W912LQ13T0008PWS.pdf

W912LQ-13-T-0008

PERFORMANCE WORK STATEMENT

SECTION 1

GENERAL

1.1. SCOPE OF WORK. The Contractor shall furnish all labor, supervision, transportation for pickup and delivery services, cleaning and operating supplies, vehicles, tools, facilities and equipment in accordance with the terms and conditions of the contract. The Contractor shall deliver, clean and remove all contractor owned equipment required by agencies performing training at Maneuver Training Center

(MTC), Fort Pickett, Virginia. The Contractor shall establish and maintain a system of records to quantify all work performed and shall be responsible for the preparation of reports incidental to the work covered by this contract All work and services provided by the Contractor shall be performed in accordance with the standards as contained or referenced herein.

1.2. AREA OF RESPONSIBILITY. Field sanitation equipment shall be delivered to one or more of the pre-determined sites throughout the Fort Pickett training area. The exact site for the specific requirement will be identified on the delivery order or by the Government Purchase Card (GPC) cardholder. If a location other than one on the pre-determined site list is identified, the contractor shall contact the Contracting Officer’s Representative (COR) prior to providing the service. When not in use, (not more than 72 hours following end of rental periods), equipment shall be removed from MTC property and stored at a location provided by the Contractor. The Government is not responsible for damages to equipment not removed within required time limit.

1.3. FUNCTIONAL AREAS. Individual training units will request services through the COR or an authorized GPC cardholder. The contractor must be able to respond to all requirements as soon as possible but not later than 12 hours after notification. Delivery and placement of equipment shall occur on any number of pre-determined sites throughout the Fort Pickett training area.

1.4. TYPE OF SERVICE. Field sanitation services are required to support unit training in a field environment at MTC Fort Pickett. Contractor must be able to read maps and place equipment using grid coordinates. Terrain is rough, often including heavily wooded areas. Delivery of services must not be affected by inclement weather conditions. Equipment may be rented for periods ranging from one day to several months. Depending upon the duration of the rental period, portable latrines must be cleaned every

3 days to ensure a reasonable level of sanitation. Estimated quantities by line are shown at Technical

Exhibit 1.

1.5. PERIOD OF PERFORMANCE. The period of performance will be for one year from date of award with one, one year option period.

1.6. TASK ORDERS.

1.6.1. For requirements equal to or under $2,500.00, a task order will not be issued. Individual GPC cardholders may utilize GPC procedures to meet the requirement.

1.6.2. Requirements for Virginia National Guard (VANG) units, which exceed $2,500.00, require a task order be issued by the VANG United States Property and Fiscal Office (USPFO) Acquisition Support

Office (ASO).

1.6.3. Requirements over $2,500.00 for other federal agencies may be fulfilled through this contract.

However, prior to an order being placed by an office other than the VANG USPFO ASO, approval for use must be obtained from a VANG USPFO ASO Contracting Officer.

1.7. OPERATING HOURS.

1.7.1. Legal Public Holidays. Except as otherwise specified, the Contractor shall not schedule routine work on legal public holidays. In accordance with 5 USC 6103(a), legal public holidays are as follows:

New Year’s Day, 1 January

Birthday of Martin Luther King, Jr, the third Monday in January

President’s Day, the third Monday in February

Memorial Day, the last Monday in May

Independence Day, 4 July

Labor Day, the first Monday in September

Columbus Day, the second Monday in October

Veterans’ Day, 11 November

Thanksgiving Day, the fourth Thursday in November

Christmas Day, 25 December

1.7.2. Schedule Exceptions. When such holidays fall on a Saturday, the preceding Friday will be considered the holiday. When such holidays fall on a Sunday, the succeeding Monday will be considered a holiday.

1.7.3. Special Mission Requirements. The COR will give timely estimates and workload data for the

Contractor’s scheduling of any anticipated off-schedule workloads.

1.7.4. Installation Closure. When an unforeseen installation closure occurs on a regularly scheduled workday, the government will coordinate any rescheduling of work that may be required.

1.8. PERSONNEL.

1.8.1. Project Manager. Prior to start of contract, Contractor shall provide a Project Manager who shall be the point of contact with the Government and have the authority to act or make decisions for the

Contractor.

