DFAC_SiteVisit_Minutes_9Apr19.pdf

DEPARTMENT OF THE AIR FORCE

142d FIGHTER WING (ACC)

PORTLAND AIR NATIONAL GUARD BASE OREGON

9 April 2019

MEMORANDUM FOR RECORD

FROM: 142 MSG/MSC

SUBJECT Site Visit Minutes, DFAC Mess Attendance

1. Location: Dining Facility, Bldg. 142

2. Date: 4 April 2018, 1100 HRS

3. Attendance:

a. Ms. Joy Wandling – Wandling Corporation

b. Ms. Megan Wilkinson – Wandling Corporation

c. Ms. Cecilia McChesney – Crystal Enterprises

d. Mr. Calvert Wright – LPR International

e. Mr. Tony Kim – Fanfare Events

f. SMSgt Shelly Davison

g. MSgt Katherine Cox

h. TSgt Kevin Gilliam

i. SSgt Rafael Martinez

4. The site visit started with myself introducing the Services Flight members to the contractors, and handing them a copy of the Performance Work Statement.

5. We then proceeded to walk through the Dining Facility, where most of the questions were asked:

a. Serving times

i. Saturday and Sunday on regularly scheduled drills 11:00 AM -1:00 PM

b. Differences in the serving lines

i. Short order line (burgers/pizza/fries/salad bar, etc.) and main line (main entrée items/starches/vegetables/salad bar)

c. When are inspections?

i. Inspections from the COR and public health are performed every weekend.

d. Location of the clipper

i. In kitchen between serving lines.

e. Where are the pots and pans washing areas?

i. Back side of the kitchen

f. Is there a contractor’s office?

i. No contractor’s office

g. Are there lockers for the employees?

i. Lockers are available for employees

h. Where are the warmers and coolers located?

i. Warmers and reach-in coolers are on each side of the serving lines

i. Where are the coffee makers?

i. Coffee makers are on the main serving line

j. Is there an ice machine?

i. Yes, ice machine is available. See PWS Exhibit 4.

k. Who handles equipment maintenance?

i. The Government is responsible for maintenance of equipment. PWS Para 3.2 and

Deliverables Table.

l. What is the food code?

i. Reference Solicitation PWS Para 5.2.2 and Para 7.1 list of Publications Table

m. Is there storage space available?

i. Storage space is available.

n. Cleaning supplies?

i. PWS Para 4.0 Contractor provides own cleaning supplies. Must to be approved See Para 5.2.5.4.2.

o. Is there a union?

i. No union

6. Also, we were asked who the incumbent was, how many years have they worked, and how many employees.

a. Number of Employees shall sustain the performance tasks and estimated workload data in the PWS.

b. In accordance with FAR 5.207 & 5.3 Synopsis of Contract Award:

NAICS: 722310

PSC: S203

Subject: Mess Attendant Service Solicitation: W912JV-13-T-4002 Set-Aside: Small Business Date: August 2013

Contracting Office/Place of Performance:

Oregon Air National Guard, Portland Base 6801 NE Cornfoot Rd.

Portland, OR, 97218

Contract: W912JV-14-P-4001 Award Date: 6 November 2013 Award Amount: $156,985.50 Base Plus Four Option Years

CLIN 0001-0010

Contractor:

Fanfare Events, Inc.

609 W 1st St.

Nooksack, WA 98276

DUNS: 16722 6492

CAGE: 31JG6

7. After the walk, and that round of questions, I mentioned the solicitation close date for the

RFQ, and asked if there were any more questions.

RAFAEL E MARTINEZ, SSgt, ORANG Contract Specialist