Performance_Work_Statement_Kitchen_Update.docx

PERFORMANCE WORK STATEMENT

FOR

WEAS 1622001 FIRE HOUSE KITCHEN

1.0 Introduction:

1.1 General Scope: This Performance Work State outlines the installation of new ceiling, flooring cabinetry and appliances in the Kitchen area of building 200, the Fire Station. The contractor awarded this contract shall provide all personnel, equipment, tools, materials, supervision, transportation and quality control necessary, except as specified in Paragraph 3.0 as Government Furnished, to perform the services defined in this Statement of Work (PWS). This includes the installation and demolition or removal of replaced equipment or equipment made obsolete by the contractors work. All materials stored on site, removed from site or consumed on site shall be maintained in a manner that meets federal, state and local law and regulation.

1.2 Specific Requirements (Scope Details):

1.2.1 The limits of the installation, area to be modified, will be defined at the site visit.

1.2.2 Installation will include replacing existing cabinets with new cabinets with similar capacity with a minimum 20 year life. The entire counter will be considered a food preparation area, and must be stain resistant with surfaces designed for cutting and chopping of food. The proposer will submit as part of his proposal a layout of the cabinetry.

1.2.3 The installation will include a new double stainless steel sink with updated fixtures. The proposer will submit specifications, dimensions and fixture standards as part of the proposal.

1.2.4 New appliances will be provided to include stove, refrigerator, dishwasher. The dishwasher will meet commercial standards for a small kitchen. The refrigerator will be similar in type and construction to an Everest Refrigeration unit, ESQQ2D2. The Stove will be similar in type and construction to a Vulcan V36 36” 6 Burner Gas Range. The proposal will consider available space, use and price to evaluate the actual appliance installation. Proposals will include specification sheets for all appliances.

1.2.5 New ceiling tiles will be installed in the Ready room, the contractor will establish those dimensions at the site visit. Ceiling tiles must meet the base standard which is Armstrong/Utima beveled Humigard Plus, submittals will include ceiling tile and supports/metal runners.

1.2.6 All wall surfaces in the ready room will be painted. Paint color and standard will be Porter Paint/ Queens Ann’s Lace. Painted surfaces must meet Industry standards for preparation, application and coating for a commercial building.

1.3 Background: The 123d Air Lift Wing (123 AW) installation located at 1101 Grade Lane, Louisville Kentucky (“The 123 AW base or the base”), is comprised of 14 main facilities totaling over 413,000 square feet. The 123 AW campus is about 80 acres and the project location on the campus is at building 200, the Base Fire Department. The Fire Department was constructed in 1994 and the Kitchen area was designed for a part time Fire Department. Fire Emergency Services operates 24/7 and supports 24 hour shifts of 8 firefighters. The Kitchen area of building 200 must be updated to facilitate full time operations.

1.4 Period of Performance (PoP): The KO will specify the period of performance. For this PWS the minimum recommended PoP is 45 days.

1.5 General Information:

1.5.1 Contraction Manager (CM): The contactor shall provide a CM who shall ensure performance under this contract. The name of this person, and an alternate who shall act for the contractor when the CM is absent, shall be designated in writing to the KO. The CM or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The CM shall work through the COR, or the KO if a COR is not assigned, to ensure performance of services, resolve issues, and receive directions. The CM shall ensure that contractor employees do not perform any services outside the scope of the contract without an official modification issued by the KO. The CM shall ensure contractor employees understand that services performed outside the scope of the contract are performed wholly at the expense of the contractor.

1.5.2 Quality Control (QC): The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The contractor’s Quality Control Plan (QCP) is the means by which it assures itself that its work complies with the requirements of the contract. As a minimum, the contractor shall develop QC procedures that address the areas identified in this PWS and ensures the installation meets the specification requirements. Along with safety, the QCP plan should address quality control of the work and material and be concise and brief; this plan should be no more than one or two pages ( for smaller projects a paragraph explaining the basics will be sufficient). The QCP should define how the contractor will verify criteria to include specifications, standards of work, housekeeping standards and safety standards, how they will verify the installation meets the criteria (for example a scheduled walk thru), the frequency of inspections, who will conduct inspections for the contractor and how the contractor will report any findings and corrective actions to the Contracting Officer Representative. The contractor shall submit a Quality Control Plan (QCP) outlining contractor’s verification methods. Failure to provide an adequate plan shall result in a non-responsive proposal.

