General Conditions Bonding Layout Room B1295 AS OF 22 JAN 10.pdf

ELLINGTON FIELD JRB, HOUSTON, TX 12/17/2009

GENERAL REQUIRMENTS

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SECTION 010010 - GENERAL REQUIREMENTS

1 PART 1 - GENERAL

1.1 JURISDICTIONS

A. The Project Work Site, Ellington Field JRB (EFJRB), is a U.S. military installation and as such, all aspects of the Work on the site shall be subject to the following requirements.

B. The Contractor shall coordinate all activities for compliance with these requirements through Contracting Officer. Contractor shall notify Contracting Officer’s Representative (COR) at least 48 hours before authorization, coordination, or notification is required from the appropriate organization at EFJRB unless otherwise noted.

1.2 SAFETY

A. Base and Safety Regulations:

1. The Contractor shall comply with all applicable provisions of the Corps of Engineers Manual, EM 385-1-1, entitled “General Safety Requirements,” and Air Force regulations and directives pertaining to security, safety, fire, traffic, and personnel clearances insofar as they pertain to the Contractor’s activities on Ellington Field JRB.

2. The Contractor shall be responsible for providing, placing, and removing all barricades and safety devices during his construction activities.

3. In addition, the Contractor shall:

a. Caution vehicle operators to avoid intrusion on the runway or flight line.

b. Obtain flight line authorization from the Airfield Manager, through COR, before operating a vehicle on the flight line.

c. Yield to all emergency vehicles including security police, fire department, ambulance, and ambulance buses when their red lights and / or sirens are operating.

d. Stop on the roadway at the ends of the runway when the red lights are flashing or illuminated. Remain stopped until the red light goes out.

e. Coordinate movement of heavy / oversized equipment such as cranes, extended flat bed trailers and large earth moving vehicles with the Base Security Police through COR.

f. Provide personnel to direct traffic when Contractor-operated vehicles block one or both lanes of a two-lane road.

4. If a mishap involves injury or death to Contractor personnel and / or damage to Air

Force property as a result of Contractor’s operations, the Contractor shall notify COR. COR will contact the EFJRB Wing Safety Office during weekdays, or the EFJRB Command Post at any other time.

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a. In case of life-threatening emergency, dial 911 (on a base phone) to reach the Security Police, Fire Department, or ambulance. On a non base phone dial 281-929-2337 for Fire Department/ Ambulance and 281-929-2041 for Security Police.

b. Emergency treatment for serious or life-threatening injuries is available at the EFJRB via ambulance to the extent necessary to stabilize the patient and prevent undue suffering and transportation to the nearest hospital.

5. The Contractor shall ensure compliance with Contract, OSHA, and AFOSH provisions.

B. Site Security:

1. The Project Work Site and Contractor lay-down area shall be enclosed at the locations shown by a 6-foot chain link fence and gates. Upon completion and acceptance of the Work, the construction fence shall be removed.

2. Contractor shall provide a temporary safety fence with gates and warning signs at the construction site prior to the start of work to protect members of the public from construction activities. The safety fence will enclose those areas not within the construction fence.

a. The construction fence may be used in lieu of a safety fence.

b. The safety fence shall be a high-density polyethylene grid or approved equal, a minimum of 1.1 m (42 inches) high, and tightly secured to steel posts located on minimum 3-m (10-foot) centers, constructed at the approved location.

c. Fencing shall be standard galvanized chain link.

d. The Contractor shall maintain the safety fence during the life of the Contract;

upon completion and acceptance of the Work, it shall remain the property of the Contractor and shall be removed from the work site.

3. Provide and maintain additional temporary security fences as necessary to protect the Work and Contractor-furnished products not yet installed.

C. Barricades and Lights:

1. Provide as necessary to prevent unauthorized entry to construction areas and affected roads, streets, and alleyways, inside and outside of fenced area, and as required to ensure public safety and the safety of Contractor’s employees, other employer’s employees, and others who may be affected by the Work.

a. Provide to protect existing facilities and adjacent properties from potential damage.

b. Locate to enable access by EFJRB personnel.

2. Protect streets, roads, highways, and other public thoroughfares that are closed to traffic by effective barricades with acceptable warning signs.

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3. Locate barricades at the nearest intersecting public thoroughfare on each side of the blocked section.

D. Safety Briefings:

1. Primary contractors will brief subcontractors on safety and fire prevention regulations, emphasizing the requirement to obtain a welding permit, when welding, cutting and brazing operations are required, and obtain authorization from EFJRB Fire Chief, through COR, when open burning is intended.

2. Maintain individual documentation that all general and subcontractors have been briefed monthly or as required by the contract or OSHA standards. Provide all documentation to include attendance and issues discussed to the COR for record keeping.

1.3 FIRE PREVENTION STANDARDS

A. The following is information pertaining to fire prevention standards at EFJRB. These standards apply to all new construction and reconstruction, demolition, rehabilitation, alteration and modification.

B. Serious fires can occur due to accumulation of combustible materials or debris and the presence of ignition sources. Basic safeguards against construction fire hazards must be provided for during project planning. These standards outline measures that, with some pre-planning, will prevent fires or, at least minimize damage if a fire does occur.

C. Responsibilities: A fire department representative will attend pre-performance conferences to brief the Contractor on pertinent fire regulations and to provide guidance for fire-safe operations during Contract performance. Fire Prevention guidance appropriate for each type contract will be furnished the Contractor for briefing his personnel.

