W912KZ-16-R-0001.pdf

FIRE HOUSE KITCHEN RENOVATION

Contract for Project WEAS1622001, Fire House Kitchen Renovation Project for the Kentucky Air National Guard, 1101 Grade Lane, Louisville, KY 40213. Work w ill be performed in accordance w ith plans and technical specif ications. This action is being solicited as a total Small Business Set-Aside. The North American Industry Classif ication (NAICS) Code is 236220 and the Size Standard for Small Business is $36.5M of average receipts for the past 3 years. Project Magniture is betw een $25,000 and $100,000. A single aw ard is contemplated. Persons intending on offering a proposal are recommended to attend the Pre-Proposal Conference. See Section 00100 for specific registartion information and details. Solicitation and all information, notices, amendments for this solicitation w ill be posted at http://w w w .fbo.gov.

ALAN M. WADE 502-413-4439

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

10. THE GOVERNMENT REQUIRES PERFORMANCE OF THE WORK DESCRIBED IN THESE DOCUMENTS

NEGOTIATED

04-Mar-2016

(RFP)

(IFB)

X

CALL:

FIRE HOUSE KITCHEN RENOVATION

B. TELEPHONE NO. (Include area code) (NO COLLECT CALLS)

2. TYPE OF SOLICITATION

SEALED BID

3. DATE ISSUED

9. FOR INFORMATION A. NAME

SOLICITATION

NSN 7540-01-155-3212 1442-101 STANDARD FORM 1442 (REV. 4-85)

Prescribed by GSA

FAR (48 CFR) 53.236-1(e)

11. The Contractor shall begin performance w ithin _______10 calendar days and complete it w ithin ________60 calendar days after receiving aw ard, X notice to proceed. This performance period is X mandatory, negotiable. (See _________________________

12 A. THE CONTRACTOR MUST FURNISH ANY REQUIRED PERFORMANCE AND PAYMENT BONDS?

(If "YES," indicate within how many calendar days after award in Item 12B.)

X YES NO

13. ADDITIONAL SOLICITATION REQUIREMENTS:

A. Sealed offers in original and __________1 copies to perform the w ork required are due at the place specified in Item 8 by ___________ local time ______________08 Apr 2016 (date). If this is a sealed bid solicitation, offers must be publicly opened at that time.

shall be marked to show the offeror's name and address, the solicitation number, and the date and time offers are due.

B. An offer guarantee is, X is not required.

C. All offers are subject to the (1) w ork requirements, and (2) other provisions and clauses incorporated in the solicitation in full text or by reference.

D. Offers providing less than _______30 calendar days for Government acceptance after the date offers are due w ill not be considered and w ill be rejected.

SOLICITATION, OFFER,

AND AWARD

(Construction, Alteration, or Repair)

1. SOLICITATION NO.

IMPORTANT - The "offer" section on the reverse must be fully completed by offeror.

4. CONTRACT NO.

7. ISSUED BY CODE

123D CONTRACTING OFFICE

1101 GRADE LANE

LOUISVILLE KY 40213

W912KZ

PAGE OF PAGES

1 OF

CODE FA6161

(Title, identifying no., date):

12B. CALENDAR DAYS

10:00 AM (hour)

Sealed envelopes containing offers

KYANG BASE CONTRACTING OFFICE

1101 GRADE LANE

LOUISVILLE KY 40213-2678

5. REQUISITION/PURCHASE REQUEST NO. 6. PROJECT NO.

WEAS1622001

8. ADDRESS OFFER TO (If Other Than Item 7)

FAX:TEL: 502-413-4030 TEL: 502-413-4439 FAX: 502-413-4665

W912KZ-16-R-0001 53

20B. SIGNATURE

(REV. 4-85)STANDARD FORM 1442 BACK

TO SIGN

NSN 7540-01-155-3212

SOLICITATION, OFFER, AND AWARD (Continued) (Construction, Alteration, or Repair)

CODE FACILITY CODE

17. The offeror agrees to perform the w ork required at the prices specif ied below in strict accordance w ith the terms of this solicitation, if this offer is accepted by the Government in w riting w ithin ________ calendar days after the date offers are due.

the minimum requirements stated in Item 13D. Failure to insert any number means the offeror accepts the minimum in Item 13D.)

AMOUNTS SEE SCHEDULE OF PRICES

18. The offeror agrees to furnish any required performance and payment bonds.

19. ACKNOWLEDGMENT OF AMENDMENTS

(The offeror acknowledges receipt of amendments to the solicitation -- give number and date of each)

AMENDMENT NO.

DATE

20A. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN

OFFER (Type or print)

AWARD (To be completed by Government)

21. ITEMS ACCEPTED:

22. AMOUNT 23. ACCOUNTING AND APPROPRIATION DATA

24. SUBMIT INVOICES TO ADDRESS SHOWN IN ITEM

(4 copies unless otherwise specified)

CODE

(Insert any number equal to or greater than

20C. OFFER DATE

25. OTHER THAN FULL AND OPEN COMPETITION PURSUANT TO

10 U.S.C. 2304(c) 41 U.S.C. 253(c)

CODE27. PAYMENT WILL BE MADE BY:26. ADMINISTERED BY

(Include ZIP Code)14. NAME AND ADDRESS OF OFFEROR 15. TELEPHONE NO. (Include area code)

See Item 14

(Include only if different than Item 14)16. REMITTANCE ADDRESS

30B. SIGNATURE

29. AWARD (Contractor is not required to sign this document.)

document and return _______ copies to issuing office.) Contractor agrees Your of f er on this solicitation, is hereby accepted as to the items listed. This award con-to f urnish and deliv er all items or perf orm all work, requisitions identif ied summates the contract, which consists of (a) the Gov ernment solicitation and on this f orm and any continuation sheets f or the consideration stated in this y our of f er, and (b) this contract award. No f urther contractual document is contract. The rights and obligations of the parties to this contract shall be necessary .

gov erned by (a) this contract award, (b) the solicitation, and (c) the clauses, representations, certif ications, and specif ications or incorporated by ref er-ence in or attached to this contract.

