts. The menu shall be kid friendly (i.e. chicken fingers, pizza, fries, bread sticks, etc.). The menu shall be provided to the COR three

(3) weeks prior to the event via email to the COR and the COR will approve the entrée options within 24-72 hours of receipt of the menu. Shall be in PDF format.

5.9.3 Reserved.

5.9.4 The contractor is responsible for all set up and clean up related to the required meals.

5.9.5 The government will provide a final meal count 72 hours prior to the event. The government will provide vegetarian entrée numbers with final meal count.

5.9.6 The contractor shall not impose a penalty upon the government for food not consumed by attendees, provided the government gives proper personnel count to the contractor.

5.10 Audio / Visual Equipment

5.10.1 The contractor shall provide and setup all required audio / visual equipment in accordance with para 5.4, 5.7 and 5.8.

5.10.2 TV and DVD cart combo set up in accordance with para 5.7

5.10.3 Projector and Screen in accordance with para 5.8

5.10.4 Podium, microphone, wireless lavaliere (lapel mike), and hand held mike, audio sound system, screen, projector, cart to hold government-provided equipment and Wi-Fi internet service and IT personnel on hotel premises to assist in setup or as needed in general conference room identified in paragraph 5.4.3.

5.10.5 Screen(s) (if more than one (1) is needed) must be large enough and properly positioned to ensure all attendees can easily view presentations

5.10.6 Government shall be permitted to bring and setup its own laptop computers with

Microsoft PowerPoint applications, and printers to be used in conjunction with contractor-provided equipment in the conference room and breakout rooms

5.10.7 Government shall be permitted to connect its equipment to the contractor’s electrical outlets and facilities, with no additional costs to the government for use of contractor’s electrical service.

5.10.8 The Contractor shall provide one (1) technical subject matter expert who will remain on-site between the hours of 6:00a.m. - 6:00p.m. ET, November 21st, 2021 for the 1-111th to address any technical issues with the microphone, audio sound system, projector, visual technology, Wi-Fi internet, and wireless lavalier.

5.10.9 The contractor shall have all audio and visual in accordance with para 5.10.1, 5.10.2, and 5.10.3 set-up and make sure its operable prior to the start times under para 5.10.8

5.11 Miscellaneous

5.11.1 The contractor shall provide four (4) tables with four (4) chairs each outside the conference rooms and two (2) tables with four (4) chairs each outside the childcare/youth rooms for registration. The location of set up of the registration tables will be dictated by the COR at time of site visit.

5.11.2 The contractor agrees to allow the government to provide childcare services via separate contract in the conference rooms identified as childcare rooms.

5.11.3 The contractor shall have adequate staff at the front desk during check-in/registration to ensure attendees are promptly served.

5.11.4 The contractor is required to have a representative on-site throughout the duration of the conference. This representative shall have the authority to make decisions and bind the contractor should changes be necessary.

5.12 COVID-19 Compliance

5.12.1 The contractor will ensure that all lodging, meeting space, childcare services and catering is provided in a manner that complies with Federal, State, and Local regulations as they relate to COVID-19. In addition, the contractor will ensure that services are provided in a manner that complies with Centers for Disease Control and Prevention (CDC) guidance for COVID-19 safety. Contractor shall provide hand sanitizer and disposable masks at each entry to every space provided for this requirement. Additionally, the contractor will post basic COVID-19 guidance in the privy of contract.

5.13 Parking

5.13.1 The contractor shall provide parking for seventy-five (75) guest on November 19th, 2021 and twenty (20) parking spaces on November 20, 2021. Parking shall be charged to the government via contract.

5.13.2 Parking shall be provided for one-thousand one hundred fifty (1150) guest at the venue space and will be charged to the government via the contract on November 21st, 2021.

5.13.3 If parking is not within walking distance, defined as no more than a quarter mile of the event facility without having to cross a highway or high traffic (major) intersection, of the event venue the contractor shall provide transportation to and from the venue and hotel at no additional cost to the government or guest.

5.14 Childcare Services:

5.14.1 The contractor shall provide all certified caregivers to monitor and supervise all children under section 5.7.1 and 5.7.2 within the Virginia State regulations, adult to child ratio and within section 5.7.3 requirement.

5.14.2 The contractor shall provide certified caregivers to monitor and supervise all children. The contractor shall also make sure all proper background checks have been run against all certified caregivers to ensure the safety of all children. The contractor shall also provide certified caregiver training certificates within fifteen (15) days of November 21st 2021 of the event for the 1-111th.

Certification shall be delivered to the COR via email using PDF format for all certified caregivers.

