RFP AMEND 2 W912L8-21-R-0003-P2 OBP.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

Amendment to revise the proposal due date to 6/25/2021.

1. CONTRACT ID CODE PAGE OF PAGES

S 1 8

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 17-Jun-2021

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X W912L821R0003

X 9B. DATED (SEE ITEM 11)

19-May-2021

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer X is extended, is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

17-Jun-2021

CODE

USPFO WV PURCHASING & CONTRACTING

50 ARMORY ROAD

BUCKHANNON WV 26201-8818

W912L8 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

W912L821R0003

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 1449 - CONTINUATION SHEET

SOLICITATION/CONTRACT FORM

The required response date/time has changed from 19-Jun-2021 12:00 AM to 25-Jun-2021 12:00 AM.

The following have been modified:

ADDENDUM TO 52.212-1

ADDENDUM to 52.212-1 Instructions to Offerors—Commercial Items (OCT 2018)

A. BASIS FOR AWARD

The Government intends to award a new single Firm-Fixed Price (FFP) contract. The award will be made based on the best overall (i.e. best value) proposal that is determined to be the most beneficial to the Government with the appropriate consideration given to the three evaluation factors: Technical, Past Performance, and Price/Cost.

Technical and Past Performance when combined are approximately equal to cost or price. Award will be made to the Offeror whose proposal is most advantageous to the Government based upon an integrated assessment of the results of the evaluation. Offerors are cautioned that the award may not necessarily be made to the lowest Price/Cost offered or the Offeror with the highest Technical Factor rating.

In accordance with Federal Acquisition Regulation (FAR) 52.215-1(f) (4), the Government reserves the right to evaluate offers and make award without seeking additional information from Offeror’s through discussions.

Therefore, the Offeror’s initial offer should contain the Offeror’s best terms from a cost/price and technical standpoint. However, the Government reserves the right to conduct discussions, if the Contracting Officer later determined them to be necessary.

Failure to provide proposals that comply with any requirements of the Request for Proposal (RFP) may render the Offeror's proposal non-compliant and be grounds for rejection. All Offerors are urged to ensure that their initial proposals are submitted with the most favorable terms in order to reflect their best possible potential.

B. FORMAL COMMUNICATION, OFFEROR EXPLANATIONS

The Contracting Officer is the SOLE POINT OF CONTACT for this acquisition. Any explanation desired by an Offeror regarding the meaning or interpretation of the solicitation, for proposals, Performance Work Statement (PWS), etc., must be requested in writing and with sufficient time allowed for a reply to reach Offerors before the submission of their offer. A cut-off date for receiving questions concerning the Request for Proposal has been established as 15 June 2021. Responses will be posted not later than two days prior to closing. Because of the tight time constraints involved in this requirement, questions will not be addressed after that date. After 15 June 2021, sufficient time will not be available to answer questions and give ample time for the interested Offerors to make changes or respond. The time limits for this requirement will not be extended.

The Contracting Officer reserves the right to address questions received after the cutoff date with those offers deemed responsive and/or in the competitive range (if established) after closing. OFFERORS ARE STRONGLY ENCOURAGED TO SUBMIT QUESTIONS EARLY IN THIS PROCESS. Any interpretations made will be in the form of an amendment of the solicitation and will be furnished to all prospective Offerors via posting to the Contract Opportunities website at: https://beta.SAM.gov Explanations or instructions given in a form other than an amendment to the solicitation shall not be binding.

Questions (on a non-attribution basis) and answers shall be furnished to all prospective Offerors via the website.

https://beta.sam.gov/

Submit proposal questions by Email to the contracting office at the addresses shown below:

USPFO for West Virginia, Contracting Office Subject Line: WVNG Solicitation W912L8-21-R-0003 AITEC Bombing Prevention Training Support Services Contracting Officer: John Knabenshue, Email: john.m.knabenshue2.civ@mail.mil Contract Specialist: Erica Oldaker, Email: erica.d.oldaker.civ@mail.mil

AMENDMENTS PRIOR TO DATE SET FOR RECEIPT OF PROPOSALS: The right is reserved, as the interest of the Government may require, to revise or amend the solicitation prior to and/or after the date set for receipt of proposals as necessary. Such amendments, if any, will be announced by an amendment(s) to this Request for Proposal. All information relating to this RFP, including pertinent changes/amendments and information prior to the date set for receipt of proposals will be posted on the following website: https://beta.SAM.gov. Though every effort will be made to provide email notification when a change is posted, such notification is NOT guaranteed and should not be expected. Offerors are strongly cautioned to check this site frequently and to “REFRESH” their web page to ensure they have the latest information.

