149-IS_Food_BPA_PWS.pdf

BPA TERMS AND CONDITIONS

DESCRIPTION OF AGREEMENT:

The purpose of this agreement is to provide a means of providing meals to Air National Guard members located in Mather, California. This agreement pertains to the acquisitions of non-personal services or supplies to provide meals (not to exceed $12.00 per meal billed to the Government), as requirements are available, for authorized Government personnel bearing the 195WG/149IS meal voucher as called for by the contracting officer or his/her designated representative. Either party may elect to terminate this agreement by not less than Sixty (60) days written notice. Period of performance: 1 November 2016 through 30 September 2021.

EXTENT OF OBLIGATION:

The government is obligated only to the extent of calls actually placed against this BPA. Services rendered against this agreement after its expiration date, by unauthorized personnel, or outside the scope of this agreement will not be accepted by the Government. The contractor shall secure means of payment from any individual requesting a meal that does not have a signed meal chit as outlined in this agreement. This agreement is not a contract.

GOVERNMENT LIABILITY:

The Contractor is responsible for the collection of money in excess of $12.00 from each individual who purchases a meal costing more than $12.00. The contractor shall notify the Contracting Officer immediately if any person fails to pay charges that exceed the $12.00 limit.

PLACING ORDERS:

A call is defined as a signed meal chit. Only the persons listed on Personnel Authorized to Place Calls letter from the Contracting Officer may sign the meal chits in the meal chit monitor block.

The meal chit form must have a control number, date, the individuals name, unit, and a signature by the meal chit monitor in order to be valid.

PERFORMANCE PERIOD:

This agreement will be in effect for five years commencing on 1 November 2016 through 30 September 2021 or until such time either party to this agreement requests cancellation (60 day notice required).

NOTICE OF INDIVIDUALS AUTHORIZED TO PURCHASE UNDER THIS BLANKET

PURCHASE AGREEMENT AND DOLLAR LIMITATIONS:

A list of individuals authorized to sign the meal chits under this agreement identified by name, title and dollar limitation per purchase will be provided. This list will be revised as needed to provide the most current information.

PURCHASE LIMITATIONS:

Individual purchases under this blanket purchase agreement will not exceed an aggregate amount of $105,000.00. Individual calls will not exceed the limits identified on the Personnel Authorized to Place Calls letter.

DELIVERY TICKETS:

All deliveries/services provided under this agreement shall be accompanied by standard original meal receipt or sales slip. The receipt or sales slip shall contain the following minimum information:

1. Name of Company

2. Blanket Purchase Agreement number and call number

3. Date the call was placed

4. A copy of the signed Meal Chit

INVOICE:

An itemized invoice (1 copy) shall be submitted within 10 days after a UTA weekend but no more than twice per month and upon expiration/cancellation of this BPA for all deliveries made during a billing period and for which payment has not been received. Copies of delivery tickets/sales slips are required to support invoices.

SUBMIT INVOICES TO:

AASF-SAC

ATTN: 149 IS

10616 Superfortress Ave.

Mather, CA 95655

(916) 569-2272

(916) 569-2214

PAYMENT MADE BY:

Government Purchase Card (VISA) BPA

ADMINISTRATION:

All issues regarding the terms and conditions, payment and collection of debts should be referred to the Contracting Officer (in writing or by email):

SSgt Justin K. Smith, Contracting Specialist

195WG/MSC

17840 13th Street Building 2180 Beale AFB, CA 95903 justin.smith.173@us.af.mil

SALES TAX:

All orders placed under this agreement are instruments of the United States of America and that the supplies or services ordered thereon are for the exclusive use of an agency of the United States of America. (Federal Acquisition Regulation, Part 29) The Federal Government is not liable for State and Local Food Taxes. Individual may be charged tax when they choose to exceed the $12.00 limit on only the amount that exceeds $12.00.

mailto:Cynthia.a.Laemmerhirt.mil@mail.mil

HEALTH INSPECTION:

The service provider must maintain the following standard:

Sacramento County Health Department inspection results must not average more than 1 critical violation over the course of 1 year.

***Example:*** Inspection Date Violations

Aug 11 - 1 critical Apr 11 - 0 critical Jan 11 - 3 critical Aug 10 - 0 critical

Calculation: 4 critical violations over the course of 1 year; 4 inspections: average = 1 critical violation/inspection.

ECMRA REPORTING:

The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for THE 149TH IS via a secure data collection site. The contractor is required to completely fill in all required data fields at: http://www.ecmra.mil.

Reporting inputs will be for the labor executed during the period of performance for each Government fiscal year (FY), which runs 1 October through 30 September. While inputs may be reported any time during the FY, all data shall be reported no later than 31 October of each calendar year. Contractors may direct questions to the CMRA help desk.

http://www.ecmra.mil/