RFIs Answered (25-R-A002).xls

XLS spreadsheet 91 KB Posted Feb 27, 2025

Attached to: G1 - Non Clinical Case Management Services Federal contract opportunity
Solicitation number: W912L3-25-R-A002
Issued by: Department of the Army Wyoming Army National Guard

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Written by GovTribe AI · Feb 27, 2025

This is a Questions & Answers document containing 127 contractor questions and government responses regarding solicitation W912L3-25-R-A002 for Non-Clinical Case Management Services for the Wyoming Army National Guard.

Key details revealed include: The incumbent is The Siegel Group under contract W912L3-24-C-0002; current staffing is one site lead and three case managers; estimated total workload is 11,600 hours per year; performance location is Raper Armory in Cheyenne, WY; work schedule is alternating 44/36-hour weeks with one weekend per month required; physical fitness hour is billable; telework is only allowed situationally; all staff require CACs; proposals are due March 10, 2025 at 1630 MST; this is a small business set-aside with firm fixed pricing; and only the site lead is considered key personnel requiring a resume. Previous contract values were $987,556.68 (W912L320C0001) and $325,046.79 (W912L324C0002). The government recommends one site lead and four support personnel to meet requirements but leaves specific staffing decisions to contractors.

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Other files for this federal contract opportunity

Other files attached to G1 - Non Clinical Case Management Services, newest first.
File	Type	Posted
B.06 RFIs Answered (25-R-A002).xls	XLS spreadsheet	Mar 10, 2025
B.06 RFIs Answered (25-R-A002).xls	XLS spreadsheet	Mar 4, 2025
Attach 4 - RFP Instructions (25RA002).pdf	PDF	Feb 27, 2025
Attach 6 - Basis for Award (25RA002).pdf	PDF	Feb 27, 2025
B.08 W912L325RA002 - G1 - Non Clinical Case Management Services.pdf	PDF	Feb 27, 2025
B.08 W912L325RA002 - G1 - Non Clinical Case Management Services.pdf	PDF	Feb 6, 2025
Attach 4 - RFP Instructions (25RA002).pdf	PDF	Feb 6, 2025
Attach 1 - PWS (25RA002).pdf	PDF	Feb 6, 2025
Attach 3 - Schedule B (25RA002).xlsx	XLSX spreadsheet	Feb 6, 2025
Attach 5 - Past Perf Questionnaire (25RA002).pdf	PDF	Feb 6, 2025
Attach 6 - Basis for Award (25RA002).pdf	PDF	Feb 6, 2025
Attach 2 - WD 2015-5405 (25RA002).pdf	PDF	Feb 6, 2025

