Statement_of_Work_Revision_10MAY18.pdf

STATEMENT OF WORK

EVENT CENTER ADVERTISING SERVICES

Revision 1 – 10 May 2018

1.0 SCOPE OF WORK. The Oklahoma Army National Guard (OKARNG) Recruiting and Retention Battalion is looking to procure advertising services in order to engage our target demographic (18-25 year old physically fit young adults) for potential recruitment into the

OKARNG.

1.1 DESCRIPTION OF SERVICE. OKNG will have exclusive Department of Defense advertising at all events held on the property, to include but not limited to: mud and cross country runs, concerts, festivals, water events, holiday events, public parties, etc. Dedicated site for recruiting tents, banners, displays, and card / brochure placement at all events throughout the week and weekends. Recruiters will have access to the events and nonevent day activities to provide a presence during regular business hours. Having sustained exposure to a regular set of customers allows the recruiters to establish relationships which leads to higher rates of recruitment.

1.2 PERIOD OF PERFORMANCE. Period of Performance will be three years with a base year and two options years beginning immediately with a signed contract.

1.3 PLACE OF PERFORMANCE. The OKNG is looking for facilities within the Oklahoma City Metropolitan area.

2.0. PERFORMANCE.

2.1. Vendor provides access to OKNG recruiters to a fixed facility’s public areas and all scheduled events and normal daily activities at a minimum of five days a week within the facility’s business hours. Facility will generally be associated with young adult athletic activities but will also include other social events hosted by the vendor. These recruiters are free to engage with the participants of the facility in order to meet recruiting mission goals as long as they do not interfere with management or operation of these events.

2.2. Vendor grants exclusive Department of Defense site access to the Oklahoma National Guard in its recruiting and advertisement efforts.

2.3. Vendor will provide a suitable location from which recruiters can establish a booth to work from. This booth should be in a location that is not subject to constant change and be in a location of reasonable visibility to participant traffic.

2.4 Vendor will allow recruiters to hand out marketing and promotional materials to the target demographic while on public areas of the facility.

2.5 Vendor will allow recruiters to place prominently located banners in high visibility areas that are mutually agreed upon with the vendor.

2.6 Vendor will allow OKNG logos on all facility advertisements such as print, social and video media and websites when promoting current and future events. OKNG logos to be used will be mutually agreed upon by the Vendor and the OKNG.

2.7 Vendor will notify the OKNG when any damage is sustained to the recruiting booth or marketing materials deployed within the facility.

3.0 ADMINISTRATION

3.1. ELECTRONIC INVOICING THROUGH WIDE AREA WORKFLOW. To meet compliance with DFARS 252.232-7003, Electronic Submission of Payment Requests, all Contractors must submit requests for payment (invoices) through WAWF. Additional information and registration for WAWF can be completed online at https://wawf.eb.mil.

Payment will be made by DFAS office designated in the contract. All payments will be made by electronic transfer of funds (EFT). The Government will make payment through WAWF upon satisfactory completion of work and the receipt of a proper certification for payment.

3.2. PAYMENT. Upon verification of invoices / charges submitted through WAWF by authorized OKNG personnel, the invoice will be paid by Electronic Funds Transfer (EFT) IAW the Prompt Payment Act as the primary form of payment.

3.2. CONTRACTING OFFICER REPRESENTATIVE (COR). One or more CORs will be appointed by the Government at the time of award and will be the Government’s primary point of contact(s) during the performance of the agreement.

3.3 CONTRACTING MANPOWER REPORTING APPLICATION. The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the Oklahoma National Guard via a secure data collection site. The contractor is required to completely fill in all required data fields using the following web addresses: http://www.ecmra.mil/ or https://cmra.army.mil/. Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. Data shall be reported not later than the first to occur of (1) submission of contractor’s final invoice following conclusion of the period of performance or (2) October 31 of each calendar year. Contractors may direct questions to the help desk at help desk at: http://www.ecmra.mil.