TECHNICAL EXHIBIT 1

Performance Requirements Summary

This Performance Requirements Summary includes performance standards. The Government will use these standards to determine contractor performance and will compare contractor performance to the Acceptable Quality Level (AQL).

PWS

Paragraph

Task Performance Standard Acceptable Quality Levels

(AQL)

Surveillance Method / By Whom

5.2 Provide sleeping

rooms

Provide clean and maintained rooms, timely and acceptable housekeeping services in accordance with establishment’s mission to include adequate heating/cooling within the rooms, hospitable staff, relaxing atmosphere (quiet time), and other lodging requirements as identified in the contract.

If rooms do not meet the standard, the contractor shall correct the issue or arrange for alternative lodging within 30 minutes.

Random Monitoring /

COR

5.3 Provide event

space

The contractor shall provide clean and safe meeting space, to include audio visual equipment and displays, conducive to a training environment.

Each space shall be large enough to

If meeting space(s) does not meet the standard, the contractor shall correct the issue or arrange for alternative meeting space at

Random Monitoring /

COR

comfortably accommodate the number of participates identified per room type.

no additional cost to the government within one hour of deficiency notification.

5.9 Provide Catering The contractor shall

provide a variety of high quality foods and beverages in a timely manner which complies with all Federal, State and local laws, regulations, policies, permits and insurance in accordance with commercial food and beverage standards.

Noncompliant food and beverage services shall be corrected on the spot at no additional cost to the government.

Random Monitoring /

TECHNICAL EXHIBIT 2

Deliverables Schedule

PWS Reference / Deliverable Title

Frequency Number of Copies

Medium/Format Submit To

5.2.1 / Blocked Room List

No later than 5 working days from award date

1 Electronic Submission

(email)

COR

5.14.2 / Caregiver Training Certificates

No later than 15 days before the event start date

1 Electronic Submission

(email)

COR

5.9.1 & 5.9.2 / Catering Menu

No later than three weeks before event start date

1 Electronic Submission

(email)

3RD PARTY VENDORS STATEMENT

*****IMPORTANT FOR 3rd PARTY VENDORS (Event Planners, etc.)*****

The government is bound by the terms and conditions of the award issued to the contractor identified on page 1 of the Standard Form (SF) 1449, Block 17a. The government is NOT bound by the terms and conditions agreed upon by the lodging/event facility, child care company, caterering and/or audio visual company and the contractor identified on the SF1449. With the exception of payment terms, any deviation from the performance requirement must be submitted as an alternative at the time quotes are submitted. The government may or may not accept the alternative term or condition; therefore, if a company is unable to accept an award unless the alternative is accepted it must be clearly annotated on the quote. Examples of such scenarios are provided below.

1. While the government is tax exempt, third party vendors are responsible for paying applicable taxes in accordance with their contractual agreements. A tax exemption form will not be provided by the government directly to the lodging/event facility, caterer, etc. should award be made to a third party vendor, nor will the government complete a tax exemption form on behalf of the third party vendor. Pricing should take this into consideration.

2. Payment is made to the vendor who is awarded a government contract. The government will make payment in accordance with the Prompt Payment Act after services have been received. Advance payment by the government is not authorized. The third party vendor is responsible for payment in accordance with their contractual agreement regardless of when payment is made by the government. For example, if the third party vendor's contractual agreement with the hotel is for a deposit of 20% ten days prior to the event, the third party isresponsible for the deposit. The government will not make an advance payment to the contractor in order for the deposit to be made.

3. Final counts will be provided in accordance with award issued by the government. Should an agreement between a third party vendor and hotel, childcare company, caterer, etc. include different cutoff dates for final counts, the government is not responsible for any differences, nor will the government attempt to estimate what the final count will be in advance.

4. During the event, the contractor shall have their own personnel on-site for coordination. Government personnel will not directly address or negotiate with suppliers/vendors as there is no privy of contract.

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 150 Each 1-111th Lodging, Nov. 20th

FFP

In accordance with the Performance Work Statement (PWS):

FOB: Destination

PSC CD: V231

NET AMT

0002 50 Each 1-111th Lodging, Nov. 21st

FFP

In accordance with the Performance Work Statement (PWS):

1-111th Event Space (Nov. 20 - 21)

FFP

In accordance with the Performance Work Statement (PWS):

Event spaces for November 20th – 21st 1-111th Yellow Ribbon event.

This is not a pricing CLIN, it is an Information only CLIN. Please itemize Event Space rooms properly on each correlating CLIN below.