30A. NAME AND TITLE OF CONTRACTOR OR PERSON AUTHORIZED 31A. NAME OF CONTRACTING OFFICER (Type or print)

30C. DATE

(Type or print)

TEL: EMAIL:

31B. UNITED STATES OF AMERICA 31C. AWARD DATE

BY

CONTRACTING OFFICER WILL COMPLETE ITEM 28 OR 29 AS APPLICABLE

(Contractor is required to sign this28. NEGOTIATED AGREEMENT

(M ust be fully completed by offeror)OFFER

W912KZ-16-R-0001

Section SF 30 - BLOCK 14 CONTINUATION PAGE

PERFORMANCE WORK STATEMENT

PERFORMANCE WORK STATEMENT

FOR

WEAS 1622001 FIRE HOUSE KITCHEN

1.0 Introduction:

1.1 General Scope: This Performance Work State outlines the installation of new ceiling, flooring cabinetry and appliances in the Kitchen area of building 200, the Fire Station. The contractor awarded this contract shall provide all personnel, equipment, tools, materials, supervision, transportation and quality control necessary, except as specified in Paragraph 3.0 as Government Furnished, to perform the services defined in this Statement of Work (PWS). This includes the installation and demolition or removal of replaced equipment or equipment made obsolete by the contractors work. All materials stored on site, removed from site or consumed on site shall be maintained in a manner that meets federal, state and local law and regulation.

1.2 Specific Requirements (Scope Details):

1.2.1 The limits of the installation, area to be modified, will be defined at the site visit.

1.2.2 Installation will include replacing existing cabinets with new cabinets with similar capacity with a minimum 20 year life. The entire counter will be considered a food preparation area, and must be stain resistant with surfaces designed for cutting and chopping of food. The proposer will submit as part of his proposal a layout of the cabinetry.

1.2.3 The installation will include a new double stainless steel sink with updated fixtures. The proposer will submit specifications, dimensions and fixture standards as part of the proposal.

1.2.4 New appliances will be provided to include stove, refrigerator, dishwasher. The dishwasher will meet commercial standards for a small kitchen. The refrigerator will be similar in type and construction to an Everest Refrigeration unit, ESQQ2D2. The Stove will be similar in type and construction to a Vulcan V36 36” 6 Burner Gas Range. The proposal will consider available space, use and price to evaluate the actual appliance installation. Proposals will include specification sheets for all appliances.

1.2.5 New ceiling tiles will be installed in the Ready room, the contractor will establish those dimensions at the site visit. Ceiling tiles must meet the base standard which is

Armstrong/Utima beveled Humigard Plus, submittals will include ceiling tile and supports/metal runners.

1.2.6 All wall surfaces in the ready room will be painted. Paint color and standard will be Porter Paint/ Queens Ann’s Lace. Painted surfaces must meet Industry standards for preparation, application and coating for a commercial building.

1.3 Background: The 123d Air Lift Wing (123 AW) installation located at 1101 Grade Lane, Louisville Kentucky (“The 123 AW base or the base”), is comprised of 14 main facilities totaling over 413,000 square feet. The 123 AW campus is about 80 acres and the project location on the campus is at building 200, the Base Fire Department. The Fire Department was constructed in 1994 and the Kitchen area was designed for a part time Fire Department. Fire Emergency Services operates 24/7 and supports 24 hour shifts of 8 firefighters. The Kitchen area of building 200 must be updated to facilitate full time operations.

1.4 Period of Performance (PoP): The KO will specify the period of performance. For this PWS the minimum recommended PoP is 45 days.

1.5 General Information:

1.5.1 Contraction Manager (CM): The contactor shall provide a CM who shall ensure performance under this contract. The name of this person, and an alternate who shall act for the contractor when the CM is absent, shall be designated in writing to the KO.

The CM or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The CM shall work through the COR, or the KO if a COR is not assigned, to ensure performance of services, resolve issues, and receive directions. The CM shall ensure that contractor employees do not perform any services outside the scope of the contract without an official modification issued by the KO. The CM shall ensure contractor employees understand that services performed outside the scope of the contract are performed wholly at the expense of the contractor.

1.5.2 Quality Control (QC): The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The contractor’s Quality Control Plan (QCP) is the means by which it assures itself that its work complies with the requirements of the contract. As a minimum, the contractor shall develop QC procedures that address the areas identified in this PWS and ensures the installation meets the specification requirements. Along with safety, the QCP plan should address quality control of the work and material and be concise and brief; this plan should be no more than one or two pages ( for smaller projects a paragraph explaining the basics will be sufficient). The QCP should define how the contractor will verify criteria to include specifications, standards of work, housekeeping standards and safety standards, how they will verify the installation meets the criteria (for example a scheduled walk thru), the frequency of inspections, who will conduct inspections for the contractor and how the contractor will report any findings and corrective actions to the Contracting Officer Representative. The contractor shall submit a Quality Control Plan (QCP) outlining contractor’s verification methods. Failure to provide an adequate plan shall result in a non-responsive proposal.