1. The Contractor will furnish, via COR, the Base Fire Department’s Fire Prevention Section with the name(s) of responsible individuals, who, in case of a fire after normal work hours, can be notified of an incident.

2. The Contractor shall be responsible for assuring proper availability, operation and location of fire protection equipment, general supervision of safeguards and location of salamanders or portable heating equipment, and establishment and maintenance of safe cutting and welding operations.

3. To report a fire, dial 911 on a base phone or 281-929-2337 on a cellular or non-base phone. This number shall be posted in all areas where work is being performed.

D. Water Supply: The Contractor will ensure an adequate water supply for fire protection is available whenever combustible materials accumulate.

1. Connection to a main or fire hydrant by a contractor will first be coordinated through COR with a fire department representative to ensure availability of water supply for fire protection is not jeopardized.

2. Any connection to the public potable water supply must comply with Standard Plumbing Code using an approved cross-connection device and be coordinated through COR.

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E. Access for Firefighters: Access for use of firefighting vehicles will be provided to the immediate Work Site at the start of construction and maintained until all construction is complete.

1. Vehicle parking control measures will be established that will allow firefighters access to the construction site.

2. Free access from the street to fire hydrants and to outside connections for standpipes, sprinklers, or other fire extinguishing equipment, whether permanent or temporary, shall be provided and maintained at all times.

3. No material or construction will be placed within ten (10) feet of hydrants or connections, or between hydrants and the centerline of the street. Fire hydrants in excavations will be rigidly braced and protected from freezing.

4. Scaffolding, materials, or equipment will not block fire escape routes during performance of projects in occupied buildings.

F. Storage of Munitions: In accordance with AFM 91-201, Explosives Safety Manual, approval for storage of more than 1,000 nail gun cartridges must be requested from Wing Safety through COR.

G. Deactivation of Existing Alarm Systems: The Contractor will notify the Fire Prevention representative, through COR, whenever an existing fire detection, alarm, or extinguishing system must be disconnected, relocated, or extended. Fire Protection system components will be handled carefully to assure reliability when the system is restored to service.

H. Other Requirements:

1. Any fire hazard or condition that is not specifically covered by these specifications that is recognized by anyone will be immediately brought to the attention of supervisors or anyone having authority to stop the operation.

2. For any further fire prevention guidance or specifics, contact COR.

1.4 STANDARD WORKDAY/WEEK

A. General: Work shall normally be accomplished Monday through Friday, between the hours of 7:00 a.m. and 4:30 p.m. local time, excluding Federal legal holidays and non-work days resulting from holidays occurring on weekends.

B. Other Work Periods: When the Contractor desires to work at other than the aforementioned times, he shall submit a written request to COR for approval, and written approval thereof shall be received prior to proceeding with work.

1. The request shall be submitted at least three (3) workdays prior to the proposed performance of work. The request shall indicate the day / days, time / amount of work, and reason why permission should be granted to perform work during nonstandard hours.

2. Approval for work to be performed during non-standard time will be given only in cases of extreme necessity.

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1.5 CONSTRUCTION PERMIT

A. General: The Contractor shall obtain, through COR, an AF Form 103—Base Civil Engineer Work Clearance Request (hereafter referred to as a “digging permit”), from the Facility Manager (FM). The purpose of the permit is to locate, prior to excavation, all known underground utilities.

B. Procedures: The Contractor shall initiate the request for a digging permit a minimum of five (10) working days prior to performing any excavation or ground penetration.

1. The Contractor shall clearly mark the location of the excavation or ground penetration with white, water-soluble, spray paint, or white utility marking flags.

a. The Contractor shall insure the markings are maintained until all responsible agencies or offices for each utility clear the area.

b. The Contractor shall also show the identified area on a site plan. The site plan shall clearly delineate the proposed work area, nearest building, the nearest cross street to the location of digging.

c. The Contractor shall provide this site plan to the Facility Manager when requesting the digging permit.

2. Contingency Measures: In the event that a representative for the designated utility does not respond to the locating request, the Contractor shall immediately notify

COR.

C. After identified utilities have been cleared through each affected agency or office and the FM, the Contractor will receive a copy of the digging permit. The Contractor must have the digging permit on the Work Site during the excavation process.

D. The Contractor shall exercise every precaution during excavation to prevent damage to the existing utilities. The Contractor shall immediately notify FM if any utilities are damaged during the location or excavation process.

1.6 HOT WORK PERMIT

A. General: The Contractor shall obtain from the EFJRB, Base Civil Engineer (BCE), through COR, a permit for any welding or flame cutting operations prior to initiating such operations.

1. Permits are available from the Facilities Manager.

2. A minimum of two fire extinguishers shall be at the site of all open welding or flame cutting operations.

B. The Contractor shall initiate the request a minimum of five (5) working days prior to performing any hot work.

1.7 CONFINED SPACE PERMIT

A. General: The Contractor shall obtain from Base Civil Engineer, through COR, a Confined Space Permit prior to entry into any existing Base confined space.

1. A confined space shall be as defined in OSHA.

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2. The Contractor shall initiate the request to the COR a minimum of five (5) working days prior to entry into any existing Base confined space.

1.8 24-HOUR POINT OF CONTACT

A. General: Contractor shall provide COR with a 24-hour number or numbers where his authorized representative can be contacted at anytime day or night; he shall also provide call forwarding capability for leaving a message. This number should be provided at the pre-construction conference, but not later than ten (10) days after the Notice to Proceed is issued.

