Questions and Answers Site Visit May 24.docx

Site Visit May 12, 2022, Questions and Answers

1. Q. ADDENDUM TO 52.212-1, Para 5.0 Technical Capability, para 5.1 states “This section shall not include any pricing data”. Para 5.4.1 states “This plan will include proposed salaries for employees who will work under the contract”. Under this factor, are pricing data required or not?

A. Under the technical capability we need to know the plan to meet staffing requirements while following guidance within the Wage Determination requirements. Any pricing data/figures will be annotated in Volume 4, as stated in Para 7.0.

2. Q. The SF 1449 Form Block 8 states the Offer Due Date is 13 Jun, 2022. ADDENDUM TO 52.212-1 Para 1.0 Proposal Submission Instructions state 25 May, 2022. Which one is correct?

A. ADDENDUM TO 52.212-1 Para 1.0 Proposal Submission Instructions, proposal due date is 25 May, 2022 10am Eastern Time.

3. Q. ADDENDUM TO 52.212-1, Para 2.2.2 states “type size shall be 12 point Times New Roman standard font with single spacing”. Is there guidance on font for graphics and tables?

A. Graphics and tables can have a font size of 10 point or higher.

4. Q. The Performance Work Statement (PWS), Para 1.2 states “Non SIK diners will pay for their own meals via cash or other means” how are these funds distribute/allocated? Does the Contractor keep all non SIK charges/profits?

A. There are five major categories of personnel authorized to eat at Camp Dawson’s DFAC: officers, enlisted personnel, military dependents, Federal civilian employees and others. Operation and Meal rates will be IAW DOD Financial Management Regulation, Volume 12, Chapter 19 (Food Service Program). Collection and distribution of funds will be IAW regulatory guidance to include DOD FMR referenced above and AR and DA Pam 30-22.

5. Q. Who provides the food? What are the acceptable sources of food?

A. PWS states in para 5.6 “Contractor shall provide food products of equal or greater grade/quality as listed in Exhibit 5”.

6. Q. How many drill weekends are there in a month?

A. As per PWS Para 5.3.1 “ Contractor shall plan meals IAW with meal projections provided thru RFMSS” Contractor can plan for four drill weekends, unless there is a holiday, the COR will provide the Contractor with these projection approximately 30 days prior to schedule meal period.

7. Q. What property will the Contractor provide?

A. PWS exhibit 4 has a listing of GFP. The Contractor will have to determine any additional equipment needed to deliver the required service.

8. Q. is there an Interactive Customer Evaluation (ICE) system in place (or equivalent) to capture customer satisfaction and or complains?

A. Yes, PWS Para 5.9.1 states that the contactor “shall conduct daily monitoring of customer satisfaction feedback and make necessary adjustments to meet customer satisfaction” the contractor will implement a system that can be monitor by both the contractor and government.

9. Q. Are the current employees part of a union?

A. no, none that have been reported to the government.

10. Q. Is the DFAC open on Holidays?

A. Holidays are observed by members of the WVARNG. DFAC is not operational during federal holidays. Exceptions will be provided to the contractor by the COR IAW with meal plan projections.

11. Q. From whom does the contractor received its workload?

A. The COR will provide meal projections to the contractor. The contractor will determine volume of workloads accordingly.

12. Q. What are the current staffing positions, management positions, staffing breakdowns, data entry clerks?

A. The current agreement in place allows personnel to work at different locations withing the Camp, thus staffing numbers are not quantified based on the DFAC requirement alone. PWS Para 5.9 requires a manager to be on site during operating hours. Aside from that, the contractor will project the manpower required to deliver the required service based on meal calculations in exhibit 5 of PWS.

13. Q. What is the average volume of breakfast, lunch, and dinner meals?

A. Quantification of these details has a fluctuation that has not been capture for analysis. The PWS Technical Exhibit 3 states the average meals per year. Contractor is encouraged to use those numbers to calculate the breakdown. In addition, below are numbers for the last quarter+ of this FY that can be used for calculations.

14. Q. Is there a list of Contractors that currently supply food to the operation of the DFAC?

A. Any DOD and FDA approved source can be used. Cysco and US Foods are currently being used.

15. Q. Is there a Union? If so, will a current CBA be provided?

A. The government does not have any knowledge of a union.

16. Q. Does the headcount provided in Answer 13 in the Question and Answers, apply for Annual Training, Inactive Duty Training, School Subsistence and Initial Entry Training?

A. The answer takes under consideration all of these military categories.

17. Q. Will you be extending the due date?

A. An extension will be allowed. The new due date for all proposals will be May 31st 2022, 10am Eastern time.

18. Q. Can you please confirm if we are required to submit a signed SF1449 form as the current published one has a DRAFT logo across it A. A final SF 1449 and Amendment has been uploaded. Completion of the form will need to be IAW with solicitation guidance.