W912JV25C3002 Hana - Sole Source Determination_08-06-2025 EX.pdf

SOLE-SOURCE DETERMINATION AND JUSTIFICATION

FOR SUPPLIES AND SERVICES

To: Adam Giblin

Designated Procurement Officer Oregon Military Department

From: Jennifer Coffin

Support Branch Chief, AGI Installations Division Oregon Military Department

Agency Analyst / Procurement Specialist: Kurt Aarrestad

Date: July 28, 2025

Regarding: Sole Source Determination pursuant to Oregon Revised Statute (ORS) 279B.075 and Oregon Administrative Rule (OAR) 125-247-0275

1. Authority to enter into a Sole-Source Contract: OAR 125-246-0170(2)(c)(H)

2. Estimated Total Value of Contract:

$32,129.49

3. Subject of Contract:

This sole source justification applies to a three-day in-person “Advanced PFAS-Specific Risk Communication” training to be held at Camp Withycombe in Clackamas Oregon, on August 26- 28, 2025.

4. Background:

The National Guard Bureau (NGB) is providing funding to the Oregon Military Department (OMD) to train Oregon Army National Guard (ORARNG) and OMD personnel on advanced risk communication approaches for communicating the potential impacts involving safety, health, and environmental factors specifically for “Per- and Polyfluoroalkyl Substances”

(PFAS).

The goal of the training will be to educate attendees on advanced risk communication approaches with emphasis on PFAS involving safety, health, and environmental factors.

5. Training Specifics:

Course Title: Advanced PFAS-Specific Risk Communications Training Course

NGB and OMD will be responsible for conducting oversight of the training, including reviewing draft document submittals for accuracy.

The Advanced PFAS-Specific Risk Communication Training Course will include the following topic areas:

• A brief review of basic risk communication course content

• Advanced risk communication practices and resources for continuing education on the topic

• Keys to success as a risk communication practitioner

• Tools and techniques for communicating with PFAS stakeholders that are concerned about risks to their health, safety, and/or the environment

• Army National Guard (ARNG) PFAS messages, PFAS policy, public affairs guidance, roles and responsibilities, remediation goals, etc.

• Personalize and localize PFAS messages to fit geographic location, communication style, and stakeholders

• Relevant and applicable technical knowledge, an understanding of PFAS, and awareness of resources for continuing education on the topic

• Effective interpersonal skills, including oral communication, presentation skills, active listening, emotional intelligence and the awareness of resources of how to improve

• Practical methods for conducting effective public meetings

• Techniques to assist attendees in their efforts to communicate effectively with the public regarding noise issues, encroachment, and environmental issues ; and

• Mock exercises and case studies to reinforce training content.

6. Findings:

A. Market Research Overall Finding.

Hana Engineers & Consultants LLC developed this course specifically for the NGB in conjunction with the ARNG, and NGB is providing funding for the training to OMD. The Contractor is the only company working with the NGB to offer this training.

Companies such as BSI, Lancaster Safety Consulting, Inc. (LSCI) and Licensed Site Professionals (LSP) offer courses regarding the effects of PFAS but not advanced courses on how to communicate to different audiences about Per- and Polyfluoroalkyl Substances.

The Interstate Technology & Regulatory Council (ITRC) and The Environmental Research Institute of the States (ERIS) offer communication resources only.

B. Findings of Fact pursuant to OAR 125-247-0275(2) must include, at a minimum, one of the following:

1. Pursuant to OAR 125-247-0275(2)(a): Compatibility. Provide findings supporting determination that the efficient utilization of existing Supplies or Services requires the acquisition of compatible Supplies or Services from only one source.

Not Applicable

2. Pursuant to OAR 125-247-0275(2)(b): Exchange of Software or Data. Provide findings supporting determination that the Supplies or Services required for the exchange of software or data with other public or private agencies are available from only one source.

3. Pursuant to OAR 125-247-0275(2)(c): Pilot or Experimental Project. Provide findings supporting determination that the Supplies or Services are for use in a pilot or an experimental project.

4. Pursuant to OAR 125-247-0275(2)(d): Other findings that support the conclusion that Supplies and Services are available from only one source may include but are not limited to considerations of:

unique design, availability, geographic location, exclusive authorized representative, cost of conversion, and warranty services.

Hana Engineers & Consultants LLC developed this course specifically for the NGB in conjunction with the ARNG and is the only company working with NGB to offer this training. NGB is providing funding to the OMD to contract for the training.

Approved By: __________________________________________________________________ Adam Giblin, Designated Procurement Officer Date Oregon Military Department