1.8.2. Response Time. The Project Manager shall return all calls from the COR within two hours.

1.8.3. The Contractor shall provide a sufficient workforce to satisfactorily perform the services required by this contract and to meet all variations, shift schedules, and changes as may be required to assure prompt response to all requirements of this contract.

1.8.4. All personnel utilizing vehicles on Government property shall possess a valid state driver’s license.

1.8.5. Contractor’s employees shall observe and comply with all rules and regulations concerning fire, safety, sanitation, security, possession of firearms or other lethal weapons while on Government property.

Copies of pertinent installation rules and regulations will be made available to the Contractor upon request.

1.8.6. All contractor personnel and property may be subject to search and seizure upon entering, while on and when leaving the installation confines IAW AR 190-22 Search, Seizures, and Disposition of

Property, dated 1 January 1983.

1.8.7. Contractor’s employees shall not loiter in or around the Government installation.

1.9. QUALITY CONTROL. The Contractor shall establish a complete quality control program to ensure the requirements of this contract are provided as specified. An outline of the Contractor’s Quality

Control Program shall be provided to the Contracting Officer at the Pre-performance Conference. An updated copy shall be provided the Contracting Officer on after receipt of the Notice to Proceed and as changes occur. The entire program, including changes, shall be subject to the approval of the Contracting

Officer. The program shall include, but not be limited to the following:

1.9.1. Inspection System. An inspection system covering all the services to be performed under the contract shall be developed by the Contractor. It must specify areas to be inspected on either a scheduled or unscheduled basis and the individuals who will do the inspection.

1.9.2. File of All Inspections. The Contractor shall establish and maintain a file of all inspection reports and the corrective action taken. Upon request, this file shall be made available to the Government.

1.10. QUALITY ASSURANCE. The Government will monitor the Contractor’s performance under this contract to ensure satisfactory performance as defined in para 2.2.22.

1.11. ADMINISTRATION. Reports and Deliverables.

1.11.1. For orders under $2,500.00, the contractor shall prepare and submit invoices to the GPC cardholder.

The contractor shall attach copies of all applicable Reconciliation Worksheets. The cardholder’s account shall not be charged until the cardholder contacts the contractor with their GPC account number and verifies the amount invoiced is accurate.

1.11.2. For orders exceeding $2,500.00, the Contractor shall prepare and submit electronic invoices to

Wide Area WorkFlow (WAWF) not later than the fifth working day of each month for services provided the previous month. In support of invoices, the contractor shall attach copies of all applicable

Reconciliation Worksheets. Government receipt of the total services provided under this contract shall be documented on a receiving report. At no time, shall the quantity of individual line items invoiced exceed the quantity funded on the task order. Task orders will include Electronic Invoicing instructions to include applicable codes and email addresses. At a minimum, notification of a WAWF invoice being submitted, to include all backup documentation, must be submitted to the COR. Failure to provide email notifications to the COR and any additional email addresses provided on the task order may result in payment being delayed.

1.12. CONTINGENCIES.

1.12.1. Contingency Plans and Procedures. The Government establishes contingency plans and contingency training missions to support mobilization or a national emergency, or to augment local

Government in the event of national disasters. Contractor is required to be able to respond to surges in need due to increased training or contingency operations.

1.12.2. The Contractor shall implement contingency plans, continue normal work and expand Contractor performance for contingencies such as:

A sudden build up of military forces in preparation for war, police action, international crises; etc.

A natural disaster which impacts upon either the Government’s or the Contractor’s ability to perform.

Civil disturbances (e.g., riots, mass demonstrations, etc.)

Local Government emergencies such as accidents, fires, etc. In all cases the Contractor shall assume that the Army cannot provide any supplemental support to the Contractor and will continue to need the same level of support under the Contract.

Labor strikes which impact upon either the Government’s or Contractor’s ability to perform.

SECTION 2

DEFINITIONS/ACRONYMS

2.1. GENERAL. As used throughout this section of the contract, or in material referenced by this contract and not listed in AR 310-25, Dictionary of U.S. Army Terms and AR 25-52, Authorized

Abbreviations, Brevity Codes, and New Acronyms, the following terms shall have the meanings set forth below.