C. PROPOSAL SUBMISSION

Introduction: This section contains general proposal submissions instructions as well as specific proposal requirements for the AITEC Bombing Prevention Training Support Services.

The proposal must not repeat the RFP requirements, but rather must provide convincing evidence in support of conclusive statements of how contract requirements will be met.

Failure to provide proposals in compliance with any requirements of the RFP may be render the Offeror's proposal non-compliant and be grounds for rejection.

PROPOSAL INSTRUCTIONS

Offerors shall provide information by addressing each Factor/Element in the format and sequence identified in the solicitation. The Offerors must provide information in sufficient detail to allow the Government to make a best value assessment of the Offeror’s capability to support the proposed response to the evaluation criteria. Proposals that do not contain the information requested in the solicitation risk being determined unacceptable by the Government. The Government will not assume the Offeror possesses any capability, understanding, or commitment not specified in the proposal.

All questions concerning this procurement, either technical or contractual must be submitted in writing (emailed) to the Contracting Officer and Contract Specialist. No direct discussion between the technical representative and a prospective Offeror will be conducted. Communications will be conducted via e-mail. Questions shall be sent to the following points of contact, and proposals shall be submitted by email to the following point of contacts:

Contract Officer: John Knabenshue E-mail: john.m.knabenshue2.civ@mail.mil

Contract Specialist: Erica Oldaker E-mail: erica.d.oldaker.civ@mail.mil

Each proposal shall be submitted in the English language and consist of and include all of the following:

Acknowledgment of all amendments to the RFP and all continuation sheets are to be filled in as directed, i.e., any fill-ins required. Offerors are directed to thoroughly read the RFP and fill in the required information in the appropriate RFP clauses. For any fill-ins that are not applicable, the Offeror must acknowledge by indicating “N/A.”

mailto:john.m.knabenshue2.civ@mail.mil mailto:erica.d.oldaker.civ@mail.mil https://beta.sam.gov/ mailto:john.m.knabenshue2.civ@mail.mil mailto:erica.d.oldaker.civ@mail.mil

Representations through beta.SAM.gov. The purpose of electronic Representations and Certifications is to provide all Offerors with a portal in which to submit Reps/Certs in a publicly accessible format, nullifying the requirement to submit identical information in response to each and every Federal contract solicitation. As a requirement under this solicitation, all Offerors must submit Reps/Certs data into the beta.SAM at https://beta.SAM.gov. Any Offeror that has previously submitted Reps/Certs data into SAM is reminded to update the data prior to submitting with the proposal.

FORMAT FOR PROPOSALS

Proposal Format: The Offeror’s proposal shall be divided into separate volumes based on the Factors as set forth below and all information specific to each Element shall be confined to that volume. Each proposal must include all volumes and shall be submitted by the closing date, time, and method of transmission listed in the RFP. Proposals shall be valid for a period of at least 90 days from time of proposal submission.

Each page of the proposal documents shall include the Offeror’s name, RFP identification and volume number in the page header. Each volume shall be in uncompressed files. Self-extracting “.exe” files will not be acceptable.

Hyperlinks and ZIP files are NOT permitted.

Information shall be confined to the appropriate section of the proposal to facilitate independent evaluation.

Price/Cost information must not be contained in the Technical proposal documents. Each section of the Technical proposal must be independent of the others. The proposal should be clear and concise, logically assembled, and indexed.

Table 4 – Proposal Sections / Page Limits

Proposal Volume / Section

Page Limits* (Maximums)

VOLUME 1 – Technical

20 pages

VOLUME II – Past Performance

2 per reference (see Attachment 2 for required template)

VOLUME III – Cost/Price

No limit

*Any excess pages will be removed and not be evaluated.

The proposal text shall be in MS Word 2013 compatible format, shall have 1” margins on all sides, be single-spaced, use Times New Roman font, color black, font size of 12, letter size 8 ½” x 11”. Those portions of the proposal requiring MS Excel submissions shall be in MS Excel 2013 compatible format. The illustrations (e.g., graphics figures, graphs, and tables) may be in landscape or portrait format with font colors other than black and font sizes 8 through 12 are considered acceptable. Illustrations are not excluded from the page limitation.