1.5.3 Quality Assurance (QA): The Government will evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP) and the design specifications. This Government’s plan (provided below) is primarily focused on what the Government must do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and acceptable quality level(s) (defect rate(s)). The government’s plan is listed below in sections

1.5.3.1 to 1.5.3.5

1.5.3.1 Proposal Conference: A pre-proposal conference will be conducted to openly discuss quality control metrics to be followed by a site visit to be determined. During these periods the government will answer technical questions concerning the Performance Requirements Summary, the key element of the quality assurance metric and provide data at the contractors request if available. This conference can improve communication between the technical advisors and the contractor to support proposal development. It is the Proposer’s responsibility to become familiar with the elements of the project and the requirements of the site.

1.5.3.2 Request for Proposal: Prior to contract award the government will receive formatted proposals from qualified contractors. The proposal will outline the contractor’s performance standards and methods and practices to include the quality control plan. The proposal will outline the key considerations of the project which include cost factors and recommend a solution based on the requirements. The government will rate the solution/proposal based on standards set out in the solicitation.

A team of qualified members from the 123 AW staff will serve on the source selection committee. Committee members will be responsible for reviewing and evaluating each responsive proposal. Proposals will be reviewed and ranked based on the scoring criteria established by the government. Price is only one factor that is considered. The overall goal will be to select a contractor that shall deliver the overall best value to the government.

1.5.3.2.1 Proposals shall be formatted in accordance with section 4.2 and be a deliverable as outlined in Exhibit 1

1.5.3.2.2 The Source Selection Committee will review equipment submittals to verify quality standards have been met.

1.5.3.3 Construction and Installation: During the construction and installation period, the Base Civil Engineer (BCE) will review the contractors work comparing it to the submitted proposal offered by the contractor to verify proper installation through periodic inspection of the work, identifying any potential defective service. The frequency of surveillance will be based on the quality and progress of the work and can be daily. The Base Civil Engineer will use his expertise as required to review and evaluate the contractor’s installation relative to an approved Quality Control Plan and design documentation.

1.5.3.4 Contract Performance Rating: Review as conducted in accordance with standard Federal Acquisition Regulations

1.5.4 Recognized Holidays: The following are recognized US holidays. The contractor shall not perform services on these days:

1.5.4.1 New Year’s Day: January 1st

1.5.4.2 Martin Luther King, Jr.’s Birthday

1.5.4.3 President’s Day

1.5.4.4 Memorial Day

1.5.4.5 Independence Day: July 4th

1.5.4.6 Labor Day

1.5.4.7 Columbus Day

1.5.4.8 Veteran’s Day: November 11th

1.5.4.9 Thanksgiving Day

1.5.4.10 Christmas Day

1.5.5 Place and Performance of Services: The contractor shall perform work between the hours of 0730 – 1630 Monday through Friday, except on recognized US holidays or when the Government facility/installation is closed due to local or national emergencies, administrative closings, or similar Government-directed facility/installation closings.

Performance shall be at designated locations on the 123 AW base.

1.5.5.1 Unscheduled gate closures by the Security Forces may occur at any time causing all personnel entering or exiting a closed installation to experience a delay. This cannot be predicted or prevented. Contractors are not compensated for unexpected closures or delays unless they can be argued to be significant. Vehicles operated by contractor personnel are subject to search pursuant to applicable regulations. Any moving violation of any applicable motor vehicle regulation may result in the termination of the contractor employee’s installation driving privileges.

1.5.5.2 The contractor’s employees shall become familiar with and obey the regulations of the installation; including fire, traffic, safety and security regulations while on the installation. Contractor employees should only enter restricted areas when required to do so and only upon prior approval. All contractor employees shall carry proper identification with them at all times. The contractor shall ensure compliance with all regulations and orders of the installation which may affect performance.

1.5.6 Security Requirements. The contractor shall comply with all applicable installation/facility access and local security policies and procedures, which may be obtained from the Contracting Officer’s Representative (COR). The contractor shall also provide all information required for background checks to meet installation access requirements to be accomplished by installation Security Forces. The contractor shall ensure compliance with all personal identity verification requirements as directed by DoD, and/or local policy. Should the Force Protection Condition (FPCON) change, the Government may require changes in contractor security matters or processes.

1.5.7 Physical Security. The contractor shall safeguard all Government property provided for contractor use. At the close of each work period, Government facilities, equipment and materials shall be secured.

1.5.8 Post Award Conference/Periodic Progress Meetings: The contractor agrees to attend any post award conference convened by the KO in accordance with Federal Acquisition Regulations Subpart 42.5. The KO, Contracting Officer’s Representative (COR), and other Government personnel, as appropriate, may meet periodically with the contractor to review the contactor’s performance. At these meetings, the Contacting Officer will apprise the contractor of how the Government views the contractor’s performance and the contractor shall apprise the Government of problems, if any, being experienced The contractor shall resolve outstanding issues raised by the Government.

Contractor attendance at these meetings shall be at no additional cost to the Government.