2.2. DEFINITIONS.

2.2.1. Adjustment of Schedules for Holidays. In cases in which a holiday is declared or celebrated on a normal Monday through Friday work week, the schedule of services required by the terms of this contract shall be performed on the preceding regular workday.

2.2.2. Appointing and Approving Authority. A person authorized to appoint surveying officers and to approve Financial Liability Investigations of Property Loss (FLIPL).

2.2.3. Army Regulation (AR). Contains policies and administrative procedures necessary to ensure uniform compliance with those policies.

2.2.4. Clean. Latrines are visibly clean inside (walls and fixtures) and supplied with toilet tissue.

Storage tank is empty of waste and supplied with necessary chemicals, to include deodorizer.

2.2.5. Contract Administrator. An individual duly assigned by appropriate authority to administer a contract.

2.2.6. Contract Modification. Any written alteration in the specifications, delivery point, rate of delivery, contract period, price, quantity, or other contract provisions of an existing contract.

2.2.7. Contracting Office. The office which awards or executes a contract for supplies or services and performs post award functions not assigned to a contract administration office.

2.2.8. Contracting Officer. A person with the authority to enter into, administer and/or terminate contracts and make related determinations and findings.

2.2.9. Contracting Officer’s Representative (COR). An individual appointed in writing by the

Contracting Officer to perform expressed contract administration functions.

2.2.10. Finance and Accounting Office (FAO). Office responsible for financial accounting.

2.2.11. Government. The term Government as used herein includes the Director of Logistics, the

Directorate of Logistics staff, the Contracting Officer, and the Contracting Officer’s designated representatives.

2.2.12. Government Publications. Publications adopted or published by the agencies of the United States

Government.

2.2.13. Property. The terms “Government Property,” “Army Property,” or “Property” include all property under the control of the Department of the Army. Property includes land, facilities, equipment, supplies, parts, and accessories thereto and the alteration or installation of any of the foregoing.

2.2.14. Property Accountability. Property accountability involves the basic obligation of accounting for property in accordance with specific procedures established by the Government.

2.2.15. Quality. The composite of all attributes or characteristics, including performance, of an item or product.

2.2.16. Quality Assurance (QA). That function performed by government by which conformance of materiel to contract and specifications requirements is assured. This assurance is obtained by evaluation of production quality controls and inspections exercised by procedures, supplemented by direct verification inspection of product.

2.2.17. Quality Assurance Surveillance Plan (QASP). The plan developed by the Government, specifically for this contract, to ensure compliance with the contract.

2.2.18. Quality Control. That function performed by contractor relative to all procedures, methods, examinations, and tests required during procurement, receipt, storage, and issue that are necessary to provide the user with an item of the required quality.

2.2.19. Random Sample. A sampling method whereby each service output, in a log, has an equal chance of being selected.

2.2.20. Sample. A sample consists of one or more service outputs drawn from a lot. The number of outputs in the sample is the sample size.

2.2.21. Sampling Guide. The part of the surveillance plan which contains all the information needed to perform a random sample.

2.2.22. Satisfactory Performance. Finished work produced within the acceptable threshold standards as follows: 1) On time delivery and timely performance of other services as identified per order: no more than 1 violation within 30 calendar day period; 2) Meets quality control standards per para 3.4. No more than 1 violation (per item) within a 30 calendar day period; 3) Billing: No more than 1 violation within a

90 calendar day period.

