QA 20200626.docx
DOCX document 36 KB Posted
- Solicitation number
- W912L820Q0021
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Text version
Updated as of 4/23/19
Solicitation W912L8-20-Q-0021
WVARNG PERMANENT RECORDS DIGITIZATION INITIATIVE
Questions and Answers
| RFI # |
| Date |
| Question |
| Answer |
| 1 |
| 06/19/20 |
I see a Secret FCL is required. Will the agency sponsor the FCL? We are capable of getting the FCL, but will need a sponsor.
Must have clearance at award, and agency will not sponsor
| 2 |
| 06/22/20 |
| The date for questions listed in this solicitation has already passed. |
An amendment has been accomplished to change date, please go to https://beta.sam.gov/
| 3 |
| 06/24/20 |
Page 24: 1.4.1 Quality Control Plan is to be developed within 30 business days of contract award but is to be provided NLT 20 business days following award. Should this be developed within 20 business days and delivered within 30 business days?
Quality Control Plan is to be developed within 20 business days and delivered within 30 business days.
| 4 |
| 06/24/20 |
The government has provided a specific ceiling of $2,804,513.64. Was this number internally derived or did you get a quote from a third party?
Independent Government estimate and a couple of unofficial estimates used by businesses that are not HUBZone small business
| 5 |
| 06/24/20 |
If from a third party are they eligible to bid on this?
Independent Government estimate and a couple of unofficial estimates used by businesses that are not HUBZone small business
| 6 |
| 06/24/20 |
| Page 46 includes 52.222-17 Non-displacement of Qualified Workers. Please confirm this is not relevant to this solicitation. |
No not relevant, it is a new requirement
| 7 |
| 06/24/20 |
| Page 52 includes 52.219-4 Notice of Price Evaluation Preference for HUBZone small Business Concerns. As this is a HUBZone set-aside, please confirm this is not relevant for this solicitation. |
You are correct it is not relevant for this solicitation
| 8 |
| 06/24/20 |
| Page 3 states basis of award includes technical/management and past performance. Additionally the quote should be no more than 10 pages. Please confirm: |
A. Quotes should be submitted in two volumes – Technical and Business
B. The 10 page limit applies to the Technical Volume and not the Business Volume
C. Quotes may be submitted in PDF
D. Should pricing be submitted on the Pricing Sheet (page 3) or on the SF1449 Continuation Sheets (starting page 27)
A. Technical and Business combined 10 pages or less
B. Technical and Business combined 10 pages or less
C. Yes
D. Pricing sheet page 3
| 9 |
| 06/24/20 |
| Are the microfilm/fiche already boxed? |
Yes
| 10 |
| 06/24/20 |
| If so are the boxes on pallets? |
No
| 11 |
| 06/24/20 |
| Are the boxes numbered? |
No, contractor will number
| 12 |
| 06/24/20 |
| Is there a manifest or does the contractor need to create the manifest? |
Contractor will create the manifest.
| 13 |
| 06/24/20 |
| If the contractor needs to palletize, is there sufficient room to palletize and shrink wrap |
yes
| 14 |
| 06/24/20 |
| Is the contractor supposed to return the hard copy documents or shred them? |
Return
| 15 |
| 06/24/20 |
| Instead of returning the hard drives of the scanning equipment, will the Government accept certification that the contractor used electronic shredding software to purge the drives? Alternately, confirm that the government requires any external hard drives that are used for the contract to be returned rather than the equipment’s physical hard drive which will not contain government data. |
Hard drives containing any Government data need returned to the Government
| 16 |
| 06/24/20 |
| 5.1.3.1 – Personnel file indexing – this file layout differs from the naming convention of the PDF files in 5.1.10, which is the correct file layout? |
Use 5.1.3.1
| 17 |
| 06/24/20 |
| Is there a database with these index fields that can be given to the selected contractor? If so, what fields are in that database? |
No.
| 18 |
| 06/24/20 |
| Pricing – How is the contractor supposed to price the options years since the base year contains all of the work to be completed? |
Government will decide what funding they have available for base year and each option and cut task orders accordingly, which is why we set it up as an IDIQ
| 19 |
| 06/24/20 |
Clarifying image resolution – scan microfiche/microfilm at 400 dpi bitonal (black and white) and NOT grayscale?
Scan to grayscale
| 20 |
| 06/24/20 |
| Do you need bitonal or grayscale images? |
grayscale
| 21 |
| 06/24/20 |
| Are there any legibility issues with the source microfilm/microfiche such as carbon copies, over exposed pages, and/or handwriting? |
Yes, legibility varies
| 22 |
| 06/24/20 |
Are any of the source documents on the microfilm or microfiche larger than 11x17?
No
| 23 |
| 06/24/20 |
| Is the “image size for size” required for microfilm and microfiche or just for paper? |
Yes
| 24 |
| 06/24/20 |
| Are any of the pages filmed on a larger white backing board or is border always black? |
Unknown
| 25 |
| 06/24/20 |
| Confirming that documents are classified to secret level and that level of personnel clearance is required for this contract? (Generally this clearance level is not needed for personnel files.) |
A secret is needed, non-negotiable
| 26 |
| 06/24/20 |
| Is microfilm simplex or duplex? |
Simplex
| 27 |
| 06/24/20 |
| Is microfilm blipped? |
| No, unknown |
| 28 |
| 06/24/20 |
| What is the average number of pages per record? |
| We estimated one page equaled one record |
| 29 |
| 06/24/20 |
| What information is on the microfilm box label? |
Service member’s name
| 30 |
| 06/24/20 |
| Does the microfilm have at least 12 inches of leader and trailer? |
| Yes |
| 31 |
| 06/24/20 |
| Is this 16mm jacketed microfiche? |
Yes
| 32 |
| 06/24/20 |
| Is it always only one person’s record per fiche? Is one fiche card all for one soldier? |
| Yes |
| 33 |
| 06/24/20 |
| Can one soldier span multiple fiche cards? |
Yes
| 34 |
| 06/24/20 |
| What is the average number of frames per fiche? |
Varies
| 35 |
| 06/24/20 |
| Is the index/file name information always found in the fiche header? |
Unknown
| 36 |
| 06/24/20 |
| Can you provide a photocopy of a microfiche card with the title block? |
No because each title block is different
| 37 |
| 06/24/20 |
| Are the microfiche in sleeves? If yes, how many cards per sleeve? |
| No |
| 38 |
| 06/24/20 |
| What information is on the title block of the microfiche? |
| It differs by microfiche |
File details come from the government source that posted it. Updated .