1.5.9 Equipment / Material Acceptance: The contractor shall be credited with equipment delivered to the site (123 AW). A specific laydown area will be established and the CM shall be responsible for signing for delivery of equipment. The contractor will be credited once the equipment is on site as approved by the Contracting Officer’s Representative. The government will approve billing once a physical inspection of the delivered item or items has been accomplished by the government. The contractor shall be responsible for the equipment and the security of materials until the final commissioning date. The contractor will be required to provide all means of transportation for the movement and placement or shipment of equipment and materials to include loading and unloading.

2.0 Definitions and Acronyms:

2.1 Definitions:

2.1.1 CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

2.1.2 CONTRACTING OFFICER (KO). A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

2.1.3 CONTRACTING OFFICER'S REPRESENTATIVE (COR). An employee of the U.S. Government designated by the KO to monitor contractor performance. Such appointment shall be in writing and shall state the scope of authority and limitations.

This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.4 DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.5 DELIVERABLE. Anything that can be physically delivered and includes non-manufactured things such as meeting minutes or reports.

2.1.6 KEY PERSONNEL. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.7 PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property.

2.1.8 GOVERNMENT CONTRACT QUALITY ASSURANCE. The government

procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.9 QUALITY ASSURANCE SURVEILLANCE PLAN (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance. (see section 1.4.3)

2.1.10 QUALITY CONTROL. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.11 SUBCONTRACTOR. One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

2.1.12 WORK DAY. The number of hours per day the Contractor provides services in accordance with the contract.

2.1.13 WORK WEEK. Monday through Friday, unless specified otherwise.

2.2 Acronyms:

AFARS Army Federal Acquisition Regulation Supplement ASHRAE Standards Society for Heating, Refrigeration and Air Conditioning AT/OPSEC Antiterrorism/Operational Security BCE Base Civil Engineer (represented by the COR) CRMA Contractor Manpower Reporting Application CFR Code of Federal Regulations CONUS Continental United States (excludes Alaska and Hawaii) COR Contracting Officer Representative COTS Commercial-Off-the-Shelf DD254 Department of Defense Contract Security Requirement List DFARS Defense Federal Acquisition Regulation Supplement DoD Department of Defense FAR Federal Acquisition Regulation GFP/M/E/S Government Furnished Property/Material/Equipment/Services HVAC Heating, Ventilation and Air Conditioning IA Information Assurance IS Information System(s) KO Contracting Officer OCI Organizational Conflict of Interest ODC Other Direct Costs PII Personally Identifiable Information POC Point of Contact PRS Performance Requirements Summary PWS Performance Work Statement QA Quality Assurance QASP Quality Assurance Surveillance Plan QC Quality Control QCP Quality Control Program TE Technical Exhibit

3.0 Government Furnished Property: Material, Equipment and Services (GFP/M/E/S):

3.1 Property: The Government will furnish the necessary workspace for the contractor to perform services outlined in this PWS to include contractor lay down area. The area or areas set aside for contractor use will be designated by the government as required.

3.2 Equipment: The Government is not required to supply any material or equipment unless subsequently agreed to by the government as mutually agreed upon and mutually beneficial.

3.3 Utilities: All utilities in the facility will be available for the contactor’s use in the performance of this contract. The contractor shall instruct employees in utilities conservation practices. The contractor shall operate under conditions that preclude the waste of utilities, which include turning off the water faucets or valves after using the required amount.

4.0 Contractor Furnished Items: Materials, Equipment, Services and Deliverables:

4.1 General: Except for those items specifically stated to be Government-Furnished in Paragraph 3.0, the contractor shall furnish everything required to perform these services as indicated in Paragraph 1.1 and Exhibit 1.

4.2 Proposal Content: to be provided in 8x11 report format, minimum font size, Times Roman 12 pt. (footnotes do not have to meet minimum font). Proposer must include the following elements in the order listed below:

4.2.1 Statement of Qualifications:

4.2.1.1 Name and address of firm

4.2.1.2 Telephone and fax numbers.

4.2.1.3 The Names, titles, and e-mail address of two people authorized to represent the firm on this project, and answer any questions presented.

4.2.1.4 The Year firm was established.

4.2.1.5 The Quantity and type of licensed and/or certified professionals in local office within 60 miles of the Louisville. If your firm does not have a local office, discuss the mechanism that will guarantee the local support services necessary for completing and servicing this project through the term of the contract.

4.2.1.6 The Approach to project management including make-up of the project team and the proposed responsibilities of the project team members.

4.2.1.7 A Description of the process to be followed in selecting and managing subcontractors.

4.2.2 Past Performance: Proposer must describe two service contracts that best exemplify the range of technical and financial expertise similar to this service contract.

Each project description (not to exceed 1 Page) should include:

4.2.2.1 Customer's name and address

4.2.2.2 Total project cost

4.2.2.3 What was provided under the service?

4.2.2.4 Name and telephone number of references for the project. (123 AW presumes permission to contact).

4.2.2.5 Brief description of the project's scope of services and status. (Include type of facility at which project was implemented, whether the project was completed on the original schedule and what obstacles were overcome to bring in the project. As appropriate, identify all prime contractors or subcontractors and their role in each project.) This section should be used to demonstrate the firm’s experience in completing a project using the technologies relevant to the 123 AW facilities.

4.2.3 Technical Proposal:

4.2.3.1 The proposal must explain the approach your organization will take in delivering the installation which in this case is primarily the design and the cost, but in consideration of relevant factors such as types of materials and equipment.