2.2.23. Scope. The extent or limits of any policy.

2.2.24. Shall. The word “shall” is used in conjunction with the Contractor and specifies the provisions are binding.

2.2.25. Unsatisfactory Performance. Finished work produced that exceeds the acceptable threshold identified in QASP.

2.2.26. Will. This word is used to express a declaration of purpose on the part of the Government.

2.3. ACRONYMS AND TERMS.

AR Army Regulation

CDR Contract Discrepancy Report

COR Contracting Officer’s Representative

DA Department of Army

DAR Defense Acquisition Regulation

DOC Directorate of Contracting

DOD Department of Defense

DOL Directorate of Logistics

FAO Finance and Accounting Office

FAR Federal Acquisition Regulation

IPR Individual Piece Rate

NTE Not to Exceed

PRS Performance Requirement Summary

PWS Performance Work Statement

QA Quality Assurance

QASP Quality Assurance Surveillance Plan

SECTION 3

SPECIFIC TASKS

3.1. GENERAL. The Contractor shall provide all personnel, equipment, tools, materials, and other items and services necessary to provide field sanitation services to MTC, Fort Pickett, Virginia. Services will be provided in accordance with the terms and conditions of this contract.

3.2. PLACEMENT AND REMOVAL.

3.2.1. The Government will request equipment and services for units performing training in a field environment. Units will submit their requests, to include a point of contact, to the MTC DOL. For requirements equal to or under $2,500.00, MTC DOL will advise the unit to utilize GPC procedures.

Requirements which exceed $2,500.00 and are for units other than VANG units, MTC DOL will advise the unit to coordinate with their local contracting office for procurement of needed services. Their local contracting office may utilize this contract provided advance approval is received by the VANG USPFO

ASO. For VANG units with requirements over $2,500.00, DOL will submit requests and funding to the

VANG USPFO ASO for issuance of a task order. All task orders issued to the Contractor will outline the numbers of units, dates required, and placement locations.

3.2.2. The Contractor shall be required to provide delivery and pick-up service under this contract. This service shall include loading, unloading, cleaning, pump out and disposal of waste, and obtaining necessary documentation of services performed. The Contractor shall provide his own vehicles. Contractor is not authorized to dispose of waste at any location on the MTC. This includes waste water/sewage and solid waste. The Wastewater Treatment Plant is owned and operated by Town of Blackstone. Any provision for dumping at their site must be coordinated directly between the contractor and Town of Blackstone.

Provision for dumping refuse must be coordinated directly between the contractor and local land fill.

3.2.3. All work under this contract shall meet quality standards as specified in paragraph 3.4.

3.3. TYPES OF SERVICE.

3.3.1. Rental of portable latrines (individual units). Rental periods will be established to accommodate a variety of training schedules. All rates (daily, weekly, and monthly) are inclusive of delivery/pick-up fees.

No disposal of waste water is allowed on site.

3.3.1.1. Daily rental rates will be applied when units are placed for no more than one day. No additional cleanings are required for daily rentals. Minimum quantity 0; estimated monthly quantity 150; estimated annual quantity 500.

3.3.1.2. Weekly rental rates will be applied when more advantageous to the Government than the normal daily rate. Cleanings/pump outs are required every 3 days after placement and again prior to pick up. Price includes cleanings/pump-outs. Minimum quantity 0; estimated monthly quantity 400; estimated annual quantity 1,500.

3.3.1.3. Monthly rental rates will be applied when more advantageous to the Government than the normal weekly or daily rate. Cleanings/pump outs are required every 3 days after placement and again prior to pick

up. Price includes cleanings/pump-outs. Minimum quantity 0; estimated monthly quantity 200; estimated annual quantity 900.

3.3.1.4. Additional cleanings/pump outs may be required and will be priced as a separate line item.

Minimum quantity 0; estimated monthly quantity 2,000; estimated annual quantity 11,000.

3.3.1.5. Relocation of units may be required and will be priced as a separate line item. Minimum quantity

0; estimated monthly quantity 75; estimated annual quantity 300.

3.3.2. Rental of portable hand wash stations. Rental periods will be established to accommodate a variety of training schedules. All rates (daily, weekly, and monthly) are inclusive of delivery/pick-up fees.

Water for fill up is not available on site nor is any disposal of gray water allowed on site.

3.3.2.1. Daily rental rates (to include delivery and pick-up) will be applied when units are placed for no more than one day. This will include initial filling of water and stocking of supplies. Minimum quantity 0;

estimated monthly quantity 100; estimated annual quantity 275.