1.9 UTILITIES AND SERVICES

A. General: Contractor shall be permitted the use of utility services (water, electric, and sewer) from the government’s existing system outlets.

1. Temporary utility connections shall be at the Contractor’s expense and installation shall be subject to the approval of COR.

2. Contractor shall provide telephone and other services required for the work and coordinate this effort with Base Communications.

3. If portable sanitary facilities are utilized, said facilities are subject to the approval of COR, in regards to the location, cleanliness, and maintenance of such facilities.

4. All temporary sewer / sanitation facilities shall be self-contained units with both urinals and stool capabilities. The units shall be sufficiently ventilated to control odors and fumes and should be emptied and cleaned at least every week or more often if required by COR. The doors should be self-closing.

5. The facilities will be located behind the construction fence and / or out of the public view.

1.10 UTILITY SERVICE INTERRUPTIONS

A. General: Contractor shall submit written notification to the BCE not less than five (5) work days in advance for each planned interruption of a utility service.

1. No single interruption shall exceed eight (8) hours in duration.

2. Utility service interruptions shall not be permitted unless approved by COR.

3. Service interruptions shall be accomplished at other than normal work hours if feasible.

1.11 DUST CONTROL

A. General: Contractor shall maintain all excavations, embankments, stockpiles, access roads, and all other work areas free from excess dust to such reasonable degree as to avoid causing a hazard or nuisance to base personnel or surrounding facilities.

1. Approved temporary methods consisting of sprinkling, chemical treatment, light bituminous treatment or similar methods will be permitted to control dust.

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2. Dust control shall be performed as the work proceeds and whenever a dust nuisance or hazard occurs.

1.12 PATCHING AND REPAIRING

A. General: After the work has been completed, any Contractor-caused damages to Base structures, facilities, streets, curbs, walks, lawns, etc., shall be properly patched, repaired, or replaced to the complete satisfaction of COR.

B. Damaged Surfaces: Any holes, cuts, breakage’s, and damages made in finished surfaces of the area in which work has been accomplished, shall be properly repaired and the disfigured areas then painted over, or otherwise repaired and resurfaced in kind, to match the existing finishes to the complete satisfaction of COR.

1.13 DISPOSITION OF REMOVED GOVERNMENT PROPERTY

A. General: All materials and equipment to be removed by Contractor and not reinstalled under this Contract, including debris generated by this project, shall be removed at regular intervals from the site and disposed of off-base by the Contractor. A manifest indicating all materials removed from the base shall be accomplished to include its landfill location or its final resting place. These manifests and an electronic copy shall be turned into the CRO for recordkeeping until the project is complete.

B. Off-base disposal of materials shall be in conformance with applicable Federal, State, and local environmental regulations at the Contractor’s expense.

1.14 PROTECTION OF BUILDING CONTENTS

A. General: Contractor shall protect from damage all building contents located immediately adjacent to the site of work, and shall repair, replace, or otherwise be held liable for all such damage. Building contents include, but are not limited to, furniture, equipment, materials, or items of supplies.

1.15 ACCOMPLISHMENT OF WORK

A. General: Access for delivery of materials and equipment, as well as removal of demolished equipment shall be coordinated with COR.

1. Construction personnel entry and locations of construction delivery, debris removal, construction storage and trailers, construction parking and personnel entries will be provided at the preconstruction meeting or by COR, as is appropriate.

2. Base communications personnel shall be allowed to work periodically within the project area during the construction period installing operational communication lines.

B. Smoking: such activities will not be permitted within any Federal building. An outdoor designated smoking area will be provided with “Butt Cans.”

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1.16 RECYCLING

A. General: In support of national environmental efforts, Contractor is encouraged to recycle general administrative refuse associated with this project. This refuse includes the following:

1. Cardboard

2. One gallon Mark 1 and 2 plastic bottles

3. Type 1 and 2 plastic soda bottles

4. Aluminum and steel soda cans

5. Mixed paper

1.17 COMMUNICATIONS COORDINATION REQUIREMENTS

A. General: Contractor shall, in order to effect the appropriate coordination and obtain clearance to operate two-way radio and radio frequency transmitting equipment on EFJRB, contact the Communications Flight Officer through COR.

1.18 SITE ACCESS AND SECURITY

A. General: EFJRB Security Police has jurisdiction over all activities on or relevant to EFJRB. Contractor, his Subcontractors, Suppliers, and any other persons and organizations performing or furnishing any of the Work shall provide full compliance with any and all lawful orders of EFJRB Security Staff.

1. All Contractor access to the Site shall be as directed by COR.

2. Access to the Site shall be restricted and require issuance of a security pass or badge subject to the requirements of EFJRB Security Police.

3. FAR Clause 52.222.54 Employment Edibility Verification will be enforced and required for this project. It can be found at http://efcr.gpoaccess.gov or http://farsite.hill.af.mil/

B. Policies: The following is information pertaining to law enforcement and security policies in effect at EFJRB. Questions or comments that concern Base Security Police must be directed through COR.

1. Speed Limits: Speeding is not tolerated on EFJRB. Speed should never exceed 30 mph

. Radar detectors are illegal and speed limits are strongly enforced.

a. 10 mph in all parking lots;

b. 30 mph on Base roadways, unless otherwise posted.