0003AA 1 Each 1-111th Conference Room

FFP

Conference Room in accordance with the Performance Work Statement (PWS):

0003AB 1 Each 1-111th Resource Room

FFP

Resource Provider Room in accordance with the Performance Work Statement

(PWS):

0003AC 3 Each 1-111th Counseling Room

FFP

Counseling Rooms in accordance with the Performance Work Statement (PWS):

0003AD 2 Each 1-111th Childcare Room

FFP

Childcare Rooms in accordance with the Performance Work Statement (PWS):

0003AE 1 Each 1-111th Youth Room

FFP

Youth Rooms in accordance with the Performance Work Statement (PWS):

0004 900 Each 1-111th Catering, Adult / Teens

FFP

Catering in accordance with the Performance Work Statement (PWS):

-Catering for Adult / Teens

0005 250 Each 1-111th Catering, Children

FFP

Catering in accordance with the Performance Work Statement (PWS):

-Catering for Children

0006 1 Each 1-111th Audio/Visual Equipment

FFP

A/V in accordance with the Performance Work Statement (PWS):

-Audio / Visual Equipment

0007 200 Each 1-111th Parking, Hotel

FFP

Parking in accordance with the Performance Work Statement (PWS):

0008 1,150 Each 1-111th Parking, Event Space

FFP

Parking in accordance with the Performance Work Statement (PWS):

0009 250 Each 1-111th Childcare Services

FFP

Childcare in accordance with the Performance Work Statement (PWS):

CLAUSES INCORPORATED BY REFERENCE

52.204-7 System for Award Management OCT 2018 52.204-13 System for Award Management Maintenance OCT 2018 52.204-16 Commercial and Government Entity Code Reporting AUG 2020 52.204-18 Commercial and Government Entity Code Maintenance AUG 2020 52.204-19 Incorporation by Reference of Representations and

Certifications.

DEC 2014

52.212-1 Instructions to Offerors--Commercial Items JUL 2021 52.212-4 Contract Terms and Conditions--Commercial Items OCT 2018 52.222-19 (Dev) Child Labor - Cooperation with Authorities and Remedies

(DEVIATION 2020-O0019)

JUL 2020

52.223-17 Affirmative Procurement of EPA-Designated Items in Service and Construction Contracts

AUG 2018

52.232-40 Providing Accelerated Payments to Small Business Subcontractors

DEC 2013

252.201-7000 Contracting Officer's Representative DEC 1991

252.203-7000 Requirements Relating to Compensation of Former DoD Officials

SEP 2011

252.203-7002 Requirement to Inform Employees of Whistleblower Rights SEP 2013 252.204-7000 Disclosure Of Information OCT 2016 252.204-7003 Control Of Government Personnel Work Product APR 1992 252.204-7008 Compliance With Safeguarding Covered Defense Information

Controls

OCT 2016

252.204-7012 Safeguarding Covered Defense Information and Cyber Incident Reporting

DEC 2019

252.204-7015 Notice of Authorized Disclosure of Information for Litigation Support

MAY 2016

252.204-7018 Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services

JAN 2021

252.204-7020 NIST SP 800-171 DoD Assessment Requirements NOV 2020 252.225-7012 Preference For Certain Domestic Commodities DEC 2017 252.225-7048 Export-Controlled Items JUN 2013 252.225-7974 (Dev) Representation Regarding Business Operations with the

Maduro Regime (DEVIATION 2020-O0005)

FEB 2020

252.232-7003 Electronic Submission of Payment Requests and Receiving Reports

DEC 2018

252.232-7010 Levies on Contract Payments DEC 2006 252.232-7017 Accelerating Payments to Small Business Subcontractors--

Prohibition on Fees and Consideration

APR 2020

252.239-7098 (Dev) Prohibition on Contracting to Maintain or Establish a Computer Network Unless Such Network is Designed to Block Access to Certain Websites - Representation.

(Deviation 2021-O0003)

APR 2021

252.243-7001 Pricing Of Contract Modifications DEC 1991 252.244-7000 Subcontracts for Commercial Items JAN 2021

CLAUSES INCORPORATED BY FULL TEXT

52.204-22 ALTERNATIVE LINE ITEM PROPOSAL (JAN 2017)

(a) The Government recognizes that the line items established in this solicitation may not conform to the Offeror's practices. Failure to correct these issues can result in difficulties in acceptance of deliverables and processing payments. Therefore, the Offeror is invited to propose alternative line items for which bids, proposals, or quotes are requested in this solicitation to ensure that the resulting contract is economically and administratively advantageous to the Government and the Offeror.

(b) The Offeror may submit one or more additional proposals with alternative line items, provided that alternative line items are consistent with subpart 4.10 of the Federal Acquisition Regulation. However, acceptance of an alternative proposal is a unilateral decision made solely at the discretion of the Government. Offers that do not comply with the line items specified in this solicitation may be determined to be nonresponsive or unacceptable.