3.3.2.2. Weekly rental rates (to include delivery and pick-up) will be applied when more advantageous to the Government than the normal daily rate. This will include initial filling of water and stocking of supplies. Minimum quantity 0; estimated monthly quantity 225; estimated annual quantity 1,000.

3.3.2.3. Monthly rental rates (to include delivery and pick-up) will be applied when more advantageous to the Government than the normal weekly or daily rate. This will include initial filling of water and stocking of supplies. Minimum quantity 0; estimated monthly quantity 100; estimated annual quantity 500.

3.3.2.4. Additional disposal of waste water and refills may be required and will be priced as a separate line item. Minimum quantity 0; estimated monthly quantity 400; estimated annual quantity 900.

3.3.2.5. Relocation of units may be required and will be priced as a separate line item. Minimum quantity

0; estimated monthly quantity 100; estimated annual quantity 500.

3.3.3. Rental of mobile containerized restrooms with a minimum of 3 individual stalls (multi-stall unit with interior lights, water, heat and air conditioning). Rental periods will be established to accommodate special event situations ranging from one to seven days. Units must be self-contained to include generator and tanks providing both fresh water and gray water storage. Water for fill up is not available on site nor is any disposal of waste water allowed on site.

All rates (daily, weekly, and monthly) are inclusive of delivery/pick-up fees.

3.3.3.1. Daily rental rates will be applied when units are placed for no more than one day. This will include initial stock of supplies. Minimum quantity 0; estimated monthly quantity 2; estimated annual quantity 10.

3.3.3.2. Weekly rental rates will be applied when more advantageous to the Government than the normal daily rate. This will include initial stock of supplies. Minimum quantity 0; estimated monthly quantity 2;

estimated annual quantity 6.

3.3.3.3. Additional disposal of waste water and refills may be required and will be priced as a separate line item. Minimum quantity 0; estimated monthly quantity 6; estimated annual quantity 45.

3.3.4. Rental of containerized shower trailer unit (minimum of 3 individual shower stalls) (multi-stall unit with interior lighting, hot and cold water, heat and air conditioning). Rental periods will be established to accommodate a variety of training requirements. Units must be self contained to include generator and tanks providing both fresh water and gray water storage. Water for fill up is not available on site nor is any disposal of gray water allowed on site. All rates (daily, weekly, and monthly) are inclusive of delivery/pick-up fees.

3.3.4.1. Weekly rental rates (to include delivery and pick-up). Minimum quantity 0; estimated maximum monthly quantity 2; estimated annual quantity 6.

3.3.4.2. Monthly rental rates (to include delivery and pick-up) will be applied when more advantageous to the Government than the normal weekly rate. Minimum quantity 0; estimated monthly quantity 2;

3.3.4.3. Additional disposal of waste water and refills may be required and will be priced as a separate line

3.3.5. Rental of containerized laundry units. (minimum of 3 washers and dryers, hot and cold water, interior lighting, heat and air conditioning). Rental periods will be established to accommodate a variety of training requirements. Units must be self contained and include generator and tanks providing both fresh water and gray water storage. Water for fill up is not available on site nor is any disposal of gray water allowed on site. All rates (daily, weekly, and monthly) are inclusive of delivery/pick-up fees.

3.3.5.1. Weekly rental rates (to include delivery and pick-up). Minimum quantity 0; estimated monthly quantity 2; estimated annual quantity 6 .

3.3.5.2. Monthly rental rates (to include delivery and pick-up) will be applied when more advantageous to the Government than the normal weekly rate. Minimum quantity 0; estimated monthly quantity 2;

3.3.5.3. Additional disposal of waste water and refills may be required and will be priced as a separate line

3.3.6. Rental of water storage tanks. A minimum of two different sized containers will be available to accommodate a variety of training requirements. Minimum size for each listed below:

3.3.6.1. Weekly rental for water storage tank with no less than 250 gallon capacity. Minimum quantity 0;

estimated monthly quantity 6; estimated annual quantity 50.

3.3.6.2. Monthly rental for water storage tank with no less than 250 gallon capacity will be applied when more advantageous to the Government than the normal weekly rate. Minimum quantity 0; estimated monthly quantity 6; estimated annual quantity 50.

