Sources Sought Notice Attachment W912L8-24-R-0007 CDC 12 April 2024.pdf

SOURCES SOUGHT SYNOPSIS

FOR

Child Development Center Services W912L8-24-R-0007

The West Virginia Army National Guard is issuing this Sources Sought Synopsis as a means of conducting market research to identify parties having an interest in and the resources to support this requirement for Child Development Center Support Services. The result of this market research will contribute to determining the method of procurement. The applicable North American Industry Classification System (NAICS) code assigned to this procurement is 624110 Child Youth Services with a size standard of $24.5 million. The Government will entertain other NAICS Codes.

Requirement:

The mission of the Army CYS Program is to reduce conflict between parental responsibilities and unit mission requirements. This is accomplished by providing a wide range of program and service options through various systems of delivery to support mission requirements. These programs enhance the quality of life for DoD and Military Families and contribute to the total well-being and healthy development of children and youth. Military Families’, children and youth rely on a stable lifecycle of predictable programs, a safe, secure learning environment, and support services that address the stresses and unique needs of military life. The cornerstones of the Army CYS Program are quality, availability and affordability. These hallmarks directly contribute to military readiness, retention and morale and have led to the “Model for the Nation” distinction for military childcare.

** Previous support services contracted under W912L8-19-P-0064.

Location:

Performance shall be primarily at 1703 Coonskin Drive, Charleston WV 25311.

THERE IS NO SOLICITATION AT THIS TIME. This request for capability information does not constitute a request for proposals; submission of any information in response to this market survey is purely voluntary; the government assumes no financial responsibility for any costs incurred.

This requirement will support WVARNG in providing relevant and capable support services for a broad spectrum of operations in support of Child Development Center Services.

Child Development Center Support Services is intended for the WVNG Personnel. The Contractor shall comply with the standards specified in the Military Childcare Act, Army Regulation (AR) 608-10, West Virginia 78CSR1, and with current Department of Defense Instruction (DoDI) 6060.2, NAEYC Early Learning Program Accreditation Standards and Assessment Items. The Contractor must obtain WV State licensing and NAEYC accreditation for the life of this contract.

The Contractor shall complete FBI, and State required background checks. The Government shall conduct the background investigations required for all employees requiring a CNACI. The Contractor shall initiate, complete and ensure the completeness and accuracy of all required forms, and obtain verification from the COR and/or WVNG personnel security, and keep required records on file, on-site and accessible for the required background checks IAW AR 608-10 (Paragraph 2-14), AR 215-3 and DoDI 1402 and AD 2015-44 and any other regulations and guidance published that applies.

The Contractor shall provide to children nutritious snacks and meals that meet the nutritional and educational standards of the United States Department of Agriculture (USDA) Child and Adult Care Food Program (CACFP) and contribute to the overall educational and social goals of child development programs. The Contractor shall maintain all meal and attendance data required by the USDA CACFP and AR 608-10; this data shall be entered into the CYMS program. Infant meal components and quantities will be based on the meal pattern requirements for infants specified in the USDA CACFP unless otherwise recommended in writing by the child's physician. Menus shall be pre-planned in cycles and approved by a licensed dietitian.

The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract. The Contractor shall meet the staffing requirement for each age group of children. The number of children assigned to each age group is limited to double the staff/child ratio. If more than one ratio group occupies the same space, one of the Program Assistants must hold either a bachelor’s degree in ECE (Early Childhood Education), a CDA (Child Development Associates) or an Associate of Arts (AA) in ECE.

The contractor shall comply with all applicable installation/facility access and local security policies and procedures, which may be obtained from the COR. The contractor and all associated subcontractor employees shall provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office. The contractor shall ensure compliance with all personal identity verification requirements as directed by Department of Defense (DoD), Headquarters Department of Army (HQDA) and/or local policy.

The Contractor shall ensure that all programs and facilities comply with all health and sanitation requirements IAW AR 608-10 and TB MED 530. All health and sanitation records and administrative procedures for children, staff, and volunteers shall demonstrate compliance with applicable regulations. The Contractor shall ensure a hygienically clean, safe, and attractive environment for children and families in both vital and ancillary areas. The Contractor employees shall have their flu shots, with documentation, prior to the flu season, every year for the life of this contract. The Contractor shall provide Hepatitis B vaccine to employees per Occupational Safety and Health Act. The Contractor shall ensure that any immunization that is required by federal and local standards be offered to employees.

Program Management for Child Development Center provides effective and efficient operations monitoring, information-retrieval methods, development of standard processes. The Contractor shall establish and maintain developmentally age appropriate staff-child interactions; activities;

activity schedules and written lesson plans; enrollee and staff individual education plans;

supplies and equipment; furnishings and environment both inside and outdoors that lead to social, physical, cognitive and emotional growth of children. The contractor shall establish, implement, and maintain the Army adopted curriculum and assessment materials offered by Teaching Strategies or any other approved curriculum published associated with like programs.

The Contractor shall provide a friendly and inviting child-oriented environment with professionals who provide continuous, watchful supervision and guidance, display positive, respectful interactions with children and regularly provide feedback about each child’s growth and skill development.

Anticipated Set Aside:

The Government would like to receive feedback from all interested 8(a)small businesses economic programs. The previous contract W912L8-19-P-0064 was an 8(a) set aside and awarded to an 8(a) company.

Capability Requirements:

If your organization has the potential capacity to perform these contract services, please provide the following information:

1) Organization name, address, email address, Web site address, telephone number, and size and type of ownership (small business, 8(a), Hubzone, Large etc.) for the organization.

2) Tailored capability statements addressing the particulars of this effort, with appropriate documentation supporting claims of organizational and staff capability. If significant subcontracting or teaming is anticipated in order to deliver technical capability, organizations should address the administrative and management structure of such arrangements.

The government will evaluate market information to ascertain potential market capacity to:

1) Provide services consistent in scope and scale with those described in this notice and otherwise anticipated.

2) Secure and apply the full range of corporate financial, human capital, and technical resources required to successfully perform similar requirements.

3) Implement a successful project management plan that includes: compliance with tight program schedules; cost containment; meeting and tracking performance; hiring and retention of key personnel and risk mitigation.

4) Provide services under a performance based service acquisition contract.

BASED ON THE RESPONSES TO THIS SOURCES SOUGHT NOTICE/MARKET

RESEARCH, THIS REQUIREMENT SHALL BE SET-ASIDE FOR 8(a).

The Government would like to receive feedback from all interested businesses in the 8(a) program.

Telephone inquiries will not be accepted or acknowledged, and no feedback or evaluations will be provided to companies regarding their submissions.

Submission Instructions: Interested parties who consider themselves qualified to perform the above-listed services are invited to submit a response to this Sources Sought Notice by May

12, 2024 NLT 4:00 pm EST. All responses under this Sources Sought Notice shall be emailed to Kimberly.s.rowan.civ@army.mil

If you have any questions concerning this opportunity, please contact: Kimberly Rowan at Kimberly.s.rowan.civ@army.mil or 304-473-5013.