2. Reserved / Prohibited Parking Areas: Reserved parking is marked by signs listing the person or category for whom the space is reserved or stating which type of decal is required to park in the space.

a. Prohibited parking is marked by sign or yellow paint on the curb.

b. Parking on the grass or seeded areas is strictly prohibited unless it is required for Contract completion.

http://efcr.gpoaccess.gov/� http://farsite.hill.af.mil/�

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3. Crosswalks: Motorists are required to yield to anyone in or about to enter a crosswalk.

4. Joggers / Cyclists: Motorists are cautioned to look out for high numbers of people engaged in exercise, especially during the middle of the day.

5. Traffic Citations: Violation of base traffic rules could affect Contractor or individual access to the base. All provisions of the Air Force Regulations are enforceable for all drivers on Base. Actions taken as result of traffic citations:

a. Notification to employer with required actions

b. Loss of base driving privileges

c. Fines

d. Barment from the base

6. Weapons: No firearms, plastic explosives, fireworks, or any object which fires a projectile or explosive can be brought on base (except approved construction equipment). Offenses of this nature will be referred to the U.S. Magistrates Court or the Bureau of Alcohol, Tobacco and Firearms.

7. Gate Closures: Anytime a security system is activated or a hostile act is committed on base, security procedures call for access gates to be closed until the “all-clear” is given. Delays may occur when attempting to enter or depart the base during such an incident.

8. Controlled / Restricted Areas: Areas posted as Controlled or Restricted Areas

(including the flight line, taxiways and ramps) are clearly marked with signs and constitute legal “No Trespassing” zones.

a. Entry into these areas is strictly prohibited unless specific written authority is granted.

b. Persons inadvertently entering a Controlled / Restricted area will be apprehended by security personnel and treated as hostiles until proper identity can be confirmed.

c. Construction personnel shall cooperate with security personnel

9. Required Coordination: If required to block off a street or portion of a street, before doing so, and with as much advance notice as possible, Contractor shall coordinate with Base Security Police Operations Branch between 7:30 a.m. and 4:30 p.m., Monday through Friday, through COR.

in these types of situations since security personnel will continue to elevate force with resistance received.

10. Base Entry: Display Air Force Form 75 (Vehicle Pass), issued from the Pass and

Registration Office, in the front windshield on the lower left side for easy viewing by security personnel.

a. Passes are not interchangeable and must be accounted for at all times and turned in upon Contract completion.

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b. Current vehicle registration, valid driver's license and vehicle insurance are mandatory when on EFJRB.

c. Carpooling is strongly encouraged

d. All contractor vehicles will be searched each time they enter the facility.

C. Theft Prevention: Contractor shall ensure all pilferable items are secured when not in use. The government is not liable for missing items.

1.19 PRECEDENCE OF AIR OPERATIONS

A. General: It is the explicit intention of the Contract that the safety of aircraft, as well as the Contractor’s equipment and personnel, is the most important consideration.

1. It is understood and agreed that the Contractor shall provide for the free and unobstructed movement of aircraft in the air operations areas of the airfield with respect to his / her own operations and the operations of all his / her subcontractors as specified in this section.

2. It is further understood and agreed that the Contractor shall provide for the uninterrupted operation of visual and electronic signals (including power supplies thereto) used in the guidance of aircraft while operating to, from, and upon the airfield.

3. With respect to his / her own operations and the operations of all his / her subcontractors, Contractor shall provide marking, lighting, and other acceptable means of identifying: personnel; equipment; vehicles; storage areas; and any work area or condition that may be hazardous to the operation of aircraft, fire-rescue equipment, or maintenance vehicles at the airport.

4. Contractor shall control his / her operations and the operations of his / her subcontractors and all suppliers so as to provide for the free and unobstructed movement of aircraft at Ellington Field JRB.

B. Work Near Flight Line: When Work requires the Contractor to conduct his / her operations within one hundred (100) feet of the edge of any active taxiway pavement, the work shall be coordinated with Ellington Field JRB, through COR, at least two (2) weeks prior to commencement of such work.

1. Contractor shall not commence operations within one hundred (100) feet of an active taxiway until so authorized by COR.

2. When Contract work requires Contractor to work within one hundred (100) feet of the edge of an active taxiway pavement on an intermittent basis (intermittent opening and closing of the taxiway), Contractor shall maintain constant communications with COR or designated Base groups, as hereinafter specified;

immediately obey all instructions to vacate the area; immediately obey all instructions to resume work in such area.

3. Failure to maintain the specified communications or to obey instructions shall be cause for suspension of the Contractor’s operations in the area until the satisfactory conditions are provided.

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C. Maintenance of Aerial and Vehicular Traffic Ways: Contractor shall make his / her own estimate of all labor, materials, equipment, and incidentals necessary for providing the maintenance of aircraft and vehicular traffic as specified in this subsection.

1.20 ELLINGTON FIELD JRB SECURITY POLICY REQUIREMENTS

Policy Letter: Contractor/Visitor Access Procedures (The policy letter will be provided at the Pre- Construction Meeting.)

CONSTRUCTION OR MAINTENANCE CONTRACTORS:

General Contractor is required to email or fax a listing of individuals who are authorized to access Ellington Field to the COR. A form will be provided by the COR and will need to be filled out for each individual.

The COR will deliver the information to Security Police. A printout of the database will be kept at the front gate. Persons whose names do not appear on the database will not be allowed access on to the installation.