3.3.6.3. Weekly rental for water storage tank with no less than 1,000 gallon capacity. Minimum quantity 0;

estimated monthly quantity 3; estimated annual quantity 25.

3.3.6.4. Monthly rental for water storage tank with no less than 1,000 gallon capacity will be applied when more advantageous to the Government than the normal weekly rate. Minimum quantity 0; estimated monthly quantity 3; estimated annual quantity 25.

3.3.7. Clean water delivery. Service offered must accommodate various amounts and must be priced incrementally (i.e. 250 gallon increments). Water is not available on site. Minimum quantity 0; estimated monthly quantity 3,000; estimated annual quantity 15,000.

3.3.8. Waste water pickup and disposal. Service offered must accommodate various amounts and must be priced incrementally (i.e. 250 gallon increments). No disposal of waste water is allowed on site.

Minimum quantity 0; estimated monthly quantity 3,000; Estimated annual quantity 15,000.

3.3.9. Rental of dumpsters/roll off containers with capacity of no less than 20 cubic yards. Dumpsters will be emptied no less than weekly at Contractor’s off-site location. Rental rate must include cost of delivery, pick-up and disposal of refuse.

3.3.9.1. Weekly rental rates. Minimum quantity 0; estimated monthly quantity 1; estimated annual quantity

10.

3.3.9.2. Monthly rental rates will be applied when more advantageous to the Government than the normal weekly rate. Minimum quantity 0; estimated monthly quantity 1; estimated annual quantity 10.

3.4. QUALITY STANDARDS. The Contractor shall ensure all equipment is maintained as specified herein and in accordance with the quality standards stated below:

3.4.1. Portable Latrine rentals (individual units).

3.4.1.1. Latrines are visibly clean inside (walls and fixtures).

3.4.1.2. Latrines are supplied/resupplied (by the contractor) with toilet tissue.

3.4.1.3. Storage tanks are empty of waste and supplied with necessary chemicals, to include deodorizer.

3.4.2. Portable hand wash stations. At time of delivery and during the rental period:

3.4.2.1. Stations are visibly clean and in working order.

3.4.2.2. Stations are emptied of all waste water, cleaned and supplied (by the contractor) with clean water.

3.4.3.3. Stations are supplied (by the contractor) with paper towels and antibacterial hand cleaner.

3.4.3. Mobile Latrine facility (multi-stall unit). At time of delivery and during the rental period:

3.4.3.1. Facility is visibly clean inside (floor, walls, and fixtures) and in working order.

3.4.3.2. Facility is supplied (by the contractor) with toilet tissue, antibacterial hand soap, and paper towels.

3.4.4. Mobile shower unit. At time of delivery and during the rental period:

3.4.4.1. Showers are visibly clean inside (walls and fixtures) and in working order.

3.4.4.2. Clean water storage tank is filled with clean water and waste water tank is emptied.

3.4.5. Mobile laundry unit. At time of delivery and during the rental period:

3.4.5.1. Facility will be visibly clean inside (walls and fixtures, to include washers and dryers).

3.4.5.2. Machines are in good working order.

3.4.5.3. Clean water storage tank is filled with clean water and waste water tank is emptied.

3.4.6. Water Storage tanks. Tanks will be visibly clean.

3.4.7. Clean water delivery. Water will be of such a quality to be usable for laundry, shower, etc, but not drinking.

3.4.8. Waste water pickup. Water is removed with no spillage.

3.4.9. Dumpsters/roll off containers. Containers will be visibly clean upon delivery.

SECTION 4

APPLICABLE REGULATIONS, MANUALS, TECHNICAL PUBLICATIONS AND FORMS

4.1. The policies, procedures, and guidance continued in the documents listed in this section are adequate to meet acceptable performance standards under this contract.

4.2. During the contract period, additional directives and guidance may be published concerning the administration, maintenance, operations and/or reporting requirements currently specified herein. When published, additional directives will become a part of this section and shall be implemented by the

Contractor. NOTE: These types of changes shall be furnished to the Contractor by the Contracting Officer only.