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Questions

No.	Topic	Reference Document	Question	Type	Govt Response
1			Who is the incumbent and what is the current contract number?	Contracting	W912L3-24-C-0002, The Siegel Group
2			Would the Government please provided an estimated workload in labor hours per year for this solicitation?	Technical	The Government has estimated the total man-hour workload requirement for this contract at 11,600.
3			Will the Government confirm that only the site lead case manager is a key position will require a resume or are the non-clinical case managers and medical records managers considered key personnel as well?	Contracting	Only the site lead case manager is a key position and the only key position a resume is required for.
4		Wage Determination	Can the Government please provide the SCA Occupational Code for each of the positions described in the PWS?	Contracting	At this time, the Government is requesting each offeror to determine which SCA Occupational Code will be offered in their proposal to meet the positions described in the PWS.
5		Solicitation	Can the Government please provide a completed version of FAR 52.222-42?	Contracting	The Government did not check the clause in question, therefore it is not applicable.
6			The flexible work schedule described in PWS 1.4.1 includes alternating 44-hour week and 36-hour weeks. Under the Service Contract Act timekeeping for the purposes of overtime must be done on a weekly basis (Sunday-Saturday). The schedule described under PWS 1.4.1 will incurs 4 hours of overtime per FTE every other week. Would the Government consider a straight 8-hour, 5 day a week, schedule in order to reduce overtime costs?	Contracting	The Government will not adjust the work schedule as the 44/36 alternate week is the schedule of the building that is the place of performance.
7			Are resumes required for all positions proposed?	Technical	The Government does not determine resume requirement for hiring of positions - this is up to the contractor to ensure the right personnel are hired to achieve the contract goals.
8			Could the Government please clarify which positions they consider to be Key?	Technical	The Government only considers the Site Lead to be a key position
9			Could the Government please provide historical staffing levels?	Technical	Staffing levels under previous contracts supporting the same effort have ranged from three to eight personnel.
10			Would the Government consider changing the NAICS code to 561320, Temporary Help Services, to increase competition in hopes of getting better overall service on this contract?	Contracting	The Government will not change the NAICS.
11			Would the Government consider changing 621999, All Other Miscellaneous Ambulatory Health Care Services to increase competition in hopes of getting better overall service on this contract?	Contracting	The Government will not change the NAICS.
12			Are resumes required for all positions in the proposal?	Technical	Reference Q7.
13			Are there specific qualifications for each position, if so what are they?	Technical	The Government does not require special or specific qualifications for positions listed.
14			How many positions are assigned to this effort currently and is that sufficient?	Technical	There is currently one site lead and three personnel supporting this contract. All metrics are currently being met.
15			How many Site Lead Case Manager positions are assigned to this effort? Are there any vacancies?	Technical	One site lead and three case managers. No vacancies currently exist to the Government's knowledge.
16			How many Non-Clinical Case Manager positions are assigned to this effort? Are they any vacancies?	Technical	Reference Q15.
17			Is telework currently authorized and if so, what is the average amount of days employees telework?	Technical	The Government will currently authorize telework on a situational basis only (weather, sick, etc.). Contractors are expected to report for work on-site unless situational telework has been approved.
18			Current incumbent information?	Contracting	Reference Q1.
19		Set Aside	Our understanding is this service was previously under the 8a program, what has changed to allow this change in set-aside?	Contracting	At this time, we are unaware if an 8(a) source was selected to perform prior service(s) or not. For this specific requirement, our acqusition strategy determined that a Small Business set aside was the best approach.
20		Solicitation	Does the Government intend to publish Statement of Equivalent Rates for Federal Hire?	Contracting	Reference answer to Q5.
21		Wage Determination	What SCA Wage positions are assigned to each position?	Contracting	Reference answer to Q4.
22			Could you clarify the preferred method for submitting the past performance questionnaire?	Contracting	Email to the POCs listed in the RFP instructions.
23			Are there any current pain points with the existing contract that we should be aware of? We would love the opportunity to discuss how our capabilities align with your needs and how we can address any challenges.	Technical	Current contract pain points are exceptionally minimal, but medical records processing is a potential risk.
24			Will the Government please provide specifics as to which occupation code(s) are applicable to this solicitation?	Contracting	Reference answer to Q4.
25			Will the Government please provide seniority dates for the incumbents? This will be helpful in adhering to the WD vacation requirements.	Technical	The Government does not track seniority for this contract. Benefits packages are the responsibility of the contractor.
26			PWS section 5.0 states “The non-clinical case management services requires the use of the following webbased electronic data systems to appropriately track and manage the medical readiness of the force: MHS-Genesis, MODS, MEDCHART and PRT.” Further, it states “Contractors will be required to complete all training and access requirements to become proficient in this system.” Is the time required for training and access requirements billable?	Contracting	Yes the time for training for this is billable.
27			PWS section 5.2 states “The contractor shall provide an adequate number of non-clinical case manager(s) and medical records manager(s) located in Cheyenne, WY to serve the WYARNG.” what is the current number of non-clinical case manager(s) and medical records manager(s) currently performing on the contract?	Technical	Current staffing levels are at 1 lead, 3 non-clinical case managers and 0 medical records managers.
28			is this above number adequate to serve they WYARNG?	Technical	Currently all metrics are being met.
29			if the above number is not adequate, what is the number that will adequately serve the WYARNG’s needs?	Technical	Reference Q29.
30		PWS Section 1.4.15	Per PWS Section 1.4.15, the solicitation outlines a 60-day phase-in/phase-out period. Can you confirm whether the incumbent contractor is required to provide transition support, or if the new awardee will be solely responsible for managing the transition?	Contracting	At this moment, the Government does not know if the transition option will be required. If and when a transition between incumbent and apparent awardee is needed, the determination about transition support will be made then.
31			Does the Government want to retain all current contractor personnel for this contract, or should new personnel be selected? If there are individuals the Government does not wish to retain, can you provide details on those individuals/positions? Additionally, are all current positions filled, or are there vacancies that need to be addressed? If there are vacancies, how long have they been unfilled, and what is the reason for these openings?	Technical	The Government is happy with current contract personnel performance. Vacancies are determined by the current contractor and not within the Government's purview.
32			The solicitation references FAR 52.222-41, but it does not specify the SCA labor category for the Site Lead Case Manager and Non-Clinical Case Managers. Could you confirm the appropriate classification offerors should use for these positions? Additionally, if incumbent personnel are retained, can you provide their years of service to ensure accurate vacation pay calculations per the wage determination?	Contracting	Question1: Reference answer to Q4.