(End of provision)

52.212-3 OFFEROR REPRESENTATIONS AND CERTIFICATIONS--COMMERCIAL ITEMS (FEB 2021)

The Offeror shall complete only paragraph (b) of this provision if the Offeror has completed the annual representations and certification electronically in the System for Award Management (SAM) accessed through https://www.sam.gov. If the Offeror has not completed the annual representations and certifications electronically, the Offeror shall complete only paragraphs (c) through (v) of this provision.

(a) Definitions. As used in this provision --

“Covered telecommunications equipment or services” has the meaning provided in the clause 52.204-25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment.

“Economically disadvantaged women-owned small business (EDWOSB) Concern” means a small business concern that is at least 51 percent directly and unconditionally owned by, and the management and daily business operations of which are controlled by, one or more women who are citizens of the United States and who are economically disadvantaged in accordance with 13 CFR part 127. It automatically qualifies as a women-owned small business eligible under the WOSB Program.

"Forced or indentured child labor" means all work or service-

(1) Exacted from any person under the age of 18 under the menace of any penalty for its nonperformance and for which the worker does not offer himself voluntarily; or

(2) Performed by any person under the age of 18 pursuant to a contract the enforcement of which can be accomplished by process or penalties.

“Highest-level owner” means the entity that owns or controls an immediate owner of the offeror, or that owns or controls one or more entities that control an immediate owner of the offeror. No entity owns or exercises control of the highest level owner.

“Immediate owner” means an entity, other than the offeror, that has direct control of the offeror. Indicators of control include, but are not limited to, one or more of the following: Ownership or interlocking management, identity of interests among family members, shared facilities and equipment, and the common use of employees.

“Inverted domestic corporation” means a foreign incorporated entity that meets the definition of an inverted domestic corporation under 6 U.S.C. 395(b), applied in accordance with the rules and definitions of 6 U.S.C. 395(c).

“Manufactured end product” means any end product in product and service codes (PSCs) 1000-9999, except--

(1) PSC 5510, Lumber and Related Basic Wood Materials;

(2) Product or Service Group (PSG) 87, Agricultural Supplies;

(3) PSG 88, Live Animals;

(4) PSG 89, Subsistence;

(5) PSC 9410, Crude Grades of Plant Materials;

(6) PSC 9430, Miscellaneous Crude Animal Products, Inedible;

(7) PSC 9440, Miscellaneous Crude Agricultural and Forestry Products;

(8) PSC 9610, Ores;

(9) PSC 9620, Minerals, Natural and Synthetic; and

(10) PSC 9630, Additive Metal Materials.

“Place of manufacture” means the place where an end product is assembled out of components, or otherwise made or processed from raw materials into the finished product that is to be provided to the Government. If a product is disassembled and reassembled, the place of reassembly is not the place of manufacture.

“Predecessor” means an entity that is replaced by a successor and includes any predecessors of the predecessor.

“Reasonable inquiry” has the meaning provided in the clause 52.204-25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment.

“Restricted business operations” means business operations in Sudan that include power production activities, mineral extraction activities, oil-related activities, or the production of military equipment, as those terms are defined in the Sudan Accountability and Divestment Act of 2007 (Pub. L. 110-174). Restricted business operations do not include business operations that the person (as that term is defined in Section 2 of the Sudan Accountability and Divestment Act of 2007) conducting the business can demonstrate--

(1) Are conducted under contract directly and exclusively with the regional government of southern Sudan;

(2) Are conducted pursuant to specific authorization from the Office of Foreign Assets Control in the Department of the Treasury, or are expressly exempted under Federal law from the requirement to be conducted under such authorization;

(3) Consist of providing goods or services to marginalized populations of Sudan;

(4) Consist of providing goods or services to an internationally recognized peacekeeping force or humanitarian organization;

(5) Consist of providing goods or services that are used only to promote health or education; or

(6) Have been voluntarily suspended.

“Sensitive technology”--

(1) Means hardware, software, telecommunications equipment, or any other technology that is to be used specifically--

(i) To restrict the free flow of unbiased information in Iran; or

(ii) To disrupt, monitor, or otherwise restrict speech of the people of Iran; and

(2) Does not include information or informational materials the export of which the President does not have the authority to regulate or prohibit pursuant to section 203(b)(3) of the International Emergency Economic Powers Act (50 U.S.C. 1702(b)(3)).