Upon arriving at the base, individuals must be escorted by their supervisor to the front office of Security Forces in Building 1193 to be photographed and issued a Contractor’s Security Badge. To obtain the badge, individuals must present current and valid Federal or State photograph identification cards.

The Ellington Field Contractor’s Security Badge will contain all of the above listed information and must be displayed on the individual’s person at all times while on base.

Persons not properly displaying photo identification badges will be escorted off of the installation

Misuse or alteration of the Security Badge will result in permanent disbarment from the base.

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DELIVERIES AND SINGLE-DAY WORKERS

General Contractor or Squadron Representatives must advise the Front Gate in writing when deliveries are expected or when individual workers or visitors will need access to the site for a single day.

The Front Gate will take down the following information and issue temporary numbered badges:

• Individual’s Name

• Company Name

• Company Phone Number

• License Plate Number

The temporary badge must be returned to the Front Gate upon departure from the base each day.

2 PART 2 - PRODUCTS (NOT USED)

3 PART 3 - EXECUTION (NOT USED)

END OF SECTION 010010

CONTRACT CONSIDERATIONS 010190 - 1

SECTION 010190 - CONTRACT CONSIDERATIONS

PART 1 - GENERAL

1.1 RELATED DOCUMENTS

A. Drawings and general provisions of the Contract, including General and Supplementary Condi-tions and other Division 1 Specification Sections, apply to this Section.

1.2 SUMMARY

A. This Section includes:

1. Schedule of values.

2. Change procedures.

B. Related Sections include the following:

1. Section 01600 – Material and Equipment: Product substitutions [and options].

1.3 SCHEDULE OF VALUES

A. Submit a printed schedule on AIA Form G703 - Application and Certificate for Payment Contin-uation Sheet or electronic media (printout and disk), if approved by the Contracting Officer.

B. Submit Schedule of Values in triplicate within 10 days after date established in Notice to Pro-ceed.

C. Format: Utilize the identical breakdown of construction activities as will be used for the con-struction progress schedule (See Section 01310). Identify each line item with a number corres-ponding with the major specification Section and a sub-number for each work item.

D. Include in each line item, a direct proportional amount of Contractor's overhead and profit.

E. Revise schedule of values to list approved Change Orders, with each Application for Payment.

1.4 APPLICATIONS FOR PAYMENT

A. Submit one (1) copy of each application on forms that will be provide by the Contracting Officer during the Pre-Construction Meeting

B. Content and Format: Utilize Schedule of Values for listing items in Application for Payment.

C. Invoices of Material on Hand: Submit copies of invoices and delivery tickets for stored materials included in the application for payment for the first time. Submit with application for payment copies of "paid" receipts for materials on hand that were presented for payment on previous ap-plication for payment.

1.5 CHANGE PROCEDURES

A. The Contracting Officer’s Representative will advise of minor changes in the Work not involving an adjustment to Contract Sum or Contract Time field changes.

CONTRACT CONSIDERATIONS 010190 - 2

B. The Contractor may propose changes by submitting a request for change to the Contracting Of-ficer, describing the proposed change and its full effect on the Work. Include a statement de-scribing the reason for the change, and the effect on the Contract Sum and Contract Time with full documentation and a statement describing the effect on Work by separate or other contrac-tors. Document any requested substitutions in accordance with Section 01600. Document pro-posed additional cost or credit for changes on AF Form 3052 – Construction Cost Estimate Breakdown, as described below.

C. Construction Change Directive: Contracting Officer is the sole authority to implement a change in directives. The Contractor shall submit a change or request to the Contracting Officer’s Rep-resentative (COR). The COR shall review and submit the Change Order for approval by the Contracting Officer. Document will describe changes in the Work, and designate method of de-termining any change in Contract Sum or Contract Time. Promptly provide cost and time esti-mates and execute the change.

D. Change Order Forms: Summarize Change Order Proposal on AF Form 3052, Construction Cost Estimate Breakdown, or other forms as approved by the Contracting Officer. Provide breakdown of cost on change order in compliance with Competitive Bidding Act of 1974. Where possible, utilize R.S. Means Facility Construction Cost Data (2002 Bare Cost, adjusted for the Houston, Texas Area). Include R.S. Mean’s line item reference numbers, quantities and cost amounts as backup to AF Form 3052. For items not covered by R.S. Means, include copies of subcontrac-tor and supplier quotes.

PART 2 - PRODUCTS (Not Used)

PART 3 - EXECUTION (Not Used)

END OF SECTION 010190

COORDINATION AND MEETINGS 010390 - 1

SECTION 010390 - COORDINATION AND MEETINGS

PART 1 - GENERAL

1.1 RELATED DOCUMENTS

A. Drawings and general provisions of the Contract, including General and Supplementary Condi-tions and other Division 1 Specification Sections, apply to this Section.

1.2 SUMMARY

A. This Section includes:

1. Coordination

2. Preconstruction meeting

3. Progress meetings

4. Pre-installation meetings

5. Examination

6. Preparation

1.3 COORDINATION

A. Coordinate scheduling, submittals, and Work of the various sections of the Project Manual to assure efficient and orderly sequence of installation of interdependent construction elements, [with provisions for accommodating items installed later].

B. Verify utility requirements and characteristics of operating equipment are compatible with build-ing utilities. Coordinate work of various sections having interdependent responsibilities for in-stalling, connecting to, and placing in service, such equipment.

