Q and A W912L726Q0537 777th HSAD.docx
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- W912L726Q0537 777th HSAD LODGING SMYRNA TN
- Solicitation number
- W912L726Q0537
About this file
This file is a Questions and Answers document related to a Request for Quote (RFQ) for lodging services during a 777th Medical Command (MC) Homeland Security Affairs Division (HSAD) pre-mobilization event in Smyrna, Tennessee.
The solicitation, numbered W912L726Q0537, is issued by the Department of the Army Tennessee Army National Guard as a small business set-aside under NAICS code 721110 (Hotels and Motels) with a $40 million size standard. The requirement calls for a total of 165 hotel rooms to accommodate personnel from July 30 through August 2, 2026, with check-in on July 30 and check-out on August 2. The specific room configuration includes 3 single rooms and 162 double rooms distributed across the four-day period. Hotels must be located no more than 15-30 miles from the Armory at 500 Fitzhugh Drive, Smyrna, Tennessee 37167. Interested vendors must submit pricing using a provided Excel roster template by Monday, July 20, 2026, at 1:00 PM Central Standard Time. The government will provide a rooming list and tax-exempt forms with the award. Standard Federal Acquisition Regulation (FAR) clauses applicable to commercial items apply, including those related to online representations and certifications, contract terms and conditions, and Buy America Act provisions.
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Other files
| File | Type | Posted |
|---|---|---|
| SOLICITATION REQUEST FOR QUOTE 777TH HSAD 30JUL_2AUG.docx | DOCX document | |
| PWS 777 MC HSAD Lodging.docx | DOCX document | |
| 777th HOTEL ROSTER RFQ.xlsx | XLSX spreadsheet |
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Text version
Q&A RFQ W912L726Q0537 (777th MC HSAD Pre-Mob Lodging, Smyrna, TN).
1. TAXES – Rutherford County/City of Smyrna levy a local hotel/motel occupancy tax separate from sales tax. Is occupancy tax excluded from the quoted rate, or must it be included?
Answer: the Federal Govt does not pay Sales Tax; we do pay Occupancy/Local taxes.
2. TAX-EXEMPT CERTIFICATE – As a third-party vendor, AD Southern is payer of record to the property. Will the Government-furnished exemption certificate be usable where the contractor, not the Government, remits payment?
Answer: The Federal Govt will issue a Tax exempt form to the awardee to file.
3. MEAL ROSTER – RFQ references a MEAL Roster; the workbook has no meal tab. Is meal service in scope?
Answer: This is Lodging only.
4. PERIOD OF PERFORMANCE – The lodging table includes a "29 DEC 2025 – Check-Out" row. Confirm PoP is 30 July – 2 August 2026 only.
Answer: This is blacked out "29 DEC 2025” Use the POP (30 July – 2 August 2026) that is in the PWS and Solicitation
5. SAM ADDRESS – Our SAM record currently lists a residential address rather than our commercial location. Will the Government accept a quote with documentation of the commercial address and a pending SAM update, or must the corrected record be validated at time of submission?
Answer: The address needs to be update at or before the solicitation ends.
End of questions
File details come from the government source that posted it. Updated .