4.3. Upon request, the publications listed in Technical Exhibit 2, Publications/Directives, will be furnished to the Contractor at the commencement of the contract. Supplements, amendments, or interim changes to these publications may be issued during the period of the contract. It is the Contractor’s responsibility to ensure all publications are posted and up to date. In the event publications or directives are issued after the award of a contract which necessitates a change in the Contractor’s workload, a negotiated change order may be necessary and issued by the Contracting Officer. The publications have been coded as Mandatory or Advisory. The Contractor shall comply with those coded as Mandatory and shall be guided by those coded Advisory to the extent necessary to accomplish the requirements of this

PWS. The publications are Mandatory to the extent (that is a specific procedure in a paragraph, section, chapter, or volume) specified in the PWS. All publications and forms listed will be made available for review during the solicitation period and will be provided by the Government at the start of the contract.

4.4. The Department of Military Affairs (DMA) has implemented an environmental Management

System (eMS), in accordance with Executive Order 13148 and Code of Virginia 10.1-1187.1, to guide its operations in an environmentally sound manner. The DMA is and will continue to be a leader in protecting the environment. DMA has implemented and is maintaining an eMS to ensure continuity of environmental protection while maintaining and enhancing mission readiness. The contractor shall perform work under this contract consistent with the relevant policy and objectives identified in the DMA eMS. Contractors shall refer to the Virginia National Guard website at http://vko.va.ngb.army.mil/VirginiaGuard/, under environmental programs to read and understand the DMA eMS. In addition, the Contractor shall ensure that its employees and subcontractors are aware of the roles and responsibilities identified by the eMS and how these requirements affect the work performed under this contract. If the services supplied have the potential to cause negative environmental impacts, the contractor is responsible to develop and implement steps to prevent the potential event. In the event an environmental nonconformance or noncompliance associated with the contracted service is identified, the contractor is responsible to take corrective action immediately.

TECHNICAL EXHIBIT 1

SERVICES FOR FIELD SANITATION

ITEM

NUMBER

DESCRIPTION ESTIMATED

ANNUAL

QUANTITY

U/I PER UNIT

PRICE

Base Year

PER UNIT

PRICE

Option Year

001 Portable latrine Daily

Rental

500 ea

002 Portable latrine Weekly

Rental

1,500 ea

003 Portable latrine Monthly

Rental

900 ea

004 Portable latrine

Cleanings/Pump Outs

11,000 ea

005 Portable latrine Relocations 300 ea

006 Handwash station Daily

Rental

300 ea

007 Handwash station Weekly

Rental

1,000 ea

008 Handwash station Monthly

Rental

500 ea

009 Handwash station Pump out/Refills

900 ea

010 Handwash station

Relocations

500 ea

011 Mobile latrine Daily Rental 10 ea

012 Mobile latrine Weekly

Rental

6 ea

013 Mobile latrine Pump out/Refills

45 ea

014 Shower trailer Weekly

Rental

6 ea

015 Shower trailer Monthly

Rental

6 ea

016 Shower trailer Pump out/Refills

45 ea

017 Laundry trailer Weekly

Rental

6 ea

018 Laundry trailer Monthly

Rental

6 ea

019 Laundry trailer Pump out/Refills

45 ea

020 Water storage tank (250 gallon) Weekly Rental

50 ea

021 Water storage tank (250 gallon) Monthly Rental

50 ea

022 Water storage tank (1,000 gallon) Weekly Rental

25 ea

023 Water storage tank (1,000 gallon) Monthly Rental

25 ea

024 Clean water delivery (250 gallon)

60 ea

025 Waste Water pickup and disposal (250 gallon)

60 ea

026 Roll off container Weekly rental

10 ea

027 Roll off container Monthly rental

4 ea

TECHNICAL EXHIBIT 2

PUBLICATIONS/DIRECTIVES

ARs TITLE DATE

190-13* The Army Physical Security Program 30-Sep-93

190-22* Searches, Seizures, and Disposition of Property 1-Jan-83

190-51* Security of Army Property (Sensitive and Nonsensitive) 30-Sep-93

310-25** Dictionary of United States Army Terms 15-Oct-83

25-52** Authorized Abbreviations and Brevity Codes 4-Jan-05

*Mandatory

**Advisory

QUALITY ASSURANCE SURVEILLANCE PLAN (QASP)

The designated COR, or his appointed alternate, will evaluate on a monthly basis according to the QASP.