Each volume shall be as brief as possible, consistent with complete submission. The page count will be made by counting the pages from left to right, consecutively. Pages that exceed the required page limitations will not be evaluated. Additional pages over the maximum allowed will be removed or not read and will not be evaluated by the Government. Each paragraph shall be separated by at least one blank line. Annexes, documentation and attachments that are submitted by the Offeror, which are not required as part of the RFP, will count against the page limitations. If pages are printed on both sides, each side will count as a separate page. The following will not count against page limitations: volume title pages, table of contents pages, cross-referencing pages, indices, acronym lists and page dividers (used to separate proposal sections).

https://beta.sam.gov/

SPECIFIC PROPOSAL INSTRUCTIONS

Factor 1 Technical Proposal (Volume 1): The Technical Volume shall not exceed 20 pages. Offeror shall follow the below outline when providing their Technical Volume. The Technical Volume shall be submitted in the order listed below. Offerors shall be required to provide all PWS requirements. The Offeror shall provide a clear explanation of their Technical Approach with details on how the Offeror will meet the solicitation requirements.

The Technical Volume Shall be organized in the following format:

Sub-Factor 1 Capability and Experience (Section 1) Sub-Factor 2 Employee Attraction, Retention and Management Plan (Section 2) Sub-Factor 3 Compensation Plan (Section 3)

Sub-Factor 1: Capability and Experience (Section 1):

1. The Offeror shall provide an approach to meeting the requirement of the PWS in sufficient detail to explain how the end results of the requirement will be achieved.

2. The Offeror shall provide specific methods and techniques for completing each task listed in the PWS.

3. The Offeror shall provide evidence that the organization has current capabilities; and for assuring performance of this requirement. Evidence of supporting Joint Venture/Teaming arrangements or subcontractors will be considered.

4. The Offeror shall demonstrate an understanding of all applicable installation/facility access and local security policies and procedures as outlined in the PWS.

Sub- Factor 2: Employee Attraction, Retention and Management Plan

1. Offeror shall provide a narrative of management’s technical capabilities for attracting and recruiting top-quality employees with the technical skills, expertise and experience needed to accomplish this contract. Include supporting material (matrix, charts or other graphics) determined necessary for the Government to fully understand the Offeror’s methodology and approach.

2. The Offeror shall include a detailed plan for ensuring there is no impact on services during scheduled (vacation) and /or unscheduled absences (illness) to primary employees.

3. The proposal shall address the methodology for determining adequate staffing to provide supervision, and the strategy to provide adequate supervision of all personnel.

Factor 2 Past Performance (Volume II): This volume shall contain past performance information regarding similar contracts. Offerors shall identify pertinent past history, which indicates that similar efforts of equal or greater complexity have been performed using the Offeror’s existing capability and demonstrate satisfaction of customer requirements.

Failure to provide any of the required reference information detailed below for this factor will result in non-evaluation of the proposed reference(s).

Offerors shall submit a maximum of the three most recent and relevant Government (Federal and DoD) contracts as a prime, and a maximum of two of the most recent and relevant Government contracts for each major subcontractors occurring within the past three years from the release date of the RFP that are similar in size and scope to requirements of the RFP. Major/key subcontractors are defined as a subcontractor who is performing 25% or more of the total proposed cost/price. Offerors are advised to submit single contracts or single task orders placed under an Indefinite Delivery Indefinite Quantity (IDIQ) contract (under FAR 16.501-1); or a single order placed under a Blanket Purchase Agreement (FAR 8.405-3, 13.303). Each task order or BPA call submitted will be considered one of the references permitted per the above guidance. An IDIQ contract reference without an order number will not be considered in the past performance evaluation. Data concerning the prime Offeror shall be provided first, followed by each proposed major subcontractor, in alphabetical order.

The Government plans to rely on existing documentation from Federal databases to the maximum extent practicable.

Sources of existing information available to the Government include, but are not limited to, CPARS, FAPIIS, and eSRS. The Government may use past performance information obtained from sources other than those identified by the Offeror. The Government reserves the right to use or not use past performance information submitted by the Offeror based on whether or not adequate recorded past performance information is available in its Federal databases. Since the Government may not necessarily interview any or all of the sources provided by the Offerors, it is incumbent upon the Offeror to explain the relevance of the data provided. The burden of providing thorough and complete past performance information remains with the Offerors. This volume shall be organized into the following sections:

(1) Section 1 Contract Descriptions. This section shall include the following information in the following format (a template has been provide in Attachment 2):

(a) Contractor/Subcontractor place of performance, Commercial and Government Entity (CAGE) Code and Data Universal Numbering System (DUNS) Number. If the work was performed as a subcontractor, also provide the name of the prime contractor and POC within the prime contractor organization (name, current address, e-mail address, and telephone and fax numbers). PLEASE NOTE: While an Offeror may submit past performance information on relevant efforts where they performed as a major subcontractor, the Government does not have privity with subcontracts and therefore, may not be able to obtain qualitative information.