Question 2: Reference Q25.

33			Will the Government provide a list of tenured list contractors in order to meet pricing requirements per SCA guidelines?	Technical	The Government does not maintain a list of tenured contractors.
34			Is the requirement that Letters of Intent (LOI) are submitted with Key Personnel?	Contracting	The Government does require a LOI from Key Personnel
35			Will the Government provide the historical number of FTEs on contract over the past three years?	Technical	Over the last 3 years the contract has ranged from 3-5 personnel.
36			In technical exhibit 3, can the Government separate the number of profiles and referrals per year into a different line item?	Technical	No. Profiles are tied into the referral process and provides a more accurate representation of administrative need.
37			What is the monthly average of soldiers currently in the Disability Evaluation System?	Technical	Approximately 20.
38			What are the educational requirements (to include licensure) for the lead case manager and non-clinical case managers?	Technical	Licensure requirements are not required by the Government. The contractor is expected to hire the appropriate personnel to meet the contract requirements.
39			Would the Government please clarify the number of FTEs that should be proposed?	Technical	The Government will not assign a specfic number of FTEs required to meet the needs of the contract.
40	NA	NA	Are all the positions listed in the PWS currently filled?	Technical	Yes.
41			How many FTE does the current contract include?	Technical	Reference Q27.
42			Can the Government confirm the official due date and time as there are conflicting time zones listed between SAM.gov and the Solicitation?	Contracting	1630 Mountain Standard Time is the time proposals are due. The Sam.gov time zone will be corrected.
43	PWS	pg. 6 1.4.13	Can the Government provide the historical service hours for the weekend performance services so that we know what the expectations could be? Can the Government provide how many personnel are required for the weekends?	Technical	Historical service hours are 0800-2100 on Friday and 0700-2100 on Saturday. All contracted personnel are required for weekends.
44	PWS	pg. 14 1.4.16	Can the Government provide the historical travel requirements and to what locations? Will the travel from primary worksite to the location (mobilization or PHA event) allow for billable mileage?	Technical	There is no historical travel requirement for contract personnel.
45	Attach 4	pg. 3 - 4.c	Will the Government allow for 10 pt font on graphs and charts?	Contracting	Yes
46	Basis for Contract Award	pg. 2 C.3.a	The Government has indicated that key personnel shall have on their resume: (6) monetary level of negotiating authority. Please define what this means.	Technical	Monetary level of negotiating authority is not necessary.

An ammendment will be forthcoming to capture this change.

