Final Q and A submitted for OBP.pdf
PDF 266 KB Posted
- Attached to
- Bombing Prevention Training Support Services
- Solicitation number
- W912L8-21-R-0003
About this file
This document contains questions and answers related to solicitation number W912L8-21-R-0003 for Bombing Prevention Training Support Services. The solicitation will be issued by the USPFO West Virginia to award a firm fixed-price contract providing instructor facilitators to conduct training. The technical approach and past performance factors will be evaluated, along with cost. A single award is intended without discussions. The incumbent provides equipment and storage, and the government will provide the virtual training platform. Instructors require basic and specialized certification within 90 days, and security suitability determinations. The response date is June 19, 2021, with questions due by June 15th.
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Text version
NATIONAL GUARD BUREAU
UNITED STATES PROPERTY AND FISCAL OFFICE
WEST VIRGINIA NATIONAL GUARD
50 ARMORY ROAD
BUCKHANNON, WEST VIRGINIA 26201-2052
RFP/ TITLE: W912L8-21-R-0003
CONTACT: Erica Oldaker
EMAIL: Erica.d.oldaker.civ@mail.mil
PHONE NUMBER: (304) 473-5265
PROPOSAL DUE DATE: 25 - June - 21 @ 12:00 AM Eastern
DATE ISSUED: 19 – May – 21
Q&A Revised: 17 – June -2019
**** No additional questions may be submitted at this time
PROPOSER QUESTIONS
WVARNG RESPONSES
RFP SECTION/PAGE
Please confirm the Travel CLINs are not priced at submission.
Yes, that is correct. The government has already included the estimated travel cost for each year.
SF 1449
The start date is Sep 1.
According to FPDS, the prior contract listed in the DD254 (W912L8-16-C-0002) ends 6/5/2021. Will the government provide prior contractor instructors contact information to the awardee?
The current contract (W912L8- 16-C-0002) was extended for 2 months to allow time for the renewal contract to be awarded.
The Government will provide prior contractor instruction contact information to the awardee.
SF 1449 page 12
The stated evaluation of "Technical and past performance, when combined, are approximately equal to cost or price" is not a best value formula, cost is still the dominant factor. Will the government change the evaluation criteria to Technical, Past Performance and Price are equally weighted?
No, the evaluation will remain unchanged.
SF1449 page 22
The stated evaluation of "Technical and past performance, when combined, No, the evaluation criteria will remain unchanged.
SF1449 page 22 mailto:Erica.d.oldaker.civ@mail.mil
WEST VIRGINIA NATIONAL GUARD
are approximately equal to cost or price" is not a best value formula, cost is still the dominant factor. Will the government change the evaluation criteria to "The Non- Price portion will be significantly more important than the Price portion. Within the Non-Price portion, the Technical Approach is approximately equal to Past Performance."
The equipment requirements listed in 1.1.1-1.1.4 represent a significant cost for a small business. Please confirm that this items will be cost reimbursable items.
This equipment has been removed from the PWS and will be provided by the government.
SF1449 page 50
Quoting travel coordination for an unknown number of instances to an unknown collection of destinations creates a significant risk to a small business. Will the government commit to coordinating travel?
The Government will not coordinate travel.
SF1449 page 52
We do not see any Instructor Experience or Certification requirements. Are there any required certifications to perform this contract?
Instructors will be required to have at least a 40-hour Basic Instructor Certification and become certified on Office for Bombing Prevention curriculum.
Note: All instructors supporting the current contract for OBP course delivery are certified on curriculum.
See PWS paragraph 1.4.7 Special Qualifications and 5.2.1
PWS
The 90 day phase in will cover Sept 1-Nov 30, 2021. How many anticipated classes are scheduled during that period?
Will 90 days be enough time to fully certify all new instructors for all classes?
The instructors will be scheduled at every opportunity in order to obtain certification.
The Government understands that the course load scheduled will dictate, to some degree, how quickly the instructors
PWS page 61
WEST VIRGINIA NATIONAL GUARD
become fully certified. The goal is to become fully certified within 90 days, but will be dependent on the number of courses scheduled. Note: All current contracted instructors are certified on curriculum and have minimum required Basic Instructor Certification.