Rating scheme used to determine success and/or note the need for corrective action will be as follows:

GREEN: Yes, performance and technical specifications are fully being met.

YELLOW: Yes, performance and technical specifications are currently being met; however, violations have occurred during the rating period but do not exceed the maximum allowable.

RED: No, performance and technical specifications are not being met.

If a YELLOW or RED rating is received, the Government must identify what component of the deliverable and/or service requires attention or falls below the minimum acceptable quality level. Corrective action/remedy must occur per the performance objective standards as noted in the Performance Evaluation

Report.

Performance

Objective

Performance Requirements Acceptable Thresholds Method

Used/Frequency

On-time Delivery and performance of other services as requested

Vendor must deliver items and provide other services within specified times and to specified locations per the contract IAW

SOW para 1.3.

No more than 1 violation within 30 calendar day period.

Periodic

Inspection/spot

Checks/Monthly

Meets Quality

Control Standards

Vendor will ensure facilities are clean, properly treated with chemicals and stocked with supplies IAW SOW para 3.4.

No more than 1 violation (per item) within 30 day calendar period.

Periodic

Inspection/spot

Checks/Monthly

Billing Vendor will ensure that services are accurately accounted for and invoiced.

Total invoiced will be supported by individual

Reconciliation Worksheets

IAW para 1.11.

No more than 1 violation within 90 calendar day period.

Monthly reconciliation of vendor invoice with individual

Reconciliation

Worksheets.

REMEDIES FOR CONTRACTOR NOT MEETING ACCEPTABLE QUALITY LEVELS OF

PERFORMANCE OBJECTIVES

ON-TIME DELIVERY AND PERFORMANCE OF OTHER SERVICES AS REQUESTED: 2nd violation: Contracting will provide a written warning to the Contractor via email notification or memorandum requiring contractor acknowledgement of receipt (no corrective action plan required); 3 rd violation: Government may provide written notice to the Contractor that a corrective plan of action is required within 3 calendar days to prevent future occurrences, again, Contractor acknowledgement is required; 4th d violation: Government may take appropriate action as determined to be necessary under the terms and conditions of this contract.

MEETS QUALITY CONTROL STANDARDS: 2nd violation: Contracting will provide a written warning to the Contractor via email notification or memorandum requiring contractor acknowledgement of receipt (no corrective action plan required); 3rd violation: Government may provide written notice to the

Contractor that a corrective plan of action is required within 3 calendar days to prevent future occurrences, again, Contractor acknowledgement is required; 4th violation: Government may take appropriate action as determined to be necessary under the terms and conditions of the contract.

Table 1, Performance Criteria for Performance Deliveries

BILLING: 2nd violation: Contracting will provide a written warning to the Contractor via email notification or memorandum requiring contractor acknowledgement of receipt (no corrective action plan required); 3 rd violation: Government may provide written notice to the Contractor that a corrective plan of action is required within 3 calendar days to prevent future occurrences, again, Contractor acknowledgement is required; 4th d violation: Government may take appropriate action as determined to be necessary under the terms and conditions of this contract.

Table 2, Performance Evaluation Report

DELIVERY

SERVICE

QUALITY

RATING

CAUSATIVE FACTORS ACTION

REQUIRED/DATE

ON-TIME

DELIVERY AND

PERFORMANCE

OF OTHER

SERVICES AS

REQUESTED (See

Table 1)

GREEN

YELLOW

RED

MEETS QUALITY

CONTROL

STANDARDS PER

PARA 3.4 (See Table

1)

BILLING (See Table

1)

COR’s REMARKS REGARDING CONTRACTOR’S PERFORMANCE PERIOD:

COMMENTS UNNECESSARY FOR “GREEN” QUALITY RATING.

COMMENTS NECESSARY FOR OTHER THAN “GREEN” QUALITY RATING.

Approved by/Date: __________________ Period of Performance: __________________

COR/Alternate COR’s Signature/Date