RFI Log_24Mar22.pdf

Date: RFI No. RFP Reference (Sect/Para/Page) QUESTION GOVERNMENT RESPONSE

3/1/2022 1

I understand needing to travel throughout OK as needed for events. How does this work or look for a sole provider? Is this job for 1 provider or will multiple providers need to be sent to different locations at the same time? Or one provider sent at a time?

Multiple personnel will need to be sent to events to include equipment and supplies in order to provider medical readiness event services. Thre will be events at different locations on the same days.

3/1/2022 2 Will you consider 2 separate awards for 2 different awardees?

(e.g. a medical provider, and a dental provider) No

3/1/2022 3 How many providers will this job call for? How many military soldiers or airmen per each event?

Personnel required will vary by event as services contracted will vary by event. 200-250 Soldiers will be seen per day on average at events. Events will be primarily on Friday through Sunday

3/1/2022 4 Is this an all year or is there down time?

Events will generally be scheduled OCT-FEB with the bulk of those occuring OCT-DEC, occasional events will take place outside of these months

3/3/2022 5 Can medical and dental services (dental screening and treatment) be performed in all armories? If only a few, which armories will allow that?

The majority of armories do have the space to allow for services to be performed inside of them. Mobile assets must be available, but this will not a standard request and will only be requested on rare occassions

3/3/2022 6 5.2.3/3.1.2

Can the government provide historical or expected amount of contractor supplied vaccines per year? Will the contractor be required to transport, maintain and refrigerate vaccines, if contractor provided? And if government provided?

If government provided, the contractor will not be expected to transport, maintain, or refrigerate them. If contractor provided, the contractor will be required to transport, maintain and refrigerate vaccines. The government intends to administer all flu shots organically and will contract routine immunizations as funding permits.

3/3/2022 7 5.2.4 Please explain the shipping in accordance to CAARNG shipping? Was this in error?

This is an error to the solicitation. Should state OKARNG. OKARNG will provide all shipping labels and supplies for HIV testing and shipping.

3/3/2022 8 5.2.5 Please confirm chlamydia screening for women IAW USPSTF is only a counseling, and no lab test or gynecological exam shall take place at events?

Correct, this is only a counseling and will NOT include a lab test or exam

3/3/2022 9 5.2.6 Please confirm breast cancer screening for women IAW USPSTF is only a counseling, and no mammograms shall take place at events?

Correct, this is only a counseling and will NOT include a lab test or exam

3/3/2022 10 5.2.8 Is the contracted case manager enter in Ecase during the event or will the government case management team will enter in Ecase?

the contractor will chart encouter in ecase and will note the need for a profile.

3/3/2022 11 Can the contracted case management initiate permanent profiles?

Contracted case managers will document the need for a profile in ecase.

3/3/2022 12 How many case managers are utilized at each event? Case manager support will not be a routine requirement.

3/3/2022 13 Is it the government's intention that the contractor's case management team supplement the governments, or contacted case managers are the only ones at events?

Contractor case managers will supplement military nurse case managers but will require access to eCase. Contractor case managers will document the need for profilesin ecase but will not be required to enter them into the healthcare portal

RFI Log for Medical and Dental Readiness Services

RFI Log for Medical and Dental Readiness Services

3/3/2022 14 Will the government provide the computers and internet access and access to modules to complete this task at each event?

The government will sponsor CACs but access to government computers will be limited and likely unavailable. All required systems are accessible with a CAC and do not require a .mil domain (MODS and

MEDCHART are both accessible without a .mil domain)

3/3/2022 15 5.2.9 Is the contractor to scan in HRR the completed SF 600 at the end of the event or will the government care coordinator team handle this?

The contractor will load documents into HRR

3/3/2022 16 Will the government provide CAC and access with a government computer and internet access at each event?

The government will sponsor CACs but access to government computers will be limited and likely unavailable. All required systems are accessible with a CAC and do not require a .mil domain (MODS and

MEDCHART are both accessible without a .mil domain)

3/3/2022 17 5.2.10 Is the contractor provider to enter profiles or is the government case management team handling this?

Contracted case managers will document the need for a profile in ecase.

3/3/2022 18 5.3 Does the government have any dental x-ray equipment such as an intraoral machine and or a pano machine the contractor can utilize to save on cost?

The government does have dental equipment at the two locations that half of the events will be performed at that can be used.