1.5.3 Quality Assurance (QA): The Government will evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP) and the design specifications. This Government’s plan (provided below) is primarily focused on what the Government must do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and acceptable quality level(s) (defect rate(s)). The government’s plan is listed below in sections 1.5.3.1 to 1.5.3.5

1.5.3.1 Proposal Conference: A pre-proposal conference will be conducted to openly discuss quality control metrics to be followed by a site visit to be determined. During these periods the government will answer technical questions concerning the Performance Requirements Summary, the key element of the quality assurance metric and provide data at the contractors request if available. This conference can improve communication between the technical advisors and the contractor to support proposal development. It is the Proposer’s responsibility to become familiar with the elements of the project and the requirements of the site.

1.5.3.2 Request for Proposal: Prior to contract award the government will receive formatted proposals from qualified contractors. The proposal will outline the contractor’s performance standards and methods and practices to include the quality control plan. The proposal will outline the key considerations of the project which include cost factors and recommend a solution based on the requirements. The government will rate the solution/proposal based on standards set out in the solicitation. A team of qualified members from the 123 AW staff will serve on the source selection committee. Committee members will be responsible for reviewing and evaluating each responsive proposal. Proposals will be reviewed and ranked based on the scoring criteria established by the government. Price is only one factor that is considered. The overall goal will be to select a contractor that shall deliver the overall best value to the government.

1.5.3.2.1 Proposals shall be formatted in accordance with section 4.2 and be a deliverable as outlined in Exhibit 1

1.5.3.2.2 The Source Selection Committee will review equipment submittals to verify quality standards have been met.

1.5.3.3 Construction and Installation: During the construction and installation period, the Base Civil Engineer (BCE) will review the contractors work comparing it to the submitted proposal offered by the contractor to verify proper installation through periodic inspection of the work, identifying any potential defective service. The frequency of surveillance will be based on the quality and progress of the work and can be daily. The Base Civil Engineer will use his expertise as required to review and evaluate the contractor’s installation relative to an approved Quality Control Plan and design documentation.

1.5.3.4 Contract Performance Rating: Review as conducted in accordance with standard Federal Acquisition Regulations

1.5.4 Recognized Holidays: The following are recognized US holidays. The contractor shall not perform services on these days:

1.5.4.1 New Year’s Day: January 1st

1.5.4.2 Martin Luther King, Jr.’s Birthday

1.5.4.3 President’s Day

1.5.4.4 Memorial Day

1.5.4.5 Independence Day: July 4th

1.5.4.6 Labor Day

1.5.4.7 Columbus Day

1.5.4.8 Veteran’s Day: November 11th

1.5.4.9 Thanksgiving Day

1.5.4.10 Christmas Day

1.5.5 Place and Performance of Services: The contractor shall perform work between the hours of 0730 – 1630 Monday through Friday, except on recognized US holidays or when the Government facility/installation is closed due to local or national emergencies, administrative closings, or similar Government-directed facility/installation closings. Performance shall be at designated locations on the 123 AW base.

1.5.5.1 Unscheduled gate closures by the Security Forces may occur at any time causing all personnel entering or exiting a closed installation to experience a delay. This cannot be predicted or prevented. Contractors are not compensated for unexpected closures or delays unless they can be argued to be significant. Vehicles operated by contractor personnel are subject to search pursuant to applicable regulations. Any moving violation of any applicable motor vehicle regulation may result in the termination of the contractor employee’s installation driving privileges.

1.5.5.2 The contractor’s employees shall become familiar with and obey the regulations of the installation; including fire, traffic, safety and security regulations while on the installation. Contractor employees should only enter restricted areas when required to do so and only upon prior approval. All contractor employees shall carry proper identification with them at all times. The contractor shall ensure compliance with all regulations and orders of the installation which may affect performance.