“Service-disabled veteran-owned small business concern”--

(1) Means a small business concern--

(i) Not less than 51 percent of which is owned by one or more service-disabled veterans or, in the case of any publicly owned business, not less than 51 percent of the stock of which is owned by one or more service-disabled veterans; and

(ii) The management and daily business operations of which are controlled by one or more service-disabled veterans or, in the case of a service-disabled veteran with permanent and severe disability, the spouse or permanent caregiver of such veteran.

(2) Service-disabled veteran means a veteran, as defined in 38 U.S.C. 101(2), with a disability that is service-connected, as defined in 38 U.S.C. 101(16).

"Small business concern"--

(1) Means a concern, including its affiliates, that is independently owned and operated, not dominant in the field of operation in which it is bidding on Government contracts, and qualified as a small business under the criteria in 13 CFR part 121 and size standards in this solicitation.

(2) Affiliates, as used in this definition, means business concerns, one of whom directly or indirectly controls or has the power to control the others, or a third party or parties control or have the power to control the others. In determining whether affiliation exists, consideration is given to all appropriate factors including common ownership, common management, and contractual relationships. SBA determines affiliation based on the factors set forth at 13 CFR 121.103.

“Small disadvantaged business concern”, consistent with 13 CFR 124.1002, means a small business concern under the size standard applicable to the acquisition, that--

(1) Is at least 51 percent unconditionally and directly owned (as defined at 13 CFR 124.105) by--

(i) One or more socially disadvantaged (as defined at 13 CFR 124.103) and economically disadvantaged (as defined at 13 CFR 124.104) individuals who are citizens of the United States; and

(ii) Each individual claiming economic disadvantage has a net worth not exceeding $750,000 after taking into account the applicable exclusions set forth at 13 CFR 124.104(c)(2); and

(2) The management and daily business operations of which are controlled (as defined at 13.CFR 124.106) by individuals, who meet the criteria in paragraphs (1)(i) and (ii) of this definition.

“Subsidiary” means an entity in which more than 50 percent of the entity is owned--

(1) Directly by a parent corporation; or

(2) Through another subsidiary of a parent corporation.

“Successor” means an entity that has replaced a predecessor by acquiring the assets and carrying out the affairs of the predecessor under a new name (often through acquisition or merger). The term “successor” does not include new offices/divisions of the same company or a company that only changes its name.

The extent of the responsibility of the successor for the liabilities of the predecessor may vary, depending on State law and specific circumstances.

“Veteran-owned small business concern” means a small business concern--

(1) Not less than 51 percent of which is owned by one or more veterans (as defined at 38 U.S.C. 101(2)) or, in the case of any publicly owned business, not less than 51 percent of the stock of which is owned by one or more veterans; and

(2) The management and daily business operations of which are controlled by one or more veterans.

"Women-owned business concern" means a concern which is at least 51 percent owned by one or more women; or in the case of any publicly owned business, at least 51 percent of the stock of which is owned by one or more women; and whose management and daily business operations are controlled by one or more women.

“Women-owned small business concern” means a small business concern--

(1) That is at least 51 percent owned by one or more women or, in the case of any publicly owned business, at least 51 percent of its stock is owned by one or more women; or

(2) Whose management and daily business operations are controlled by one or more women.

“Women-owned small business (WOSB) concern eligible under the WOSB Program (in accordance with 13 CFR part 127)”, means a small business concern that is at least 51 percent directly and unconditionally owned by, and the management and daily business operations of which are controlled by, one or more women who are citizens of the United States.

(b) (1) Annual Representations and Certifications. Any changes provided by the Offeror in paragraph (b)(2) of this provision do not automatically change the representations and certifications in SAM.

(2) The offeror has completed the annual representations and certifications electronically in SAM accessed through http://www.sam.gov. After reviewing SAM information, the Offeror verifies by submission of this offer that the representations and certifications currently posted electronically at FAR 52.212-3, Offeror Representations and Certifications--Commercial Items, have been entered or updated in the last 12 months, are current, accurate, complete, and applicable to this solicitation (including the business size standard(s) applicable to the NAICS code(s) referenced for this solicitation), at the time this offer is submitted and are incorporated in this offer by reference (see FAR 4.1201), except for paragraphs __.

[Offeror to identify the applicable paragraphs at (c) through (v) of this provision that the offeror has completed for the purposes of this solicitation only, if any.

These amended representation(s) and/or certification(s) are also incorporated in this offer and are current, accurate, and complete as of the date of this offer.

Any changes provided by the offeror are applicable to this solicitation only, and do not result in an update to the representations and certifications posted electronically on SAM.]

(c) Offerors must complete the following representations when the resulting contract will be performed in the United States or its outlying areas. Check all that apply.

(1) Small business concern. The offeror represents as part of…