3/3/2022 19 5.1.2 What Enterprise system is currently used for event tracking, insurance information, email updates and operational details?

the government utilizes microsoft office to track events but the contractor can use any system so long as it provides the required information

3/3/2022 20 5.1.3 What system is currently being used to electronically track Soldiers at the event?

the government utilizes microsoft office to track events but the contractor can use any system so long as it provides the required information

3/3/2022 21 5.2 When screening for sickle cell how many will be expected at each event? Is the contractor responsible for the lab payment?

Sickle cell testing will be contracted when funding permits, the contractor will be responsible for supplies and lab processing.

3/3/2022 22 5.2.1.4

Will the government provide the computers, Cac's, and access to access MedPros? Is the expectation that the contractor is to enter into MWDE vision screening or will that be handled by the government care coordinator team? (MWDE is exclusive to Military computer networks)

The government will sponsor CACs but access to government computers will be limited and likely unavailable. All required systems are accessible with a CAC and do not require a .mil domain (MODS and

MEDCHART are both accessible without a .mil domain)

3/3/2022 23 4.4.1 Will the government supply the computers, internet, CAC reader for the soldier to complete their ePHA, MedPros' upload to include Providers MHA entries?

the government will provide computers with cac readers for Soldiers to complete their online portions.

3/3/2022 24 5.3.1.6 Is the contractor to scan all dental documents to include x-rays into HRR or will the government care coordinator team handle this?

the contractor is to scan all documentation and place into the Soldier's online record

3/3/2022 25 Is the contractor to plan on doing all mobile at all events or just certain locations? Which locations will require all mobile to complete the entire PHA?

the contractor must have the ability to conduct mobile services, but this will be a rare request. The government has space in the armories that scheduled evets will take place in. This would be required due to an unscheduled or unplanned requireemnt were to arise

RFI Log for Medical and Dental Readiness Services

3/3/2022 26 Is the contractor plan to complete 13 events per year? If not, what is the expected event count for the remainder of the year and the following year?

the contractor will be requested for approximately 12- 16 events per year based upon funding. Actual requets could be more or less than this. The government will only request fully contracted events if it has no other means to provide organic services. the majority of events will entail dental treatment, many events will require dental exams and hearing, and some events will require vitals, labs, immunizations, providers, case managers, or optometry

3/3/2022 27

Does the government plan for the contractor to complete the entire event or is the plan to support the military providers to include the medics? Can the government provide historical numbers of contracted staff requested?

The government will only request full event services when absolutely necessary. The government intends to request dental treatment at all events, dental exams at many, hearing at many, immunizations, labs and vitals at some, providers, casemanagers and optometry at some.

3/3/2022 28 Who was the previous contractor ( incumbent if any) and what is the contract number associated with that contract?

dentrust had the previous contract for dental services only. The OKARNG has not had a contract for full medical readiness events in the past. This is a new local contract requirement.

3/23/2022 29 para 6.2.4.1, page 28 Where are the Past Performance Questionnaires (PPQs) that are required to be submitted? (6. Past Performance para 6.2.4.1, page 28)

Document uploaded to solicitation

3/24/2022 30 What is the current contract number. past contract was not for the same requirement but is W912L619D1003

3/24/2022 31 Were any positions added after the original contract award and if so, what is that mod/contract number No

3/24/2022 32 How many people are performing currently? Are there any positions open?

varies by event as the contract is conducted on task orders

3/24/2022 33

Are the positions covered under a SCA WD? If so, could you please provide a corresponding Job Title in the SCA Directory for the positions needed? It will prevent any issues in the future if there ever is a DOL audit.

Few positions are listed under the SCA WD

3/24/2022 34 Please clarify the Past Performance. Is it 3-5 Past Performances can be provided or up to 3 years and no more than five years? It is not clear in the most recent amendment.

Within the last three years, provide no more than five, relevant past performance documents.

3/24/2022 35

Please clarify what exactly you would like to review. On one hand it requests excel format spreadsheets but doesn’t state what is needed on it because in a different location you only ask for total price and hourly rate.

Example events and how it would be staffed (Word or Excel format) cost per day for each associated area and the event staffing plan

3/24/2022 36 You ask for a BOE but what type of supporting documents do you need to see.

The supporting documents will be the Technical Exhibit 6 (Pricing Structure) and Technical Exhibit 7

(Event Scenarios). A pricing structure shall be completed for each event scenario (2 event scenarios total).

RFI Log for Medical and Dental Readiness Services

3/24/2022 37 Lastly, you ask for total CLIN pricing and direct hourly rates for each labor category. Can you provided all labor categories? all positions are listed