4.2.3.2 The proposal may include drawings, specifications, submittals, pricing and design elements as required to outline the proposer’s intent. A detailed technical drawing is provided along with some criteria, but it’s up to the contractor to understand the full scope.

4.2.3.3 This is a best value proposal. The proposer must submit prices as outlined with the knowledge that this is not the only consideration by the government.

Please include recommendations and suggested approaches if they become evident from review of the site and relevant information. A key component of the rating of the project is the contractor’s effort to provide the best product and outline changes that will improve over the provided details. Please provide separate pricing for the slab and bolt down structure, site drainage, environmental drainage, blast mitigation and each utility.

4.2.4 Submittals: See Exhibit 1. The Proposer shall provide the submittal data for Cabinets (with shop drawing), cabinet surfaces and construction, sink, fixtures, appliances, paint, and ceiling.

5.0 Technical Requirements:

5.1 Proposer should follow recognized industry standards.

5.2 Installation and workman ship should be of a commercial grade and have a life time of 20 years or more.

5.3 Appliances and fixtures will have standard warranties, meet energy star rating with expected life of 5 to 10 years.

6.0 Applicable Publications: Unified Facility Code (UFC), Base Technical Specification

Publication Date of Publication Mandatory or Website

Advisory Base Technical

Specification Advisory No

EXHIBIT 1

Deliverables Schedule

Equipment, shop drawings and material

When is deliverable due

Number of Copies

Medium/Format Submit To

Request for Proposal

(4.2.1,4.2.3, ,4.2.4)

Date to be set by the

KO

5 Ring Binder KO

Any Studies and submittals

With Proposal, section 4.2.4

5 (tabbed by each line item)

Ring Binder KO

Schedule of Values for billing purposes

Within one week of Notice to proceed spreadsheet Ring Binder COR, KO

Proposed drawings, general specifications

Due prior to installation start date

5 hard copies 8x11 format

Ring Binder, Hard Copy, Stamped

COR

Final “as built” drawings

Within one month of final commissioning date

2 copies Electronic (Auto Cad) / Hard Copy

COR

Operations and Maintenance

Manuals

On commissioning date

2 copies per building

Electronic / Ring Binder

COR

Preventative Maintenance

Schedule for all systems

On commissioning date

2 copies Electronic / Ring Binder

COR

DD Form 1354; a list of all installed equipment, location and cost

Prior to final commissioning Date

2 copies Electronic / Ring Binder

COR

Section 00010 - Solicitation Contract Form

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 1 Job

FIRE HOUSE KITCHEN RENOVATION

FFP

Fire House Kitchen Renovation Project per the attached Performance Work Statement.

FOB: Destination

NET AMT

TABLE OF CONTENTS

TABLE OF CONTENTS

SOLICITATION, OFFER AND AWARD SF 1442 and SF 1442 BACK

SECTION 00010 - PRICING SCHEDULE, NOTES

SECTION 00100 - INSTRUCTIONS, CONDITIONS AND NOTICES OFFERORS

SECTION 00110 - SUBMISSION REQUIREMENTS AND INSTRUCTIONS

SECTION 00120 - PROPOSAL EVALUATION AND BASIS FOR AWARD

SECTION 00600 - REPRESENTATIONS & CERTIFICATIONS

SECTION 00700 - CONTRACT CLAUSES

SECTION 00800 - SPECIAL CONTRACT REQUIREMENTS

ATTACHMENT 1 - Performance Work Statement ATTACHMENT 2 - WAGE DETERMINATIONS to be inserted at award. See section 00100 for solicitation.

EXHIBIT A - Performance Relevancy Questionnaire EXHIBIT B - Subcontractor Information and Co EXHIBIT C - Reference Questionnaire package

NOTES

NOTES

1. Instruction for the preparation of proposals are located in Sections 00100, 00110, and 00120.

2. Offeror's attention is invited to the insurance requirement contained in this solicitation (FAR Clause 52.228-5 Insurance - Work on a Government Installation). Certification of the required coverage for the prime contractor shall be furnished prior to beginning work on this contract, and the Contracting Officer may request evidence of the required insurance at any time during the life of the contract.

3. Reference DFARS Provision 252.236-7008, Contract Prices - Bidding Schedules. the term "Bidding Schedule" shall also be construed to mean "Offer Schedule" or "Schedule". The terms "bid" and "offer", and "bidder" and "offeror" shall be construed as having the same meaning in this solicitation and resulting contract.

INSPECTION AND ACCEPTANCE TERMS

Supplies/services will be inspected/accepted at:

CLIN INSPECT AT INSPECT BY ACCEPT AT ACCEPT BY

0001 N/A N/A N/A Government

DELIVERY INFORMATION

CLIN DELIVERY DATE QUANTITY SHIP TO ADDRESS DODAAC

0001 N/A N/A N/A N/A

Section 00100 - Bidding Schedule/Instructions to Bidders

00100 Section 00100 INSTRUCTIONS, CONDITIONS, AND NOTICES TO OFFERORS

1. SCOPE

1.1. You are invited to submit a proposal in response to our Request for Proposal (RFP) W912KZ-16-R-0001, entitled Fire House Kitchen Renovation Project, Project Number WEAS1622001, at the Kentucky Air National Guard, 1101 Grade Lane, Louisville, KY 40213. As a result of this solicitation, the Government intends to award a single Firm Fixed Price (FFP) contract to the responsible offeror whose proposal represents the best value after evaluation in accordance with the factors and subfactors in the solicitation.