47	Basis for Contract Award	pg. 2 C.3.a	The Government has indicated that key personnel shall have on their resume: Commitment letters of subcontractors. Please clarify if this is key contract personnel or subcontracting teaming partners.	Contracting	Per the Key Personnel subfactor, "if the offeror is listing subs in the key personnel, then they must submit projects for eval purposes for both the Experience and Past Performance factors." Only if you are using a sub as a key personnel, is when a letter of commitment from your sub is required.
48	PWS	pg. 5 1.4.1	The PWS states it is an 80-hr bi-weekly pay plan instead of 40-hours week. Is the Government allowing for OT billing for any hours over 40 in a week, as noted by WY state law OT occurs after 40 worked hours? This is important as pricing is being ranked by lowest price and all offerors should be complying with WY law.	Contracting	This will be a firm fixed price contract and employees shall work IAW the schedule listed in the PWS. Any deviation from the schedule, will require a modification to the contract.
49	PWS	pg. 6 1.4.1.2	Is the 1-hours of physical fitness billable?	Contracting	Yes the physical fitness time is billable.
50	PWS	pg. 6 1.4.1.4	What historical purposes have allowed for telework to occur? Is there a laptop that is provided by the Government?	Technical	Reference Q17.
51	PWS	pg. 12 1.4.8	Is the post award conference and periodic progress meetings held where the contracting company may attend virtually, or is it required to be in person?	Contracting	Yes these may be attended virtually.
52	PWS	pg. 19 4.0	Can the Government please advise what the contractor will need to supply, or currently supplying to perform the services as indicated in 1.1?	Technical	The contractor will need to supply appropriate personnel. The Government will supply all other requirements at the work address listed in the PWS.
53	NA	NA	Will the Government advise who the incumbent is and what is the current contract number?	Contracting	Reference Q1.
54	Attach 1	page 30	Would the Government please provided an estimated workload in labor hours per year for this solicitation?	Technical	Refrence Q2.
55	Attach 4	page 2, 2.c	Will the Government confirm that only the site lead case manager is a key position will require a resume or are the non-clinical case managers and medical records managers considered key personnel as well?	Technical	Reference Q8.
56	Attach 6	page 2, 3.a	If utilizing a subcontractor can the Government confirm that they are asking for resumes from the proposed organization or only for the personnel providing the services on the contract working for the subcontractor? What exactly are you wanting for the subcontractor experience factor included in the resume section?	Contracting	Question 1: There is a distinction between subcontractor and personnel. If you are directly hiring individual(s) to meet your PWS objectives, we only need a resume for the KEY PERSONNEL factor.

Question 2: The Government has allowed flexibility on the content your resume. The Experience factor mentioned was in reference to the subcontractor relation (see Q47 for more reference)

57	Attach 3 - Schedule B (25RA002), BASE & OY1 Tabs, Box 2	What information is expected in Box 2 of Attach 3, BASE & OY1 Tabs?	Contracting	The Government has allowed flexibility on the content of your pricing form. The provided Schedule B was just a template for documenting your pricing, please revise as needed.
58	B.08 W912L325RA002 - G1 - Non Clinical Case Management Services, Continuation of Supplies or Services and Prices/Costs, Page 3 and 4	Will the Government clarify the role of the MEDDET in this contract?	Technical	MED DET is the operational wing of the current staffing methodology. In simple terms, MED DET ensures scheduling and PHA events occur while the administrative wing ensures regulatory required administrative processes are followed and completed.
59	Attach 1 PWS 1.3 Period of Performance (PoP)	Can the Government confirm the end date of the current bridge contract to ensure alignment with the anticipated start date of 01 April 2025?	Contracting	Current bridge ends 31 March 2025
60	Attach 2 - WD 2015-5405 (25RA002) and B.08 W912L325RA002 - G1 - Non Clinical Case Management Services, FAR Clauses Incorporated by Full Text, Page 10	FAR 52.222-41 (Service Contract Labor Standards) is included in the solicitation but is not currently checked. Will the Government confirm whether this contract is subject to SCA and if FAR 52.222-41 will be included in the final contract?	Contracting	Attach 2 - WD 2015-5405 (25RA002) was provided, therefore the Service Contract Labor Standards does apply.

The Government did not check FAR 52.222-41.

An ammendment will be forthcoming to capture this change.