C. Coordinate space requirements and installation of mechanical and electrical work which are in-dicated diagrammatically on Drawings. Follow routing shown for pipes, ducts, and conduit, as closely as practicable; place runs parallel with line of building. Utilize spaces efficiently to max-imize accessibility for other installations, for maintenance, and for repairs.

D. In finished areas [except as otherwise indicated], conceal pipes, ducts, and wiring within the construction. Coordinate locations of fixtures and outlets with finish elements.

E. Coordinate completion and clean up of Work of separate sections in preparation for Substantial Completion.

F. After Owner occupancy of premises, coordinate access to site for correction of defective Work and Work not in accordance with Contract Documents, to minimize disruption of Owner's activi-ties.

1.4 PRECONSTRUCTION MEETING

A. Contracting Officer will schedule a meeting after Notice of Award.

B. Agenda:

1. Distribution of Contract Documents

2. Submission of list of Subcontractors, list of Products, schedule of values, and proposed construction schedule

COORDINATION AND MEETINGS 010390 - 2

3. Designation of personnel representing the parties in Contract

4. Procedures and processing of field decisions, submittals, substitutions, applications for payments, proposal request, Change Orders, and Contract closeout procedures

5. Scheduling

1.5 PROGRESS MEETINGS

A. The Contractor will:

1. Schedule and administer meetings throughout progress of the Work at maximum monthly intervals, every 2-weeks is preferred interval

2. Make arrangements for meetings, prepare agenda with copies for participants, and pre-side at meetings.

3. Provide written documentation of the meeting minutes for review and acceptance by all present within 3 working days of each meeting.

B. Attendance Required: Job superintendent, major Subcontractors and suppliers, Contracting Of-ficer as appropriate to agenda topics for each meeting.

C. Agenda:

1. Review minutes of previous meetings

2. Review of Work progress

3. Field observations, problems, and decisions

4. Identification of problems which impede planned progress

5. Review of submittals schedule and status of submittals

6. Review of off-site fabrication and delivery schedules

7. Maintenance of progress schedule

8. Corrective measures to regain projected schedules

9. Planned progress during succeeding work period

10. Coordination of projected progress

11. Maintenance of quality and work standards

12. Effect of proposed changes on progress schedule and coordination

13. Other business relating to Work

1.6 PREINSTALLATION MEETING

A. When required in individual specification sections, convene a pre-installation meeting at work site prior to commencing work of the section.

COORDINATION AND MEETINGS 010390 - 3

B. Require attendance of parties directly affecting, or affected by, work of the specific section.

C. Notify Contracting Officer four days in advance of meeting date.

D. Contractor will prepare agenda and preside at meeting:

1. Review conditions of installation, preparation and installation procedures

2. Review coordination with related work

3. Provide written documentation of the minutes of the meeting within 3 working days of each meeting

PART 2 - PRODUCTS (Not Used)

PART 3 - EXECUTION

3.1 EXAMINATION

A. Verify that existing site conditions and substrate surfaces are acceptable for subsequent Work.

Beginning new Work means acceptance of existing conditions.

B. Verify that existing substrate is capable of structural attachment of new Work being applied or attached.

C. Examine and verify specific conditions described in individual specification sections.

D. Verify that utility services are available, of the correct characteristics, and in the correct location.

3.2 PREPARATION

A. Clean substrate surfaces prior to applying next material or substance.

B. Seal cracks or openings of substrate prior to applying next material or substance.

C. Apply any manufacturer required or recommended substrate primer, sealer, or conditioner prior to applying any new material or substance in contact or bond.

END OF SECTION 010390

HAZARDOUS MATERIAL PROCEDURES

011050-1

SECTION 011050 -

PART 1 - GENERAL

HAZARDOUS MATERIAL PROCEDURES

1.1 SUMMARY OF WORK

A. Contractor shall comply with all Federal, state and local environmental standards.

B. Contractor shall establish Hazardous Material (HM) storage and distribution system when HM is to be used.

1. All HM required to support the contract shall be reported to the Hazardous Material Pharmacy (HMP) using the Contractor HM Identification Form attached. The Form may be altered to improve tracking.

2. Contractor HM Identification Form will be provided to the Contractor at or prior to the Pre- Construction meeting.

3. Additional HM needed by the Contractor shall be identified to the Contracting Officer’s Representative (COR) for approval by the HMP. (See Attachment X.)

C. Contractor shall register the installation HMP prior to start of work using HM in order to support the installation’s compliance with Executive Order 12856, Federal Compliance with Right-to- Know Laws and Pollution Prevention Requirements.

D. Contractor shall maintain a Contractor HM Identification Form for all HM on the job site for inspection/verification.

E. COR will verify that the HM identified to the HMP is the only HM in use on the job site.

F. Contractor shall provide the following to the HMP:

1. A list of each material and quantity of material for all proposed HM. Hazardous Material (HM) shall be construed to mean any item that is:

a. A health hazard or physical hazard as defined in 29 CFR, 1910.1200(c).

b. Regulated in its disposal by federal Environmental Protection Agency (EPA) under

40 CFR.

c. Hazardous as defined by federal Department of Transportation (DOT) regulations under 49 CFR.

d. Hazardous as defined by the Dangerous Goods Regulations of the International Air Transport Association.

2. A material safety data sheet (MSDS) for each item on the HM list.

3. Examples of hazardous materials used on the job site include, but are not limited to:

a. Petroleum based liquids/gases (gasoline, kerosene, diesel, propane, butane, acetylene, etc.).