1.2. This solicitation is set-aside 100% for small business.

2. NOTICE OF PRE-PROPOSAL CONFERENCE

2.1.1. A pre-proposal conference will be conducted on Tuesday, 22 March 2016 at 10:00 AM for the purposes of briefing on the proposal requirements and answering questions regarding this solicitation. This conference will be held at the Kentucky Air National Guard Civil Engineering Conference Room. Interested Contractors are highly encouraged to attend the pre-proposal conference. The site visit will be held following the conference.

2.1.2. Due to security conditions, all offerors must register to attend this conference and site visit. Email the following information for all attendees to SMSgt Alan Wade or CMSgt Marty Fautz at the following addresses:

alan.m.wade.mil@mail.mil or martin.e.fautz.mil@mail.mil.

Firm Name and Telephone Number Visitor’s Name and Social Security No.

Drivers License Citizenship

2.1.3. This information must be provided in advance, not later than 3 business days prior to the meeting, in order to ensure access to the military base and conference site and ensure adequate seating for the conference attendees.

Even if you have access to the base you must register to ensure adequate seating. The furnishing of the above information is voluntary; however, your failure to furnish all or part of the requested information may result in the Government’s denial of your access to the pre-proposal conference. This information will be provided to the Base Security Forces who will authorize your entrance to the site.

2.1.4. Visitors must pick up their passes at the Installation’s Main Entry Gate prior to arrival. You will be required to present the following information upon arrival: (1) Vehicle Registraion, (2) Valid Drivers License, (3) Proof of Insurance for Vehicle, (4) Safety Inspection and Car Rental agreement if applicable. Any of the above information furnished by you is protected under the Privacy Act and shall not be released unless permitted by law and/or you have consented to such.

2.1.5. Information provided at this conference or site visit shall not qualify the terms and conditions of the solicitation and specifications. Terms of the solicitation and specifications remain unchanged unless the solicitation is amended in writing. If an amendment is issued, normal procedures relating to the acknowledgment and receipt of solicitation amendments shall apply.

2.1.6. A record of the conference shall be made and furnished to all prospective offerors via posting to http://www.fbo.gov . The record will include minutes of the meeting, including questions (on a non-attribution basis) and answers.

3. FORMAL COMMUNICATION, OFFEROR EXPLANATIONS

3.1. Submit all questions on the by email to the contracting office at the address shown below.

Subject Line: Reference No. W912KZ-16-R-0001 Email: alan.m.wade.mil@mail.mil

INQUIRIES SHALL BE SUBMITTED VIA EMAIL AND INCLUDE THE FOLLOWING INFORMATION.

Date of Proposal Inquiry: _______________ From: ______________________________ Company Name: ________________________________ Phone Number: _____________________________ Fax Number:______________________________ Email address: ________________________________________________________________________ Proposal Inquiry: Be specific as to part of solicitation you are questioning.

3.2. Any explanation desired by an offeror regarding the meaning or interpretation of the solicitation, or proposals, drawings, specifications, etc. must be requested in writing and with sufficient time allowed for a reply to reach offerors before the submission of their offer.

3.3. The Contracting Officer reserves the right to address questions received after the third day prior to solicitation closing with those offers deemed compliant and/or in the competitive range after closing. All questions and requests for information (RFI) must be received NOT LATER THAN the third working day prior to closing and will be posted not later than two working days prior to closing. OFFERORS ARE STRONGLY ENCOURAGED TO

SUBMIT QUESTIONS EARLY IN THIS PROCESS.

3.3.1. Receipt by the offeror must be acknowledged in the space provided on the SF 1442 or by returning a signed copy of the amendment by the time set for receipt of proposals. Explanations or instructions given in a form other than an amendment to the solicitation shall not be binding. Questions (on a non-attribution basis) and answers shall be furnished to all prospective offerors via the web site.

3.3.2. For security reasons, all technical and engineering data related to this solicitation will be distributed using the Federal Business Opportunities (FedBizOpps.gov or fbo.gov) system. FedBizOpps is a web-based dissemination tool designed to safeguard acquisition-related information for all Federal agencies. Interested bidders/offerors must register with FedBizOpps before accessing the system. FedBizOpps registration requires the following information:

3.3.2.1. The solicitation and associated information and the plans and specifications will be available only from the Federal Business Opportunities (FedBizOpps) website on-line at https://www.fbo.gov/. FedBizOpps is a web-based dissemination tool designed to safeguard acquisition-related information for all Federal agencies. Interested bidders/offerors must register with FedBizOpps before accessing the system. FedBizOpps registration requires the following information: Marketing Partner Identification Number (MPIN), 2) DUNS Number and CAGE Code, 3) Telephone Number, 4) Email address. Registration instructions can be found on the FedBizOpps website at https://www.fbo.gov/downloads/FBO_Vendor_Guide.pdf. (Please note the registration for access to the secure site takes approximately 15 business days. PLAN ACCORDINGLY) Reference paragraph 4.7 of the Vendor Guide for instructions to obtain a MPIN to retrieve the specification and drawing documents. Contractors who do not already have a MPIN are advised that the normal processing is 7 to 15 business days to obtain a MPIN password that will give them access to the plans and specifications, which are located in the controlled access location on FBO. See video in vendor guide at 3.3 on advanced functions for other information. . Bidders/offerors who have registered with FedBizOpps must access the data for this solicitation with their MPIN. Bidders/Offerors cannot log into the FedBizOpps home page and search for data.

