W912LA25QA013 QUESTIONS ANSWERS.pdf

W912LA24QA013

Response to Questions

STARBASE San Luis Obispo

Custodial Service Government Responses to Vendor

Questions

1. What supplies are you expecting us to provide for your facility?

Government Response: All supplies required to perform services as described in the Performance Work Statement (PWS) Sections 4.0, 4.1 & 4.2. The Government will not provide materials or equipment.

2. Total square footage of the building that will fall under this custodial contract?

Government Response: Please refer to Performance Work Statement Section 1.2. Total building square footage for both building 706 & 703 is approximately 1,800 square feet.

3. Do you have the incumbent contract information?

Government Response: There is no federal incumbent contract.

4. Is there a “Do Not Exceed” budget for this contract?

Government Response: There is no “Do Not Exceed” budget for this requirement. The contract will be a Firm Fixed Price (FFP) Contract.

5. Can you provide an estimate of the volume of restroom products used per week/month?

Government Response: Consumption rate is unknown. Please base your quote on the number a n d s q u a r e f o o t a g e of the stalls within each restroom and other rooms per the PWS section 1.2.

6. Are all Cleaning products provided for us?

Government Response: No. All products must be provided by the contractor. Contractors are required to purchase products that meet guidelines outlined in Performance Work Statement 5.11 Cleaning and Sanitizing, 5.11.1 Cleaning Solutions Requirements, and

5.11.1.1 Disinfectants

7. Can we bring our own vacuums?

Government Response: Yes. See section 4.0.

8. Confirm start and finish time for Monday-Wednesday-Friday?

Government Response: Performance of this contract will be in accordance with the Performance Work Statement 1.4.1 Place and Performance of Services.

9. Where are the outside trash containers?

Government Response: Southwest, outside the building.

10. Is there a dolly for us to use to take out trash or do we provide that?

Government Response: The vendor is required to provide his/her own dolly.

11. Do we clean AROUND things on the desks?

Government Response: Do not clean the personal desks, to include anything on the personal desk. There is an instructor desk in each classroom at 703, and 2 personal desks in 706.

12. Do we clean INSIDE all microwaves and refrigerators as needed?

Government Response: Yes.

14. Is the site visit for this project MANDATORY or is this only OPTIONAL?

Government Response: The site visit was optional.

15. Is it just this building (703)?

Government Response: No, cleaning is expected on the interior of Buildings 703 & 706 and the outdoor dining area between Buildings 703 & 706 according to the PWS.

16. Section 5.6 Do the windows need to be cleaned M,W,F?

Government Response: Section 5.6 Clean windows when needed or requested by the Contracting Officer Representative (COR) or Contracting Officer (KO). Spot cleaning is anticipated daily (M-W-F).

17. Are the kids here all year or is the program seasonal?

Government Response: Kids are here approximately 11 months out of the year with July being a slow month. Janitorial services are expected 12 months of the year.

18. Incidentals/Emergency Services – For incidentals or emergency services that may occur during the contract term, should we provide a per-service rate for these situations?

Government Response: The Vendor will provide a per-service hourly rate for these situations quoted on CLINs 0003, 1003 & 2003 The government estimates about 10 hours per CLIN. See Attachment 1 Contract Line Item (CLINs).

19. Sections 5.0.1 & 5.0.2.1 Annual Tasks – We would like to better understand the specific annual tasks required under this contract. The Performance Work Statement does not appear to list these tasks in detail, such as carpet shampooing, stripping and waxing, or other similar services. Could you please clarify what annual tasks will be expected and what we would need to provide?

Government Response: The Contractor is required to submit to the COR & KO within thirty

(30) days after the start of the contract, an annual cleaning schedule of all daily and twice-monthly periodic cleaning which includes dates and areas to be cleaned. We do not anticipate cleaning tasks that will be performed annually.

20. Per Section 5.13.1 Is there a schedule of events or an estimate of the expected number of special events requiring custodial services during the contract period and how long each event would last?

Government Response: We do not anticipate special events requiring extra cleaning.

However, each July, when kids are not in the area and furniture can be moved, the Government may consider this a special event to perform deep cleaning. Fixed labor hourly rates will apply per the contract.

21. Per PWS Section 5.6 Is this a spot clean or full window clean. If full window clean, would that be built into the quote or as a separate per service price?

Government Response: Spot cleaning will be considered daily cleaning (Custodial Service) full window cleaning is expected on a twice-monthly basis (TWICE-A -MONTH Custodial Service).