61	Attach 2 - WD 2015-5405 (25RA002) and B.08 W912L325RA002 - G1 - Non Clinical Case Management Services, FAR Clauses Incorporated by Full Text, Page 10	Historically, has the Lead Non-Clinical Case Manager position been subject to SCA?	Contracting	Reference Q60.
62	B.08 W912L325RA002 - G1 - Non Clinical Case Management Services, FAR Clauses Incorporated by Full Text, Page 10, SF1149	Will the Government provide insight into the rationale for this solicitation being set aside for small businesses (SB) rather than remaining an 8(a) set-aside?	Contracting	Reference Q19.
63	PWS Section 5.2, Non-Clinical Case Manager Staffing & Technical Exhibit 3, Estimated Workload Data	How many Full-Time Equivalents (FTEs) is the incumbent currently providing to fulfill the requirements of this contract, and how are those FTEs distributed across different labor categories?	Technical	Reference Q15.
64	PWS Section 5.1-5.2, Contractor Personnel Performance Requirements & Technical Exhibit 3, Estimated Workload Data	PWS requires an adequate number of Non-Clinical Case Managers and a Site Lead Case Manager (LCM). Will the Government provide guidance on the expected or historical staffing levels that have successfully supported this requirement?	Technical	Reference Q29.
65	PWS Section 1.4.1.3, Weekend Performance of Services	The PWS states that weekend work is required one weekend per month, with service hours ranging from 0600 to 2200. Will the contractor be required to have full staffing levels during these extended weekend hours, or is there flexibility in scheduling?	Technical	Full staffing is expected during weekend events.
66	Bridge Contract Documentation	Will the Government provide the contract numbers and confirm whether total contract values of both bridge contracts are publicly available?	Contracting	Reference Q120.
67	Bridge Contract Documentation	The 2023 Justification and Approval for bridge contract #1 stated that additional time was needed to complete the transition of services to Government employees. Can the Government provide an update on whether any FTEs were transitioned to Government employees as anticipated? If yes, how many?	Technical	No FTEs were transitions to Government employees.
68	Bridge Contract Documentation	Will the Government confirm whether a Justification and Approval document for the second bridge contract in 2024 is publicly available?	Contracting	The Government posted a J&A for the bridge in question on 072024; since then it has been archived by SAM.gov. If document is needed, recommend submitting a FOIA request.
69	Bridge Contract Documentation	Will the Government confirm whether the total number of positions currently providing support under the existing bridge contract is consistent with contract #W912L3-20-C-0001?	Technical	No. The Government recommends one site lead and four supporting personnel to meet the requirements of the contract.
70		Will the Government clarify if the proposal cover, cover letter and table of contents count against the overall page count of each of the proposal volumes?	Contracting	The Government confirms that the proposal cover, cover letter and table of contents do count against the overall page count of each of the proposal volumes.
71		Personnel: The PWS includes a historical workload data. Can the Government provide the current number of personnel supporting this contract?	Technical	Reference Q15.
72		Backfill/Absences: What is the policy for backfill coverage during illness, vacation times, or other reasons in which the key personnel may be absent?	Contracting	The policy for backfill coverage during illness, vacation times, or other reasons in which the key personnel may be absent is that the contractor must 1) notify the Government (if applicable), and 2) provide a qualified/approved backfill as quickly as practicable.
73		Instructions to Offeror: c) Subfactor – Key Personnel. Submit a list of key personnel, not to exceed 10 pages, which identifies all key personnel required to perform this work. Provide all relevant information concerning key personnel, technical and educational background, and relevant job experience to perform the work required by this solicitation. Question: What personnel are considered to be key personnel other than the FTE listed in PWS 5.1 Site Lead Case Manager (LCM)? Additionally, would the Government consider increasing the page limit if resumes of Key Personnel is required?	Contracting	Reference Q3.
74		What occupation code from the given WD list does the Government prefer?	Contracting	Reference Q4.
75		Can copies of CPARS be submitted instead of providing a PPQ?	Contracting	The Government will not accept copies of CPARS from the contractor; PPQs are still the preferred supporting document for past performance to be submitted by the contractor.
76		Does the Government have a preferred level of education for these positions?	Technical	Reference Q38.
77		Attachment 3, Schedule B: - Travel: Can the Government provide historical travel information? Can the Government provide a not-to-exceed amount for the Travel CLIN?	Technical	Reference Q44.
78		Attachment 3, Schedule B: #2. Project Manager: what is to be entered here? The name of the Project Manager? Is this person to be included in the #4. Labor list?	Contracting	Reference Q57.
79		Attachment 4 RFP Instructions states in paragraph 3.(b)., “Past Performance Reference Worksheets:…PLEASE ENSURE POC’s can be reached at emails and phone numbers provided. Failure to do so will eliminate offeror’s proposal from consideration.” We respectfully remind the Government that the POCs for some past performance submittals may be located outside the Continental U.S. (OCONUS). Time difference between the offices of the evaluators and the POCs may be 8 hours or more. Please factor this in accordingly for response times.	Contracting	Time difference will be considered.
80		How may lead case managers and how many case managers are needed for the current contract?	Technical	Refrence Q15.
81		The PWS references a medical records manager. Is this a separate position?	Technical	It is up to the contractor on how to most effectively meets the performance objectives of the contract. It may be beneficial to have a specialized medical records individual, but it is not required.
82		How many personnel are there in place? Do they satisfy the contract requirement?	Technical	Reference Q14.
83		Will the contractor be required to recruit new staff?	Technical	It is the contractor's responsibility to recruit and hire staff as necessary.
84		With the physical training hour, how does this work in terms of payment? How long is the meal break, and can it run concurrently with the physical training hour?	Contracting	Question 1: Reference Q49.

