Attach 4 - RFP Instructions (25RA002).pdf

Attachment 4 – Proposal Preparation

Instructions W912L3-25-R-A002

NON CLINICAL CASE MANAGEMENT

PROPOSAL PREPARATION INSTRUCTIONS

A. Timeline: All Requests For Information Due: 16:30 PM MST, 20 Feb 2025 All Proposal's Due: 16:30 PM MST, 10 Mar 2025. All RFI's will ONLY be accepted via email to the individuals listed on page 3. Proposals and RFI's must be sent to all 3 individuals or the contractor risks not having their proposals evaluated or RFI's answered.

B. To assure timely and equitable evaluation of proposals, offerors must follow the instructions contained herein. Offerors are required to meet all solicitation requirements, including terms and conditions, representations and certifications, and technical requirements, in addition to those identified as evaluation factors or subfactors. Failure to meet a requirement may result in an offer being ineligible for award. Offerors must clearly identify any exception to the solicitation terms and conditions and provide complete accompanying rationale. The response shall consist of three (3) separate parts; Part I - Price Proposal and Part II - Technical Proposal

C. The contracting officer will make a determination that the price is fair and reasonable. Upon examination of the initial offers, the contracting officer will review this determination and if, in the contracting officer's opinion, adequate price competition exists no additional cost information will be requested and certification under FAR 15.406-2 will not be required. However, if at any time during this competition the contracting officer determines that adequate price competition no longer exists; offerors may be required to submit information to the extent necessary for the contracting officer to determine the reasonableness and affordability of the price.

1. PART I – PRICE PROPOSAL - Submit one (1) copy

(a) Complete Attachment 3 – Schedule B.

(b) Insert proposed unit and extended prices for each Contract Line Item Number (CLIN) within the proposal.

(c) Acknowledgement of all amendments to the solicitation in accordance with the instructions on the SF 30 (amendment form).

2. PART II – TECHNICAL PROPOSAL - Limited to no more than 20 pages. Submit one (1) copy.

(a) Subfactor – Quality Control Plan (QCP): The offeror shall submit a QCP, not to exceed 5 pages, that effectively represents a quality control program and methodology. The offeror’s quality control plan and methodology shall meet or exceed commercial standards routinely used by local industry for same or similar projects. Any innovative procedures or methods shall be explained in detail.

Instructions W912L3-25-R-A001

(b) Subfactor – Narrative and Materials (N&M). Submit a narrative, not to exceed 5 pages, which demonstrate a sound approach and methodology for accomplishing work requirements identified in the solicitation with the appropriate skills, equipment, and materials, in the appropriate quantities, and at the appropriate time to meet the Government’s desired outcomes.

(c) Subfactor – Key Personnel. Submit a list of key personnel, not to exceed 10 pages, which identifies all key personnel required to perform this work. Provide all relevant information concerning key personnel, technical and educational background, and relevant job experience to perform the work required by this solicitation.

3. PART III – PAST PERFORMANCE INFORMATION - Limited to no more than 2 Past Performance Questionnaires (PPQs). Only references for same or similar type contract desired. Submit original plus one (1) copy

(a) Quality and Satisfaction Rating for Contracts Completed in the Past Five (5) Years: Provide any information currently available (letters, metrics, customer surveys, independent surveys, etc.) which demonstrates customer satisfaction with overall job performance and quality of completed product for same or similar type contract. In addition, explain corrective actions taken in the past, if any, for substandard performance and any current performance problems such as cost overruns, extended performance periods, numerous warranty calls, etc.

(b) Past Performance Reference Worksheets: The Government will evaluate the quality and extent of offeror's performance deemed relevant to the requirements of this RFP. The Government will use information submitted by the offeror and other sources such as other Federal Government offices. Provide a contract reference worksheet (see Attachment 5) of no more than two (2), of the most relevant contracts performed for Federal agencies and commercial customers within the last five (5) years. PLEASE ENSURE POC’s can be reached at emails and phone numbers provided. Failure to do so will eliminate offeror’s proposal from consideration.

If a teaming arrangement is contemplated, provide complete information as to the arrangement, including any relevant and recent past performance information on previous teaming arrangements with same partner. If this is a first time joint effort, each party to the arrangement must provide a list of past and present relevant contracts.

(c) Subcontractor Consent: Past performance information pertaining to a subcontractor cannot be disclosed to the prime offeror without the subcontractor’s consent. Provide with the proposal a letter from all subcontractors that will perform major or critical aspects of the requirement, consenting to the release of their past performance information to the prime contractor.

(d) Documents submitted in response to this RFP must be fully responsive to andconsistent with the following:

1. Requirements of the RFP (CLINs & PWS) and Government standards and regulations pertaining to the PWS.

2. Evaluation Factors for Award of this RFP.

3. Any limitation on the number of proposal pages. Pages exceeding the page limitations set forth will not be read or evaluated and will be removed from the proposal.

4. Format for proposal Parts II and III shall be as follows:

(a) The proposals will be either 8 1/2” x 11” paper except for fold-outs used for charts, tables, or diagrams, which may not exceed 11” x 17” (if applicable).

(b) A page is defined as one face of a sheet of paper containing information.

(c) Typing shall not be less than 12 pitch font.

(d) Elaborate formats, bindings or color presentations are not desired.

D. Copies/Page Limit: Copies of each volume shall be submitted in accordance with the chart below:

Volume Volume Title Number of Proposal Max No. of Pages

I Price Proposal 1 Copy Schedule B 1 Copy CLINs price breakdown

N/A

II Technical Proposal 1 Copy 20

III Past Perf Proposal 1 Copy No page max; but max PPQs is 2

All Proposals must be submitted to all three of the following:

Benjamin Taylor, benjamin.c.taylor10.mil@army.mil Chelby Rush, chelby.k.rush.mil@army.mil Roberto Rodriguez-Santiago, robert.rodriguezsantiago.civ@army.mil