3.3.2.2. Effective May 29, 2012 Government systems such as CCR and ORCA (on-line representations and certifications) migrated to in System for Award Management (SAM). Interested offerors must be registered in SAM.

To register go to: https://www.sam.gov/portal/public/SAM/. You will need your DUNS number register.

Instructions for registering are on the web page.

4. AMENDMENTS PRIOR TO DATE SET FOR RECEIPT OF PROPOSALS

4.1. The right is reserved, as the interest of the Government may require, to revise or amend, the specifications or drawings or both prior to and/or after the date set for receipt of proposals as necessary. Such amendments, if any, will be announced by an amendment or amendments to this Request for Proposal. All information relating to this RFP, including pertinent changes/amendments and information prior to the date set for receipt of proposals will be posted on the following website: http://www.fbo.gov

4.2. Offerors are strongly cautioned to check this site frequently and to “refresh” their web page to ensure they have the lasted information.

5. WAGE DETERMINATION

5.1. Davis Bacon Wage Rates are applicable to this project. Current prevailing wage determination(s) at time of issuance of solicitation are: General Decision Number: KY160172 02/19/2016 KY172 Modification Number 2. In the event the current prevailing Wage Determination is changed by the Department of Labor prior to the closing date of this solicitation, it is the offeror’s responsibility to insure the most recent determination is used in preparing the proposal. An Amendment will not be issued prior to closing to change Wage Determination dates and/or numbers.

Should the wage rate change after closing, but prior to award, the updated Wage Determination will be incorporated by amendment and issued to all offerors that have not been eliminated from the competition. If applicable, these offerors/contractors will be given a reasonable opportunity to provide revised proposals solely to amend proposals due to Wage Determination changes. If the wage determination modification does not change any affected wage rates, then the provisions of FAR 22.404-5(c)(4) will apply.

5.2. Applicable wage rates can be found at: http://www.wdol.gov/dba.aspx

6. PROPOSAL EXPENSES AND PRE-CONTRACT COSTS

This RFP does not commit the Government to pay costs incurred in preparation and submission of initial and subsequent proposals or for other costs incurred prior to award of a formal contract.

7. REMOVAL OF SECTIONS AT TIME OF AWARD

Sections 00100, 00110, 00120, 00600 and all exhibits will be physically removed as a result of an award, but will be deemed to be incorporated by reference in that award.

8. DISPOSITION OF UNSUCCESSFUL PROPOSALS

In compliance with FAR Subpart 4.8, the Government will retain one copy of all unsuccessful proposals. The Government will destroy extra copies of unsuccessful proposals. No destruction certificate will be provided.

9. INFORMATION REGARDING AVAILABILITY OF UTILITY SERVICES

It has been determined that all temporary utilities shall be the responsibility of the contractor. The contractor will pay all charges (hook up fees, metering, monthly usage, etc.) resulting from temporary utilities. The offerors will take this into consideration when computing its offer. (FAR Clause 52.236-14, Availability and Use of Utility Services

10. EXCEPTIONS

10.1. If the offeror takes exception to any of the requirements specified in this solicitation, the offeror shall clearly identify each such exception and include a complete explanation of why the exception was taken and what benefit accrues to the Government. All exceptions to the solicitation requirements (Sections 00010 through 00800) and supporting rationale shall be included in an addendum to the proposal and clearly labeled "Exceptions". An addendum is only required if the offeror takes exception to any requirement in the solicitation. (The Addendum does not have a page limitation, but shall only include information relevant to exceptions taken to the solicitation requirements.) The Government will assume an offeror takes no exceptions to any solicitation requirement if the offeror does not submit an Addendum identifying exceptions. Offerors are advised that solicitation requirements are not necessarily negotiable and such exceptions may render an offeror's proposal unacceptable and ineligible for award.

11. CLAUSES

11.1. Clauses and provisions from the Federal Acquisition Regulation (FAR) and supplements thereto are incorporated in this document by reference and in full text. Those incorporated by reference have the same force and effect as if they were given in full text.

11.2. Clauses and provisions in this document may not appear in consecutive order.

00110 00110

SECTION 00110 SUBMISSION REQUIREMENTS AND INSTRUCTIONS

1. PROPOSAL PREPARATION INSTRUCTIONS

1.1. These instructions prescribe the format of proposals, and describe the approach for the development and presentation of the proposal data. They are designed to ensure the submission of necessary information to provide for the understanding and comprehensive evaluation of proposals. Carefully review this section prior to commencing proposal preparation. All solicitation amendments must be acknowledged in accordance with Section 00100, FAR Provision 52.215-1, Instruction to Offerors – Competitive Acquisition.

1.2. Offerors are cautioned to strictly comply with all instructions within this solicitation to ensure submission of a complete proposal. Failure to furnish a complete proposal, at the time of proposal submission, may result in the proposal being unacceptable to the Government and eliminated from consideration for award.

2. PROPOSAL CONTENT

2.1. Prospective offerors shall submit the following volumes in two separate packages:

2.1.1. Submit Volume 1, Price proposal, pro forma documents, in original and (3) three hard copies, in accordance with instructions contained herein and;

2.1.2. Volume 2, (Part 1) Technical Capability Proposal and (Part 2) Past/Present Performance information in original and three (3) hard copies and one (1) CD/DVD.