HAZARDOUS MATERIAL PROCEDURES

011050-2

b. Adhesives and glues.

c. Shot charges for anchor systems.

d. Volatile solvents (such as PVC cleaner and glues, paint thinners).

e. Non-water-based paints.

f. Liquid sealants.

g. Epoxies and coating systems.

h. Acidic or alkali cleaners.

G. Contractor shall establish a construction-specific HM storage and issue location that fully complies with federal, state and local environmental regulations.

1. Materials issued shall be tracked for quantities used.

2. Unused materials shall be inventoried and removed from Base property prior to close-out of the contract or expiration date of the HM.

3. Reports of materials delivered, used and removed from the installation shall be submitted to the COR monthly and prior to contract close-out.

H. Contractor shall accompany the COR and the installation Environmental Manager (EM) on project close-out inspection to ensure all used and unused HM has been removed from the installation. This requirement shall not be a punch list item and must be accomplished prior to the government accepting beneficial occupancy of the facility or construction item. (See Attachment Y.)

1.2 SUPPLEMENTS

A. The supplements listed below, following “End of Section,” are part of this specification.

1. Contractor Hazardous Material Identification Form.

2. Contractor Hazardous Material Identification Form Close-Out Procedures.

PART 2 - PRODUCTS (NOT USED)

PART 3 - EXECUTION (NOT USED)

END OF SECTION 011050

ATTACHMENT X

Contractor Hazardous Material Identification Form

Part I Date: __________________

This part is to be completed by Contractor prior to the construction start date and shall be maintained on the job site.

Contractor Company: (name) __________________________________________ Proposed work term: (date) ___________________ to (date)_________________ Contractor Point of Contact: (full name or names, phone/cell/pager numbers__________ Phone number: emergency 24-hour contact number, etc.)_______________

Submittal Information Storage and Usage Information HM to be used:

MFG/Product

MSDS Attached (Yes/No)

Amount on Site*, Transient or Stored

Amount Used Up in Process

Used or Unused Amount Removed from ANG Installation

Note: This form is good for a one-month period and is to be submitted to the hazardous material pharmacy (HMP). All HM (hazardous material) used thereafter will be identified to the Contracting Officer’s Representative for approval by the HMP. See Part II for contractor close-out procedures.

*Transient amount reflects amount brought on site daily but not stored overnight. Use separate lines for transient and storage amounts.

HMP Team Approval Signatures:

COR (Contracting Officer’s Representative) ___________________________________________

EM (Environmental Manager) ___________________________________________

SG (Bio-Environmental Engineer) ___________________________________________

SO (Safety Officer) ___________________________________________

END OF ATTACHMENT X

ATTACHMENT Y

Contractor Hazardous Material Identification Form Close-Out Procedures

Part II

Attach this part to Part I Contractor shall accompany the Contracting Officer’s Representative and the Environmental Manager on the close-out inspection to ensure all used and unused HM has been removed from the installation.

Close-out Approval Signatures: Signature

Date

Contractor ________________________________ ____________

Contracting Officer/Representative ________________________________ ____________

EM (Environmental Manager) ________________________________ ____________

END OF ATTACHMENT Y

SUBMITTALS

013000-1

SECTION 013000 – SUBMITTALS

2.1

PART 1 - GENERAL

A.

GENERAL

B.

Inquiries: Direct to Contracting Officer regarding procedure, purpose, or extent of Submittal. Timeliness: Schedule and make submissions in accordance with requirements of individual Specification sections and in such sequence as to cause no delay in Work or in work of other contractors.

1.

Identification of Submittals:

Complete, sign, and transmit with each Submittal package, one transmittal of AF Form 3000, or comparable approved form.

2.

Format: Orderly, indexed with labeled tab dividers.

3.

Required Information: Identify each Submittal with the following numbering and tracking system:

a.

Sequentially number each Submittal. Complete submittal number shall consist of the specification section number followed by a sequential submittal number. (Specification Section-Submittal Number-Revision, if applicable – Examples: 01300-001-R00, 09900-123-R01) b.

Resubmission of a Submittal will have the original submittal number with sequential suffix indicating Resubmission number for that submittal c.

Show date of submission.

d.

Show Project title, Contracting Officer's contract identification, Project Number and contract number.

e.

Show names of Contractor, Subcontractor or Supplier, and manufacturer as appropriate.

f.

Identify, as applicable, Contract Document section and paragraph to which Submittal applies.

g.

Identify Submittal type (product data, sample, shop drawing, etc.); submit only one type in each Submittal package.

h. Identify and indicate each deviation or variation from Contract Documents

i. A minimum of 4 copies will be provided for each submittal.

1) A/E - 1 copy

2) Government (Base) – 1 copy

3) Contracting Officer – 1 copy (if requested)

4) Contractor – remaining copies

C. Resubmissions: Clearly identify each correction or change made.

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D. Incomplete Submittal Submissions

Contracting Officer through the Contracting Officer’s Representative will return the entire Submittal for Contractor’s revision/correction and resubmission.

2.

E.

Submittals which do not clearly bear Contractor’s specific written indication of Contractor review and approval of Submittal or which are transmitted with an unsigned or uncertified submission form or as may otherwise be required will be returned to Contractor un-reviewed.

F.

Contracting Officer's Review: Contracting Officer Representative will act upon Contractor’s Submittal and transmit response to Contractor not later than 21 days after receipt, unless otherwise specified. Resubmittals will be subject to the same review time.