Question 2: The length of meal break and if it may run concurrently with the physical training hour will be determined the COR.

85		Will a Cover Letter be counted against the 20-page limit for the technical proposal?	Contracting	Reference Q70.
86		Can the font in a graphic or a chart be less than 12pt font?	Contracting	Reference Q45.
87		Will the contractor be required to submit a telework plan to the Government?	Technical	Telework agreements are currently in a hold status with a change of administration. It may be a requirement, but we cannot say for certain.
88		What are the current occupation codes being used from the latest SCA WD?	Contracting	Reference Q4.
89		Has there been any turnover on the current contract? If so, please provide the number of personnel and the occupation code the staff fell under.	Technical	Yes. Two non-clinical case managers.
90		On average, how many hours are worked by staff on Saturday and Sunday during PHA?	Technical	Saturday ~9; Sunday 0.
91		Does the staff get days off when they are assigned to work on Saturday and Sunday?	Technical	Hours adjustment is determined by the contractor.
92		How many staff must attend the weekend PHAs?	Technical	All.
93		Are there any contract employees who may start during the transition to the new contract?	Technical	Personnel must wait until the start of the contract to start work.
94	Attatchment 6 - Basis for Contract Award, page 2	Will the Government please clarify if commitment letters are also required for contractor's personnel and if these letters will count towards the 10-page limit of the "Subfactor - Key Personnel" section?	Contracting	Reference Q70.
95	Attatchment 4 - Proposal Preparation, page 3	Will the Government please confirm that they would like Part I, Part II, and Part III submitted as three separate documents in one email? Additionally, are there any individual email file size limitations the Government has that offerors should be aware of?	Contracting	Offerors may submit in 1 email or 3 emails if they are concerned email file size may be too large. If there is concern please list all attachments in the email clearly and we will cross reference the attachment list with attachments received.
96	Attatchment 4 - Proposal Preparation, page 3	Will the Government please allow for 8, 9, or 10-point Times New Roman pitch font to be used in charts/graphics?	Contracting	Reference Q45.
97	Attatchment 4 - Proposal Preparation, page 1	Will the Government please confirm that a cover page, cover letter, and table of contents will not count against the 20 page limit for "Part II - Technical Proposal"?	Contracting	Reference Q70.
98	Attachment 3 - Schedule B, Pricing	Please clarify how pricing should be submitted. Should only a PDF of completed Attachment 3 - Schedule B, be included within the PART I - Price Proposal? Or detail other instructions.	Contracting	PDF or Excel files will be acceptable for Attachment 3
99	Performance Work Statement (PWS), page 6, 1.4.1.2	Physical Training Hours: If the contractor's personnel participate in physical training, is this time considered allowable and billable to the contract and as part of the contractor's personnel daily shift?	Contracting	Reference Q49.
100	PWS, page 6, 1.4.1.3	For the Weekend Performance of Services requirement, how many FTEs of the contractor will be required to work the weekend? For example, if the contractor has Three personnel performing regularly on this contract, will all Three be required to work the weekend? Additionally, will the contractor be allowed to invoice for these overtime/weekend hours in addition to the normal business hours?	Technical	All contractors are expected to work the weekend. The contractor should ensure all billable hours are captured in firm fixed price.
101	General	Can the Government please clarify if this is a new requirement or for existing services that are being performed? If this requirement is for existing services, can the Government please provide the current incumbent name and contract number in place performing these services to offerors?	Contracting	Reference Q1.
102	General	If a current contract is in performance, will the Government provide the positions and # of FTEs currently in place?	Technical	See Q15.
103	PWS, page 7, 1.4.5.1	The first sentence of this section states for contractors requiring Common Access Card (CAC) and then continues to detail the CAC requirements. Therefore, can the Government please clarify if a CAC will be required, and if so, who should be required to hold a CAC.	Technical	A CAC is required for access to military systems. All contract personnel will require to hold a CAC.
104	PWS, page 12, 1.4.9	Is the Contract Manager (CM) and/or Alternate required to be on site? Is the CM or Alternate required to be a contractor specifically performing on this contract? Additionally, is both the Contract Manager and/or Alternate billable to this contract?	Technical	The CM or alternate is not required to be on site. No the CM or alternate is not billiable to this contract IAW the last sentence of the paragraph.
105	PWS, page 12, 1.4.9	Please clarify when the Contract Manager and Alternate needs to be designated to?	Technical	The KO, in writing upon award of the contract.
106	Attatchment 4 - Proposal Preparation, page 2	"PART III – PAST PERFORMANCE INFORMATION - Limited to no more than 2 Past