Will we be allowed to invoice 1/12th the awarded fixed price labor when instructors are going through a certification process?
Yes PWS page 61
Are there any additional security requirements in addition to a Secret Clearance?
All instructors will be submitted and must be granted DHS determination of Suitability, following award. If there is anything that would keep an instructor from being granted Suitability determination, that would cause that instructor to be ineligible for this position.
PWS 4.3 page 64
It says: "The Contractor shall be certified by Office for Bombing Prevention Standards Evaluation and Assessment Team prior to facilitating training as a representative of DHS. The certification process will be conducted in accordance with MTT Standard Operating Instructions. This process must be complete prior to end of Phase-in period." Does this refer to the Company or individual instructors? How long will this process take?
This process varies, dependent upon the number of courses scheduled. Normally, the Mobile Training Team facilitates enough courses to complete this process in a two to three month process.
PWS 5.2.1 page 64
Questions are due the same day as submission (Jun 19, 2021).
We request a 1 week extension from the date answers are incorporated into an Amendment if that date occurs after June 13, 2021.
RFP Amend 1 was posted on 6/10/2021 to revise the questions submission date to June 15, 2021
SF1449 page 80
WEST VIRGINIA NATIONAL GUARD
On pg 82 it says: "Price/Cost information must not be contained in the Technical proposal documents." Sub- Factor 3 calls for "Offerors shall submit for evaluation a total compensation plan setting forth proposed salaries and fringe benefits proposed for the professional employees who will work under the contract. " Will the government move sub-factor 3 to the Price Volume?
Yes, the government will move subfactor 3 to the Price Volume.
SF1449 page 82 and 83
Because the quality of instructors is essential to the success of this contract, will the government allow resumes to be included as part of Sub-Factor 2 within the current page limit?
No SF1449 page 83
Pg 81 says "Each proposal shall contain a sanitized and un-sanitized cost/price proposal. " Pg 85's Price/Cost Volume instructions do not include any details about sanitized and un-sanitized preparation. Will the government remove the pg 81 sentence that says "Each proposal shall contain a sanitized and un-sanitized cost/price proposal." and let the Factor 3 instructions stand alone?
Yes, the requirement to provide a sanitized and un-sanitized cost/price proposal will be removed from page 81.
SF 1449 page 81-85
Please confirm the number of instructors for each level, example # of junior instructors, # of senior instructors, and # of supervisory instructors.
Current instructor staff is comprised of 7 Senior Instructors and 1 Supervisory Instructor is the construct previously employed to accomplish the operational requirements.
Please confirm if the pricing should be all-inclusive or per person.
Pricing should be per Contract Manager (Supervisory Instructor) and Senior Instructors. However, the
WEST VIRGINIA NATIONAL GUARD
contract will only contain one CLIN for all instructors
Is the equipment procured by the incumbent property government owned and if so, will it transition with the contract? Should we price out new equipment / kits, and if so, is there any maintenance or replenishment requirement during the term of the contract?
Yes the current equipment is Government owned and will transition with the contract.
Will the Government cost in ODC’s similar to travel?
No
Is it a maximum of 3 past performance total or a maximum of 5 (with 3 maximum for Prime and 2 maximum for Subcontractor)
A total of 3 past performance SF1449 page 65
Will the Government be providing a VILT platform? If not, how many attendees will be on each training? What is the Government’s preferred platform?
The Government will provide the VILT platform. The VILT platform and learning management processed are provided thru another Government contract.
SF1449 page 65
Does the electronic equipment provided to each instructor need to be purchased from
CHESS?
This is no longer a requirement and has been removed from the
PWS.
Is the equipment listed in section 1.1.4 Government owned or Contractor owned?
This is no longer a requirement and has been removed from the
PWS.
SF1449 page 50
Is the “logistics point of contact” Government personnel? Is this property stored on Government site?
Yes, the logistics POC is the Government. The property is stored on Government site within a controlled supply storage area.
SF1449 page 60
File details come from the government source that posted it. Updated .