Schedule Delays:

No adjustment of Contract Times or Price will be allowed due to Contracting Officer's review of Submittals, unless all of the following criteria are met:

Contracting Officer has failed to review and return first submission of a Submittal within agreed time indicated on current accepted schedule of submissions.

Contractor demonstrates that delay in progress of Work is directly attributable to Contracting Officer's failure to return Submittal within time indicated and accepted by Contracting Officer.

2.

No adjustment of Contract Times or Price will be allowed due to delays in progress of Work caused by rejection and subsequent resubmission of Submittals, including multiple resubmissions.

No work is to proceed on the item of work prior to submission and approval of the submittal documents related to that item of work.

G.

2.2

Contractor will be responsible for submitting all data required by the contract specifications in a timely manner. An outline submittal schedule is attached in the specifications and must be updated on at least a bi-weekly basis to reflect submittal status and submitted in electronic format to the Contracting Officer and Contracting Officer’s Representative for the government’s review. Contractor is specifically prohibited from proceeding with work prior to submittal and approval of required data and shop drawings unless authorized by the Contracting Officer.

A. Copies:

SHOP DRAWINGS AND SAMPLES

Shop Drawings and Product Data: Four (4) per submittal including one (1) electronic PDF file.

2. Samples: Two (2) unless otherwise specified in individual Specification sections

B.

General: Submit to Contracting Officer and Contracting Officer’s Representative as required by individual Specification sections and an electronic copy of the AF Form 3000 to the Contracting Officer.

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C.

Identify and Indicate:

Pertinent Drawing sheet(s) and detail number(s), products, units and assemblies, and system or equipment identification or tag numbers

2.

Critical field dimensions and relationships to other critical features of Work

3.

Samples: Source, location, date taken, and by whom

4.

D.

Each deviation or variation from Contract Documents

E.

Design Data: When specified, provide Project-specific information as required and as necessary to clearly show calculations, dimensions, logic and assumptions, and referenced standards and codes upon which design is based.

Foreign Manufacturers: When applicable, include following additional information:

Names and addresses of at least two companies closest to Project that maintain technical service representatives.

2.

F.

Complete inventory of spare parts and accessories for each piece of equipment.

Preparation:

Format: Whenever possible, schedule for and combine Shop Drawings and Samples required for submission in each Specification section or division into a single Submittal package. Also combine product data for like items into a single Submittal package.

Present in a clear and thorough manner and of sufficient detail to show kind, size, arrangement, and function of components, materials, and devices and compliance with Contract Documents. Identify details by reference to sheet and detail, and schedule or room numbers shown on Drawings.

3.

Reproducible Copy:

Preferred Minimum Sheet Size: 8-1/2- by 11-inch and 11- by 17-inch pages, suitable for photocopying.

Larger than 11- by 17-Inch Sheets: 22-inch by 34-inch preferred.

4.

Piping Systems: Drawn to scale.

5.

Product Data: Clearly mark each copy to identify pertinent products or models and show performance characteristics and capacities, dimensions and clearances required, wiring or piping diagrams and controls, and external connections, anchorages, and supports required.

6.

Equipment and Component Titles: Identical to title shown on Drawings.

7.

Manufacturer's standard schematic drawings and diagrams as follows:

a.

Modify to delete information that is not applicable to Work.

b. Supplement standard information to provide information specifically applicable to Work.

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G.

1. Approved as Submitted (for incorporation in Work):

Shop Drawing Disposition: Contracting Officer Representative will review, mark, and stamp as appropriate and distribute marked-up copies as noted:

One copy furnished Contracting Officer Representative and one electronic PDF format file.

b.

Provide one electronic copy of the AF 3000 to the Contracting Officer.

c.

Remaining copies returned to Contractor appropriately annotated.

d. Contractor may begin to implement activities to incorporate specific product(s) or Work covered by Submittal.

2. Approved as Noted (for incorporation in Work):

One copy furnished Contracting Officer.

c.

Contractor may begin to implement activities to incorporate product(s) or Work covered by Submittal, in accordance with Contracting Officer's notations.

3. Disapproved:

Contractor shall make corrections or develop replacement and resubmit (in same manner and quantity as specified for original submission).

Submittal is not approved.

4. Incomplete:

Remaining copies returned to Contractor appropriately annotated.

c.

Contractor shall complete and resubmit or submit missing portions.

d.

H. Sample Disposition: Same as Shop Drawing disposition; samples will not be returned.

Submittal is not approved.

2.3

A.

ADMINISTRATIVE SUBMITTALS

B.

Copies: Submit four and an electronic PDF copy.

Description: Submittals that are not Shop Drawings or Samples, or that do not reflect quality of product or method of construction may include, but not limited to those Submittals identified below.

013000-5

C.

D.

Applications for Payment (and Cash Allowance Data and Values): Meet requirements of Division 1 Section “Measurement and Payment.”

E.

Construction Photographs: In accordance with Division 1 Section “Project Coordination” and as may otherwise be required in the Contract Documents.

F.

Progress Reports and Quantity Charts: As may be required in Division 1 Section “Progress Schedules.”

Schedules:

Progress Schedule(s): Meet the requirements of Division 1 Section “Project Schedules.”

Schedule of Values: Meet requirements of Division 1 Section “Measurement and Payment.”

3.

Schedule of Submittal Submissions (due at pre-construction meeting):

Update Submittal…