Performance Questionnaires (PPQs). Only references for same or similar type contract desired. Submit original plus one (1) copy" Question: Will the Government please clarify that they only require one (1) copy (the original) of each past performance questionnaire to be submitted within our Volume/PART III - Past Performance Information Proposal and that no additional copies will be required? If an additional copy of the questionnaires is required, how would the Government like those to be submitted? Contracting The Government will only need one (1) digital copy.

An ammendment will be forthcoming to capture this change.

	107		Attatchment 6 - Basis for Contract Award, page 2	"The offeror must submit commitment letters from subcontractors."
Question: Will the Government please confirm that their definition of "subcontractors" is representative of a company working under/partnering with the prime contractor, and that "subcontractors" is not meant to represent the key peronnel that will me employed by the prime contractor to work on this effort?	Contracting	The Government concurs with your definition.

Reference Q56 for more detail.

108 Attachment 4 - Proposal Preparation, page 1 Proposal Preparation Instructions, Item B., last sentence states, "The response shall consist of three (3) separate parts; Part I - Price Proposal and Part II - Technical Proposal". Can the Government please confirm that the Part III - Past Performance Information is likewise a separate Part III as represented 3. Part III - Past Performance Information within these instructions? Contracting The Government confirms that Part III - Past Performance Information should be included in the paragraph mentioned.

An ammendment will be forthcoming to capture this change.