1.5.6 Security Requirements. The contractor shall comply with all applicable installation/facility access and local security policies and procedures, which may be obtained from the Contracting Officer’s Representative (COR). The contractor shall also provide all information required for background checks to meet installation access requirements to be accomplished by installation Security Forces. The contractor shall ensure compliance with all personal identity verification requirements as directed by DoD, and/or local policy. Should the Force Protection Condition (FPCON) change, the Government may require changes in contractor security matters or processes.

1.5.7 Physical Security. The contractor shall safeguard all Government property provided for contractor use. At the close of each work period, Government facilities, equipment and materials shall be secured.

1.5.8 Post Award Conference/Periodic Progress Meetings: The contractor agrees to attend any post award conference convened by the KO in accordance with Federal Acquisition Regulations Subpart 42.5. The KO, Contracting Officer’s Representative (COR), and other Government personnel, as appropriate, may meet periodically with the contractor to review the contactor’s performance. At these meetings, the Contacting Officer will apprise the contractor of how the Government views the contractor’s performance and the contractor shall apprise the Government of problems, if any, being experienced The contractor shall resolve outstanding issues raised by the Government. Contractor attendance at these meetings shall be at no additional cost to the Government.

1.5.9 Equipment / Material Acceptance: The contractor shall be credited with equipment delivered to the site (123 AW). A specific laydown area will be established and the CM shall be responsible for signing for delivery of equipment. The contractor will be credited once the equipment is on site as approved by the Contracting Officer’s Representative. The government will approve billing once a physical inspection of the delivered item or items has been accomplished by the government. The contractor shall be responsible for the equipment and the security of materials until the final commissioning date. The contractor will be required to provide all means of transportation for the movement and placement or shipment of equipment and materials to include loading and unloading.

2.0 Definitions and Acronyms:

2.1 Definitions:

2.1.1 CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

2.1.2 CONTRACTING OFFICER (KO). A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

2.1.3 CONTRACTING OFFICER'S REPRESENTATIVE (COR). An employee of the U.S. Government designated by the KO to monitor contractor performance. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.4 DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.5 DELIVERABLE. Anything that can be physically delivered and includes non-manufactured things such as meeting minutes or reports.

2.1.6 KEY PERSONNEL. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.7 PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property.

2.1.8 GOVERNMENT CONTRACT QUALITY ASSURANCE. The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.9 QUALITY ASSURANCE SURVEILLANCE PLAN (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance. (see section 1.4.3)

2.1.10 QUALITY CONTROL. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.11 SUBCONTRACTOR. One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

2.1.12 WORK DAY. The number of hours per day the Contractor provides services in accordance with the contract.

2.1.13 WORK WEEK. Monday through Friday, unless specified otherwise.

2.2 Acronyms:

AFARS Army Federal Acquisition Regulation Supplement ASHRAE Standards Society for Heating, Refrigeration and Air Conditioning AT/OPSEC Antiterrorism/Operational Security

CFR Code of Federal Regulations CONUS Continental United States (excludes Alaska and Hawaii) COR Contracting Officer Representative COTS Commercial-Off-the-Shelf DD254 Department of Defense Contract Security Requirement List DFARS Defense Federal Acquisition Regulation Supplement DoD Department of Defense FAR Federal Acquisition Regulation GFP/M/E/S Government Furnished Property/Material/Equipment/Services HVAC Heating, Ventilation and Air Conditioning IA Information Assurance IS Information System(s) KO Contracting Officer OCI Organizational Conflict of Interest ODC Other Direct Costs PII Personally Identifiable Information POC Point of Contact PRS Performance Requirements Summary PWS Performance Work Statement QA Quality Assurance QASP Quality Assurance Surveillance Plan QC Quality Control QCP Quality Control Program TE Technical Exhibit

3.0 Government Furnished Property: Material, Equipment and Services (GFP/M/E/S):

3.1 Property: The Government will furnish the necessary workspace for the contractor to perform services outlined in this PWS to include contractor lay down area. The area or areas set aside for contractor use will be designated by the government as required.