(b) Government contracting activity, and current address, Procuring Contracting Officer's name, e-mail address, telephone and fax numbers.

(c) Governments technical representative/Contracting Officer Representatives name, current e-mail address, telephone and fax numbers.

(d) Government contract administration activity and the Administrative Contracting Officer's name, current e-mail address, telephone and fax numbers.

(e) Government contract administration activity's Pre-Award Monitor's name, current e-mail address, telephone and fax numbers.

(f) Contract Number and, in the case of IDIQ type contracts, General Schedule Administration contracts, and Blanket Purchase Agreements, include the Indefinite Delivery contract number and order number of the single task order to be considered.

(g) Contract Type (specific type such as Fixed Price (FP), Cost Reimbursement (CR), Time & Materials (T&M), etc.) In the case of Indefinite Delivery contracts, indicate specific type (Requirements, Definite Quantity, and Indefinite Quantity) and secondary contract type (FP, CR, T&M, etc.)).

(h) Awarded price or estimated cost and fee.

(i) Final or projected final price or cost and fee.

(j) Original delivery schedule, including dates of start and completion of work.

(k) Final or projected final, delivery schedule, including dates of start and completion of work.

(2) Section 2 - Performance. Offerors shall provide a specific narrative explanation of each contract listed in Section 1 describing the objectives achieved and detailing how the effort is relevant to the requirements of the RFP. Narrative explanations are limited to two pages per contract/order. The prime Offeror and each major subcontractor shall cite the PWS numbers in the instant RFP which are relevant to the work described in this section.

(a) For any contracts that did not/do not meet original schedule or technical performance requirements, provide a brief explanation of the reason(s) for the shortcomings and any corrective action(s) taken to avoid recurrence. The Offeror shall list each time the delivery schedule was revised and provide an explanation of why the revision was necessary. The Offeror shall also provide a copy of any Cure Notices or Show Cause Letters received on each contract listed and a description of any corrective action implemented by the Offeror or proposed subcontractor. The Offerors shall indicate if any of the contracts listed were terminated and the type and reasons for the termination.

Factor 3 Price/Cost (Volume III): The Offeror shall provide a price/cost proposal broken down in accordance with the Performance Work Statement. The Offeror’s proposal shall contain sufficient cost documentation for analysis and evaluation of the proposed price.

Travel Cost are not authorized a mark-up and will be reimbursed at cost. Travel cost are estimated $460,191.90 for the base year, $480,191.90 for Option Year 1, $480,191.90 for Option Year 2, $480,191.90 for Option Year 3, and $480,191.90 for Option Year 4.

Sub-factor 1: Breakdown of all cost elements

For evaluation purposes only, a breakdown of all cost elements shall also be provided for the AITEC Bombing Prevention Training Support Services; demonstrating exactly what the loaded labor rates consist of. This labor rate breakout shall include all direct, indirect, general and administrative costs, Service Contract Reporting (SCR), and profit associated with providing the required services. Contract support management costs cannot be separately billed and must be included. The fully-burdened labor rates shall include all labor and labor-related costs, such as, but not limited to, the following list of representative labor-related costs: salaries, wages, bonuses, employee insurance, fringe benefits, contributions to pension, other post-retirement benefits, annuity, employee incentive compensation plans, incentive pay, vacation time, sick pay, holidays and all other allowances based upon a comprehensive employee compensation plan. The use of uncompensated overtime is not allowed.

Sub-factor 2: Compensation Plan

1. Offerors shall submit for evaluation a total compensation plan setting forth proposed salaries and fringe benefits proposed for the professional employees who will work under the contract. Supporting information shall include data, such as recognized national and regional compensation surveys and studies of professional, public and private organizations, used in establishing the total compensation structure. Reference FAR 52.222-46, Evaluation of Compensation for Professional Employees.

2. Multiple Compensation Plans. For JV/Teaming arrangement(s) and subcontractors, provide details about each member’s compensation plan as well as the Prime’s plan. If multiple compensation plans are provided, the Government will evaluate the lowest rated plan. If members participating in the contract will provide the same compensation plan (pay and benefits) as the Prime (at a minimum), then a signed statement from each participating member, will suffice to meet these requirements in lieu of submitting each plan.

Exchanges with Offerors after Receipt of Proposals and requests for additional information is not to be construed as discussions.

(End of provision)

(End of Summary of Changes)