109	PWS, 1.4.1, page 5	This section states "performance shall be primarily conducted at the Raper Armory, 5410 Bishop Blvd, Cheyenne, WY 82009". Can the Government please clarify if there are any other performance locations that contractor personnel would perform services?	Technical	Reference Q17.
110	PWS, 1.4.1.4, page 6	This section states "the Government will permit the contractor to telework in support of this requirement as determined prudent by the COR or other military leadership". Can the Government please clarify if all contractor personnel may be approved for telework?	Technical	Reference Q17.
111	PWS, 1.4.5.1.6, page 9	This section states "The contractor shall obtain an Army Knowledge Online (AKO) email address for each applicant, including subcontractors, who may be deployed or require logical access to a Government computer network". Can the Government please identify which contractor personnel would require an AKO email address? If so, who within the Government, would the contractor request this AKO email address from?	Technical	All personnel will require a military email address. The Government will support hired personnel with obtaining it.
112	PWS, 1.4.15, page 13	This section details the Phase In / Phase Out Periods for contractor to participate during the 60-day phase in / phase out periods. Can the Government please clarify that these phase in / phase out 60-day periods are billable to the contract?	Contracting	Reference Q30.
113	PWS, 1.4.16, page 14	This section refers to the KO providing a modification to the contract to add travel for any contractor travel that is in scope. Can the Government please confirm that such travel will be funded and billable to the contract?	Technical	If approved by the KO, yes; however, there is no expectation that travel will be required.
114	PWS, 4, page 19	This section refers to contractor furnished property, materials, and equipment and states "the contractor shall furnish everything required to perform these services not listed in section 3.0". Can the Government please provide any additional property, materials, or equipment that may be required by contractor?	Technical	None.
115	Attachment 4 - Proposal Preparation, page 1	Attachment 4 - Proposal Preparation states "Timeline: All Requests For Information Due: 16:30 PM MST, 20 Feb 2025 All Proposal's Due: 16:30 PM MST, 10 Mar 2025". However, the SAM.gov posting represents the same date/time yet notes a Central Daylight Time (CDT) Zone. Therefore, can the Government please clarify the time zone when proposals is due?	Contracting	Reference Q42.
116	Attachment 4 - Proposal Preparation, 3., page 2	This section refers for offerors to provide a contract reference worksheet of no more then two (2) of the most relevant contracts performed within the last five (5) years. Can the Government please detail the number of Past Performance citations that can be represented within PART III - Past Performance Information by offerors?	Contracting	Per Attach 4, the Government will only accept no more than two (2) of the most relevant contracts performed within the last five (5) years.
117	Attachment 4 - Proposal Preparation	Please confirm that the 3 separate response parts can be referred to as either "Part" or "Volume" I, II, or III. As the preparation guide, use both "Part" in the written instructions and "Volume" in the chart under 4.D.	Contracting	Parts will also be accepted if they are referred to as volumes.
118	Attatchment 4 - Proposal Preparation, page 2	Please confirm that PPQ's (Attach+5+-+ Perf+Questionnaire+(25RA002)) should only be submitted/included in Volume/Part III.	Contracting	Correct please submit as part of Part III.
119		Can the Government confirm the incumbent is The Siegel Group, LLC, under contract numbers W912L320C0001 with a period of performance 7/1/2020-8/31/2023, and W912L323C0002 with a period of performance 6/22/2023-6/30/2024.	Contracting	Confirmed.
120		Can the Government provide the contract value for W912L320C0001 and W912L320C0002?	Contracting	W912L320C0001 - $987,556.68

W912L324C0002 - $325,046.79

121	Can the Government provide the number of full time equivalents on the incumbent contract, their job titles, and the SCA Occupations Codes & Labor Categories used under the current contract?	Contracting	Reference Q15 and Q27. Occupations codes and labor categories are specific to the current contractor.
122	Are there any vacancies? Are all current positions filled?	Technical	There are no vacancies.
123	Are any of the labor categories on this effort conformed by DOL? We ask because similar efforts have specialized SCA Occupations for them (Victim Advocates, Recovery Care Coordinators, etc.).	Contracting	Reference Q4.
124	Can the Government provide the SCA Anniversary Dates of employment for incumbent personnel? We ask because we need to accurately price the annual vacation entitlement of the incumbent employees. Otherwise, our pricing may be inappropriately low compared with the incumbent contractor.	Technical	The governmend does not have access to this data. It is held by the current contractor.
125	Can the Government provide the amount of travel expected with this contract and the amount that is reimbursable?	Technical	None. In the very unlikely event that travel will be required, it will require ammendment and approval by the KO.
126	Should each Part of the proposal be submitted as a separate volume/file with its own cover page or can the three parts be combined into one volume/file as long as they are clearly delineated?	Contracting	Please submit all as separate volume/files.
127	Do Current employees have Right of First Refusal?	Contracting	Clause 52.207-3 Right of First Refusal of Employment was not present in original solicitation but the Government did intend to have this clause present.

An ammendment will be forthcoming to capture this change.

File details come from the government source that posted it. Updated Feb 27, 2025.