2.1.3. Offerors are cautioned to carefully review the proposal requirements for these Volumes and ensure a complete proposal is submitted.

2.2. PROPOSAL DUE DATE SCHEDULE

2.2.1. The entire proposal (Volumes 1 and 2 and the CD/DVD copy) are due by the date and time set for the receipt of proposals shown in Block 13 of the SF 1442. Past performance references should provide questionnaire responses to the Contracting Officer not later than the closing date.

2.2.2. After compiling all required information, submit original and specified number of copies to the issuing office listed in Block 7 of the SF 1442. Mark the front of the envelope/box with the following: “PROPOSAL No.W912KZ-16-R-0001, DO NOT OPEN--- Competitive Acquisition”.

2.3. PROPOSAL FORMAT

2.3.1. Purpose: These instructions prescribe the format of proposals, and describe the approach for the development and presentation of the proposed data. The proposal shall include all of the information requested in the specific instructions. Failure to include all information requested may adversely affect the evaluation.

2.3.2. A proposal that merely reiterates or promises to accomplish the requirements of the RFP will be considered unacceptable. A proposal that is orderly and sufficiently documented will be easy for the Government to understand and will enable the Government to perform a thorough and fair evaluation.

2.3.3. Offerors are cautioned to submit enough information to enable the evaluators to fully ascertain each offeror’s capability to perform all of the requirements contemplated by this solicitation. All commitments made in the proposal may become a part of the resultant contract. The data submitted with each proposal should be complete and concise, but not overly elaborate. Excessive reliance on promotional brochures is discouraged.

2.3.4. Written proposals shall be prepared on standard 8.5 x 11 inch paper (charts may be landscaped but must be on

8.5 x 11 inch paper) and shall be in a legible font size (10). All pages of each proposal shall be appropriately numbered, and identified with the RFP number. For ease of reference, consecutive page numbering with tabs is required. Type size for graphics, charts, diagrams and tables shall be of an appropriate font and size for the application, and must be clearly readable without magnification assistance to the normal eye. Text lines will be no less than single-space. To the maximum extent practicable, proposal submission shall be double sided.

2.3.5. Binding: Elaborate format and binding are neither necessary nor desirable. All binders will be capable of lying flat when opened. Three ring binders are preferred. The cover and spine of each binder will clearly identify the offeror’s name, Project number, RFP number, RFP title and copy number, (e.g. copy 2 of 3). The original for each volume will be clearly identified on the cover and the spine. All binders will allow for easy removal and replacement of pages.

2.3.6. Indexing: Each binder will contain a “Table of Contents” for that volume. The “Table of Contents” will identify major areas, paragraphs and subparagraphs by number and title, as well as by page number and volume locations. Tab indexing will be used to identify Sections as appropriate.

2.3.7. Electronic Copy: Provide one (1) electronic copy of all Volume 2 of the proposal information and the introductory page in Volume 1. Electronic copies shall be submitted on CD/DVD saved in Microsoft Word format or Adobe Acrobat. (“Read Only” files are acceptable). All disks shall be virus checked prior to submission.

2.3.8. If revised proposals are requested, all proposal revisions shall be submitted on colored paper as page changes with each page identified by date and page number. Revised pages shall be printed on one side and punched with a 3-hole punch along the left margin. The number of revised copies to be submitted is the same as the initial proposal.

2.3.9. Offeror may, at the discretion of the Government, be asked to provide clarifications regarding their proposals in accordance with FAR 15.306 (a). Requests for such information do not constitute discussions.

2.3.10. The offeror shall be held responsible for the validity of all information supplied in his/her proposal, including that provided by potential subcontractors. Should subsequent investigation disclose that the facts and conditions were not as stated, the proposal may be rejected.

2.4. PROPOSAL VOLUME CONTENTS: Each offeror’s proposal shall be submitted as set forth below and all information shall be confined to the appropriate part to facilitate independent evaluation. Proposals, which do not include the requested minimum information, may be eliminated from further consideration for award.

2.4.1. VOLUME 1, PRICE/COST INFORMATION AND PRO FORMA DOCUMENTS

2.4.1.1. Offerors shall provide all price/cost information necessary to provide a meaningful basis for Government's analysis and evaluation of price/cost for the project set forth in Section 00120 of this solicitation. The Government is not, and does not intend on, requesting certified cost or pricing data. Offerors may be required during the evaluation process to provided sufficient price/cost information that will enable the Government to perform a meaningful evaluation. If an offeror proposes an unusually low price, the offeror should also provide rationale to justify the price. Detailed requirements follow:

2.4.1.2. Provide an introductory page to include Cage Code, DUNS Number, Tax Identification Number (TIN), points of contact, authorized negotiators, contact phone, facsimile numbers, and email addresses. Also, include your business socioeconomic status, e.g. small business, woman-owned small business, HUBZone small business, etc.

2.4.1.3. Offer and Section 00010 – Complete in its entirety the “Offeror” portion of the Standard Form (SF) 1442.

An official having the authority to contractually bind your company must sign the SF 1442 in accordance with FAR

4.102. One copy of the SF 1442 is required to have an original signature.

2.4.1.4. Section 00010 – Insert the price/cost associated with the project in the line items. All line items (CLINs) must be priced to be considered.

2.4.1.5. Representations and Certifications- Section 00600- insert the required certifications and representations…