3.2 Equipment: The Government is not required to supply any material or equipment unless subsequently agreed to by the government as mutually agreed upon and mutually beneficial.

3.3 Utilities: All utilities in the facility will be available for the contactor’s use in the performance of this contract. The contractor shall instruct employees in utilities conservation practices. The contractor shall operate under conditions that preclude the waste of utilities, which include turning off the water faucets or valves after using the required amount.

4.0 Contractor Furnished Items: Materials, Equipment, Services and Deliverables:

4.1 General: Except for those items specifically stated to be Government-Furnished in Paragraph 3.0, the contractor shall furnish everything required to perform these services as indicated in Paragraph 1.1 and Exhibit 1.

4.2 Proposal Content: to be provided in 8x11 report format, minimum font size, Times Roman 12 pt. (footnotes do not have to meet minimum font). Proposer must include the following elements in the order listed below:

4.2.1 Statement of Qualifications:

4.2.1.1 Name and address of firm

4.2.1.2 Telephone and fax numbers.

4.2.1.3 The Names, titles, and e-mail address of two people authorized to represent the firm on this project, and answer any questions presented.

4.2.1.4 The Year firm was established.

4.2.1.5 The Quantity and type of licensed and/or certified professionals in local office within 60 miles of the Louisville. If your firm does not have a local office, discuss the mechanism that will guarantee the local support services necessary for completing and servicing this project through the term of the contract.

4.2.1.6 The Approach to project management including make-up of the project team and the proposed responsibilities of the project team members.

4.2.1.7 A Description of the process to be followed in selecting and managing subcontractors.

4.2.2 Past Performance: Proposer must describe two service contracts that best exemplify the range of technical and financial expertise similar to this service contract. Each project description (not to exceed 1 Page) should include:

4.2.2.1 Customer's name and address

4.2.2.2 Total project cost

4.2.2.3 What was provided under the service?

4.2.2.4 Name and telephone number of references for the project. (123 AW presumes permission to contact).

4.2.2.5 Brief description of the project's scope of services and status. (Include type of facility at which project was implemented, whether the project was completed on the original schedule and what obstacles were overcome to bring in the project. As appropriate, identify all prime contractors or subcontractors and their role in each project.) This section should be used to demonstrate the firm’s experience in completing a project using the technologies relevant to the 123 AW facilities.

4.2.3 Technical Proposal:

4.2.3.1 The proposal must explain the approach your organization will take in delivering the installation which in this case is primarily the design and the cost, but in consideration of relevant factors such as types of materials and equipment.

4.2.3.2 The proposal may include drawings, specifications, submittals, pricing and design elements as required to outline the proposer’s intent. A detailed technical drawing is provided along with some criteria, but it’s up to the contractor to understand the full scope.

4.2.3.3 This is a best value proposal. The proposer must submit prices as outlined with the knowledge that this is not the only consideration by the government. Please include recommendations and suggested approaches if they become evident from review of the site and relevant information. A key component of the rating of the project is the contractor’s effort to provide the best product and outline changes that will improve over the provided details. Please provide separate pricing for the slab and bolt down structure, site drainage, environmental drainage, blast mitigation and each utility.

4.2.4 Submittals: See Exhibit 1. The Proposer shall provide the submittal data for Cabinets (with shop drawing), cabinet surfaces and construction, sink, fixtures, appliances, paint, and ceiling.

5.0 Technical Requirements:

5.1 Proposer should follow recognized industry standards.

5.2 Installation and workman ship should be of a commercial grade and have a life time of 20 years or more.

5.3 Appliances and fixtures will have standard warranties, meet energy star rating with expected life of 5 to 10 years.

6.0 Applicable Publications: Unified Facility Code (UFC), Base Technical Specification

Publication

Base Technical Specification

EXHIBIT 1

Deliverables Schedule

Ring Binder

COR